Management issues 21th February 2013, Lleida

Main management issues

• EC Report submitted on 7th January 2013 to EC due to delay in the submission of some financial reports to be improved for the next report

• Waiting for answer from the EC Reviewer

• A lot of Deliverables to be submitted in the coming months

DELIVERABLES AND REPORTS

Deliverable review process

• Deliverables are contractual elements to be provided at a specific delivery date to the EC.

• In case a delay is foreseen, please inform me as soon as possible.

ECCoordinator

Project ManagerAuthor

WP

Leader

Due date

Check & approve Check & validate

Ask for revisions if

needed

Write the

deliverable

Deliverables due during 2nd and 3rd year of the project

WP Del. Description In iti

2nd Reporting Period

Year 2 Year 3

Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe. Ma. Ap.May Ju. Ju. Au. Se. Oc. No. De. Ja. Fe.

13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

D1.1 Description of ideotypes and breeding schemes M12 P X,0

D1.2 Evaluation of breeding strategies used in other crops (GWS included) M30 ID1.3 Submitted manuscripts on fine mapping of selected major genes or

QTLs

M28 I

D2.1 Detailed description of available genetic material carrying the chosen traits and useful for breedingM23 ID2.2 Selected progenies with pyramided resistances M35 I

D3.1 List of EU-founders and indications on their level of exploitation in breeding.M10 P

D3.2 New version of the FlexQTLTM with several new capacities and functionalities.M24 I

D3.3 Two scientific papers on 1) QTL for Nectria resistance in apple and 2) some QTLs in peach.M36 ID3.7 Workshop as kick off for the training of WP3-participants in in-depth PBA-analysesM17 I L

D4.1 Description of phenotypic and genotypic variability using available data in (i) in 4 peach germplasm collections and (ii) in 5 apple germplasm collections.M12 P L

D4.2 Database uploaded with already-available phenotypic characterisation of the 600 peach cultivars of the selected core collections (4 CC of 150 cultivars each) and the 1500 apple cultivars from 5 European CC.M24 ID4.3 Submit manuscript with description and characterisation of allelic diversity, population structure and LD in: i) the 1250 studied peach cultivars analysed with 10.000 SNPs genome-wide distributed and ii) 5 European germplasm collections analysed with SNP allowing the construction of a European CCM30 I

D5.1 List of the tools and protocols developed for phenotyping new (sub)-traits. M12 0

D5.2 Identification of effective tools or protocols to characterise (sub)-traits. M24 I L

D5.3 Identification of the sub-traits linked to the novel traits. M36 I

D6.2 Medium density apple genotyping array (3-9K SNP array) is made availableM12 P L

D6.3 The peach GWA genotyping array (9K SNP) is made available M12 X 0

D6.4 Apple GWA genotyping array (ca. 50K SNP array, final density to be decided based on LD extension (see milestone year 1.5) is made available.M24 ID6.5 Protocols for MAB are made available. M36 I

D7.1 Fruit Breedomics database frame M12 X,0

D7.2 Complete collections of trait phenotypic data from genetic material available and complete list of identified genomic variation.M24 I

D8.2 Detailed stakeholder requirements compiled from the seminars. M9 0 I I

D8.3 Publication of annual newsletters M12 X 0 I I

D8.4 Printing the Booklets M24 I I I

D8.5 Mapping of the connections established with other project and initiatives. M20 I L

D8.6 Training proceedings and materials of the training sessions available on the website.M28 I I

D9.4 Organisation of Annual Project Meetings (including meetings of the ExCom, the General Assembly, and the Stakeholder Advisory Board) and preparation of minutes.M12 X 0 I I

D9.5 1st Reporting Period consolidated technical and financial reports M20 I,09

8

7

6

5

4

3

2

1

2012 2013

14 Out of 20 Deliverables due before February 2013 are late

Milestones

• Milestones are significant points or events in the project to follow-up the project progresses.

• No official report is necessary.

• Each milestone must at least lead to a short description of the result that must be uploaded on the workspace for internal purpose: even if they are only working document and not beautiful reports.

14 Milestones due before February 2013

Overall planning

M1March 2011

M18Aug. 2012

M54Aug. 2015

M36Feb. 2014

1st Pre-financing

M3May 2011

2nd Pre-financingM13

March 2012

Final PaymentM60

Feb. 2016

First Reporting period Third Reporting periodSecond Reporting period

Evaluation Procedure

M12

PeriodicReportM20

PeriodicReportM38

Final ReportM56

EC ReviewM39

EC ReviewM21

1st Interim PaymentM22

Dec. 2012

2nd Interim PaymentM42

Aug. 2014

= Kick-off, Annual Meetings and Final Conference

= Lead to

M1March 2011

M18Aug. 2012

M54Aug. 2015

M36Feb. 2014

1st Pre-financing

M3May 2011

2nd Pre-financingM13

March 2012

Final PaymentM60

Feb. 2016

First Reporting period Third Reporting periodSecond Reporting period

Evaluation Procedure

M12

PeriodicReportM23

PeriodicReportM38

Final ReportM56

EC ReviewM39

EC ReviewM25

1st InterimPayment

M28Dec. 2012

2nd Interim PaymentM42

Aug. 2014

= Kick-off, Annual Meetings and Final Conference

= Lead to

M30-Report

FruitBreedomicsM30-Reporting Process

M19 M20M18

Coord. + ITWrite the

final report

PartnersFill in the report template for the different WPs they

contributed to

10 April

ITChecks and Compiles the report

28 March

ExComChecks and

validates

WP LeadersCheck the information provided and request

changes to partners, and compile their WP report

ITProvides report

templates

9 January 24 April

31 April

21 March

End of reporting

period28

February

14 March

PartnersFill in the report templates:

