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AnnuAl RepoRt 2016
ADMInIStRAtIon AnD FInAnCe
Reporting period: July 1, 2015 through July 30, 2016
Administration and Finance departments provided hands-on work experience to students, including 836 student employees, 32 interns, 397 volunteers, and nine university service-learning projects.
Business Services • awardedeightmealplanstostudentsreferredbyStudentCare Servicesandthreediningscholarshipstoexceptionalstudents includingveteransandstudentsintheAfricanaStudiesprogram;and • launchedtheTextbookPriceMatchprogramwithBarnes&Noble, offeringmatchedpricesfortextbooksofferedbylocalbookstoresand onlineretailersAmazon,Chegg,andBN.comtoensurestudents received the most competitive pricing.
Environmental Health and Safety increased insurance coverage to includeliabilityinsurancetosupportstudents’educationalactivitiesabroadandexpandedaccidentandsicknesscoverage.
Facilities Operations • usedareliability-centeredmaintenanceapproachtomaintainand repair university assets, completing 80,398 work order phases and 326 lifesafetyworkorders;and • increasedthird-shiftschedulingtoreducedisruptionsbydaytime systemsmaintenanceandhousekeepingfunctions,andmaintaineda “KnightShift”toperformstatutorylifesafetyinspections.
Facilities Planning and Construction • managed12majorbuildingprojects,withavalueof$174.6million; • managedmorethan847minorrenovationprojects,withavalueof $108.2million;and • collaboratedwiththeOfficeofInstructionalResourcesonmorethan 135TechnologyFeeclassroomimprovementprojects.
Finance and Accounting • beganprocessingstudentmealplanpaymentsthroughStudent Accounts.Inaddition,newlegislationexemptingprepaidmealplans fromsalestaxcreated$850,000insavingstostudents; • launchedapaymentplanoptionfortuitionandfeeswithover1,100 studentsparticipatingintheFallandover1,400intheSpring;and • preparedfinancialinformationrequiredfortheSACSCOC Accreditationandacceleratedthepreparation,auditanddeliveryof UCF’s2014-15AuditedFinancialStatementsbythreemonthsto accommodate the accreditation deadlines.
Human Resources • providedconsultationandimplementationguidancetovarious collegesanddepartments,includingUCFAdvancement,Regional Campuses,InternationalAffairsandGlobalStrategies,andFaculty Excellence,duringorganizationalrestructuring; • rebrandedtheEmploymentSectiontoTalentAcquisition,changing thefocustobuildingastrategicdirectionwithcollegesand departmentsforrecruiting;and • partneredwithFacultyExcellencetoadministertheFacultyPaid ParentalLeaveProgramthatwillenhancefacultybenefitsandsupport recruiting and retaining top talent.
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Offer the best undergraduate education available in Florida
OUR MISSIONThe Division of Administration and Finance provides high-quality services and a safe and effective
campus environment to support the university’s mission of teaching, research, and service.
• Administration and Finance • Business Services • Debt Management • Environmental Health and Safety • Facilities Operations • Facilities Planning and Construction • Finance and Accounting • Human Resources
• Landscape and Natural Resources • Parking and Transportation Services • Purchasing • Quality Management and Improvement • Resource Management • Security and Emergency Management
• Sustainability Initiatives • The CFE Arena • University Police • Utilities and Energy Services
Landscape and Natural Resources • supportedthreeindependentundergraduatestudentprojects, facilitated27classvisitstotheArboretumthatreached2,585 students,andpermittedactivitiesinvolving5,385studentsandstaff intheArboretumandNaturalLands; • completed95campusenhancementsandlandscapeimprovement projects, creating a more esthetically pleasing learning and working environment;and • hostedAdopt-a-RoadandAdopt-a-Pondprogramsinpartnership withtheArboretumthatengaged357volunteersfrom23different studentgroups,working412hourstocleardebrisfromcampusponds and roadways.
