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The Newest Trends in Document and Data Capture on Microsoft Platform
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The The The The Newest Trends in Newest Trends in Newest Trends in Newest Trends in Document Document Document Document and Data and Data and Data and Data
CaptureCaptureCaptureCaptureon Microsoft Platform.on Microsoft Platform.on Microsoft Platform.on Microsoft Platform.
Rastislav Hlavac, CSO
Let’s Let’s Let’s Let’s start start start start with with with with numbersnumbersnumbersnumbers
Working with us moves you forward
2
19
…years on the market of:
• Scanning
• Intelligent Image Processing and Document & Data Capture
• OCR/ICR Technology
• Enterprise Content Management on Microsoft platform
1of the TOP Microsoft partners for ECM solutions
11
Microsoft Industry Awards
in a row for GRADIENT solutions
3… documents are processed
by GRADIENT Solutions every second in the world
… aggregated to 20 Million documents every year.
Our Family Photo AlbumOur Family Photo AlbumOur Family Photo AlbumOur Family Photo Album
Working with us takes you among the strongest
7
Just a Just a Just a Just a fewfewfewfew membersmembersmembersmembers…………
Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory
9
Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory
HowHowHowHow itititit allallallall startedstartedstartedstarted
• *1957
• US National Bureau of Standards
• team led by Russel Kirsch
• drum scanner
50‘s
DrumScanners
1 ppd
Just animage
80‘s
Flatbed
1 ppm
Single side
90‘s
4 - 100 ppm
On-the-board OCR
Centralisedscanning
2K+
HIGH VOLUME
100+ ipm
OCR / ICR Software
Y2003:
$ price drop down
Today
MFP / D
MFP‘smassive
grow
Goes Mobile
Tomorrow
?
DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE TRENDSTRENDSTRENDSTRENDS
DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends
Professional Document Scanners
• Dedicated for High Volume digitalization of Archives
• Where High Image Quality is required
MFP / MFD
• The most preferred Device for daily Document Capturing
• Image Quality Enhancement by Software
DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends
Mobile Mobile Mobile Mobile CaptureCaptureCaptureCapture
• Smartphone / Tablet / Laptop with built-in Camera
• Capture Quality grows up
• Forbes: “for many companies, getting their mobility off
the ground and successful is their highest priority for
2013.”
AIIM Mobile AIIM Mobile AIIM Mobile AIIM Mobile CaptureCaptureCaptureCapture SurveySurveySurveySurvey
The Operations Manager quoted the AIIM survey findings:
• 51% of users of mobile capture report a payback period of 18
months or less, with 71% seeing a return within 2 years.
• The ability of employees to locally capture and interact with
back-office processes would improve response to customers by
a factor of three times, according to 45% of respondents. The
average was 3.2 times.
• 45% of respondents consider that if travelling and remote staff
could input directly to back-office processes, productivity would
improve by a third. The average suggested improvement is 36%.
Source: aiim.org
SHAREPOINT SHAREPOINT SHAREPOINT SHAREPOINT DOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTURE
ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant
1. Document management
2. Image-processing applications
3. Workflow/business process management
(BPM)
4. Records management
5. Web content management (WCM)
6. Social content
7. Extended components
ECM ECM ECM ECM –––– Magic Magic Magic Magic QuadrantQuadrantQuadrantQuadrant
Source: gartner.com
LEADERSLEADERSLEADERSLEADERSCHALLENGERSCHALLENGERSCHALLENGERSCHALLENGERS
NICHENICHENICHENICHE PLAYERSPLAYERSPLAYERSPLAYERS VISIONARIESVISIONARIESVISIONARIESVISIONARIES
ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant
1. Document management
2. Image-processing applications
3. Workflow/business process management
(BPM)
4. Records management
5. Web content management (WCM)
6. Social content
7. Extended components
DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture forforforfor SharePointSharePointSharePointSharePoint
What are the customer needs:
• Transfer Paper to a Digital Format
• Indexing
• Metadata
• Content Type
• Fulltext Indexing
• Document Library Export
• Document Search
CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint
What‘s a standard today?
• Desktop (Fat Client) Application
• Physically Attached Scanner
• Dedicated Scanning Stations
• Out-Of-SharePoint
• User Training is a Must
CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint
What the Users would like to Get:
• Modern HTML5 SharePoint Interface
• No Client Installation
• Handle Different Sources from One Place
• Scanner; MFD / MFP; Mobile Devices; Cloud,
etc.
• High Quality Image at Low File Size
• Fast SharePoint Metadata Indexing with no typing
• Native SharePoint App
CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint
What current „SharePoint „SharePoint „SharePoint „SharePoint nativenativenativenative““““ Apps deliver?
• MFP, Mobile dev., Cloud storage ?
• HQ Image Pre-processing?
• Low Image Size?
• Fast No-Typing Indexing?
• Easy Implementation?
NO!WE DO!
AND MUCH MORE!
