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PREFACE
The economy of Vietnam is a developing planned-market economy. Vietnam's
economy has experienced profound positive step forward, dynamic, and are gradually
integrated, immersed in the world economy. We are ready to expand cooperation, to do
business with all countries in the region and worldwide.
Besides that Vietnam has become the 150th member country of the World Trade
Organization (the WTO) this is the turning-point for the large Vietnam's economic
development leads to the development of International Transport services. In this
context, foreign trade in general and import-export in particular play an important role
driving force for economic development.
Importing a shipment from foreign countries to Vietam is very important.
When I was admitted to practice in Inter-Uni Corp with the knowledge I have learned
in the school auditorium during the past three years, I have seen the importance and
necessity of the process of importing a product from overseas to Vietnam, so I decided
to choose the subject report is graduation practice :" Process of importing frozen
chicken meat products at Inter-Uni Corp" in order to understand deeply than about
spearhead economic sector of Vietnam.
Although I always try my best to finish this report .But with my limited knowledge and
practical difficulties in collecting data so this report can not be avoided some
shortcoming. I look forward to receive the comments of my instructor and friends to
the report is completed.
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OVERVIEW ABOUT INTERNATIONAL UNION LOGISTIC
SERVICE TRADING CORPORATION ( INTER-UNI CORP)
1.1 Corporate history and milestone of Inter-Uni Corp.
The trade beween countries more and more developed led to the demand of the market
about forwarding services import-export products, as well as freight cagoes constantly
growing.
In fact that, many import-export businesses can not implement as well as bring their
goods to foreign countries effectively and on contrary. The reason is the limit of
profesional and expertise. Therefore the establishment of logistics service trading for
delivery are necessarily. International Union Logistic Service Trading Corporation
(Inter-Uni Corp) is one of the company was born under the above situation
Inter-Union Logistic Service Trading Corporation is an organization with legal entity,
independent business and take under the control of the State, used its own seal,
independent record.
International Union Logistic Service Trading Corporation was established in 06/2010
the certificate of business registration No. 0310072540 dated 15/6/2010 issued by
Department of Planning and Investment of Ho Chi Minh City with details as follows:
Company name: UNION LOGISTIC SERVICE TRADING CORPORATION
Trading name: INTER_UNI CORP
Office : 1B GROUND FLOOR, 123 TRUONG DINH STREET, WARD 7, DISTRICT
3, HOCHIMINH CITY, VIETNAM
Phone: (08) 38249772
Fax: (08) 38249732
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Tax code: 0310072540
Bank account no: 0721000516373 at Vietcombank Ho Chi Minh City Brach.
Email: inter-unicorp@gmail.com
The company is established at the end of the year 2010 with the initial authorizedcapital is 3 billione VND. Up to now the number of chartered capital of the company
has up to 10 billion VND and is a reputation companies in Vietnam.
The quantity customers use the service of company more and more increased, quality
services providing more completed. The company officially went into operation nearly
a year, its could be a period so short for a business can find a foothold in the market.
However, This time also has an steady step in business strategy toward creating a
team of professional staff is always to meet demand of customer.
Under the situation of import-export business has more and more competitive, the
company is always ensured business guidelines: "Prestige-Enthusiastic-Competitive
prices". Thus, Inter-Uni Corp is considered one of the freight forwarding trading
corporation well-operated in HoChiMinh City. Getting result today is subject to the
company has a right step, reasonable combined with market expertise, appropriate
business strategy to quickly create customer's trust. This is the most important to help
company have more new customer in the future. Inter-Uni Corp. has gradually asserted
its position in the market.
1.2 Corporate's mission
When begin to operate, the company has oriented the business motto
Safety and quality.
Anytime, anywhere.
- Operating of the company are mainly consultant, negotiation, draffting and signing of
the contract, liquidation of foreign trade contracts, re-exports....
- Proving customs declaration services and freight forwarding import-export cargoes
for customer.
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-Shipping, forwarding import-export cargoes in domestic and foreign countries by sea,
road and airway.
