Project Human Resource Management

• Process Groups & Knowledge Areas MappingKnowledge Area

Process

Initiating Planning Executing Monitoring & Control ClosingIntegration Develop

Project Charter

Develop Project Management Plan

Direct and Manage Project Execution

Monitor and Control Project WorkPerform Integrated Change Control

Close Project

Scope Collect RequirementsDefine ScopeCreate WBS

Verify ScopeControl Scope

Time Define ActivitiesSequence ActivitiesEstimate Activities ResourcesEstimate Activities DurationDevelop Schedule

Control Schedule

Cost Estimate CostsDetermine Budget

Control Costs

Quality Plan Quality Perform Quality Assurance Perform Quality Control

HumanResource

Develop Human Resources Plan Acquire Project TeamDevelop Project TeamManage Project Team

Communication Identify Stakeholders

Plan Communications Distribute InformationManage Stakeholders Expectations

Report Performance

Risk Plan Risk ManagementIdentify RiskPerform Qualitative Risk AnalysisPerform Quantitative Risk AnalysisPlan Risk Response

Monitor and Control Risks

Procurement Plan Procurements Conduct Procurements Administer Procurements Close Procurements

Project Human Resource Management

Knowledge AreaProcess

Initiating Planning Executing Monitoring & Contol Closing

HumanResource

Develop Human Resource Plan

Acquire Project TeamDevelop Project TeamManage Project Team

Enter phase/Start project

Exit phase/End project

InitiatingProcesses

ClosingProcesses

PlanningProcesses

ExecutingProcesses

Monitoring &Controlling Processes

• subset of the project team and is responsible for the project management and leadership activities

• . It is Called the core, executive, or leadership team.

• The project sponsor works with the project management team in order to benefit the project.

The project management team

Develop Human Resource Plan

• The process of identifying and documenting project roles, responsibilities, and required skills, reporting relationships and creating a staffing management plan.

Inputs

1. Activity resource requirements

2. Enterprise environmental factors

3. Organizational process assets

Tools & Techniques

1. Organization charts and position descriptions

2. Networking3. Organizational theory

Outputs

1. Human resource plan

.

Activity Resource Requirements

. The preliminary requirements regarding the required people and competencies for the project team members are progressively elaborated as part of the human resource planning process.

Organization Chart & Position Desc.

– Hierarchical Organizational Chart – e.g. Organizational Breakdown Structure (OBS)

Project manager

HR manager Quality manager

Civil construction manager Planning manager Procurement manager

Organizational Breakdown Structure (OBS)

. RACI (responsible, accountable, consult, inform)

Responsibility Assignment Matrix (RAM) Using a RACI FormatMixed based charts

• Text-oriented

ROLES AND RESPONSIBILITIES

Project Title: Date Prepared:

Resource Role Description:Provides the role or job title and a brief description of the role.

Authority:Defines the decision-making limits for each role. Examples include alternative selection, conflict management, prioritizing, rewarding and penalizing, etc. Also indicates reporting structure.

Responsibility:Defines the activities that the role carries out and the nature of the contribution to the final product, service, or result. Examples include job duties, processes involved, and hand-offs to other people.

Qualifications:Describes any prerequisites, experience, licenses, seniority levels, or other qualifications necessary to fulfill the role.

Competencies:Describes specific role or job skills and competencies. May include details on languages, technology, or other information necessary to complete the role successfully.

ROLES AND RESPONSIBILITIES

Project Title: Date Prepared:

Resource Role Description:Provides the role or job title and a brief description of the role.

Authority:Defines the decision-making limits for each role. Examples include alternative selection, conflict management, prioritizing, rewarding and penalizing, etc. Also indicates reporting structure.

Responsibility:Defines the activities that the role carries out and the nature of the contribution to the final product, service, or result. Examples include job duties, processes involved, and hand-offs to other people.

Qualifications:Describes any prerequisites, experience, licenses, seniority levels, or other qualifications necessary to fulfill the role.

Competencies:Describes specific role or job skills and competencies. May include details on languages, technology, or other information necessary to complete the role successfully.

ROLES AND RESPONSIBILITIES

Project Title: Constructing private hospital Date Prepared: 23/11/2012

Resource Role Description:Human resource manager

Authority:The manager of HR department ,use reward and penalty system for dep. He can give Special incentives for department employees . .

Responsibility:Preparing hr management plan , sharing in acquiring team procedures. Preparing development team plan, monitoring

Qualifications:Bech. Degree of administration science, (MBA) preferable

Competencies: at least 10 years experience in hr field in a big projectsAbility to lead and communicate with othersFluent in English read and written

Human Resource Plan (Output)

HR plan includes (but not limited to)1. Roles and responsibilities

• Role• Authority• Responsibility• Competency

2. Project Organization Chart3. Staffing Management Plan

• Staff Acquisition• Resource calendars• Staff release plan • Training needs• Recognition and rewards• Compliance, Safety.

