TECHNOLOGICAL CHANGES IN MODERN OFFICE

INTRODUCTION

Technological change (TC) is a term that is used to describe the overall process of invention, innovation and diffusion of technology or processes.

Office technologies are also changing parallel with the manufacturing technological changes.

These changes are- inexpensive, occupant friendly, environmentally sound, and energy saving technologies

MODERN ATTENDANCE SYSTEM

THUMB IMPRESSION ATTENDANCE SYSTEM/CARD PUNCHING/TIME AND ATTENDENCE SOFTWARE

Tracking employee hours. Tracking wages paid. Automating payroll processes. Minimizing errors in bookkeeping. Breaking down processes and events into tables, graphs, and charts

CLOSE CIRCUIT CAMERA

CLOSE CIRCUIT CAMERAAny mishap can be detectedprovides security

PROJECTOR

PROJECTER used for giving presentations before the client , shareholders , customers etc

Low cost-a front projector can be the least expensive alternative for big screen video .

MODERN OFFICE INTERIOR

CHANGES IN INTERIORMore transparent interior.Air condition machineComputer screens demand different lighting systemsWindows-some windows like SUPERWINDOWS-thermally efficient as solid wallTINT CONTROL WINDOW-allow the daylight but not the heat

 LAPTOP-more portable than computers- work on the go, therefore more productive.- make visual presentations to multiple clients.- work out quotes instantly using ExcelWI-FI CONNECTION (short for "wireless fidelity")-Wireless internet connection-can keep in touch with the world with email -Share Files with Nearby Computers-Forward Notifications to other employees

LAPTOP AND WI-FI

  set of telecommunication technologies provides ability to meet and to work with others over a distance. Reduce travel costs. Improve use of executive time. Speed up decision-making. Keep meetings brief and more focused than face-to-face meetings. Enable top management to quickly and effectively communicate with

employees sitting in multiple locations. Allows virtual project management via video and data conferencing with

geographically dispersed peer groups at short notice. Provides an effective way of delivering cost-efficient training to individuals

without the requirement to consistently travel to central locations. Creates a medium for conducting interviews.

 VIDEO CONFERENCE

-mobile phone are given to every executives as it is more easy to carry anywhere

-sometimes many organization form CUG i.e corporate union group

-phone calls are made free of cost within these groups.

-makes the communication system more easy.

-employees can easily share their decisions and problems

-VOICE BOX allows the employees to listen the recorded call

MOBILE PHONE

COMPUTER AND NETWORKS

COMPUTERMaintaining computerized cis(customer information system)sales team maintain systematic lmsComputerized DBMS maintain

NETWORKSCost saving through software sharing /hard disk sharingEasy access of data from any computer within the networkControl over the Usage of the internet

PHOTOCOPY MACHINE-is a machine that makes paper copies of documents and other visual imagesFAX MACHINE-is the telephonic transmission of scanned printed material (both text and images)-normally to a telephone number connected to a printer or other output device

FAX , SCAN , PRINTER

PRINTERallows a user to print items on paper SCANNERcaptures images from photographic prints, posters, magazine pages, and similar sources for computer editing and display 

FIRE ALARM

METAL DETECTOR- A metal detector is a device which responds to metal that may not be readily apparent.-it provide security to all the employees-any one carrying any guns or other dangerous metal items can be detected

AUTOMATIC FIRE ALARM-is designed to detect the unwanted presence of fire

by monitoring environmental changes associated with combustion

- even before a fire breaks out, the smoke detectors tell there is a possibility of a fire and can safely be out of danger.

- a prompt message can be conveyed to the fire workers

-Fire alarm systems have thus now become an essential part of the security measures

-provides employee with a sense of security.

TOKEN GENERATING MACHINE

AUTO GENERATED TOKEN MACHINEOffices where customers are served this machine helps to manage the visitorsauto generated token number are provided to every customer and accordingly they enter the officemore systematicless chaoscustomers are more satisfied because they know how much they have to wait

DIGITAL DISPLAY

DIGITAL DISPLAY BOXplaced in common spacedisplays any special or emergency messagesproduces information for all employeesSpace savingimprove retention by delivering your message in the most effective way

-this technology makes employees more refreshed during their work hours

-employees become more energetic and it also reduces fatigue during high work pressure

COFFEE MACHINE

Positive outcomes of these technological changes are: Increased Efficiency Expanded Capacity Enhanced Flexibility and Capability

Technological development is a external source of change and it can make any organization a successful one but the real essence of technological development can only be gained when the organization know how to train and grow the interest of their employees to adopt such technological changes..

CONCLUSION

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