Rocme 2016

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Our core services

Services Software

Partners

Internal! eventsupport

Single event services

Before During After

MOBILE APP

GUEST LIST

FLOOR PLANS SESSION VOTING

Q&ASPONSOR ADVERTISING

POST EVENT SURVEYMESSAGING

SURVEYS

CONSULTING

ROI GOALSETTING

TARGETING

COPYWRITING

WEBDESIGN PLANNING PRODUCTION

LOGISTICS

DATA ANALYTICS ROI REPORTING NO SHOW FOLLOW UP

POST EVENT SURVEY MEDIA UPLOADSPROJECT MANAGEMENT

ONSITE PAYMENTS

HOSPITALITY TEAMS

TRANSFERTS

SOCIAL FEEDS

EVENT WEBSITES

REGISTRATIONS

REPORTINGSEATING PLANS

TICKETING

ABSTRACTS

MAILINGS

NETWORKING

LIVE BADGING

SESSION SCANNING

TRACK & TRACE

CAR SCANNING

TESTDRIVE BOOKING

DIGITAL SIGNAGE

INFO KIOSKS

GIFTBAGS SOCIAL FEEDSREPORTING

BOOTH SCANNING CLOAKROOM PARKING

Multi event services

Marketing

Sales

HR

Training

CROSS EVENT REPORTING

ROI MEASURING

BUDGET ALLOCATION

BUSINESS INTEGRATION

BUSINESS INTELLIGENCE EVENT STRATEGY

OUTSOURCING

VENUE SOURCING

CUSTOM DEVELOPMENT TECHNICAL LOGISTICS

EVENT CALENDARS

DATA ANALYTICS

© EventDrive 20126

! eventsupport

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Your personal account manager

• Single Point Of Contact • Needs analysis • Proposal • Project management • Time sheets • Onsite production • Reporting • Evaluation forms • Debriefing • Invoicing

! eventsupport

© EventDrive 20128

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• Best-in-classeventmanagementsoftwaresince2008• 1000+customers,100k+events,10M+registrations• 15intuitivemodules,multilingual,multicurrency• Constantinnovationwithourclients• 90+%customerretention

Growth Customerservice InnovationBesteventsoftware2013

A software with event DNA

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• Runningthousandseventsaroundtheglobe• In-house24/7,365supportbyeventandsoftwareexperts• HQinUSA,officesinEurope,APACandMiddleeast• Salesteamandpartnersaroundtheworld• CoredevelopmentinUSAandUK

A global company we are bringing closer

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etouchesisPCIDSSLevel1Compliant:providingthehighestlevelofsecuritydemandedbythepaymentcardindustry.

etouchescanhandlepaymentinmultiplecurrencies.Dependingonyourgatewaycapabilities,wealsosupport3Dsecureprotocol.

Data privacy

Security

Hosting

Robust platform best in class technology

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Packages - Just what you need

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Overview

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Onlineeventregistrations

• Supportsanylook/feel• Fullycustomizableworkflow• Multilingual/multiplecurrencies• Housing&travelmanagement• BadgingwithBar&QRcodes• Paymentcollection• Customreporting• Integrations&API

Eventwebsitemadeeasy

• Alleventcontent,info• Highlycustomizable• Easyset-up(builtfornon-techs)• Integrationwithetouchesmodules• Automaticupdates• 30+languagessupported

Createanddistributeemails

• Promoteyourevent• Sendregistrationlinks• Nodesignexperienceneeded• Create&uploadmailinglists• Personalizationviamergefields• Viewrecipientbehavior/reports• ManageUnsubscribes

• Tracktrendspre-event• Post-eventqualitychecks• Createcustomquestions• Graphicsstatsoutput

CreateanddistributeCustomizedsurveys

Package - The event essentials

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Realtimeeventbudget

• Createbudgetforapproval• LinkstoeReg• Trackspendingpervendor• Cross-eventreporting• Gaincontrolandinsightinto

expenses&revenue

EventprojectManagementtool

• Assigntasks&ownership• MonitorProgress• Sendalerts,reminders• Maketasksconditional• Develop&cloneeventtimelines• Filteryourviewtoseetasksacrossallevents

