Tips & Tricks for Writing Your Thesis in MS WORD

Presented by

Shelly Baumann, Coordinator

202 Eielson Building (907) 474-7464

PO BOX 757560 (907) 474-1984 fax

Fairbanks, AK 99775-7560 gradschool@uaf.edu

http://www.uaf.edu/gradsch/

UAF Graduate School’sUAF Graduate School’s

General Thesis Information

Thesis Formatting Workbook

Thesis Formatting Workshop

Thesis Submittal Form: Master’s PhD

Microsoft Office 2003 vs. 2007

interface is very different and takes a bit of getting use to.

Files saved with the default setting in Office 2007 CANNOT be opened by earlier versions.

To change go to tools, options, & save tab

Program 2003 Ext. 2007 Ext

Word .doc .docx

Excel .xls .xlsx

Power Point

.ppt .pptx

Access .mdb .accdb

Quick AccessToolbar (QAT) Access common commands on this customizable toolbar.

TabsClick tabs to access tools and commands.

Dialog BoxesClick to open dialog boxes.

Lists and GalleriesClick or to access lists or galleries.

Mini ToolbarUse options on the toolbar that appears when you select text on the page.

Zoom ControlsZoom in or out using the slider, or click the + and – buttons.

View SwitchingSwitch view for a program. Different programs have different views available.

The RibbonFind tools here that used to be in menus and toolbars.

Navigate the Office Fluent User Interface

GroupsUse related tools and commands grouped onto different tabs.

File MenuClick the Microsoft Office system button to see file commands.

About the Office Fluent User Interface

The Microsoft Office Fluent user interface (UI) has been completely redesigned. The old menus and toolbars are now integrated into a band called the “Ribbon,” making it easier to find the tools you need and create the results you want. Topics in this guide include: • Navigate the New UI• Understand the Quick

Access Toolbar• Minimize the Ribbon• Understand the File Menu

and New File Format• Use Microsoft Office System

Help

Revealing Your Formatting

Find this button on your toolbar if you are a Mac user

Page Setup: Mac MARGINS

Page Setup: Windows MARGINS

Header/Footer: Mac

Format page numbersFormat page numbers

Header/Footer: Windows

Page Numbers: Windows

Page Numbers: Mac Click on INSERT in

the menu bar

Then click on PAGE NUMBERS

Formatting Page Numbers

Section and page breaks

Section and page Breaks Use page breaks when

format stays the same Use section breaks (next

page) when format changes or between chapters For example, use for

landscape table or figures! That page will be landscape and the rest portrait.

Widows & Orphans

Figures: Inserting from File

Formatting Figures: Mac

Formatting Figures : Windows Right click on the picture

Tables

Tables: Inserting & Deleting Columns & Rows

Table of Contents: Mac Leader Dots

Table of Contents: Windows

Leader Dots Go to Format and

Tabs 6 for UAF

requirements rather than 6.5

Resources

Writing Your Dissertation with Microsoft Word: A step by step guide by Vincent Kiernan

When all else fails If the table of contents will not cooperate after

the last time you refresh insert leader dots with the tab.

If a table or figure will not print with the document print it separate.

If on a page you can not get the page number to align according to the margin requirements, print up the page, measure, move number, and repeat until it works.