- Getting the service entrusted import and export of goods to customers.
-Besides that the company are also import fresh and frozen foods such as: chicken,
buffalo, pork, etc... from Brazil, United States, Ustralia, Canada, India in order to
distribute to domestic and foreign countries.
Inter-Uni Corp is a young business potential, with a team of professional and
dynamic staff. Company achieved tremendous progress in quality service.
1.3 Organizational structure
1.3.1 Organizational chart
VICE
DIRECTOR
ADMINISTRATIVE
DEPARTMENT
SALES
DEPARTMENTIMPORT-EXPORT
DEPARTMENTACCOUNTING
DIRECTOR
DOCUMENTATION
DIVISION
LOGISTICS
DIVISION
DIRECTOR
WAREHOUSING
DEPARTMENT
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From the diagram above, We can see organizational structure of the company as a
system closely link. Head of the company are Director, under Director is Vice Director
and departments. Overall Compnay are organized follow wide business model.
1.3.2 Departments and functions
Parts of the comany are divided clearly, specifically. The staff are instructed directly of
superior so activities business should be became easy. Import-export department is the
main division of the company with young staff, progressive and creative spirit.
Director
- Who is the head of the company with executive function both companies.
- Who is the legal representative of the Company, is responsible before the law and
administering the daily business operations.
- Autonomy in business operations in addition to strictly abide by the law.
- Signing contracts with partners.
- Organizations implement business plans and investment plans of the company.
- Holding the finacial of the Company
[nm vai tro]get a rolenm vai tro lanh aograsp leading role
-
Vice Director
- Making period report and promote new plans to Director
- Operating the company on behaft of Director and preponsible before Director when he
is on business.
- Evaluating business situation of the Sales Department
- Business planing and marketing for the company
- Who supports and implements decisions of Director
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Administrative Department
- Organization recruiting new staff provide for production, business, conduct of labor
norms (nh mc lao ng), payroll staff in the company.
- Besides that Administrative department evaluates personel in order to inform to
Director, also provides stationery esential to departments.
Sales Department
- Consult Director to build the business strategies, long-term, middle-term and short-
term development programs.
- Contact frequently and concern to customers, organize and update the databases of
customers, record and collect data in order to solve the claim of customers.
- Plays an important role to create turnover and products consumption market for
company. Making customer relationship and receiving feedbacks from customers.
Import-export Department
- Transactions with customers, receiving and processing information file, hard words
and complete customs declaration, contracts and liquidation of import records.
- Implementation and development customs declaration services and freight forwarding
import-export products for customers towards specialization, fields diversification, many
types of company and develop selectively.
Accountant Department
- Sales Department is responsible for income and expenditure balance, control cash-
flow and financial planing process in each stage.
- Accountant Department manage income and expenditure, salary, payment in advance,
bonus to employees. Providing timely financial to departments, especially to Sales
Department.
Warehousing Department
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1.3.3 Organizational chart and personel structure
C H A R T O F P E R S O N E
( S o u r c e s o f A d m i n i s t r a
V o c a t i
C e r t i f i c
4 0 % A s s o c i a t e
1 5 %
B a c h e l o r
2 2 . 5 %
H i g h s c
C e r t i f i c
1 2 . 5 %
P o s t - g r a
1 0 %
There are 8 people have Post-graduate degree in charge of key positions to operate and
manage the entire operations of the company. 18 people have Bachelor degree is
working in various departments. 12 people have Associate degree and 32 people have
Vocational Certificate focus on warehousing, factory, and logistics division.
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Remaining 10 people have High-school certificate mainly in factories and complex
parts of the company. The company now has 80 employees active and experienced
rapid adaptation(thich ung) to the environment, qualified and skilled workers is high,
with a high sense of responsibility to meet all customer requirements.
1.4 Corporate's growth in 2010
Business overview in 2010
QUOTA 2010
Turnover 1.324.938.914
Expenditure 622.880.710
Profit before tax 702.058.204
Profit after tax 551.543.653
( Sources of Accounting Department)
Despite was only established a year but turnover of the company activities very strong
growth. 2010 is a year with the economic crisis has effected to Vietnam but Inter-Uni
Corp has maintained the growth level. It means that companys strategy and planning
is very effective and positive.
