SPFest Chicago - Cross-site publishing to communication sites

CROSS-SITE PUBLISHING

TO COMMUNICATION SITES

December 8th 2017

SPFest Chicago@valleelp #spfestchicago

@valleelp

https://en.share-gate.com/blog

SHAREGATE | PRODUCT MANAGER | SPEAKER

LOUIS-PHILIPPE

VALLEE


PEOPLE ARE MOVING TO THE CLOUD


We will look atBUT DON’T KNOW HOW



WE ARE STUCK IN A ROUTINE

SHAREPOINT 2007

SHAREPOINT 2010

SHAREPOINT 2013

… trying to do the same things in the newest version


BRACE YOURSELF


MICROSOFT DID IT AGAIN


RELEASING

GAME CHANGING FEATURES


COMMUNICATION SITES


HUB SITES


TIME TO ADAPT


LOOK ATWE WILL


CROSS-SITE PUBLISHING KEY CONCEPTS


WHAT IS ACOMMUNICATION SITE


LIMITATIONS(the gaps)


MIGRATIONPLANNING


Before we start

Let’s go back in time


First, there was the publishing portal


And they made it better …


And better …


And search driven

Cross site publishing:

« Create content in an Authoring environment and use it in one of yourSharePoint publishingenvironments »


SHAREPOINT BECAME THE

MOST COMMON LARGE ENTERPRISE INTRANET SOLUTION


KEY CONCEPTS


SEPERATION OF

DATA ENTRY

CONTENT DISPLAY


AUTHORING SITE COLLECTION

Contributors use product catalogs to create and edit content for your intranet or public facing site


AUTHOR IN A SHAREPOINT LIST


AUTHOR IN A SHAREPOINT LIST


PUBLISHING SITE COLLECTION

Find and displays catalog items in a controlled UI using search technology.


SEARCH RESULTS WEBPARTS W/ DISPLAY TEMPLATES

Items page Item detail page


Search & navigation

Uses the termstore to tag item that are associated with site navigation


DELIVER GREAT LOOKING SITES



Visitors don’t need access to auth site

Flexible architecture

Standardized visitor UX

Supports changing design

Bad experience for authors

Wait for crawler to see the result (no preview)

No flexibility on page layouts

Can be targeted to the user

Expensive to improve


And now …




SPO PUBLISHING SITE


NOTHING AS CHANGED


CATALOGS NOT AVAILABLE IN SPO


ANYTHING BETTER TO

OFFER?


COMMUNICATION SITEperfect for internal cross-company campaigns, weekly and monthly

reports or status updates, product launches, events and more.


WHAT IS IT?


IT’S ACTUALLY A

SHAREPOINT SITE


THAT LOOKS GREAT ON ANY DEVICE

. . . out of the box


THAT IS EASY TO CREATE


Helps broadcast information to other teams or to an entire organization

to help you jumpstart getting your message out fast, communication sites provide configurable templatesfor the sites and pages within.


WHAT YOU GET


Pre built designs


TOPIC DESIGN

Hero web part

News web part

Events web part

Documents web part

Quick links

People web part


SHOWCASE DESIGN

Hero web part

Image gallery web part


BLANK DESIGN

No web part


There is more …


MODERNEDITING


FLEXIBLE PAGE LAYOUTS

Users now have the flexibility they need to present information more efficiently, and the way THEY want to present it.


COPY PASTE THAT ACTUALLY WORKS


Set focal point


IT’S LIKE …

THE NEW IMAGE RENDITIONS


What else?


