PROJECT REPORT

STARTUP OF SPECS AND CONTACT LENSES MANUFACTURING AND RETAIL COMPANY

SUBMITTED TO: SUBMITTED BY:

MS RIYANKA DWIVEDI GURSIMRAN KAUR

TULIKA AGARWAL

AKASH ARORA

UTKARSH SHRIVASTAVA

1. PROJECT INTRODUCTION

This system is designed for the start-up of specs and contact lens manufacturing and Retail Company. This will help the company to store and track the data. The data about the products of the company i.e. contact lenses, glasses and frames can be stored in the database. Similarly the inventory and the stock data can be stored and tracked. This system provides easy data handling thus helping in reducing errors and finally resulting in improved efficiency.

1.1 PROJECT DESIGN

This software product helps to improve the services of the company, also reduces the manual work of the employees because through this system the company can store the data about the products and the regular customer and at the same time track them. Through this you can check the profile of the customers and employees. We can also check the available inventory and stock and the quantity needed of the same.

1.2 SCOPE OF THE PROJECT

Since it is the start-up of the company the project will help in reducing the time and this time could be used to develop the project. The automation system will thus help in reducing the investment requirements. The information can be accessed and updated in the real time. This will improve the overall efficiency of the company.

1.3 PROJECT CONTRACT

This contract is between GT Software Solutions and Soft lens. The term of this Agreement shall begin on 1,august 13 and shall continue through its termination date of 31st july 2014

The specific terms of contract are as follows:

1. The warranty of software is of 1 year.2. Software used is JAVA, HTML.3. Warranty will not be provided if any other technician tampers with the

installed system.

4. Client Side : Pentium IV Processer, 1 GB RAM, Windows XP Service Pack 1 and onwards.

5. Two free services will be provided within 6 months of installation will be provided to the customers.

In consideration with the mutual consent of both the parties, they covenants and agrees that it will follow aforesaid terms and conditions with full dedication and loyalty.

This contract will not be modified in any manner unless in written and signed by both the parties. In case of any dispute the same shall be subject to Delhi Jurisdiction.

Signatory SignatoryGT software solution soft lens

1.4 WORK BREAKDOWN SCHEDULE

TASK DATE OF START TOTAL DAYS END DATEfeasibility 1.8.13 7 07.08.2013requirement analysis 8.8.13 7 15.08.2013coding 16.8.13 30 14.09.2013implementation 15.9.13 15 29.09.2013alpha testing 30.9.13 8 07.10.2013beta testing 8.10.13 8 15.10.2013

feasibility

requirement analysis

coding

implementation

alpha testing

beta testing

1.8.1315.8.13

29.8.13

12.9.13

26.9.13

10.10.13

24.10.13

2. FEASIBILITY STUDY

The main purpose of preliminary feasibility study is to evaluate alternative system solutions and to purpose the most feasible and desirable business application for development. The feasibility of this proposed business system can be evaluated in the following 5 categories:-

2.1 Operational feasibility:

The operational feasibility assessment focuses on the degree to which the proposed development project fits in with the existing business environment and objectives with regards to development schedule, delivery date, corporate culture and existing business processes.

OPERATIONAL FEASIBILITY RESULTS

How well the proposed system supports the business priorities of the organization??

Provides efficiency and easy data handling

How well proposed system will solve the identified problem??

It is providing automation instead of manual therefore saves time.

How well the proposed system will fit with the existing organizational structure?

It provides user interface for all level of employees.

2.2 Economic feasibility: The economic feasibility assessment determines the extent to which the proposed system will provide positive economic benefits to the organization.

ECONOMIC FEASIBILITY

RESULTS

Cost Cost will be lesser than compared to the manual system as in manual system more human resources would have been employed to serve the same purpose.

Revenue Revenue generated will be more because we don’t have to give salaries to a lot of employees.

Investment requirement

Initially investment requirement to install the system will be more but overtime this cost will be recovered easily.

profits Overtime the profits will be more as compared to the manual system.

2.3 Technical feasibility: The assessment of technical feasibility is focussed on gaining an understanding of the present technical resources of the organization and their applicability to the expected needs of the proposed system.

TECHNICAL FEASIBILTY RESULTSHardware Hardware is easily available and is in

accordance with the system requirements.

Software Software is in accordance with the user requirements

Networks The system is linked using LAN systems.

Reliability This system is reliable because the data collected is from reliable sources.

2.4 Human factor feasibility: The human factor feasibility assessment focuses on the most important components of a successful system implementation: the managers and end users.

HUMAN FACTOR FEASIBILITY RESULTS

Acceptance of employees Since it is user friendly it will be highly accepted by the employee

Management support Since it will provide higher efficiency thus it will be supported by the management

3. SYSTEM ANALYSIS

System analysis traditionally involves a detailed study of the information needs of a company and end users and the activities, resources, and products of one or more of the present information systems being used.