• Internalcollaborationtool• Virtualwhiteboard• Ideaexchangeamongteams• Easycommunicationamongremotestaffers

• Keepseveryoneonthesamepage

Collaborativeeventmasterplan

• Allocateequipment,AV• Specifyroomsetup,seatingplan• Createspecificreports• Draganddroproomchanges• Providesspecificationssenttothe

venue

Allocatesessionstomeetingrooms

The most complete suit

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Matchmakingandeventnetworking

• Matchmakingandnetworking• 1-to-1or1-to-manymeetings• Pre-event,onsite&post-eventEnhancesattendeeproductivity

• ExtendstheeventexperienceanddrivesROI

• Summaryreporting

• Easilycreateboothlayout• Onlineboothpurchase• Upsellwithlogos• Onlineexhibitorfloorplanauto-

syncwithwebsite• Exhibitorlisting

Createinteractivefloorplans

• Drag&dropfeature• Banquets,galasdinner• Createseatingassignmentsrules• Designtabletopandroomlayout

Eventseatingplanningtool

The most complete suit

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Findtherightvenue

• Over74,000hotels&venuesworldwide

• GenerateRFP'stobesent• Interactwithselectedvendors&

venues• Managefrominitialcontactto

signedcontract

Managecontentsubmissions

• Forabstract,awards,whitepaper,contentworkflow

• Communicatewithsubmitters/speakers

• Configurablereviewprocess• Automatedtransfertoagendas&webpages

A la carte add-ons

• BuildyourownwebAppwithaneasy-to-useinterface

• Integratedwithetouchesmodules• Unlimitedcustomcontentvideos,

images• Worksonallsmartphones

Tapcrowd

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etouchesintegrateswithbest-in-classsoftware

Multi-currency,etouchesoffersaccessto20+gateways,including:

A platform open to the world

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https://www.etouches.com/ehome/etouches/videotour/

https://www.etouches.com/ehome/etouches/product-updates/

https://www.etouches.com/ehome/etouches/api/

https://www.etouches.com/ehome/etouches/newsletter/

https://www.etouches.com/ehome/etouches/integrations/

https://www.etouches.com/ehome/etouches/partners/

Video Tour Integrations API

Platform monthly update newsletter Partners

Useful links













© EventDrive 2012

Mobile App

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An online platform that allows anyone to create and maintain professional native mobile apps for all popular platforms.

Backend platform

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1 Select a Flavor 2 Activate Modules 3 Add Content 4 Submission time!

3 easy steps

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General Info List important information regarding your event. From opening hours & event location to ticketing information.

Attendees Allow attendees to easily network which their peers. Efficient networking has finally arrived!

News Keep your audience up-to-date with the latest event news.

Conference Bag Visitors can tag content they would like to take with them e.g. product brochures from a certain exhibitor.

Session & Speaker Rating Request ratings from attendees after sessions and speaking slots.

Exhibitor Catalog The exhibitor catalog is a list which offers detailed information on each exhibitor.

Personal Agenda Your audience will love creating their own schedule filled with the sessions they want to attend.

Interactive Floorplan Easily guide visitors the way with a multi-level interactive floorplan including indoor navigation.

Note taking & slide sharing Allow attendees to take notes in the app Speakers can share slides live during presentations

Ad Banners Integrated ad banners offer extra visibility for your sponsors.

Sessions & Speakers A list with sessions and detailed speaker information which can be divided into tracks and rooms.

Push Notifications Send last-minute event information to all users of the app. Enable your partners to send sponsored messages.

Sponsors List of your event partners with detailed information.

Live Q&A & Polls Voting for attendees with live displaying of results, and asking questions to speakers (with moderation)

Messaging Attendees can send messages to each other to improve networking.