Purchasing processed8,354purchaseordersworth$161.6million,37complexformalsolicitations,and679contractsforuniversitycommoditiesand services.
Resource Management • generated$301,245inrevenuethroughpublicsalesofsurplus property;and • processedmorethan15,000supplyrequeststosupportfacility maintenanceandhousekeeping;
Security and Emergency Management provided graduate level instructionintheSchoolofPublicAdministrationandemergencymanagementmaterials and speakers to undergraduate and international students.
Sustainability Initiatives • co-developedandofferedthecourseCCE3930SystemAnalysisfor SustainabilityinEngineeringSystems;and • sponsoredacapstoneseniordesignteamthatdesignedafloating, photovoltaicsystem;thefirstofitskindinthenation.
The CFE Arenahostedfourcareerfairsthatservedmorethan7,500UCFstudents,veterans,andcommunitymembers. University Police • trained18,133studentsusingthemandatoryonlinepreventionmodule “NotAnymore.”Since2010,81,113studentscompletedthemodule. Trainingincludeseducationaddressingsexual,dating,anddomestic violence;stalking;andbystanderinterventionincompliancewiththe ViolenceAgainstWomenAct(VAWA)amendmentsof2014;and • providedescortstostudents,staff,faculty,andvisitorsduringlate nighthours.Ridershipincreasedfrom11,992ridersin2014-15to 13,151riders;a10percentincrease. Utilities and Energy Services • exceeded1.1milliongrosssquarefeetofLeadershipinEnergyand EnvironmentalDesign(LEED)certifiedspace(17percentofcampus heatedandairconditionedspace); • assistedinobtainingLEEDSilvercertificationfortwobuildings:the AcademicVillagePhaseIIandtheVisitorCenter,totaling17certified buildingsoncampus;and • providedutilityplanttoursandguestspeakersforstudent organizations and engineering undergraduate classes.
Annual Report 2016
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Administration and FinancecollaboratedwiththePresident’sdivisiontohosttheannualdiversityworkshopfocusingonaccessandinclusionforstudentswithintellectualdisabilitieswithnearly100inattendance.
Business Services • partneredwithAramarkandtheCollegeofHealthandPublicAffairs forthelaunchoftheKnightsontheGoCafé,whichprovidesunique rehabilitationtoindividualswithtraumaticbraininjury;and • hostedtheinauguralretailandservicesshowthatfeaturedon-campus vendors and partners.
Facilities Operations • collaboratedwiththeOfficeofDiversityInitiativestodevelopa diversitytrainingseriesforhousekeepingstaffonhowtoworkina diverseenvironment; • workedwithModernLanguagestostructureandpresenta semester-longclassonWorkplaceEnglish,specificallyforusingthe AiMworkordersystemandtheiPodTouch;and • workedwiththeRosenCollegeofHospitalityManagementto enhancerecyclingeffortsusinghotel-stylerecyclingandtrashcontainers.
Facilities Planning and Construction contracted with small, minority-owned,woman-owned,service-disabledveteran-ownedbusinessen-terprises(SMWVBE)on35minorrenovationprojects,withatotalconstructionvalueof$4.5million.
Human Resources • hiredabilingualEmployeeRelationsCoordinator; • supportedEqualOpportunityandAffirmativeActionwithdata acquisitiontoinformtheuniversity’sAffirmativeActionPlan;and • increaseduseofdiversity-specificemploymentadvertisingsources, increasingfacultyapplicationsfromdiversedemographicsby13.3percent.
Parking and Transportation Services usedsixminorityvendorsforservices such as general maintenance, garage cleaning, parking signage, and event services.
Purchasing • documented$36.9millioninbusinessexpenditureswithSMWVBE vendors,a$5.2millionincrease(14percent); • increasedexpenditureswithdiversecommoditiesprovidersfrom$9.9 millionto$13.1million,a32percentincrease; • partneredwitheightexternalorganizationsandparticipatedin10external vendoroutreacheventstodiscoveradditionaldiversesources;and • implementedaDiversityLiaisonsprogramwith28employeesserving as campus-wide partners to increase diverse vendor relationships within each department. Security and Emergency ManagementdevelopedguidesforstudentstravelingabroadincollaborationwithInternationalAffairsandGlobalStrategies.
