2015 10-28-guild council

Buffer

Guild Council

Agenda: 28-Oct-15 Amory B106 – 2:30pm to 3:30pmAmory B105 – 3:30pm to 4:00pm

Agenda• 5 minutes (arrival buffer)• Governance

– Introductions / Apologies– Student Ideas Context– Process Decision– Christmas break

• Student Ideas– Change Agents– Automatic Passes– Automatic Fails– Neutral (2 pass of 3)– Neutral (1 pass of 3)

• 5 minute break• Reports

– Reports – 60 Seconds– Guild President,– VP Activities,– VP Education,– VP Welfare & Diversity

• Any Other Business

Student Ideas - Context• 2014-15 Year

– 60 Ideas in Term One– 114 Ideas in total all year– 91 Proposers in total– 8,392 votes cast in total

• Week Six, Term One, 2015-16 Year– 61 Ideas currently live– 147 Ideas in total so far– 110 Proposers in total so far– 8,580 votes cast in total so far

• This is a four-fold increase year-on-year

Process Decision (1 of 4)• Student Ideas is very active!– This is positive in terms of engagement and

participation, however:– It is high impacting on Guild Council itself.– To cope with the number of Ideas, Council is

not taking the time that some of you would like to take on each Idea.

– This is leading to a high number of neutral Ideas being failed at Council which will erode trust, both in Ideas and in Council itself.

Process Decision (2 of 4)• ‘Volume’ Problem

– At Handover we warned that Council might not be able to cope with an increase in numbers, which the existing Councillors felt was not a problem

– Last year’s Council barely coped with the number that came through all year.

– This year’s Council now faces that same number, all finishing before week 9 of term one.

– Without permanently extending Council’s working hours (which we should not do since you were not elected to do that number of hours)…

– Council needs to revisit a couple of decisions to lighten your own workload and allow you to take difficult decisions on the ‘problem’ Ideas

Process Decision (3 of 4)• Classifying Ideas:

– Change Agent Projects – a new addition, and not something that was intended to be a part of Council’s workload at all except in the case of failing projects.

– Automatic Fails – we advised Council to just let these fail – we can assist students with becoming Change Agents should they wish to, without Council needing to reserve time for projects that won’t happen otherwise.

– Neutral (1 pass / 3) – these Ideas are likely to fail, but Council may decide some are important; and needs time to discuss them properly.

– Neutral (2 pass / 3) – these Ideas are more likely to pass, but Council still needs time to discuss them properly.

– Automatic Pass – these Ideas shouldn’t be failed unless they are impossible to do – the Sabbatical Officers would be as able to discern that in practice as readily as Council can at the time of debate. Sabbs would then have to justify the failure to Council anyway.

Process Decision (4 of 4)• Proposal

– Change Agent Projects – not on the Agenda unless failing.

– Automatic Fails (0 pass / 3) – not on the Agenda.– Neutral (1 pass / 3) – Council decision – on the Agenda.– Neutral (2 pass / 3) – Council decision – on the Agenda.– Automatic Pass (3 pass / 3) – these Ideas shouldn’t be

failed unless they are impossible to do – the Sabbatical Officers would be as able to discern that in practice as Council can at the time of debate. Not on the Agenda unless failing.

– Councillors can still become Change Agents for any Idea by putting themselves forward when it’s being voted on – for the very small number where this might happen Council’s time should be cleared.

Process Decision (VOTE)• Vote– GREEN: Immediately implement this change to

focus on Neutral Ideas in Council.– YELLOW: Abstain.– RED: Keep status quo arrangements, and

extend Council times permanently.

Christmas Break• Last year Ideas was open throughout

December– Council had an existing backlog, and needed

two emergency meetings to clear Idea that had been waiting longer than a month to be processed.

– Some Ideas had been waiting for 6 weeks to be voted on. The communication point is now 21 days – this would force a communication stating Council hadn’t met to discuss an Idea for all Ideas over this period.

– This can be avoided in the same way problems with Term 3 were – by closing Ideas at the right times.

Christmas Break (VOTE)• Info– Final guild Council is 9 December.– Last Idea for this Council would close 8

December.• Vote– GREEN: Close Student Ideas on 24 November.– YELLOW: Close Student Ideas on final day of

term, and extend voting period to exam week.– RED: Keep status quo arrangements, Council to

have emergency meetings to handle any backlog.

Change Agents• Change Agent “Data” projects

– Costa Terrace to be No Smoking

Student Ideas

6917

3

17

A plan for the terrace of Costa on Streatham campus forum to become a no-smoking area.

Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused

No Vote:Change Agents project.

þ Votes: 106

þ Positive: 81.1%

ý Mean Rating: 4.11

Pass / Fail Ratings

Notes: Polarising idea (no neutral votes) but strongly in favour of the plan.Democratic evidence for a Change Agents project.

Automatic Passes• Print Credits – to VP Education• Foodbank in the Forum

Student Ideas

96

20

5 2 6 1

Print Credits. We spend 9 grand a year and the Uni. can't even give us £10 to spend on

crucial printing? Ridiculous.


Votes: RED: Fail Idea – Automatic Pass, should not be failed.AMBER: Pass to VP Education for evidence to implement.

þ Votes: 130

þ Positive: 89.2%

þ Mean Rating: 4.50

Pass / Fail Ratings

Notes: Automatic Pass.VP Education – similar manifesto point where this evidence would be useful.

Student Ideas

126

17131

Set up a collection point for Exeter Foodbank in the Forum.


Votes: RED: Fail Idea – Automatic Pass. Should not be failed.AMBER: Pass to Guild President to agree implementation with relevant University groups

þ Votes: 148

þ Positive: 96.6%


Pass / Fail Ratings

Notes: Automatic PassAll comments in agreement.

Automatic Fails• Smaller portions of fruit and individual vegetables

in the marketplace.• Idle PC's on campus should be utilised for crowd

computing assisted research into diseases• More Pastries in the Morning• No time-limit on Heater• On the iExeter app there should be a forum

option as this is an underused resource• Have Security Guards watch over the queues in

the Lemmy to stop people pushing in• Our timetable should have links to the relevant

resources when you click on each section

Student Ideas

15

75

10

63

Smaller portions of fruit and individual ve-getables in the marketplace.


Votes: RED: Fail Idea – Automatic FailAMBER: Individual Change Agent present to rescue…There is a similar project ongoing which might provide a solution if successful.

ý Votes: 46

ý Positive: 47.8%


Pass / Fail Ratings

Notes: Automatic Fail unless rescued by individual Change Agent.

Student Ideas

15

156

33

9

Idle PC's on campus should be utilised for crowd computing assisted research into

diseases


No Vote: Change Agent Project

ý Votes: 51

ý Positive: 58.8%


Pass / Fail Ratings

Notes: Change Agent Project – data is for development purposes only.

Student Ideas

10

45

4

3

Our timetable should have links to the rel-evant resources when you click on each sec-

tion


Votes: RED: Fail Idea – Automatic FailAMBER: Potential Change Agents project – data as evidence.

ý Votes: 26

ý Positive: 53.9%


Pass / Fail Ratings

Notes: Automatic Fail, unless rescued by individual Change Agent.

Student Ideas

21

2

9

3

33

The Marketplace should make/sell more pastries in the morning


Votes: RED: Fail Idea – Automatic FailAMBER: Individual Change Agent rescue.

ý Votes: 41

ý Positive: 56.1%


Pass / Fail Ratings

Notes: Automatic Fail.

Student Ideas

13

7

212

16

1

No time limit on heater.


Votes: RED: Fail Idea – Automatic FailAMBER: Change Agent rescue.

ý Votes: 51

ý Positive: 39.2%


Pass / Fail Ratings

Notes: Automatic Fail.No comments made, but it is likely that sustainability and energy use was a consideration against the Idea.

Student Ideas

7

118

22

4

On the iExeter app there should be a forum option as this is an underused resource.


Votes: RED: Fail Idea – Automatic FailAMBER: Individual Change Agents rescue

ý Votes: 34

ý Positive: 53%


Pass / Fail Ratings

Notes: Automatic Fail.Popularity of the iExeter app questioned.

Student Ideas

14

9

11

7

10

3

Have security guards watch over the queues in the Lemmy to stop people pushing in


Votes: RED: Fail Idea – Automatic FailAMBER: Pass to Guild President

ý Votes: 54

ý Positive: 42.6%


Pass / Fail Ratings

Notes: Automatic Fail.No Comments.

