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Have you ever made safe assumptions on your schedule only to be halfway through the project and realize that it is not executing as planned and the resources needed to execute are not available? Join this session to learn the three things you can add to your project schedule to make them more valuable than you ever thought possible. Learn secrets from top aerospace and defense contractors as well as top IT organizations that will make your project teams more productive -- and give the project manager the critical information needed to successfully manage the project with confidence. Beginner Level.
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What Your Schedule Isn’t Telling You
John Owen, Product Manager, DeltekKim Koster, Product Marketing, DeltekGC-442
Can we deliver on
time?
Do I have the right
information?
Is our Status Right?
Have I covered my
risks?
Can I answer my boss’s questions?
Do These Issues Keep You Awake?
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You Are Not Alone - Consistent Problems Managing Programs
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The Culprit: Siloed Systems & Disconnected Processes
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ScheduleManagement
Resource Management
Cost Management
Analytics
ERP
RIOManagement
What’s the new revenue
forecast?
Are we profitable
yet?
Deliveries are
impacted!
Customer Support
not notified of risk
Alert email sent
Schedule updated
Schedule impacted EAC
impacts - overruns
Risk identified
DisconnectedBusiness Processes
Need forExecutive-Level Reports
Disparate Systems & Components
Manual reports
generated
The Solution = Integrated Program Management (IPM)
“Provides tracking and predictive information on the status of a program or project enabling sound decision making.”
Manage Profit
Reduce Surprises
Increase Predictability
Plan Analyze MonitorOne
Integrated System
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What is Integrated Program Management (IPM)?
Risk Management
Baseline Control
Change Control
Progress Reporting
Cost/Schedule Management
IPM
The integration and execution of complex projects or programs
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The Project Schedule is the basis for project control and visibility.
The schedule is NO longer considered a back office tool but a document that gives the PM all the needed data and information about the project.
The DOD has also recognized the importance of the schedule as many contracts have a formal DID.
Cost Schedule Integration is an ANSI 748 requirement.
Plan, Plan, Plan…Then Plan Some More
“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only
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The Overall Architecture of Your Project Make sure your schedule is coded with the following:
Integrated Master Plan (IMP) IDs Work Breakdown Structure (WBS) Cost Breakdown Structure (CBS) Organizational Breakdown Structure (OBS) Resource Breakdown Structure (RBS)
Item #1 to Add to Your Schedule
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Increased Visibility and Control
Assures that entire scope is covered in your schedule
Gives all members of the project team as well as executives access to the data that interests them
Provides basis for robust reporting for CAM, IPTs, and the overall project team
The coding becomes the integration point for the cost management and resource management system
The upfront effort to code the schedule and keep it up to date will pay off in efficiency and accurate reporting
Value of Project Architecture
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Example of a Coded Report
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Load Resources Associated with Each Task Resource loading schedules is a BEST PRACTICE Load your Resource Breakdown Structure into your schedule and use
it for your: Baseline Plan
Forecasted Plan – work remaining
What-If Scenarios
Item #2 to Add to Your Schedule
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Increased efficiency – resources and coding provides basis for automated cost/schedule integration
Schedule driving the cost Cost is in the right time periods
Resource utilization visible on your project or across projects
Reports and graphs are available for all levels of the organization
What-if analysis that includes both cost and schedule
Value of Resource Loaded Schedules
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Example of Resource Loading an Activity
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Example of Resource Capacity Planning
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Example of Resource Utilization by Employee
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Example of Resource Utilization by Project
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Decide what method of resource loading is right for your project type
Basic project planning (Time) Activities and tasks are logic based Activities are tied together and adjust to update of forecasted dates Resources move in concert with the updated status Most widely used method
Item #3 to Add to Your Schedule
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Example of Project Scheduling
Activity 1
Activity 2
Activity 3
Resource 1
Resource 2
Resource 1
Time
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Resource Leveling Finite Scheduling Utilize a common resource pool Analyze resource demand (people and material) across a project or
multiple projects Tools today have algorithms that will allow the scheduling tool to
analyze and resolve resource conflicts Typically used in a manufacturing environment or a T&M contract
where resources drive the schedule.
Item #3 to Add to Your Schedule
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Example of Finite Scheduling
Resource 1
Resource 2
Resource 3
Activity 1 Activity 4 Activity 5
Time
Activity 2 Activity 3 Activity 6
Activity 7 Activity 8 Activity 9
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Basis for Cost/Schedule Integration so that your schedule and cost management system are in lock-step
Reports and graphs against all levels of the project structure allowing everyone to understand the status.
Understanding of resource planning and utilization for the project or the enterprise.
3 Things Your Schedule Should Give You