Sustainability InitiativestraveledtoCaribbeanandLatinAmericancountries to partner with non-governmental organizations to address poverty, economic vitality, and community development.
The CFE ArenaprovidedaSpanishversionoftheLightUpUCFsatisfactionsurvey.
University Police • partneredwithSGAtopurchaseanADAcompliantgolfcartforStudent EscortPatrolService(SEPS); • conducted29SAFEWomen’sSelf-Defensesessionswith436 participants;and • providedconsentandsexualviolenceeducationtoLGBTQ+students groupsthatrelatestotheirspecificpopulation.
University of Central Florida Annual Report 2016
Become more inclusive and diverse
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PulseAdministration and FinancestaffcoordinatedtheUCFBloodDrivesresponseeffortsinpartnershipwithOneBloodandmanyUCFdepartments,collecting424unitsofbloodandengagingmorethan50UCFvolunteers.AtruckloadofleftoverfoodanddrinkdonationswereprovidedtoSecondHarvestFoodBank.
Facilities and Safety • partneredwithRosenHotelsandResortstoprovideanddeliver hundredsofboxedmealstopersonnelworkingattheOrlando EmergencyOperationsCenter;and • coordinatedwiththePoliceDepartment,SDES,thePresident’s office,andAdministrationandFinance,inpartnershipwiththe JuniorLeagueofGreaterOrlando,collectmorethan800stuffed animalsthatweredeliveredtoPulsevictimsandtheirfamilies.
Human Resources • supportedtheUCFcommunityandNewsandInformationTeam toidentifypastandpresentemployeesatthePulsetragedy;and • staffmembersdonatedpersonalfundstoarrangerefreshmentsfor thecounselingstaffprovidingservicestoUCFstudents. Security and Emergency Managementassistedwiththelogisticsfordonationmanagementandbloodbusevents,aswellasworkingthevigil.
The CFE Arena partneredwithCoxMediaGroup,Spectra,UCFParkingServices,Aramark,andotherstohosttheCountryStrongbenefitconcert,raisingmorethan$275,000fortheOneOrlandoFund
University Police • providedsupport,victimservicesadvocates,andK-9officers duringtheimmediateincidentresponse;and • providedpersonnelsupportforblooddriveactivitiesaswellas storagefordrop-offdonationsofdrinksandfoodforblood drives.
Administration and Finance departments saved the university more than $17.4millionthroughvariouscostsavingsinitiatives.
Business Services • negotiatedacontractwiththeCollegiateLicensingCompanyand securedahighergrossroyaltyrateonlicensedmerchandiseforthe university; • processedover3,700passportswitha25percentgrowthinpassport revenues.
Debt Management • collaboratedwiththeUCFStadiumCorporationtorefinanceitsBright HouseNetworks(BHN)Stadiumdebtresultinginannualsavingsof $354,000andreleased$4.1millionofrestrictedsurplustoUCF AthleticsAssociation(UCFAA); • collaboratedwiththeUCFConvocationCorporation(UCFCC)to refinanceitsCFEArenadebtresultinginannualsavingsof$1.1 million.UCFCCalsofunded$2.6millionfortheconstructionofthe BHNStadium’sCarlBlack&GoldCabana;and • collaboratedwithKUDInternationaltoattainBoardofGovernors approvalofthehotelandconventioncenterprojectonUCFproperty.
