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In this presentation we explain and demonstrate the Expertum-optimized method to process the monthly closing process by structuring, visualizing and automating the various tasks of the closing. We use the closing cockpit tool, delivered by SAP as a central cockpit from start to finish to streamline the closing, resulting in more time to analyze closing results, rather than pure execution.
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Accelerated Closing
Benny Velkeneers
1
Philippe Despierre
SAPience.be User Day ‘14
Expertum
History
• Founded in April 2006 by 2 ex-SAP BeLux employees
• Partnerships
Today
• Team of 50+ SAP Experts and Project Managers
Mission
• Exceed client expectations by providing top-quality expertise
• Provide our people a safe environment for personal and professional growth
Strength
• Highly skilled & experienced SAP consultants in all SAP areas, combined with a
wide industry knowledge in several domains
2 SAPience.be User Day ‘14
Expertum Competence Areas
Knowledge Management
- Product & Service
Development
Focus FI- CO team
• Full coverage of Finance area
• Specialized in integration with non-Finance areas
• Specialized in International roll outs and SME environments
• SEPA, FSCM & FI closing cockpit as specialty topics
• HANA Acceleration in Financial Processes
SAPience.be TECHday’13 3
Stakeholders
Executive Management
Internal Audit
Regulatory Agents
Corporate Finance
Share- holders / Financial Analysts
Foreign Subsidiary
Domestic Subsidiary
Financial Close
Compliance
• Deadline
• Conformance with financial reporting
Transparency
• Accurate
• Centrally managed
Efficiency
• Streamlined closing process
• Error reduction
• Greater automation fewer resources lower costs
Challenges?
Challenges - Planning
Repetitive but decentralized, unstructured process
Unknown responsibilities
Unclear timing
Outdated process descriptions
Challenges - Execution
Progress indication
Triggering the next step
Questions/Errors during execution
Black box tasks
Excel, Excel, Excel, Excel, ...
Improvements
Challenges
IMPACT ?
Optimizing the process
STRUCTURE
VISUALIZATION
AUTOMATION
= EFFICIENCY
Responsibilities
Owner • Global management • Starts the closing run • Not an IT person
Task Responsible • Management per task (task
group) • Multi-entity • Documentation • SPOC • Key-user
Processor(s) • Execution (manual) • Follow-up (automated)
Tasks
Translate closing tasks into a “closing project plan”
Dependencies Event triggering
SAP Closing Cockpit
SAP Closing Cockpit
Structuring: Template
Management
Closing Execution
Monitoring, Progress Tracking
Analysis, refinements, automation
SAP Closing Cockpit
Structuring: Template
Management
Closing Execution
Monitoring, Progress Tracking
Analysis, refinements, automation
SAP Closing Cockpit
Structuring: Template
Management
Closing Execution
Monitoring, Progress Tracking
Analysis, refinements, automation
Recap Demo
What: Task list
Who: responsibles
When: timing & dependencies
How: documentation & variants
Automation
Time-Efficiency
On-line status reporting
Benefits
Stronger Governance
Increased Efficiency Better Insight
Accelerated Financial Close
Lower TCO
Version overview
SAP ERP EHP5
Increased Usability • Mass change for
template and task lists
• Improved filtering • Improved task
dependencies • Transport of template
and its components • Plant as new
organizational entity • Responsibilities on
folder level • Other web browsers Better Integration with SAP CPS (status, delete scheduling) Increased Compliance Split of authorizations (template maintenance, task list creation)
SAP ERP EHP6
Increased Usability
Multiple attachments per task (Office docs, PDF, URL, …)
User-definable time zones
Enhanced task list creation / change
Presetting of task list / template and selection
Customer-defined fields on template and task level
Other UI improvements
Better Integration
with SAP CPS
Increased Performance
SAP FCC
NEW APPROACH
Installable as add-on on ERP 6.0 EHP4 or NW 7.01 or higher
ALL functionality up to EHP6 plus the below
Stronger Governance
Extended authorization
Central storage of logs
Change documents
Increased Efficiency
Easy template maintenance
Configurable notifications
Improved usability
Remote task execution
Better Insight
Improved status monitoring and analysis
SAP ERP EHP3
Increased Usability
Web user interface
Status “checked”
Structuring of tasks into closing phases
Factory calendar
Remote Tasks
Via tight integration to SAP CPS
Process Automation
Via tight integration to SAP CPS
SAP ERP EHP4
Increased Usability
Multiple calendars in the same template
Web UI in NW Business Client
Document upload
Better Insight
Real-time SAP NW BW queries for
- Status monitoring
- Execution analysis
Better Integration
with SAP workflow
SAP FCC add-on
Stronger Governance Increased Efficiency
Better Insight
Increased Automation
New task type “external job” for integration to other schedulers
New task type “remote workflow”
Customer variable values at folder level
Integration of technical status for non-registered programs
Improved Usability
Flexible filters for opening templates and task lists
Enhanced time zone management (task definition time zone)
Definition of job name and job owner for local job
Improved integration to SAP CPS (more detail about steps)
Enhancements of task list status and transport functionality
Easier Deployment and Lower TCO (Delivery as Add-on, includes ALL prior functionality, installation on SAP ECC 6.04 or higher)
Internal Controls
Additional task properties
Change Documents
Audit trail for all changes of tasks during execution
Monitoring and Analysis
Background job monitor
Additional Capabilities of
FCC
Stronger Governance Increased Efficiency Better Insight
Attachments per task in templates and task lists
Extended authorization (e.g. on task, org unit)
Multiple processors per task, HR org support
Central storage of logs
Comprehensive audit trail
Internal controls
Extended dependencies
Extended transports
Easy template definition
Filtering, mass changes
Factory calendars
Flexible notifications
Event-driven execution
Remote task execution
Integration to SAP CPS
Jobs of other schedulers
Access to WF monitor
Extensibility (e.g. variables)
Web user interface
Improved user experience (e.g. ready to execute)
Profiles for pre-selection within a task list
GANTT chart
Time zone support
Real-time BW queries for monitoring / analysis
Insight across multiple entities / close cycles
BI-Analysis
SAP SmartBusiness
SAP Fiori
Real-time insight
Selection of KPI’s for close-process, quality, results
Drill-down to critical companies
Open framework: allows extension
Thank you!
SAPience.be User Day ‘14 28
Benny Velkeneers Sr SAP FInancials Consultant Expertum
+32 479 38 87 66 [email protected] www.expertum.net
Philippe Despierre Sr SAP FInancials Consultant Expertum
+32 496 808943 [email protected] www.expertum.net
