MICROSOFT SHAREPOINT, CHANGING BUSINESS NEEDS

My Self http://junooni.wordpress.com/ shakir.majeed@gmail.com www.facebook.com/shakir.majeed

User Group Leader of SharePoint Techies

 

A Real scenario

What Next My documents

Submit my documents

into Department

Got Form

Admission process…Signed from

Library

Signed from Administration

Signed from Semester Cell

Submit the form back in to the department

Another ScenarioFills the E-FormAttach the documents

What does that system required

Custom Application

Developers

Complex Architecture

IT Experts, Professional to use that system

SharePoint 2010Ribbon UISharePoint WorkspaceSharePoint MobileOffice Client and Office Web App IntegrationStandards Support

Tagging, Tag Cloud, RatingsSocial BookmarkingBlogs and WikisMy SitesActivity FeedsProfiles and ExpertiseOrg Browser

Enterprise Content TypesMetadata and NavigationDocument SetsMulti-stage DispositionAudio and Video Content TypesRemote Blob StorageList Enhancements

Social RelevancePhonetic SearchNavigationFAST IntegrationEnhanced Pipeline

PerformancePoint ServicesExcel ServicesChart Web PartVisio ServicesWeb AnalyticsSQL Server IntegrationPowerPivot

Business Connectivity ServicesInfoPath Form ServicesExternal ListsWorkflowSharePoint DesignerVisual StudioAPI EnhancementsREST/ATOM/RSS

Communities

Search

Sites

Composites

ContentInsights

Enterprise Content Management Wiki Definition

Enterprise Content Management (ECM) is a formalized means of organizing and storing an organization's documents, and other content, that relate to the organization's processes.

Enterprise Content Management Key Features

Taxonomy (Managed Meta Data)Document SetsDocument ID In Place Record Management

Problem

Go and find the year

1900 audit report or ….

Where to start

Taxonomy (Managed Meta Data) Allows creation of hierarchical collection of

centrally managed “Terms”. You define and then use as attributes for items

E.g. Terms Store -> Groups (Rock Share) -> Terms Set(Finance) -> Term (Deposit) 

Provides a centralized store of words and phrases Allows sharing of metadata across multiple site

collections   Provides a centralized store of words and phrases Allows sharing of metadata across multiple site

collections Consistent tagging

Term Sets

Taxonomy (Managed Meta Data)

Demo

Documents Sets

 Documents within a set can be treated as a single entity

All documents in a set can be treated like individual files

A set can be downloaded as a zip file A set can be moved to a location based

on metadata

Documents Sets

Demo

Document ID

 Each document has a unique identifier Unique throughout the site collection The document contains a link that is not

location specific Document ID

In Place Record Management  Allows Records to be declared in the

Document Library in which they were created

Documents are padlocked after record is declared

Will use retention and disposal policy of library • In Place Record

Thank you