Environmental Health and Safety • securedmorethan$370,000ininsurancesettlementsforproperty damagecausedbyweatherincidents,equipmentfailures,and automobileaccidents; • identifiedacost-shareprogramfundedbytheDepartmentofEnergy, reducingdisposalexpensesfromeightunwantedradioactivesources by45percent; • implementedafirst-aidkitrefillprogram,resultingina52percent decreaseinmonthlycostswhileincreasingtheinspectionfrequency; • performedaninternalauditofthebiomedicalwastevendorservices, reducingmonthlydisposalexpensesby6percent;and • createdandimplementedamoreefficientEmployeeSafety OrientationTrainingprogram.
Facilities Operations • implementedprocesscompliancereports,achieving88percent completionofscheduledmaintenance,anincreaseof7.5percentover thepreviousyear; • bundledlifesafetyemergencylightingandemergencyexitinspections, reducingthetimerequiredtoperformcode-requiredinspectionsby approximately7,500hoursandsavingapproximately$260,000;and
The CFE Arena hostedgraduationsforDirectConnectpartners:SeminoleStateCollegeandValenciaCollege,aswellastheUniversityofPhoenixand21localhighschools. University Police • coordinatedwiththeFederalLawEnforcementTrainingCenter (FLETC)tocompleteactiveshootertrainingandaTacticalMedic coursewithotherlocallawenforcementagencies.UniversityPolice developedanIncidentCommandprogramdesignedtoprepare respondersthefirst45minutesofacriticalincident;and • initiatedthenewBarTabBystanderInterventionProgramtoeducate barstaffaboutpreventionofsexualviolence.Theprogramisa partnershipwithUSF,OrlandoPolice,andtheVictimServiceCenter ofOrangeCounty.
Utilities and Energy Services • hostedtheAmericanSocietyofHeatingandRefrigeration Air-conditioningEngineers(ASHRAE)Conference’stechnicaltour, showcasingUCF’sutilityproductionplantoperationsfor57industry professionalsfromeightcountries;and • promotedandenforcedsafediggingandexcavationpractices,in collaborationwithSunshine811andUniversityPolice,protectinglife andcriticalutilityinfrastructure.
Cost effectiveness
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Annual Report 2016
Business Services • negotiatedanagreementwithAramarkthatincludes$17.85million foradditionalconstruction; • hostedtheShareaCokeandaSongeventinpartnershipwiththe CocaColaCompany,withmorethan1,000studentsparticipating; and • openedCaféBusteloinTechnologyCommonsinpartnershipwith Aramark.
Facilities Planning and Construction • plannedimprovementstothePartnershipIVbuildingand FacilitiesOperationsprovidedhousekeepingandmaintenanceto itstenants,strengtheningUCF’srelationshipwiththeDepartmentof Defense;and • collaboratedwiththeCollegeofEngineeringandTexasInstruments todesignandconstructtheIdeaLabinEngineeringII,acreative spaceforbrainstormingandusingidea-generatingtechnologyfor quickprototyping.
Finance and Accounting • co-chairedtheInfrastructureWorkingGroupbetweenShorelight andS.T.A.R.S.,UCF’sGlobalpathwaypartners.Theworkgroup developedbusinessprocessestoimproveefficienciesoffinancial transactionsbetweenallpartners; • hostedthe2015UniversityTaxPeerGroup(UTPG)annualmeeting onourcampus.TheUTPGisaselectgroupofuniversitytax professionalswhostrivetoattainefficiencieswithvarioustax compliancerequirements.Taxprofessionalsfrom12majoruniversities wereinattendance;and • representedhighereducationontheIRSInformationReporting ProgramAdvisoryCommittee(IRPAC),allowingtheuniversityto haveadirectrepresentationwiththeIRStodiscussreportingissues andsuggestimprovementsforefficiency.
Landscape and Natural Resources • partneredwiththeFloridaParkServiceonprescribedburnson347 acresofstatelands;and • assistedwiththeFloridaNativePlantSociety2016AnnualConference byservingontheconferencesteeringcommitteeandprovidinga speaker.
Parking and Transportation Serviceswelcomed20,052visitorstotheVisitors’InformationCenterandissuedappropriatedailypermits.
