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Presentation delivered at GaMPI's MEC February 2010 on hybrid meetings.
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Bottom-line…Hybrid
Meetings & Events Deliver
More Value Part Deux
Presenter – Attendee Agreement
Law of Two Feet
Vibrate Please
Texting, Typing
Welcome
Be Present • Be ActiveUse Respect
Why Are You Here?Get one sticky note
a. Write one thing you want to learn from this session
About
Agendaa) Explore options for
platforms & vendors
b) Discuss questions you should ask venue, equipment & service providers
c) Share best practices for promoting & engaging a virtual & F2F audience
Hybrid FearVirtual will cannibalize F2F event
To engage an audience that does not come to your F2F event
Hybrid Opportunity
What’s Needed For
A Backchannela) Venue with
Internet access
b) Backchannel tool (Twitter, TinyChat, Meebo, Twubs, etc.)
c) Hashtag #
What’s Needed For Livestreaming
a) Digital camera
b) Venue with Internet access of at least 512 kbps
c) Interface hardware for digital to PC
d) Laptop or PC
e) Online livestreaming provider
How Livestreaming Worksa) Film event & send to
online provider (OP)
b) OP software encodes, compresses & formats video
c) OP transmits video to servers
d) Video rebroadcast real-time
Livestreaming Providers iPhone
Livestreaming Providers
Questions to ask venues, equipment & service providers
1.How is the room set?
2.What's the ambient lighting like?
3.Will someone bebehind camera?
Questions to ask venues, equipment & service providers
4.What's your internet access
5.How fast is your internet?
6.Do you have appropriate PC hardware interface?
Questions to ask venues, equipment & service providers
7. What livestreaming online provider do you use?
8. Is your OP password protected ?
9. Does your OP integrate w/ social networks?
Best Practices For Engaging Virtual & F2F Audiences
1. Call the virtual audience a remote audience
2. Ask your production crew forrecommendations on dress
Best Practices For Engaging Virtual & F2F Audiences
3. Establish #hashtag. Marketearly and often.
4. Ask someone to follow the Twitter stream and monitor for questions
Best Practices For Engaging Virtual & F2F Audiences
5. Break the “Fourth Wall”
6. Provide moments of intimacyfor remote audience
Best Practices For Engaging Virtual & F2F Audiences
7. Have presenter stop every10-20 minutes & give F2Faudience an activity. Thenpresenter can talk toremote audience.
8. Show shots of F2Faudience
What We Discusseda) Explore options for
platforms & vendors
b) Discuss questions you should ask venue, equipment & service providers
c) Share best practices for promoting & engaging a virtual & F2F audience
Bottom-line…Hybrid
Meetings & Events Deliver
More Value Part Deux