GOOGLE DOCSFORMATTING PRACTICE

OPEN THE EXAMPLE FILE USING THE LINK IN THE EMAIL

Constable Tucker’s Crime Statistics

1st Quarter Stats January February MarchMurder000Rape000Arson000House Burglary000Business Burglary000Other Burglary001*DWI111Speeding111

*Does not include Mr. Irate’s alleged theft from his candy store.

The crimes committed are:The theft of a Delia Smith Cookbook from Councilman ToddCouncilman Todd’s chauffeur was caught DWI three times in three monthsCouncilman Todd’s chauffeur was also speeding when he was caught DWI

THIS SHARED FILE CANNOT BE EDITED, YOU WILL HAVE TO SAVE A COPY THAT YOU CAN WORK ON

Open the File Menu

From the File Menu, select Make a copy…

Click OK to accept the new

file name

SELECT THE FIRST LINE IN THE DOCUMENT

Open the Style menu and select Title

DESELECT THE FIRST LINE

CHANGE THE STYLE TO TITLE

CHANGE THE STYLE TO Heading 2

SELECT THE SECOND LINE

Open the Style menu and select Heading 2

DESELECT THE SECOND LINE

SELECT THE “st” IN “1st”

RE-SELECT THE ENTIRE LINE

Format>Superscript

THE NEXT GROUP OF LINES WILL BE FORMATTED INTO A TABLE OF HOW MANY CRIMES OF EACH TYPE WERE COMMITTED IN EACH MONTH OF THE 1ST QUARTER

• We will arrange the data neatly into columns using Tabs (Tables/Tabs, get it?)

• First we have to set the tab stops in the columns where we want text to jump to when the tab key is pressed

• This is done using the ruler at the top of the document

THE FIRST LINE IN THE GROUP IS THE COLUMN HEADING

COLUMN HEADINGS ARE CENTERED

CLICK ON THE 2-INCH MARKER IN THE RULER SELECT Add center tab-stop

KEEPING THAT LINE SELECTED, SET CENTER TAB-STOPS AT THE 3 AND 4-INCH MARKERS

IF YOU MISS THE TARGET, JUST CLICK THE TAB STOP SYMBOL AND DRAG IT TO THE PROPER PLACE

NOTE THE APPEARANCE OF THE SELECTED LINE DOES NOT CHANGE

De-select that line by clicking anywhere on the next lineLook at the page ruler, the center tab-stops are goneThat’s because the ruler settings only apply to the lines that are selected at the time. If no lines are selected, the ruler settings apply to the entire document.

SELECT THE NEXT LINES FROM “Murder” TO “Speeding”

CLICK ON THE 2-INCH MARKER IN THE RULER SELECT Add right tab-stop

KEEPING THOSE LINES SELECTED, SET RIGHT TAB-STOPS AT THE 3 AND 4-INCH MARKERS

NOTE THE APPEARANCE OF THE SELECTED LINE DOES NOT CHANGETHIS IS BECAUSE TAB-STOPS ONLY WORK ON TABS AND WE HAVEN’T INSERTED ANY…YET

CLICK AT THE BEGINNING OF JANUARY AND PRESS THE TAB KEY

REPEAT FOR FEBRUARY AND MARCH

NOTE, THE SPACING WILL NOT LINE UP PROPERLY UNTIL THE THIRD TAB-STOP IS IN PLACE

USING THE SAME PROCESS, INSERT TABS IN FRONT OF EACH OF THE THREE 0S AND 1S AT THE ENDS OF THE  NEXT LINES.

SELECT THE LINE STARTING WITH “*DOES NOT...”

CLICK THE ITALICS ICON IN THE TOOL BAR TO MAKE THE TEXT ITALICS

SELECT THE LINE “The crimes committed are:”

CHANGE THE STYLE TO Heading 3

MAKE THEM INTO A Bulleted List

SELECT THE LAST THREE LINES

AND YOU’RE DONE!