Purchasing • partneredwithnationalconsortiumstosave$5.5millionwhile earning$123,000inrebates;and • partneredwiththeSUSonBOGSharedServicesInitiativesand saved$2.95millionusingthosecollaborativecontracts.
Resource Managementdonated$45,986(40pallets)insurplusedbuildingmaterialsandofficesuppliestoHabitatforHumanity.
Security and Emergency Management • createdanationalbombthreattrainingvideoincollaborationwith theInternationalAssociationofChiefsofPoliceandDepartmentof HomelandSecurity; • renewedUCF’sStormReadydesignationwiththeNationalWeather Service.UCFleadstheregioninsevereweatherpreparedness;and • hostedtheKNIGHTSHAREExpo,partneringwith29organizations to provide training and outreach to improve campus preparedness.
Sustainability InitiativesassistedintheGreenSchoolsProgram,anOrangeCountyPublicSchoolsprogramchampioningsustainabilitywithin its schools.
Be America’s leading partnership university
Technology
University of Central Florida Annual Report 2016
Business Services • replacedpoint-of-salepaymentgatewaysandupgradedPINpadsto supportEMVandpoint-to-pointencryption(creditcardchiptechnology) formoresecurecreditcardtransactions;and • upgradedtoreversetransfercardprintersforabetterqualityprintof theUCFIDCard.
Facilities Operations • expandedthemobiledeviceworkorderinitiativetoperformHVAC andelectricalloadcalculationsinthefieldandimplementeduse ofiPodTouchdevicesfordailycommunicationandaccountabilityfor Housekeepingstaff;and • transitionedallRosenCollegeFacilitiesOperationsstafftotheAiM workordersystemfordailyassignments.
Finance and Accountingreceivedthe2016PrudentialProductivityAwardforreplacingtheResearchFoundation’slegacyaccountingsystemandupgradingthesoftwareandequipmenttomanagetheuniversity’scapitalassetinventory.ThisannualawardrecognizesstateemployeeswhoinnovativelyreducecostsandimproveservicesforFloridataxpayers.
Facilities and SafetydevelopedProjectTracker,adatabasethatreportsprojectstatusforprojectmanagersandcustomers.
Facilities Planning and Constructioncompletedthedigitizationofarchivedbuildingplans,specifications,andowner’smanuals.
Human Resources • upgradedtheHRPeopleSoftplatformtoincreasefunctionalityfor collegesanddepartments;and • upgradedthePeopleAdminapplicanttrackingsystemforuseon mobiledevicesandimprovedtheUCFTalentAcquisitionwebsite.
Landscape and Natural Resources • employedArborProsoftware,updatingaGeographicInformation System(GIS)databaseofmorethan7,000urbantreestotrackand managetree-relatedworkorders;and • deployedthermaldata-loggingfieldsensorsthroughoutcampus landscapesandnaturalareastoassessthe“heatisland”effectoncampus.
Parking and Transportation Services • implementedPassportparking,asmartphoneapplicationusedtopay formeteredparkinginlieuofcoins,on130metersoncampus;2,575 usershavetakenadvantageofthisprogram; • upgradeditscitationwritersoftwareandhardware;and • enabledWi-FicapabilityonallBlackandGold,HealthSciences Campus,andRosenCollegeofHospitalityManagementshuttles.
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• saved$288,000inlaborexpendituresattheRosenCollegeof HospitalityManagementusingReliabilityCenteredMaintenance methodology,whilemaintainingAPPAlevel2housekeepingandlevel 3 maintenance standards.
Finance and Accounting • receivedapprovalfromtheInternalRevenueServiceexemptingthe UCFConvocation,UCFStadium,andFinanceCorporationsfrom filingFederalIncomeTaxReturns.Annualcostsavingsestimatedat $10,000peryear;and • developedandimplementedauniversity-wideformalexceptional fundingrequestprocess,afacultystartupfundingpolicy,and developedaproposedmodelforallocatingtuitiongrowthfundsto academicunitsbasedonworkloadandperformance.
