Lesson 8 - Move Approved Elements To Insite Asset Library

Module 2: Creative Workflow and Asset Library

72 Internal Student Guide

Move Approved Elements to InSite Asset Library

Create an InSite Asset LibraryAfter the final content is approved, the project elements are either deleted or stored for future reuse in the Asset Library library. The elements can be, uploaded, copied and pasted into the library. Or you can use one of the enhanced Desktop Software pick list features to move elements between projects and libraries.

1. Log on the Desktop Software as the Site Manager.

2. On the File menu, choose New Library.

3. In the Library name box, type the library name. For example, YourName_Company.

4. Click Create Library.

The new library is created and displays under the Libraries area on the left pane.

Lesson

8How This Lesson Will Help YouAsset Library is a server-based solution for the management of digital assets. It is designed to support registering, locating, and re-purposing images, content and artwork.

This lesson shows you how to create a library and copy project elements into it.

Topics in This LessonAfter completing this lesson, you will be able to:

• Create an InSite Asset Library

• Explain Element Attributes

• Search for an Element in the Library

• Move Approved Elements to Asset Library

• Reuse an Asset

• Explain Open PrePress Interface (OPI) Support

Activity: Create an Asset Library


Internal Support for Portal Products 73

5. In the library, create two folders named Images and Application Files

Explain Element AttributesAttributes are defined as the information that is associated with an element that provides details about that element. For example:

• System attributes include information such as file size or type and resolution.

• File separations indicate whether a file can be separated and why it cannot be separated. For example, file separations can specify whether a file contains a transparency or a non-separable color space.

Elements attributes are gathered during upload. Asset Library can help you find elements by searching user-defined attributes and system attributes. You can also modify attributes on an element.

Search for an Element in the LibraryYou can use the web browser to search for elements in the current library. Search using:

• Complete or part file name, for example, pdf finds image.pdf.

• Attributes, for example, 150 finds any elements whose resolution attribute is set to 150 (dpi).

• Uppercase or lower case.

• % percent symbol: a wild card that represents single or multiple characters. For example, image%view finds image_01_view and imagefrontview

These are not supported in searching:

• Boolean logic: AND, OR, NOT, AND NOT, +, -, quotation marks

Search ParametersYou can search for elements using various criteria:

• Element name

• Attribute value

• Job Name (Prinergy usage metadata: jobs where this element has been associated with a page during refine)

• Page Position (Prinergy usage metadata)

• Page Name (Prinergy usage metadata)

• Select one of: contains, is equal to, begins with, or ends with; then type the words, letters, or numbers for which you want to search.



If required, add more search parameters using the add button (+). For example you can search on a partial file name and the name of the photographer.

To search for an element in the library

• On the Desktop Software Actions menu, choose Search.

By default, the Desktop Software searches the account from which you launched the Search window.

Move Approved Elements to Asset LibraryYou can move approved project elements to Asset Library by copying and pasting the appropriate elements from the Desktop Software Edit menu or use pick lists to move elements between projects and libraries.

Pick lists are good to use if you want to move elements between different projects or libraries into one library.

Copying a File to the Library Using the Pick List

For more information on modifying element attributes see the Creative Workflow and Asset Library online help for Desktop Software.



1. On the View menu of the Desktop Software, choose the Toggle Pick List.

The pick list pane appears on the right-side of the Desktop Software main window.

2. Go the Project Images folder, and select all the images from the file display area.

3. Drag the selected images onto the Pick List pane.

4. Go to the Library Images folder.

5. From the Pick List area, select and drag the images into the Images folder of the library.

The images are now copied into the library's Images folder.

6. Go to the Project Application Files folder, and drag the file to the Pick List area.

7. Go to the Library Application Files folder, and from the Pick List area, drag the file into the Application Files folder file display area.

Reuse an AssetOnce the elements are stored in the library, the elements are referred to as assets. Designers can reuse assets such as images stored in the Asset Library library for use in other projects. Using Asset Library, an asset can be downloaded as a Low resolution JPEP asset file type.

To reuse Asset Library assets

1. On the Desktop Software project Elements tab, click the asset you want to download.

2. On the File menu, choose New Download.

3. In the Download dialog box, select the Download type as Original or Low resolution JPEG.

The Low resolution EPS FPO can only be used as part of an integrated system with a Prinergy workflow.

4. Click Download.

Activity: Move approved elements to the Asset Library

Note: You can also use the Copy and Paste options from the Edit menu to copy the entire project into a newly created library. Once copied, you may need to refresh the Desktop Softwareto view the newly copied elements in the library. To refresh the Desktop Software, choose View > Refresh All.



Explain Open PrePress Interface (OPI) SupportWhen working in or packaging the files for a project, designers may want to swap high resolution original images for a low-resolution image placeholder to make the final output file size smaller and easier to transmit and manipulate. Designers can download low-resolution images from Asset Library to replace the high-resolution images in their layout files.

To create the final file for a project, a designer may output the page layout file to a PostScript or PDF file. When outputting to a PostScript file, the designer may choose to include the OPI comments into the PostScript file. At the printer, OPI merging software scans the PostScript file for the OPI comments and then searches the printer's image database to find the high-resolution image that matches the file name.

Information on retaining OPI comments when submitting files to a printer is found in the Asset Library Image Proxy Workflow For Designers Guide. This guide and other documentation are accessible internally from TechPlanet or externally from eCentral.

To replace an original image file with LowRes file

1. On the Desktop Software Library Elements tab, click the Images folder.

2. Select test.tif.

3. On the File menu, choose New Download.

4. In the Download Elements dialog box, select the Download type as Download FPO.

5. Click Download.

6. In InDesign, open the 4pg_SportsShopBroch_US2.indd file.

7. Replace the existing test.tif file from the InDesign file with the new downloaded low-resolution image.

8. Save the changes.

Note: If the printer has workflow software such as Prinergy, the swap of the low-resolution image to the high-resolution image is done automatically. This information is covered in the Creative Workflow, Asset Library, and Prepress Portal integration part of this course.



Lesson SummaryAfter completing this lesson, you are now able to:

• Create an InSite Asset Library

• Explain Element Attributes

• Search for an Element in the Library

• Move Approved Elements to Asset Library

• Reuse an Asset

• Explain Open PrePress Interface (OPI) Support

Technology

Lesson 8 - Move Approved Elements To Insite Asset Library