The anatomy of a 100,000 image cooperation

German Federal Archives, Wikipedia and the greater picture

Mathias SchindlerWikimedia Germany e.V.

GLAM-WikiAugust 6th, 2009 Australian War Memorial Canberra

Wikimedia Germanyhttp://www.wikimedia.de

• Registered Association under German Civil Law• Founded in 2004• Approved as a charitable organisation

• Money comes almost exclusively from donations• Does not run the German language Wikipedia• 8 full time employees, 2 student trainees• http://www.wikimedia.de

Bundesarchivhttp://www.bundesarchiv.de

• higher federal authority• Purpose: to permanently collect and keep

archive material and to make it usable for scientific purposesI

• Operating under the Federal Archive Act of 1988

• Currently owns about 10 million images, many of them not yet digitalized

Cooperation

• In 2007, the Bundesarchiv started its online image repository

• It was possible to look at thumbnails, everything else was to be paid for

• No freely licensed material

• So we wrote a friendly email...• 12 months of negotiation later, a contract

between the Bundesarchiv and Wikimedia Germany was signed

Terms of the Agreement

• The Bundesarchiv is providing Wikimedia with images under Creative Commons (by-sa)

• The images are usually scaled down• The minimum size is currently 800px on the

larger side• Wikimedia in return is going to help match

person authority file records between– Wikipedia– Bundesarchiv– German National Library (PND)

Status

• Matching status completed after 3 months• Feedback from the Wikipedia community was

extremely positive• Images were integrated into Wikipedia almost

instantly• Limitation to 800px is currently considered to

be acceptable• Feedback to the Bundesarchive was positive

as well, their traffic is now at all-time highs

Feedback

Matching Authority File Records

Matching Authority File Records

Matching Authority File Records

Matching Authority File Records

Matching Authority File Records

Wikipedia as a starting point

Referencing the Source

German National Library

VIAF.org

A network of authority

Bi-directional linking

Bi-directional linking

Ongoing Efforts

• We are looking for more archives who are willing to enter such a cooperation

• We are also trying to get access to bibliographic databases and authority files to improve our ability for these matching processes

• On March 31st, we signed a new cooperation agreement with the State and University Library of Saxony with similar parameters

• In the very long run, we anticipate this model to be attractive even for more commercially oriented image archives

Thank you

Mathias SchindlerWikimedia Deutschland

mathias.schindler@wikimedia.de