App modules

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Screenshots

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Screenshots

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Delegate can vote live during debates, panel discussions... Results are displayed on stage in real-time. Allow delegates to ask questions to speakers. Questions can be moderates and are then displayed on-stage using iPads for the speakers or on large screens.

Live voting and Q&A

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Push notifications

Annie, your workshop starts in 20 minutes in Room B.

Send push notifications to delegates to alert them: “plenary session starts in 5 minutes !” Send an automatic push notification when delegates arrive at the venue (geofencing): “Welcome to the conference ! Please register at the front desk !” Send personalised push notifications: “Your flight is delayed !”

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Allow delegates to send messages using “Meet Me” inside the app, to other delegates and to your help desk. Use the “speed networking” feature with badge scanning to stimulate networking during e.g. a reception.

Stimulate networking

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+ API for custom integration with your CRM, internal

database...

Automatic app content synchronization:

Event info Sessions Speakers Attendees

Personal Agenda User accounts

Exhibitors Sponsors

Live synchronization

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Real time analytics

© EventDrive 2012

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fielddrive is a solution to connect your event data to live event experiences

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Our API integrates with etouches, or your CRM or you can upload data from Excel

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we connect these data to deliver onsite services:

check-inn and badging - visitor tracing - digital signage

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badgedrive delivers 5 solutions to perform onsite check-inn and live visitor badging

Full size registration desks Self check in kiosksCarry - on trolleysBadgecube Tablet check inn

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crowddrive offers 5 combined solutions to scan and trace visitors in your event

Barcode scanning i-beaconsNFC kiosksRfid Gates m-beacons

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screendrive offers 3 solutions to show content to your visitors

digital signage Social walls interactive infokiosks

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onsite check-inn and badging visitor tracing digital signage

© EventDrive 201241

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Acces your data anywhere !

• Setup data connection • Design badges • Order credits • Orders hardware • Order consumables • Get support • Get training • Share best practices

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badgedrive delivers 5 solutions to perform onsite check-inn and live visitor badging

Full size registration desks Self check in kiosksCarry - on trolleysMini registration desk Tablet check inn


1. Full size badgedrive units...

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Register your guests with full size badgedrive units

• Plug and play • 500 guest / hour • Integrated UPS • Direct database connection • Different configurations possible • Tickets, wristband, badges.. • Digital signage included • Fully brand-able • Integrated 256 color led lighting

• No DIY solution, only serviced by partner network or after training.

• Pallet size transport volume.

• High - end events • High volume events with fast

throughput.

• Fully integrated state of the art registration system with NFC, RfiD, badge printing, document printing and digital signage. Combinable as front desk or walk-trough setup.

What is it?

Best for Pro’s Con’s

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Details full size badgedrive unit

• Fully integrated dual registration desk - 500 badges / hour • 11” laptop • 3D barcode scanner • Evolis Primacy badge printer (standard) • 32” digital display • Programmable LED Backlight • Lanyard holder • Interconnectable as front desk or pass-trough setup • Transportation flight case • UPS battery pack

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• badgedrive software - drives up to 3 simultaneous printers • stand alone database with live connection to etouches API • Front and display can be personalized for event • LED color 256 DMX controlled

• Optional modules: NFC, RFID, Local Server

• Optional printers: • Zebra GD 420 • Epson TMC 3500

Details full size badgedrive unit


2. Badgecube

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Register your guests with “Badgecube*”

• Plug and play • Easy transports • Fits in car trunk • Flightcase available • Fits on table, extra bottom cube

or leg-set

• No integrated signage • No UPS.

• DIY solution • Fast and easy check-inn and

badging • 1 cube 200 = visitors / Hr

• Compact DIY badge-unit • 50 x 50 x 50 cm • Do it yourself solution • Easy to transport • printer unit (2 types) + scanner +

laptop with badgedrive pre-installed • Plug and play

What is it?


• *Available (20/12/2015)


3. Self check in kiosks

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Register your guests with “Kiosk”

• Great cue - buster • Less staff on peak moments • Different configurations,

printers, tickets, wristbands • Brand-able customizable front • Compact transport volume • Payment units available

• Setup by trained staff only • No DIY solution

• Self check in in combination with fixed desks.