Neutral (1 out of 3)• University of Exeter House Hunt Facebook page• Career Zone needs an online booking page• Try to decongest the corridors before and after lectures, maybe

with a better in/out system• Book Swap. Or second hand book shop. • Paper recycling at the University and in the Halls • Nice trash bins in the outdoor areas• Replace the Student Room Booking system with one similar to

the one used to book Music Practice Rooms• Better online access to accounts by Societies• Move the non-smoking areas further away• Each College/Department should have it’s own library or study

space• Make Estate Patrol a Freephone number

Student Ideas

15

10

4

2

5

Create a University of Exeter House Hunt Facebook group


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Welfare & Diversity (PG issue)

ý Votes: 36

þ Positive: 69.5%


Pass / Fail Ratings

Notes: The old PG Facebook page served some of this function, and was the most used part.University curated page would be most useful for students who are not yet arrived.

Student Ideas

23

11

5

31

9

Career Zone needs an online booking page


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP ActivitiesGREEN: Pass to Employability & Careers Working Group

ý Votes: 52

þ Positive: 65.4%


Pass / Fail Ratings

Notes: Need factual information on whether Careers consultant bookings are available online. Website is pitched to physical visits, email or phone.

Student Ideas

18

11

5

2 1 3

Try to decongest the corridors before and after lectures, maybe with a better in/out

system. Newman gets particularly bad


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Education to ask about switch-over times and see if there’s an easy solution which can be implemented.

ý Votes: 40

þ Positive: 72.5%


Pass / Fail Ratings

Notes: No comments.

Student Ideas

21

7

2

51

5

Book Swap. Or second hand book shop. Either an on campus site or online message board where students can swap or sell unneeded

course books to other students.


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to Guild President re: Advertising/Awareness

ý Votes: 41

þ Positive: 68.3%


Pass / Fail Ratings

Notes: Existing service from the Guild Print Room.Potentially indicates a communication problem in raising awareness of the facility.

Student Ideas

28

12

2 1

Paper recycling at the University and in the Halls (esp. St. David’s)


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to Guild President to collate all evidence and present to University. GREEN: Pass to Environment & Ethics Working Group

ý Votes: 43

þ Positive: 93%


Pass / Fail Ratings

Notes: The number of Ideas relating to rubbish disposal (and recycling) indicates a major problem, and most are positive on voting.

Student Ideas

2013

2 2

Nice trash bins in the outdoor areas


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to Guild President to collate all evidence and present to University. GREEN: Pass to Environment & Ethics Working Group

ý Votes: 37

þ Positive: 89.2%


Pass / Fail Ratings

Notes: The number of Ideas relating to rubbish disposal (and recycling) indicates a major problem, and most are positive on voting.

Student Ideas

30

6

2 1 3

Replace the Student Room Booking system with one similar to the one used to book

Music Practice Rooms


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Activities to investigate/unify Guild systems.GREEN: Pass to VP Education to investigate University systems. It seems likely that the proposer had the University systems in mind.

ý Votes: 42

þ Positive: 75.7%


Pass / Fail Ratings

Notes: If this refers to the Guild systems, then both are under Guild control.If this refers to the University booking systems that requires more work.

Student Ideas

2712

31 2

Better online access to accounts for societies


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Activities to work with SocExec on ‘want list’ with an intention to scope delivery of improved service which fits student requirements.

ý Votes: 45

þ Positive: 86.7%


Pass / Fail Ratings

Notes: There have been a few manifesto promises or ideas around this topic – project scope needs to be determined.

Student Ideas

46714

122

Move the non-smoking areas further away from buildings


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to VP Activities to liaise with Campus Services

ý Votes: 72

þ Positive: 73.6%


Pass / Fail Ratings

Notes: There are no official ‘smoking areas.’The non-smoking area in front of/near buildings is meant to be 5m but is not fully enforced or marked.Enforcement requires salaried personnel.

Student Ideas

24

20

10

72 1

Each college/department should have its own library or study space area in addition to the University Library (esp. Washington Singer)


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to VP Education to start talks with SSLC and College Officers

ý Votes: 64

þ Positive: 68.8%


Pass / Fail Ratings

Notes: No CommentsMost study spaces have been centralised – Colleges are required to budget for them (pay rental)

Student Ideas

39

11

3

5

10

6

Make Estate Patrol a free phone number.


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to Guild President to liaise with University at appropriate level.

ý Votes: 74

þ Positive: 67.6%


Pass / Fail Ratings

Notes: The Ofcom notes on 0800 and 0808 numbers state that consumer landlines and mobile phones can access these services free of charge.Call costs are recharged to the recipient.