1.5 Services and clients
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Clients in 2010
Market Volums %
Brazil 155.901.645 23.16
Ustralia 80.562.278 11.97
United States 199.395.007 29.62
Canada 95.256.659 14.15
India 82.555.400 12.26
Another market 59.415.887 8.84
The policy of the State is encouraging export and limitting import, but in fact that
recents years export quota of our country are less than import quota.
United States and Brazil are always the potential markets in import goods.
Besides that many large markets such as Canada, Ustralia, India also have large quota
but it not equal. These markets is large but turnover got from it very limited. Therefore
the question we need businesses to reach out(dat ra) is how to expand trade relations
with these markets. Getting the result market structure can more balanced, and divided
it among more than market
1.4. Corperate orientation
- Company will expand more domestic and foreign branch as: Singapore, Thailand,
Nha Trang, Da Nang...
- Compnay will gain higher market share. Increase of market share will require
introduction of new offers and services, optimization of internal processes and the
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work of delivery chain, personal responsibility of truck drivers and logistics specialists,
active work with customers etc.
- Company will develop cost-effective transportation rates while reducing overhead,
total inventory, and overall cost-per-order processing by working closely with their
transportation provider. Establish a two-way relationship with carrier to frequently
share best practices , issues, and opportunities.
- Create long - term relationship with many partners such as Commodities Internationla
Inc, Sellari Enterprises Inc, Interra International Inc,...besides looking for new potential
suppliers.
- Ensure quality, price, delivery day as well as belief of customers.
- Company support clients across operations, corporate's finance, organization, and
sales and marketing.
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II. PROCESS OF IMPORTING FROZEN CHICKEN MEATS AT INTER-
UNI CORP
Our country has many sea ports system consists of 114 large and small ports, located
along the coast from north to south as the ports of Haiphong, Saigon Port, VICT, Tan
Thuan, Cat Lai...Currently, according to statistics, around 95% of the total volume of
goods traded internationally are transported by sea. Therefore importing a shipment
from foreign countries to Vietam by sea is very important
As a company specializing in providing goods and logistic services, Inter-Uni Corp
has organized the implementation of procedures and professional delivery of goods
imported by sea very tight, professional save costs and time. The following is a process
of importing goods in which companies representive for clients to implement contract.
2.1 Receipt of customer enquiry
Inter-Uni Corp is operating in the name of logistic services compnay. Customer is
THUAN PHAT DAT IMPORT-EXPORT COMPANY LIMITED (Address: 25/6/3
TA16 STREET, KP3, THOI AN WARD, DISTRICT 12, HI CHI MINH CITY,
VIETNAM)
Two parties have cooperated together many times, multiple shipments delivered
successful, safe and effective.
In the spirit of mutual trust, both parties have agreed a new shipment, Inter-Uni Corp is
hired service so company undertake the service and received a service charge. This
service is done on the basis of commercial contracts signed between customers and
Exporter.
2.2 Contact with the Seller
After shipped on board, exporter or foreign banks will send copy esential sets of
documents to Inter-Uni Corp instead of customers throught mail to save time and
money. Then we must examine carefully the contents of the documents to avoid
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documents with content does not coincide with each other, and would be very
complicated customs clearance procedures, customs will refuse registration of
declaration and ask customs procedures explained and repaired until the documents
coincide together.
Sets of documents consist of: Sales contract, Commercial invoice, Packing list, Health
certificate, Certificate of Origin, Certificate of Insurance, and Notice of arrival is sent
by Shipping Line. Because Inter-Uni Corp pay by released wire so the Exporter will
send original bill of lading to shipping line.