• increase volume with less staff. • Fixed settings

• Multifunctional self check - in or self registration kiosk

• Easy to transport • Different combinations possible

What is it?



4. Carry-on unit

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Register your guests with “Carry on”

• Easy and compact • Very functional

• Slower printer • Not very attractive in design.

• DIY check inn for smaller groups.

• In - office preprint • Up to 100 guest / hour. • Combined with preprinted

badges and unit for last minute changes.

• Cabin size - carry-on badge kit with compact badge printer.

• Includes laptop with badgedrive software.

• 2 D barcode scanner • Compact badge printer.

What is it?



5. tablet check-inn

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Register your guests with “Badgedrive tablet”

• Very easy to transports • Connection to badgedrive and

live database.

• Bluetooth printer connections • No Android and IOS version

available … (yet) ;-)

• Check in without badge printing • Check in with label printers • Cue busting • Anywhere check-inn

• Tablet guest list check-inn for windows based surface devices.

What is it?



Overview badging solutions

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Comparison table

DIY Guest / Hr / Unit Badgeprint / Labelprint Size Weight

Full size registration desk N 500 B 120 x 80 x 90 90 kg

Badgecube Y 250 B 50 x 50 x 50 25 kg

Kiosk N 250 B 120 x 50 x 50 40 kg

Carry on Y 150 B 60 x 40 x 40 12 kg

Tablet Y 150 L 20 x 15 x 5 1 kg


Equipment

Consumables

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Credit card badge with bio clip Credit card badge with metal clip

Badge pouch color Badgetrays Badge pouch nylon

IBTM World - 16 - 19 november 2015

Danny Stevens CEO [email protected]

Full color butterfly badges

Badgetypes

mailto:[email protected]

Printer units

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Evolis Zenius • Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 150 registrations / Hr • Standard in fastbadge case • Used for visitor badging up

to 150 visitors / desk

Evolis Primacy • Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 250 registrations / Hr • Standard in badgedrive unit • Used for visitor badging up to

250 visitors / desk

Epson TMC 3500 • Thermal transfer cartridges • Full color live print • 250 registrations / Hr • Optional in badgedrive unit • Used for visitor badging up

to 250 visitors / desk, tickets printing, personalized programs full color…

Printer units

Printer units

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Zebra 430 GD • Ticket and wristband printer • Thermal B/W • 250 registrations / Hr • optional in badgedrive unit • Used for tickets, wristband.

Evolis Quantum • Credit card size printer • Thermo transfert ribbons • 1000 Badges / Hr • Used for full color badge

preprinting • (currently 1 used available)

Evolis Securion • Credit card size printer • Thermo transfert ribbons • 150 registrations / Hr • Used for high security ID

Printer units


Badgedrive software

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and you can even continue if internet and power are down.

with badgedrive all data are synchronized...

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Flexible settings to trim the needs of your event


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crowddrive offers 5 combined solutions to scan and trace visitors in your event

Barcode scanning i-beaconsNFC kiosksRfid Gates m-beacons


Crowddrive platform

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Trace your audience in real time with crowddrive

Visitors receives can be traced identified or anonimously by 5 different and combined technologies. This gives you a real time in sight in visitor behaviour and the full detail customer journey.

How it works

Best for Pro’s Con’s• Combination of technologies

results in highly reliable reporting.

• Easy setup for beacons or barcode scanning in the same platform.

• Technical level for complex setup of RfiD, NFC, ..

• From simple workshop scanning to full size real time visitor tracing

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combination of NFC / RFid badge and bluetooth…

Real time visitor analytics

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workshops, booths, tables…

Setup different zones..

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Detailed drill-downs per per zone / visitor …

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get live presence map for each zone…

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get live presence map for each session…

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get live presence map for each session…


1. Barcode scanning

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Trace your audience behaviour by barcode scanning and data collectors...

