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Introduction toMS Project 2010

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Rules of Engagement

• Important features are covered• Please raise your hand, if you have any question• Send questions in email for incorporation in FAQ• Breaks• Hands on sessions

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Introduction

Create PlanTracking Project

Setup new project

Reports

Sample Project

Create Resources

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Introduction

• What is Project?– A project is a set of inter-related activities which are initiated to

achieve an objective. As soon as the objective is achieved the project is deemed to be over.

– A project is not an objective in itself (it has an objective), nor is it the end-result (It results into something)

– It has a definite beginning and a definite end• How does MS Project help?

– Manage Schedule, Resources, cost– Easy tracking and update

• Focus of this session– Project schedule creation and tracking

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SETUP NEW PROJECT

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File Menu

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Options - General

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Options - Display

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Options - Schedule

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Options - Advanced

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Project Menu

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Change Working Time

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Project Information

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Format

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Custom Fields (Text)

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Custom Fields (Cost)

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Format – Bar Styles

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Format – Bar Styles

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Gantt Chart - Timescale

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CREATE RESOURCES

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View

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View - Resource Sheet

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Resource Menu

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Resource Information

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Resource Leveling

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CREATE PLAN

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Gantt Chart - Tables

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Creating Project Plan

• Use Gantt Chart (Table: Entry)• Create Task

– Task– Recurring Task

• Task Information– Mode– Priority– Predecessor– Constraints– Task Type– Milestone– Notes

• Work / Duration• Assign resource

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Task Menu

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Task Information

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Task Attributes

Work

Duration

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Task TypeTask Type Work Duration Units

Fixed Work Fixed Change Change

Fixed Duration Change Fixed Change

Fixed Units Change Change Fixed

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Task Relationship

• Finish-To-Start (FS)

• Start-To-Start (SS)

• Finish-To-Finish (FF)

• Start-To-Finish (SF)

Task1Task2

Task1Task2

Task1Task2

Task1Task2

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Constraint Type

• As Late As Possible• As Soon As Possible• Finish No Earlier Than• Finish No Later Than• Must Finish On• Must Start On• Start No Earlier Than• Start No Later Than

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Recurring Task

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Recurring Task

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Baseline Project Plan

• Optimum Resource utilization– Move tasks (Tasks -> Move)– Reassign resources (Team Planner)– Resource Leveling (Resource -> Level Resource)

• Create Baseline (Project -> Set Baseline)

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Resource Usage

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Resource Details

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Team Planner

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Move Task

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Baseline Project Plan

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TRACKING PROJECT

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Tracking Project

• Use Gantt Chart (Table: Tracking)– Actual Start– %Complete– Actual efforts, Remaining Efforts– Actual duration, Remaining duration– Actual Finish

• Update Project– Progress– Reschedule

• View Progress (Progress Lines)• Variance with baseline

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Gantt Chart – Table: Tracking

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Gantt Chart and Task Usage

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Update Project

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Progress Lines

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Gantt Chart - Table: Variance

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REPORTS

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Visual Reports

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Overview Reports

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Current Activity Reports

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Cost Reports

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Assignments Reports

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Workload Reports

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SAMPLE PROJECT