Landscape and Natural Resources • received$9,900instategrantsfromtheFloridaFishandWildlife ConservationCommission(FWC)totreatandremoveinvasiveplants fromconservationareas,achievingasavingsof$137,778since2009; and • saved$10,120bycompleting55landscapeandirrigationprojectsin-house.
Parking and Transportation Services • saved$2,095,100ininterestbyusing$6millionindepartmental unrestrictedcashreservestopayfortheconstructionoftheGarageC extension,adding604spaces;and • saved$47,528byperformingmaintenancetasksandcompletingminor projects in-house.
Purchasing • savedtheuniversityover$14millionusingprovenprocurement methodsincludingincreasedcompetition,negotiations,andusageof pre-existingcontracts; • executedanelevatormaintenancecontractforSUSpartnersthatwill saveUCFandSUSpartnersapproximately$122,000annually;and • orchestratedtheprocurementofstate-of–the-artstadiumandarena audioandvideoequipmentthatresultedin$193,000innegotiatedsavings.
Resource Management • auditedcontractors’GuaranteedMaximumPrices(GMPs),resulting incostsavingsofmorethan$917,000fortheCollegeofMedicine– ClinicalSkillsRenovation,StudentHealthCenterAddition,and DistrictEnergyIVPlant–EarlySiteInfrastructure; • implementedasurpluspropertydatabase,resultingindirectcosts savingsof$709,052for615adoptionsbydepartmentsinneed,a savingsincreaseof34percent;and • realizedconstructionprojectsavingsofmorethan$11,050forIRS Rule179Dtaxsavingsforenergyefficiencies.
Security and Emergency Management • saved$107,000byprocuringpre-ownedmassnotificationequipment, cuttingcostsby96percent;and • savedover$10,000byprovidinginternalredesigningandenhancement oftheStadiumOperationsCentertechnology.
The CFE ArenahostedtheeighthseasonofLightUpUCF,whichfeaturednewattractions,welcomedarecordnumberofattendeesandgenerated revenues that more than covered the cost.
University Police • receivedagrantfromtheFloridaDepartmentofHealthSexual ViolencePreventionProgramforafiveyearprojecttotaling$625,000 toimplementtheGreenDotBystanderInterventionstrategyatUCF. Thegrantwillfundonefull-timeGreenDotCoordinator,twopart- timefacilitators,andawarenessmaterials; • receivedgrantsfromOrangeCountyOfficeofDrugFreeCoalition ofover$10,000forSectorIINoiseAlcoholPatrols(SNAP)andDUI Enforcement;and • finishedinsecondplaceforTrafficSafetyProgramsintheFlorida LawEnforcementChallenge,earninggrantfundingforLEDflaresfor night-shiftofficersandsafetylighting.
Utilities and Energy Services • achievedanenergyreductionof$13,375,863kilowatthours(kWh) ofelectricity($1,911,307savings),5,248,397tonhoursofchilled water($681,730savings),and109,467thermsofnaturalgas($79,505 savings) through on-going commissioning, automation management, andcapitalreplacement; • reduced93,783,952kWhofelectricity($19,194,872savings), 27,955,020tonhoursofchilledwater($3,433,292savings)and 497,913thermsofnaturalgas($399,034savings)whilereducing sourceenergyby36.3percentfromthe2005-06baseline; • produced27,430,110kWhofenergy.Yieldingasavingsof $1,582,563,whileavoiding2356metrictonsofcarbondioxideand 148metrictonsofsulfuroxideemissions; • avoided$68,000incontractorfeesbyself-performingcommissioning activitiesonminorHVACrenovationsandnewconstructionprojects; and • avoided$90,000insoftcostsbyretrofittingbuildingautomation controls(BAS)in-house.
Administration and FinancecoordinatedtheUnitedWayCampaignfortheuniversityraising$166,707.69,participatedinandsupportedUCF’sRelayforLifeandHeartWalk,andparticipatedin14initiativessupportingKnightsHelpingKnightspantry,holidayandneedsdrives,andotherdepartment or university sponsored philanthropic activities.