• Easy tracing • Low cost • Reliable

• No live data • Labour intensive • Slow trough flow

• Workshops • Exhibitor boots

Visitors receives a badge or wristband with a barcode. The barcodes are scanned by the staff with data collectors or bluetooth / wifi / 3G scanners for live presence reporting - Workshops can be scanned IN / OUT for correct certification.

How it works



2. Rfid scanning

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Trace your audience with Rifd gates

• Fast throughput • Live data • Difficult setup

• 95% reliable • Encodes badges

• Crowdsourcing • Volume reporting • Permanent setup

each visitor receives an RfID Enabled wristband or badge, we setup a range of gates and antenna’s in the event and we can trace the whereabouts of each visitor.

How it works



3. NFC scanning

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Trace your audience with NFC and payments

• Fast throughput • Live data • 100 % Reliable • Easy setup

• Encodes badges • More expensive

• Workshop scanning • Acces control • Payments • Info kiosks

each visitor receives NFC wristband or NFC enabled badge. By touching information points or payment terminals we can detect the whereabouts in the event.

How it works



4. i beacons

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Trace your audience with i-beacons

• Live data • Simple hardware

• Bluetooth needs to be switched on

• Low reliability • App download

• Crowd control • Push messages • Benchmarking

visitors witch on their smartphone and download the crowddrive or tapcrowd app and log in. The identifier of the smartphone is detected by the i-beacons setup around the event and presence and duration is reported to the server.

How it works



5. m beacons

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Trace your audience with m-beacons

• New technology • Live data • Simple hardware • Easy setup

• High cost / visitor • Battery life = 6 months

• Networking • Live radar • Knowledge base • Dietary requirements

each visitor receives a mobile beacon that is linked to his profile on the crowddrive server. Other visitors or a selected group can see all profile data of the people around them by radar function.

How it works



Overview tracing solutions

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Comparison table

Reliability Setup Manual / Automatic Size Weight

Barcode 95% Easy M 5 x 7 cm 10 g

Rfid 90% Difficult A 120 x 50 x 6 8 kg

NFC 99% Medium M 60 x 60 x 6 12 kg

i-beacon 25% Easy A 10 x 5 x 6 50 g

m-beacon 95% Easy A 2 x 2 x 0,4 5 g

Q: But then what is the best solution? A: Setup different measuring solutions with combined technologies and depending on the objectives and reporting them in the same platform.


Equipment

Options

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m beacons NFC reader Opticon 3D Workshop scanners

3D Barcode scanners Acces and workshop units Bluetooth / USB 3D scanners

Scanners


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screendrive offers 3 solutions to show content to your visitors

digital signage Social walls interactive infokiosks


1. Digital signage

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Inform your audience with passive screens

• Low cost • Easy setup • Plug and play • central managed

+ -• Wifi dependent • Non interactive

Best for• workshop info • Visitor info • Social wall

How it works


Visitors can consult event information, posters and social feeds. These displays are passive and are non touch.


2. Interactive kiosk

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Inform your audience with interactive kiosk

• Live data • Easy setup • stand alone • Plug and play • central managed • Live engagement

+ -• Wifi dependent

Best for• Personal information • Workshop info • Floorplans • e-posters

How it works


Visitors can find their personal information, program and documentations on interactive touch kiosks in the event. NFC enabled badges or m-beacons connect the visitor to his profile.


3. Social wall

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Connect your audience with social walls

• Live data • 1 central social point • Live engagement

+ -• Complex Technical setup

Best for• Social media engagement • Collaboration • Gamification

How it works


Visitors can all social media in one area with interactive setup, live feeds en top engagement level. This feature is fully scaled to the needs of each customer.

Rocme managed over 3000 events in Benelux with 1.200.000 registrations

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© EventDrive 2012

Mechelsesteenweg 303 2830 Brussels North - Willebroek Belgium www.rocme.eu www.fielddrive.eu [email protected]

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http://www.rocme.eu

http://www.fielddrive.eu

mailto:[email protected]?subject=

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Technology

Rocme 2016