After receiving set of documents by mail, documents staff of Inter-Uni Corp will print
and check carefully sets of documents by examinging both of content and form of
Sales contract, Commercial invoice, Packing list, Health certificate, Certificate oforigin, B/L, Certificate of Insurance,..etc. Because of Inter-Uni Corp on behalf for
customer, so if these documents have errors documentation staff of Inter-Uni Corp will
confirm directly to Exporter in order to amendment and send original documents .
After examing, documents are ok then will put information into custom declaration and
make customs clearance. Examing set of documents is very important in the entire
process of importing goods, because if documentation is accurate, uniform and valid
delivery will help employees get the goods quickly, saving time and unnecessary costs
such as cost saving Cont, storage charges, demurrage charge... So logistic staff should
examine carefully documents as follow:
Sales contract: (see annex 1)
- Name and address of importer, exporter
- Commodity, Quantity, Unit price, Total amount,
- Quality, Origin, Brand
- Specification
- Shipment:
- Payment
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- Documents required
- Insurance
- Arbitration
- Penalty
- Others
Check the above have coincided with the details on the C/O, Invoice, Packing, B / L or
Health certificate., etc.
Commercial Invoice:(see annex 2)
- Name and adrress of import, exxport
- No and date of Commercial Invoice and ship date
- Name of Port of loading, port of discharge
- Name and no of vessel
- Container no
- Commodity, quantity, unit price, total amount
- Signed of exporter
Check the above have coincided with the details on the Sales contract, C/O, Packing, B
/ L or Health certificate., etc. Commercial invoice which is the seller make for the
buyer to know the total number of goods actually delivered. This is the documents
required to pay for the goods of Seller. In particular, the date issue of commercial
invoice have to show before or the same day of signing B / L, and if not then
documents are not valid.
Packing list (see annex 3)
- Name and adrress of import, exxport
- No and date of Packing list and ship date
- Name of portof loading, port of discharge,
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- Number of case, netweight, grossweight
Checking the name of the consignee which is very important because only who is
shown on Consignee could receive cargo.
Checking the charge is shown on B/L it is Freight Prepaid charge or Collect. If
customer import by CIF terms then the charge is shown on B/L is Freight Prepaid.
After checking documents on B/L consistency between the detail of Sales Contract,
Commercial Invoice, Packing list, C/O.., etc logistic staff will bring set of photo
documents to cutomer signed and stamped copy of original. This help documentation
staff easy to make customs declaration.
Logictic staff will take reference letter of customer: 3 sheets, 1 sheet to take the
delivery order from shipping line, 1 sheet to do registration for Veterinary Certificate, 1
sheet to make customs clearance signed and stamped.
Set of documents need to signed and stamped of customer.
- Sales Contract: 4 photo
- Commercail Invoice: 4 photo
- Packing list: 4 photo
- B/L: 4 photo
- Health certificate: 2 photo
- Registration form for Veterinary Certificate: 3 sheets
- Animal import license from DAH: 1 photo
2.1.2. Applying for Animal import license from DAH (Department of Animal
Health)
Documents staff of Inter-Uni Corp will arrange a dossier of application for Animal
import license from DAH in order to have quota of importing.
A dossier consits of:
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a. Application for import quarantine of animal products
b. Certificate of business registration
c. HACCP (Hazard Analysis and Critical Control Points) certificate of manufacturing
facilities, food processing (certified copy of the business)
d. Certificate of food permitted for consumption on the market (certified copy of the
business)
2.1.3 Applying for automatic import licenses of The Ministry of Industry and
Trade (MOIT) for later customs declaration.
A dossier of application for an automatic import license comprises:
a/ Automatic import registration application: 2 copies
b/ Import contract: one copy (with the trader's true-copy seal);
c/ Commercial invoice: one copy (with the trader's true-copy seal);
d/ Letter of credit or payment document or written certification of via-bank payment
(enclosed with a written request for via-bank payment certification): one copy (with the
traders true-copy seal)
e/ Bill of lading of the goods lot: one copy (with the trader's true-copy seal.