Business Services • re-designedtheUCFIDCard. Thedesign,votedonbystudents, nowoffersaveterandesignation; • contributed$1milliontowardthe KnightsPlazaEnhancementProject; • generatedarelationshipwithlocal comicbookartists,resultingin morethan$30,000insales;and • addedover365Toshibaand Lexmarkcopymachinesacross main and regional campus locations.
Environmental Health and Safety • completedinspectionsforallofUCF’s671laboratoryfacilities;and • developedUCFPolicy3-118AutomatedExternalDefibrillators (AED),resultinginthepurchaseofadditionalAEDs,locational signage,andacomplete,publishedinventoryofallAEDlocations.
Facilities Operations • coordinatedtherepairofUCF’sFoucaultpendulumintheMathematical SciencesBuilding;and • receivedtheprestigious2015UptimeMagazine’sBestMaintenance ReliabilityProgramAwardfortheBestWorkExecutionManagement Programfrommorethan2,000candidatesfrom79countries.UCFis thefirsthighereducationinstitutiontowinthisaward.
Finance and Accountinghosteda“meetandgreetsession”where80membersoftheUCFcommunityaskedthemanagementteamquestions.
Other accomplishments
Human Resources • contractedwithCAPTRUST,aconsultantforvoluntary403(b)plan fiduciaries,toimproveUCF’s403(b)planinvestmentstructureand reducefeesby2to3percent;and • expandeditsannualretirementplanningworkshopstoamoreholistic FinancialWellnessSeries,appealingtofinancialplanningneedsofall agegroups.Therewere21workshopsthatassisted343employees withfinancialandretirementplanning.
Landscape and Natural Resources • planted303trees;conductedmaintenancepruningon682hardwood trees;andremoved145treesduetoconstruction,stormdamage,or disease;and • completedtheNationalPollutantDischargeEliminationSystem (NPDES)stormwaterDischargeMonitoringReporttotheFlorida DepartmentofEnvironmentalProtection,meetingallcompliance requirements.
Parking and Transportation Services • transported1.9millionstudentsonUCF’ssustainableshuttleservice; • directorservedaspresidentoftheFloridaParkingAssociation,oneof thelargeststateorganizationofitskindinthecountry;and • assistedwithtrafficcontrolandvehicleparkingfor242specialevents held on campus.
Purchasingconductedprocurementtrainingformultipledepartments,contributingtoareductionofunauthorizedpurchasesfrom75to43university-wide.
Quality Management and Improvement • completedannualconditioninspectionsandneededrepairsof116 multi-campusE&Gbuildings;and • assessedADAaccessibilityin55E&Gbuildings,resultinginpush- buttondooractuatorsinnewrestroomdesigns.
Resource Management • processed$408,002,374inpostageforuniversitydepartments,with 1,037,770millioninboundand515,470outboundpostalitems;and • purchasedandissuedmorethan$2.9millioninpartsandmaterialsto operational departments.
The CFE Arenahostedsixshowsin2016thatwereover90percentsold–Tool,HillsongUNITED,KattWilliams,Pentatonix,AmySchumer,andCountryStrong.
UCFCCcompletedrepaintingtheexteriorofeightofthenineKnightsPlazastructures,includingTowers1through4,parkingGaragesE,F,andG,andretailbuilding137.
University Police • achievedre-accreditationbytheFloridaLawEnforcementAccreditation (FLA-PAC);and • receivedmultipleawardsforexcellence,DUIenforcement,andthe preventionofunderagedrinkingattheMADDBanquet.