3.1 EXISTING SYSTEM

The existing system is manual system. The disadvantages of the existing manual system are:-

The manual system of data storage and accessing is tedious. Moreover in order to maintain the manual system of storing data, more

human resources are required and this requires more cost implications as the human resources are on a regular payroll.

The manual system is also error prone. Time involved in manual system is more. The automated system provides real time data storage and tracking,

which is not possible here. The id’s of the regular customers can be tracked using the automated

system, which is not possible in case of manual system

3.2 ORGANISATION STRUTURE

4. REQUIREMENT ANALYSIS

4.1 QUESTIONAIRE:

Q1] Is data input controlled by self-explanatory menu options?

A] YES

B] No

C] PROBABLY

GENERAL MANAGER

MANAGER (SALES)

EMPLOYEE EMPLOYEE

MANAGER (OPERATIONS)

EMPLOYEE

Q2] Does the system provides input validation checks such as client code validation, reasonableness (total lens, Lens dimension) and validity checks?

A] YES

B] NO

C] PROBABLY

Q3] Can the user amends data on an input screen prior to updates?

A] YES

B] NO

C] PROBABLY

Q4] Can user abort a transaction/process at any stage?

A] YES

B] NO

C] PROBABLY

Q5] Can users return to previous stage in transactions/process to make amendments?

A] YES

B] NO

C] PROBABLY

Q6] what are the control features which ensure completeness and accuracy of data input? For example, not let you leaving a screen until all areas are completed.

A] YES

B] NO

C] PROBABLY

Q7] Can more than one user use the same function at the same time. For example, time sheet entry.

A] YES

B] NO

C] PROBABLY

Q8] Transactions that occur during analysis, including any errors and the instrument conditions at the start and at the end of the analysis, should be recorded in the system’s log book?

A] YES

B] NO

C] PROBABLY

4.2 SYSTEM SPECIFICATIONS

SYSTEM SPECIFICATIONS

USER INTERFACE SPECIFICATION- personalised screens for the employees

DATABASE SPECIFICATIONS- database has been developed to access all customer and inventory data and track product information

SOFTWARE SPECIFIACTIONS- software access all the transactions

HARDWARE AND NETWORK SPECIFICATIONS- systems are installed according to the specifications and networking is done using LAN.

5. DESIGN

5.1 USER INTERFACE DESIGN:

DATA BASE TABLE

5.2 DATABASE TABLES

PRODUCT TABLE

SR NO COLUMN NAME

DATA TYPE LENGTH DESCRIPTION

1 Product_ no Text 50 Unique identification no. of the products

2 Product_ name

text 50 Name of the product

3 quantity numeric 10 Quantity of the product

4 price numeric 10 Price of the product

ORDER BOOKING

SR NO COLUMN NAME

DATA TYPE LENGTH DESCRIPTION

1 Product_no Text 50 Unique identification no. of the products

2 Product_ name

text 50 Name of the product

3 quantity numeric 10 Quantity of the product

4 price numeric 10 Price of the product

6. CODING

The following languages have been used to develop the required code:

Java Html

7. TESTING MATRIX

TEST NO. TEST EXPECTED RESULT

1 Enter the employee I’d, product name and quantity

Calculation of the price

2 Enter the product name, quantity available, and required quantity

The data is entered

8. IMPLEMENTATION

IMPLEMENTING NEW SYSTEMSACQUISITION- evaluate and acquire necessary hardware and software resources and information system servicesSOFTWARE DEVELOPMENT- develops the software according to the customer needs. Make necessary changes if required.DATA CONVERSION- converts data in the soft lens company to the format required by the system.TRAINING- educate and train management and end users,TESTING- test and make necessary corrections according to the new system.DOCUMENTATION- record the detailed system specificationsCONVERSION- converts the data from the manual system to the new system.

8.1 USER MANUAL

IMPL

EMEN

TATI

ON

ACT

IVIT

Y

ACQUISITION OF HARDWARE, SOFTWARE AND

SERVICES

SOFTWARE DEVELOPMEMT OR MODIFICATION

DATA CONVERSION

END USER TRAINING

TESTING

DOCUMENATATION

CONVERSION

For the employees screen firstly employee I’d must be entered followed by the product name and the quantity of the product.

By clicking on the price button, we would get the price. The system is made such that after entering the above mentioned data, it would calculate the price of the product and show it to the employee, who can further tell it to the customer. This calculation is done in real time.

For the employee screen for entering the stock, first the product name is entered followed by the quantity available of the product in the stock and finally the quantity required more in the stock is entered.

All these entries are enters in the stock database.

9. MAINTENANCE AND OPERATIONS

This includes all the steps taken to ensure that newly implemented systems meet the business objectives established for the GT software solutions. Errors in the development or use of the system must be corrected by the maintenance process. This includes the periodic review or audit of a system to ensure that is operating properly and meeting its objectives. This audit is in addition to continually monitoring the new system for potential problems and necessary changes.