The Ministry of Industry and Trade shall grant automatic import licenses to traders by
certifying the import registration application for each goods lot. An automatic import
license is valid for 30 days, counting from the date the Ministry of Industry and Trade
gives its certification
2.1.5. Applying for Veterinary Certificate
Sets of documents in order to registration for Veterinary Certificate include:
- Registration form of Veterinary Certificate: 3 sheet
- Health Certificate: original
- Animal import license: 1 copy
- Sales contract: 1 copy
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- Commercial Invoice: 1 copy
- Packing list: 1 copy
- B/L: 1 copy
- License of the Ministry of Industry and Trade: 1 copy
After that logistic staff will fill in samplingregister to registration for foods. Staff of
veterinary centre will inspect the sample of goods. Chicken meat shall originate from
country in which avian influenza, The chicken meat must be produced from a poultry
establishment which is regularly inspected by the veterinary authority and found free
from contagious avian diseases and fit for human consumption. If it is safety they will
give for logistic staff local Health certificate after 5 days.
2.1.6. Taking Delivery order (D/O) from the shipping line
Delivery order is the document which details the delivery information of an item, is
very important in distribution. A delivery order is an important document in 2 ways: it
has full details of how the delivery will take place and, in some cases, warrants the
release of a shipment from port or other authorities.
The documentation staff ask accountant staff payment for lot of shipment after that
Exporter will release for shipping line. The logistic staff must carry Notice of Arrival,
Reference letter, copy of B/L to shipping line to take D/O. Due to the goods is received
in freight-prepaid shipments so original B/L was sent directly from a consignor or
shipperof a shipment to a carrierorfreight forwarderto release Surrender Bill to the
named delivery party. Logistic staff must contact with shipping line staff to finished
related charges : fee D/O, terminal halding charge, power fee, container bet charge,
demurrage charge,..etc. Every shipping line also have difference related charges such
as:
Maersk line
- THC (Terminal Halding Charge) : USD 123.1579 ( VAT)
- Power: USD 40/day
http://www.businessdictionary.com/definition/shipment.htmlhttp://www.businessdictionary.com/definition/consignor.htmlhttp://www.businessdictionary.com/definition/shipper.htmlhttp://www.businessdictionary.com/definition/carrier.htmlhttp://www.businessdictionary.com/definition/freight-forwarder.htmlhttp://www.businessdictionary.com/definition/release.htmlhttp://www.investorwords.com/10381/named.htmlhttp://www.businessdictionary.com/definition/delivery-party.htmlhttp://www.businessdictionary.com/definition/shipment.htmlhttp://www.businessdictionary.com/definition/consignor.htmlhttp://www.businessdictionary.com/definition/shipper.htmlhttp://www.businessdictionary.com/definition/carrier.htmlhttp://www.businessdictionary.com/definition/freight-forwarder.htmlhttp://www.businessdictionary.com/definition/release.htmlhttp://www.investorwords.com/10381/named.htmlhttp://www.businessdictionary.com/definition/delivery-party.html8/6/2019 Bai Ban Ngoc
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- D/O fee : 420.000,00 VND
- Sanitary container 300.000,00 VND
- Demurrage charges:
+ Free: first 3 days
+ From 4th -6th day USD 66/day
+ From 7 days onwards USD 77/day
Zim Intergrated Shipping Services (VN) LLC.
- THC (Terminal Halding Charge) : USD 121 (VAT)
- Power: USD 60/day
- Container bet fee: 3.000.000,00 VND
- D/O fee : 420.000,00 VND
- Sanitary container 260.000,00 VND
- Demurrage charge:
+ Free: first 7 days
+ From 8th -14th day: USD 38/day
+ From 15th onwards USD 68/day
Staff of shipping line will examine the name and no of vessel, container and seal
no,..etc. Especailly they will examine carefully commodity, specification to give free
untill for lot of shipment. After finished verification, staff of shipping line will sign and
issue a delivery order signed direct delivery for logistic staff.