Utilities and Energy Service • renegotiatedUCF’snaturalgassupplycontract,reducingnaturalgas costtoUCF’smaincampusby12percent,aprojectedsavingsof $175,000annually; • supportedUCF’sClimateActionPlanbypurchasing6,658 megawatt-hoursofrenewableenergycreditstosupportcampus expansionprojects; • processed656indoorairqualityworkorderswithaclosingtimeof fewerthanoneday,andfewerthan2hoursinthefield; • saved$175,000andexperienceda12percentreductionintotalcost NaturalGasRateSavingsformultipleaccountsconvertedfrom purchasedgasaccountratestoderegulatedratestructures; • saved$12,392bygenerating131,400kWh’sinrenewableenergy throughGarageB’s107kWDCphotovoltaicsystem;and • renovatedsixbuildingswithbuildingautomation,controlanddistribution systems,increasingbuildingcomfortandreliability.
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Annual Report 2016
Purchasingimproveditswebsitetoincludeonlineaccesstothepurchasingmanual and regulations with additional updates to assist in-site search efficiencyandenhanceinformationclarity.
Landscape and Natural ResourcestransferredtheMaxicomirrigationsystemtodirectEthernetconnectiontoincreasespeedandreliability.
Resource Management • implementedanin-househarddrivedestructionprogramtoincrease datasecurityandthenumberofviablecomputersavailableforsurplus; and • reducedthedatabaseserverfootprint,consolidatingalldatabasesinto a primary data center and providing centralized management.
Security and Emergency Management • updatedtheUniversity’sMassNotificationSystemtothenew WAVES8platform,allowingformoreefficientmonitoringand activations;and • increasedtheabilitytomakeemergencyindoornotificationsintofive buildingsandextendedthefootprintformassnotification.
The CFE Arenaadded41securitycameras.
University PolicepurchaseddefibrillatorAED’sforalluniformedofficerpatrol units.
Utilities and Energy Servicessavedmorethan$100,000bythein-housecreationofthefirstphaseofaweb-enabledopenenergydashboard,allowingenergydataandanalyticstooptimizetheperformanceofUCF’sbuildings.
Completed
• BennettBuildingRenovation• CampusAsphaltReplacementProject• CarlBlack&GoldCabana• GlobalUCF• Landscape&NaturalResourcesGreenhouse• LibraGarage• MathematicalSciencesRenovation,PhaseI• UCFConstructionStandardsOverhaul• WayneDenschCenterforStudentAthleteLeadership
Construction
• CampusWayfinding• CFEArenaPlazaRenovation• InterdisciplinaryResearchandIncubatorFacility, Phase I and Phase II• JohnC.HittLibraryExpansion(AutomatedRetrievalSystem)• LibraDriveWidening• ParkingGarageCExpansion• StudentHealthCenterAddition
Design
• BandBuilding• BrightHouseNetworksStadiumVideoBoardEnhancements• CampusLandscapePlan• ColbournHallRenovation• CFEArenaVideoBoardEnhancements• DistrictEnergyPlantIV• EngineeringBuildingIRenovation,PhaseI• NicholsonFieldHouseHVAC• PolloTropical(adjacenttoRWC)• TrevorColbournHall• UtilitiesMappingProject
Concept
• CREOLBuildingAddition• PartnershipIV• StudentUnionExpansion• UCFDowntownAcademicBuildingandCEMRenovation• UCFDowntownTri-generationPlant• UCFDowntownParkingGarage
Facilities and Construction ProjectsStatus as of June 30, 2015
MinorProjects($2Morless)Completed(notlistedbelow):448
Arena (plaza enhancements)
BHNS Scoreboard
John C. Hitt Library Expansion
Band Building
Garage C Expansion
PROjECT RENDERINgS
AdministrAtion And FinAnce
William F. Merck IIVice President for Administration and Finance
and Chief Financial Officer4365 Andromeda Loop N.
Millican Hall, Suite 384(407) 823-2351
www.admfin.ucf.edu
Report design by UCF Print & Digital Communicationsprinting.ucf.edu
CFE Arena Event
Libra Drive Expansion
Arbor Day
Light Up UCF
Emergency Managemement Combined Heat & Power Plant
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