• Resource Histogram

Bar chart shows number of resource used per time period

HUMAN RESOURCE PLAN

Project Title: Date Prepared:

Roles, Responsibilities, and Authority:Role: Authority: Responsibility:

1. Defines the role or job title.

1. Defines decision

making limits.

1. Defines the duties.

2.

Project Organizational Structure:Insert an organizational chart for the project.May include an organizational chart of the enterprise and how the project fits within the enterprise.

HUMAN RESOURCE PLANStaffing Management PlanStaff Acquisition:Describes how staff will be brought on to the project. Defines any differences between internal staff team members and outsourced team members with regards to on boarding procedures.

Staff Release:Describes how team members will be released from the team, including knowledge transfer, and check out procedures for staff and outsourced team members.

Resource Calendars:Shows any unusual resource calendars such as abbreviated work weeks, vacations, and time constraints for team members that are less than full time.

Training Needs:Describes any required training on equipment, technology or company processes.

Rewards and Recognition:Describes any reward and recognition processes or limitations.

Regulations, Standards, and Policy Compliance:All team must comply with company rules

Safety:There are safety plan in site approved by OSHA

HUMAN RESOURCE PLAN

Project Title: Constructing private hospital Date Prepared: 23/11/2012

Roles, Responsibilities, and Authority:Role: Authority: Responsibility:

1. Project Manager . 1. Have authority to

accomplish project

management work.

2. Have authority to

approve change request

1. responsible for the overall success of the

Project

Project Organizational Structure:.

HUMAN RESOURCE PLANStaffing Management PlanStaff Acquisition:Staff are acquired from organization and the remaining jobs can we make interview to acquire project team some jobs are acquired by subcontractors

Staff Release:

Every employee know the date of release after finishing his roles in project

Resource Calendars:

5 days in weak Friday and Saturday (vacation) 8 hrs in day.

Training Needs:Trainning plan include onshore and offshore training.

Rewards and Recognition:The company will provide free family movie tickets for the top two performers on project.

Regulations, Standards, and Policy Compliance:

Safety:Describes any safety regulations, equipment, training, or procedures.

Acquire Project Team

• The process of confirming human resource availability and obtain the team necessary to complete project assignments.

Inputs

1. Project management plan

2. Enterprise environmental factors

3. Organizational process assets

Tools & Techniques

1. Pre-assignment2. Negotiation3. Acquisition4. Virtual teams

Outputs

1. Project staff assignment2. Resource calendars3. Project management

plan updates

Pre assignment

When project team members

are selected in advance they

are considered pre-assigned.

- if the project is dependent

upon the expertise of

particular persons, or if some

staff assignments are defined

within the project charter

Negotiation

• negotiate with:- Functional managers to

ensure that the project receives appropriately competent staff in the required time frame

- Performing organization resource or specialized human resources

Acquisition• When the performing

organization lacks the in-house staff needed to complete a project, the required services may be acquired from outside sources. This can involve hiring individual consultants

or subcontracting work

Virtual Teams

- groups of people with a shared

goal not meeting face to face

- Add special expertise from

different countries

- Communication planning

becomes increasingly

important

Project Staff Assignments

- people have been assigned

through the previously described

methods.

- The documentation include a

project team directory, memos to

team members, and names

QUESTIONS?

1-You are newly appointed as a project manager of an ongoing project. You want to see the role, authority, responsibility and competencies of all the resources working in the project. Which of the following document lists all the above information?

1.Scope statement

2.Project Charter

3.Human Resource Plan

4.WBS

2- Resource Breakdown Structure is an example of:

1-Hierarchical-type Organizational Chart

2-Responsibility Assignment Matrix

3-Text-oriented Format

4-Functional Chart

3- All of the following can be used to document team member roles and responsibilities EXCEPT:

1-Hierarchical-type Organizational Chart

2-Matrix-based Responsibility Chart

3-Text-oriented Format

4-Functional Chart

4-Which of the following best describe what is included in a staffing management plan?

A- a plan regarding what details about the project should go to

whom and when the details need to be sent.

B- how the team will implement plans for ensuring the project

will satisfy the needs which it was undertaken

C. when and how human resource will be brought into and

taken off the project team

D-if independent estimates are needed who will prepare them

and when

5-in creating a project management plan, how should a project manager use rewards

A- use the reward system currently in place

throughout the company

B- ignore rewards because the functional manager

will take care of it

C- create a specific reward system for the project

D- ignore rewards because they are managements

responsibility

•6 -Which of the following is the most important

element of Project Management Plan that is

useful in HR Planning process :

A.Risk Management activities

B.Quality Assurance activities

C.Activity Resource requirements

D.Budget Control activities

•7-Which of the following is not true for a Responsibility

Assignment Matrix (RAM)

A.Defines what project team is responsible for each WBS

component

B.Defines what project member is responsible for each

activity

C.Text description of roles, responsibilities, authorities

D.Defines all people associated with each activity

8-Which chart allows a project manager to indicate

the number of resources used each month?

• A- Responsibility Assignment Matrix

• B-Resource histogram

• C-project organizational chart

• D- pareto chart

Thank you