2.2. Customs clearance
2.2.1. Pre-customs declaration
Set of document to registration for E-customs declaration consits of
- Delivery receipt customs dossiers 1 sheet
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- Customs declaration: 2 sheet
- GATT (if have 5 cont onwards) : 2 sheet
- Reference letter: 1 sheet
- Packing list: 1 original, 1 copy
- Commercial invoice: 1 original, 1 copy
- Sales contract: 1 copy
- B/L : 1 copy
- License of the MOIT: 1 original
- Health certificate: 1 copy
Fill in and declare a E-customs declaration.
Step 1: Fill in general information in E-customs declaration
- Name and address of Importer, Exporter
- Types of business
- License of the Ministry of Industry and Trade
- Date and contract no
- Commercial Invoice no
- Date of Commercial Invoice
- Bill of lading
- Payment currency and exchange rate
- Payment term
- ....
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Step 2: Fill in the detail of import goods in E-customs declaration
- Fill in enough information about goods, HS code, origin, quantity, unit price,..etc.
Step 3: Fill in the dossier attached to the E-customs declaration
Bill of lading
- B/L no
- ETD (Estimated Time of Departure), ETA (Estimated Time of Arrival) of the
vessel
- Name and nationality of the vessel
- Name of the shipping line
- Name and adrress of the Exporter, Importer
- Port of loading, port of discharge,
- Container and seal no
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- Types of container
- ....
License of the Ministry of Industry and Trade
- Fill in enough information about date and no of License of the Ministry of Industry
and Trade, name of goods, HS code,Customs Office code quantity, unit price,..etc.
Sales contract:
- Date and no of contract
- Name of Importer, Exporter
- Fill in enough information about goods, HS code, origin, quantity, unit price, total
amount,..etc.
Commercial Invoice:
- Date and no of Commercial invoice
- Name of Importer, Exporter
- Fill in enough information about goods, HS code, origin, quantity, unit price,..etc.
GATT (General Agreement on Tariffs and Trade)
- Fill in the GATT about ship date, date registration of customs declaration, HS code,
commodity, unit price,..etc.
Step 4: Inform the E-custom declaration to customs
After type all information in E-customs declaration, document staff will confirm E-
customs declarations to customs authorities.
Step 5: Get the results returned by customs
- After receiving the electronic customs declaration from the business, customs
authorities will send feedback to the business about number of declarations,
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classification results, guides the customs procedures, ...etc. Classification results have 3
flow: green flow, yellow flow, red flow.
- If the declaration is green flow: businesses print 2 sheet of the electronic customs
declaration, signed, stamped of the business, carry to the customs registration officials
stamped the customs clearance of goods. In this case, the registration officials for
customs clearance.
- If the declaration is yellow flow, business do the same to the green flow.
- If the declaration is red flow: businesses print 2 the electronic declaration, signed,
stamped of the business, together with import and export documents necessary to bring
the customs. The statement will be processed through the stages of registration and tax-
final inspection to inspection of goods. In this case, tally officer for clearance of goods.
As for import declarations: businesses have to print notices of tax to finish customs
procedure.
If the declaration is modified, companies have to print editing of the declaration, fill in
the information before and after editing, to submit the declaration procedure.
Step 6: Print customs declaration and continue the electronic customs clearance
procedures
Businesses print the declaration and the procedures followed by the electronic customs
clearance procedures.
2.2.2. Customs clearance
2.3. Claims and settlement of disputes if any
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In the process of delivery and receiving goods and takes the goods to private
warehouse, if there are any losses or damages and faults detected of cargo belong to the
Exporter or Shipper Inter-Uni Corp will invite SGS to inspect lot of goods.
If the shipment is shorted weight InterUni Corp will calculate percentage of shorted
weight, total amount and attached file send it to Exporter reference and solution.
Inter-Uni Corp will take a picture and send it to Exporter and ask them compensation
for goods as soon as possible to keep up with claims time.
The company will claim the carrier in case of damages or losses and the faults belong
to the carrier
The company has the right to claim insurance company if goods object of insurance is
damaged in the terms of insurance. Letter of claim must be attached evidence of
damage, commercial invoice, bill of lading, insurance policy for comparison.
2.4. Liquidation of the contract
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