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Presented by Timothy Boettcher, 4th April 2016Migration as Easy as 1, 2, 3

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

The Microsoft Cloud Experts

Migrate ProtectManage

Over 15,000 companies and 3 million users worldwide trust AvePoint to migrate, manage, and protect their Office 365 and SharePoint data.

Today’s Agenda

• Typical migration approach and challenges

• A simplified approach: user-driven migration

• Engaging end-users to migrate “forgotten files”

Typical Migration Approach

33%

22%

44%

Typical Migration Project Breakdown (shown in weeks)

Scanning | Analysis PhasePlanning PhaseValidation | Remedia-tion Phase

• IT drives the process, from reviewing data, to gathering info from business, to performing the migration

• Typical projects are only 40% of the actual migration execution

• The remaining 60% is split as follows:

Classic IT Driven

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Typical Migration Challenges

• Deadlines to retire old systems

• Content size moving time

• Educating users on how content will be moved

• Teaching users how to find migrated content

Timelines Data Identification Permissions

Migration Education Business Alignment Legal Ramifications

• Understanding all source content

• Prioritisation of high priority content

• Ensure all export is completed on time

• Compliance with data regulations• Define process for additional data

• Permissions models in source environments work differently to SharePoint

• Information Architectures often differ

• Migrations should be designed in alignment with the end state solution

Scenario ExampleCustomer Challenges:

“Years to analyse, restructure, and migrate”

3.2 TB of Data 36,000 Users150,000 Content Libraries

20,000 Sites

Simplified User Driven Migration

Lift and shift into ‘staging’

Self service provisioning of ‘production’

Move in at your own time with enforced policies

Migrate ProtectManage

Solution:

Immediate onboarding to O365

Step One: “Lift and Shift”With DocAve Online (SaaS), or with scalable DocAve Azure• Move data NOW, without

worrying about Governance or planning

• Meet retirement deadlines for legacy systems

• Move directly between versions

Network File Shares and

Legacy Systems

Pre-Production /

Staging

AVEPOINT ONLINE SERVICES MIGRATION

Step Two: Self-Service ProvisioningWith Governance Automation

• Allow users to determine the high-priority content as-needed

• Self-service from a catalogue of Site Templates, configurations, and service options

Pre-Production /

Staging

GOVERNANCE AUTOMATION

Production

PROJECT SITE

TEAM SITE

DOCUMENTS Projects Teams

Departments

Documents

Divisions etc

Step Three: Move in on your own timeWith enforced Protection, Compliance, and End-User Tools

• The provisioned sites are pre-configured with correct policies

• Compliance Guardian helps identify data types, as well as compliance infractions

• Allow users to self-migrate with Office Connect (find “forgotten files”)

Projects

POLICY ENFORCERCOMPLIANCE GUARDIAN

• Versioning Enabled• Branding Added• Metadata

Configured• Permissions Set• Compliance

Scanned

PROJECT SITE

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

Drag and Drop

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Typical Migration Challenges

• Deadlines to retire old systems

• Content size moving time

• Educating users on how content will be moved

• Teaching users how to find migrated content

Timelines Data Identification Permissions

Migration Education Business Alignment Legal Ramifications

• Understanding all source content

• Prioritisation of high priority content

• Ensure all export is completed on time

• Compliance with data regulations• Define process for additional data

• Permissions models in source environments work differently to SharePoint

• Information Architectures often differ

• Migrations should be designed in alignment with the end state solution

Lift and shift into ‘staging’

Self service provisioning of ‘production’

Move in at your own time with enforced policies

Migrate

Protect

Manage

Simplified User Driven Migration

• Immediate onboarding to Office 365

• Easily go direct to Office 365 from File Shares or older SharePoint versions

• Meet tight migration or retirement deadlines

• Crowdsource analysis and provisioning to end-users with controlled and audited Self-Service

• Ensure Governance and Compliance with automated tools

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

250GB FREE*

Office 365 Migration Starter Pack

Manage SharePoint and Office 365 with us.

Get 250 GB migration on us.

MIGRATEGet to Office 365

fast and on budget with free 250GBFind and fix potential

errors pre-migrationForget staging environments – migrate directly Minimise downtime. Minimise loss of content. Maximise ROI

*Terms and Conditions: New subscription purchase (minimum 1-year) of

AvePoint Online Services (AOS) required for minimum 50 users

Up to 250 GB of data migration free. If data migration exceeds 250 GB, your first 250 GB will be free and differential charges will apply to remaining balance.

Migration source must be from Microsoft SharePoint Server or File Systems.

Migration destination must be to Microsoft Office 365.

1 year of AvePoint Premier Maintenance included.

MANAGESimplify

management, security and protection of Office 365. Easily control settings,

configurations, and permissions Automate and enforce governance policies  Perform granular and platform restores

SIGN UP IN EVAL FORM!

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

The Microsoft Cloud Experts

Migrate ProtectManage

Over 15,000 companies and 3 million users worldwide trust AvePoint to migrate, manage, and protect their Office 365 and SharePoint data.