Hero webpart

https://support.office.com/en-us/article/Use-the-Hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645?ui=en-US&rs=en-US&ad=US

• Not every tile needs an image

• Each tile is a link, not an item

• History is not preserved

• It’s possible to re-order the tiles

https://support.office.com/en-us/article/Use-the-Hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645?ui=en-US&rs=en-US&ad=US


NAVIGATION (MAX 2 LEVELS)

https://support.office.com/en-us/article/Customize-the-navigation-on-your-SharePoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca?ui=en-US&rs=en-US&ad=US

https://support.office.com/en-us/article/Customize-the-navigation-on-your-SharePoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca?ui=en-US&rs=en-US&ad=US


ANYONE IT IS SHARED WITH

EVEN EXTERNAL USERS

ACCESS


DEMO


Behind the scenesA communication site is a standalone SharePoint site

It goes under the / sites managed path

It’s not associated with an Office 365 group

The site template is « Sitepagepublishing#0 »But cannot be created through powershell yet


THE LIMITATIONSPnp provisionning not supported yet (But will be)Not available on premNo global navigationCustom page layouts/content types not supportedNo multilingual featuresNo approuval flow It’s not possible to make it your root site collection yetCan’t activate publishing features (and vice versa?)


POSSIBLE SCENARIOS

• Governance and Training for your intranet

• Travel team publishing guidelines about corporate travel

• Policies and procedures

• Micro-site for a new corporate initiative

• Resources for the sales team for a product or service

• Organizational achievements—summary or report of key

business metrics to highlight for the rest of the

organization

https://www.computerworld.com/article/3212834/enterprise-applications/what-to-choose-a-communication-or-team-site-in-sharepoint.html

https://www.computerworld.com/article/3212834/enterprise-applications/what-to-choose-a-communication-or-team-site-in-sharepoint.html


COOL STORY BRO …

CAN I MIGRATE?


I WOULD ADVISE PATIENCE



IT’S NOT ONE TO ONE!


WANT TO USE COMM SITES …

BECAUSE IT’S SHINY?


THINK ABOUT WHAT THE BUSINESS NEEDS IN TERMS OF COMMUNICATION


WE MUST CHANGE OUR MINDSET


MAKE PEACE WITH THE FACT THAT NOW


SUB-SITES ARE EVIL



Branding (images?)


THE OLD WAY

https://www.metalogix.com/blog/introducing-sharepoint-hub-sites-office-365




WAY WE PLAN & BUILD OUR SITES



SITES WITHIN A HUB SHARE

Navigation Search scope


HOW TO GET READYFOR YOUR MIGRATION


INVENTORY OF WHAT YOU HAVE


FIND & MEET W/ OWNERS


IDENTIFY THE TIGHT TOOLS


INFORMATIONARCHITECTURE


QUICK TIPS


COMMAND & CONTROL WORKS NO MORE


EDUCATE INSTEAD



CUSTOMIZE WHEN NEEDED


MAKE SURE THE INFORMATION REACHES PEOPLE INSTEAD OF FORCING IT IN FRONT OF THEM


COMING UP FOR CONTRIBUTORS


COMING UP FOR OWNERS AND END USERS


Other referencesOverview of Cross-SitePublishing:

https://technet.microsoft.com/en-us/library/jj635883.aspx

Microsoft presenting Communication sites:

https://www.slideshare.net/markkashman/sharepoint-communications-sites-overview-presentation

https://techcommunity.microsoft.com/t5/Communications-Sites-AMA/bd-p/CommunicationsSitesAMA

Microsoft vision on intranets:

https://www.linkedin.com/pulse/building-blocks-your-intranet-mark-kashman/

Customizing modern pages:

https://msdn.microsoft.com/en-us/pnp_articles/modern-experience-customizations-customize-pages

Roadmap presented at Ignite 2017:

https://en.share-gate.com/blog/microsoft-ignite-2017-takeaways-an-updated-sharepoint-roadmap

https://technet.microsoft.com/en-us/library/jj635883.aspx

https://www.slideshare.net/markkashman/sharepoint-communications-sites-overview-presentation

https://techcommunity.microsoft.com/t5/Communications-Sites-AMA/bd-p/CommunicationsSitesAMA

https://www.linkedin.com/pulse/building-blocks-your-intranet-mark-kashman/

https://msdn.microsoft.com/en-us/pnp_articles/modern-experience-customizations-customize-pages

https://en.share-gate.com/blog/microsoft-ignite-2017-takeaways-an-updated-sharepoint-roadmap


Thank you!

Follow me for more @valleelp

Presentations & Public Speaking

SPFest Chicago - Cross-site publishing to communication sites