1. Annex I “FormC” or FormC online2. Annex II “Detailed FormC”3. A Word file with partner

information

ECITProvides report

templates

ITChecks & Compiles

17 April

PartnersSign the FormC validated by the Project Manager

ITChecks and Compiles

Scie

ntific R

eport

Fin

ancia

l R

eport

FINANCIAL ISSUES

Next Payments

• Following approval by the EC of the first M18-periodic report, the Coordinator will distribute:

– a payment which settles the amounts justified and accepted by the EC during the first reporting period. This payment will be limited to 75% of the EC contribution to be received during the whole project duration and might be distributed around May-June 2013

Payments

European Commission

• Pre-financing : contract signature + 45 days • Interim or Final payments: 105 days after receipt of the validated report

INRA INRA Transfert

Preparation of payments

PARTNER 1

PARTNER 2

PARTNER n

No more than 15 days after receiving the EC payments

Financial issues

• Refer to the Reference Sheet N°9 of the Researchers’ Guide for general principles

• Temporary and permanent staff must declare their working time on timesheets (no FruitBreedomics standards)

• Reimbursement of congress costs: – Reimbursement of the participation to a scientific congress

under the frame of an EU project: • must be an action of dissemination (poster minimum in Europe; oral

communication minimum outside of Europe), • is limited to one person per institute (or per research units for large

institutes).

– To have more researchers attending a congress, you have to provide justifications that will be forwarded to the Project Officer for validation. If you don’t do so before attending a congress, the EC might refuse to reimburse your costs.

EC Financial contribution per activity

MAXIMUM EC CONTRIBUTION

ACTIVITIES

Non-profit public bodies,

secondary and higher

education establishments,

research organisations

and SMEs

Others

Research: WPs 1 to 7 75 % 50 %

Dissemination of results:

articles, presentation in

conferences, news for the

website, etc. WP8 100 % 100 %

Management: WP9 (only for

INRA and INRA Transfert) 100 % 100 %

USEFUL TOOLS FOR ALL PARTICIPANTS OF THE PROJECT

Researcher’s Guide

• For all the persons involved in the project

• Sets up common rules

• Print it and have it available at all time on your desk

Collaborative workspace

• To help you to achieve your tasks in the project.

• Not a web-site to consult data

• But a place where to exchange ideas, information and documents with other FruitBreedomics participants

• Core of the project

• All the minutes of the workshops organised by your tasks should be available on the workspace so that other members of the project can see what is going on in your task.

• Internal Newsletter displays links to the workspace

External communication

• Every partner must be actor of external communication by: – adding a link on the website of your organization to the

FruitBreedomics website,

– providing input to the FruitBreedomics website if you have some items to disseminate to the outside world,

– representing FruitBreedomics at national or International events,

– spreading information about FruitBreedomics in your country and to your usual contacts (national projects, press, etc.).

Communication tools

• Dedicated communication tools to present the project have been developed by WP8. You can find them on the workspace: – A PowerPoint template

– A Poster template

– A general PowerPoint presentation of the project

– A general Poster presentation of the project

– The logo of the project

– The brochure of the project.

Stakeholder Platform

• The objectives of the Stakeholder Platform are: – to provide preferential contact for the dissemination of the

project’s outcomes to society,

– to discuss the most promising results and how they should be transferred.

• The Stakeholder Platform gathers representatives of all players intervening in the supply chain from scientists, breeders, germplasm collection curators, nurserymen, to cooperatives, and growers.

• Do not hesitate to propose additional contacts in order to enlarge the platform and ensure the efficient uptake of FruitBreedomics results. Send your propositions of contacts to Joan Bonany (Joan.Bonany@irta.cat).

Publication

• We remind you that: – Any project of publication must be submitted through the workspace

30 days before publication (or 30 days before submission in the case of a scientific paper) following the process described in the FruitBreedomics Researcher’s Guide (Reference Sheet N°5). This concerns all publications linked to FruitBreedomics even if only partially funded by FruitBreedomics.

– It is mandatory acknowledge EC funding in every publication or communication.

Next meetings organisation

• Next ExCom meeting by Phone beginning of April 2013

• 2014 Annual Meeting – Dates and location will be chosen in the coming

weeks/months – We have a proposition of Switzerland in Zurich

to be studied

• 2015 Annual Meeting is still to be decided but will take place around february

• Final conference in Bologna Italy jointly with Eucarpia conference?

EC documentation

• Cordis: Reference Documents http://cordis.europa.eu/fp7/find-doc_en.html

– Project Reporting Guidelines

– Financial Guidelines

• Financial helpdesk www.finance-helpdesk.org

• IPR Helpdesk www.iprhelpdesk.eu

Thank you for your attention

+ Evaluation of the meeting

+ Social Event