Neutral (2 out of 3)• More bike parking rails• Curly Fries in the Grove Diner post-Lemmy• Stop the Ram using Plastic Cups• The Guild should remain neutral on the EU

Referendum• Put more bins around campus as there are not

enough• Extend the £20 food and drink voucher to all with

8:30 starts• Library Due dates on Calendar• Lafrowda Cashpoint• Lecture Starts on the Hour

Student Ideas

33

14

3

More bike parking rails


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to VP Activities to work with AU President on implementationGREEN: Pass to Environment & Ethics working group

ý Votes: 50

þ Positive: 94%


Pass / Fail Ratings

Notes: The University cycling account has been posting images of the unfilled racks.A comment notes that many racks are in ‘bizarre’ places.

Student Ideas

40

13

10

106

Grove Diner should serve curly fries (espe-cially post Lemmy); optional cheese would be

a bonus!


Votes: RED: Fail Idea – Neutral (2 out of 3 passed)AMBER: Pass to Guild President

þ Votes: 79

þ Positive: 67.1%


Pass / Fail Ratings

Notes: No notes or comments.President role liaises with trading.

Student Ideas

5023

2 3 4 1

Stop The Ram using plastic cups


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to Guild President to look at more glasses and the use of plastic in future.

þ Votes: 83

þ Positive: 87.9%


Pass / Fail Ratings

Notes: More glasses suggested.Smashing glasses as a problem.Temporary measure for Freshers’ Week and Rugby World Cup? (to be confirmed)

Student Ideas

508

9

4

10 1

The Guild should remain neutral on the topic of the European Union referendum


Votes (if not Change Agent): RED: Fail Idea – Neutral (2 out of 3 passed)AMBER: Pass to VP Activities (democracy remit)

þ Votes: 75

þ Positive: 70.8%


Pass / Fail Ratings

Notes: Potential Change Agent.Guild is obliged as a Charity to remain neutral on all political issues as an organisation.Purgatory will apply to all activities once it falls during the 6-week period.

Student Ideas

50

16

2 1

Put more bins around campus as there are not enough


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to VP Activities to work with Campus Services.GREEN: Pass to Environment & Ethics Working Group.

ý Votes: 69

þ Positive: 95.7%


Pass / Fail Ratings

Notes: Most common topic for Student Ideas.University response relates to campus as a Botanical Garden.The Royal Botanical Gardens (RBGE) have numerous recycling points.

http://www.wrap.org.uk/sites/files/wrap/ROTG_ENG_Case_Study_RBGE_2P.pdf

Student Ideas

41

15

6

5

104

Extend the £20 food and drink voucher to those with any 8:30 lectures, not just those

with 3-plus a week


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to Guild President to work on with other mitigation for teaching day changes.

þ Votes: 81

þ Positive: 69.1%


Pass / Fail Ratings

Notes: Comments relate to a student who had not received their voucher.Figures affected are not known at this stage.

Student Ideas

5120

72 3 1

Library due dates to appear on our timetables


Votes: RED: Fail Idea – Neutral (2 out of 3 passed)AMBER: Pass to VP Education on this point.GREEN: Pass to VP Education to begin a ‘unification of service’ strategy at least for calendar access to more important information.

þ Votes: 84

þ Positive: 84.5%


Pass / Fail Ratings

Notes: No CommentsThere have been other Ideas which relate to multiple access / log-ins being required for different services.

Student Ideas

41

14

43 2

To have a cashpoint somewhere near the Exeter halls/ Lafrowda/ Business centre side of campus, e.g. by the smaller marketplace


Votes: RED: Fail Idea – Neutral (2 out of 3 passed)AMBER: Pass to VP Activities to liaise with Campus ServicesGREEN: Pass to Campaigns Working Group to work with banks

þ Votes: 64

þ Positive: 86%


Pass / Fail Ratings

Notes: Notes that walking up the hill is an unnecessary trek when shopping at the small marketplace.The next cash-point available would be in town.

Student Ideas

56

16

11

313

Revert back to lecture starts on the hour


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to VP Education to find a solution – i.e. moving other activity to match new schedules.GREEN: Pass to Campaigns Working Group to campaign for change

þ Votes: 104

þ Positive: 69.2%


Pass / Fail Ratings

Notes: Most other campus activity is still scheduled for the hour – meaning training and sports are more likely to conflict with lectures.

Break

Sabb Reports• 60 second Sabb Reports– Guild President– VP Activities– VP Education– VP Welfare & Diversity

Any Other Business• Correcting failure– No current failing Ideas or projects which

require Council votes.• Guild President– Question to Council.

• Anything else from the floor?

News & Politics

2015 10-28-guild council