50‘s
DrumScanners
1 ppd
Just animage
80‘s
Flatbed
1 ppm
Single side
90‘s
4 ppm
On-the-boardOCR
Y2K+
HIGH VOLUME
100+ ipm
OCR / ICR
Software
Today
MFP / D
Qualityfor all
GoesMobile
Tomorrow
B
Y
O
C
D
BYOCD BYOCD BYOCD BYOCD ????????????„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing
DeviceDeviceDeviceDevice““““
„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing DeviceDeviceDeviceDevice““““
FEATURES
Smash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture Barrier
• SharePoint 2010 & 2013
• Office 365 Integration
• Choose your input:
� Attached scanner
� File Folder, MFD/MFP
� Cloud
� Mobile device
Batches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document Types
• Batch the documents all together
• Then Identify and Index quickly & easily
� Invoices
� Orders
� Contracts
� Bills of Landing…
Enhanced Document RecognitionEnhanced Document RecognitionEnhanced Document RecognitionEnhanced Document Recognition
• Sort Large Batches:
� Barcodes
� Separators
� Blank Sheets
� Indexing Rules
� etc.
Clearer ScansClearer ScansClearer ScansClearer Scans
• Automated adaptive Image pre-processing� AutoRotation
� AutoColor
� AutoContrast
� Auto blank page removal
� AutoDeskew
� Barcode recognition
� Document categorization
� UI Localization
� deliveringdeliveringdeliveringdelivering highhighhighhigh----qualityqualityqualityquality image image image image atatatat lowlowlowlow image image image image sizesizesizesize!!!!
Watch Productivity Take OffWatch Productivity Take OffWatch Productivity Take OffWatch Productivity Take Off
• One-Click Indexing
� Save your time
� Forget typing
Document Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes Mobile
• Easily connect to the Cloud Storage
� SkyDrive
� Dropbox
� and many others…
Enterprise Segment
• On-Premises Solution
Small / Medium Business
• O365 App
FitsFitsFitsFits EverywhereEverywhereEverywhereEverywhere
LocalisationLocalisationLocalisationLocalisation
• Available in 23 languages
• Automated setting based on SharePoint language setup
LIVE DEMO
CASE STUDY
CASE STUDYCASE STUDYCASE STUDYCASE STUDY
“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve
68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases
connected to the logistic documents” connected to the logistic documents” connected to the logistic documents” connected to the logistic documents”
• RRRR.... GrGrGrGracacacac, , , , Member of the Board of DirectorsMember of the Board of DirectorsMember of the Board of DirectorsMember of the Board of Directors
CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary
• Branch: Light Industrial Services
• Customer Profile: A business company specializing in import, export and re-export of semi-finished non-ferrous metal goods
• Background Overview:
• scattered IT applications
• lots of hardcopy documents
• some digitalization initiatives implemented that lack
CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary
ALUMAX ALUMAX ALUMAX ALUMAX requiredrequiredrequiredrequired::::
� a single solution for working with documents and digital content including scanning devices
� Solution have to be used within Office 365 platform
� access from any point
� internal flexibility in its business activities
� reduced time for own business cases processing
CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary
Main Main Main Main benefits:benefits:benefits:benefits:
�Accessible from any point
� Support for scanning devices directly in SharePoint. Online.
�Advanced algorithms for digitalized image processing
�Direct linking of profiles of GScan Online with SharePoint content type
�Automated metadata recognition with the help of One-Click Indexing
CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary
ALUMAXALUMAXALUMAXALUMAX established established established established the following objectivesthe following objectivesthe following objectivesthe following objectives::::
� Solution availability from any point
� Support of the entirety of the company´s complex workflow, from work with MS
Office documents, to common work spaces for the company´s employees, all
through a user-friendly and scalable set of interfaces
� Elimination of paper communication
SUMMARY
CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint
What Type of Documents?
• Finance (Invoices, Orders, Packing Slips, Contracts,
Bills of Lading, Delivery notes, …)
• Banking & Insurance (Mortgage / Insurance
Contracts, Client Documentation, … )
• HR (Application Forms, Perfomance Reviews, …)
• Claims; Correspondence; Mailroom; Customer
Service, …
SUMMARYSUMMARYSUMMARYSUMMARY
� Unique product
� No client installation required
� Pure HTML5 platform
� Based on ASP.NET
� Revolutionized capturing process within SharePoint
� State-of-the-Art Technology
It is so simple:� Click “Get” button in SharePoint
� Enjoy the results in highest possible quality
featuring:� Fully web-based product with all important
functionalities
� Designed to be used directly in SharePoint 2010 and 2013
� Designed to be used directly in Office 365
� Supports Cloud and on-premises SharePoint
SUMMARYSUMMARYSUMMARYSUMMARY
www.gscanonline.comwww.gscanonline.comwww.gscanonline.comwww.gscanonline.com
… when do you plan to use it?
www.www.www.www.gradientgradientgradientgradientecm.comecm.comecm.comecm.com
And…And…And…And…