Accessible content is available upon request.

5 Ways to Smash Barriers to User AdoptionGonzalo M. Ansoain – 8th April 2015

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Gonzalo M. AnsoainTechnical Solutions Professional

Gonzalo.Ansoain@avepoint.com

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Managing SharePoint to

Encourage AdoptionManage Resources

Optimize PerformanceEnsure Compliance

43

1 2

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Agenda – 5 Ways

1. Define Information Architecture2. Maintain Information Relevance3. Simplify and Clarify Processes4. Modernize Collaboration5. Measure and Optimize

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

””1. Define Information

ArchitectureGOAL

• Provide a logical system for accessing information and navigating greater SharePoint.

HOW TO DO IT • Gather information. How does your

business use SharePoint?• Talk to business owners and define your

personal best practices for organizing information.

I can’t find the latest report, I guess I’ll just create another one.

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DocAve Content Manager

Design a System That WorksMeet evolving information architecture requirements with the following options for SharePoint apps, configurations, content & security: • Copying

• Moving

• Migrating

• Restructuring

Quickly tag and classify SharePoint content in bulk or through organized review processesManage content across Office 365, on-premises, or hybrid SharePoint environments

Restructure

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DocAve Deployment Manager

Manage.Reduce operational costs with automated application lifecycle and change managementIncrease production environment stabilityReduce risk, liability, and human error

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

2. Maintain Information Relevance

None of this information matters to me. I’ll just go work in a data silo.

GOAL• Provide a platform that makes critical

information easy to locate.

HOW TO DO IT • Minimize stale content• Cut data clutter• Maintain information taxonomy

””

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DocAve Archiver

Optimize. Optimize SQL storage space with tiered approach

Improve SharePoint performance

Protect.Automate content preservation, retention, and deletionEnable compliant records managementEnhance legal discovery by exporting to universally accepted file formats

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

3. Simplify & Clarify Processes

GOAL• Provide a platform that lets your users work

the way they want.

HOW TO DO IT • Define processes & policies• Automate where you can

””

I don’t care how it works, as long as my job gets done.

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DocAve Governance Automation

SharePoint as a ServiceAutomate the way users request configurable services including, but not limited to, the following offerings:

• Content Management• Permissions Management• Provisioning• Lifecycle Management

Resolves ambiguity around requesting resources from IT Ensure all requests fully comply with established governance policiesFully auditable approval process

DocAve Governance Automation

Business Users SharePoint IT Administrators

Request Services

Manage Services

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

4. Modernize Collaboration

GOAL• Provide a platform that lets your users

leverage modern tools.

HOW TO DO IT • Think forward• Plan for integrating productivity tools • Centralize data

””

I’m used to more intuitive collaboration tools.

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Single source of truth• Transform on-premises SharePoint into a central

collaboration hub

Increase user productivity

All files kept on-premises

Reduce ongoing IT strain around collaboration• No need for extranet, federation or FTP

Suspicious activity alerting and burglar alarm

AvePoint PerimeterSharePoint File Sync and Share

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

AvePoint Meetings

Outsmart the Chaos. Bring Innovation to Your Meetings.Streamline the creation of organizational meetingsFlexible meeting agendas and discussion topicsEnd the culture of mundane meeting and embrace collaborationFully auditable meeting minutes for tracking and historical searchAssignment, aggregation and synchronization of actions

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

5. Measure & Optimize

GOAL• Optimize your platform based on measured

successes.

HOW TO DO IT • Measure performance• Demonstrate business value• Identify successes, replicate • Promote success stories• Incorporate user feedback”

”

Wow, this really worked. Can we update this other process to match?

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DocAve Report Center

Manage. Report.View actionable reports on users, security and contentEnable proactive and intelligent SharePoint decisions

Optimize.Trend storage and usage analyticsMeasure against “Microsoft Best Practice” reports to analyze the health of your environment

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

DEMO

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Q & A

©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of

AvePoint, Inc.

Our Goal: Your Satisfaction

Contact Sales

DocAve.com

SalesUK@avepoint.com

AvePoint.euEMEA: 0207-421-5199