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AIESEC IN Byblos
Middle Manager Application
IGCDP- NGOs and Sales (2)
Role Purpose:planning and supervising the NGO contact procedure.
raising and matching and realizing interns
Main ResponsibilitiesPreparation of IPS as well as synchronizing it with the
OPS of the incoming EPs
Preparation of airport pickups and drop offs as well as first ride to the NGOs (incase independent opportunity)
Outing preparations and cooperation with finance on required budgeting
Assigning EP buddies and getting updates from Eps on a regular basis
Researching possible accommodation areas and locations and reserving them.
Important notice: Availability during the peak is required.
Time Required• Min of 6 hours/week
Previous Experience• TMP iGCDP
• Any relevant experience to external relations, sales and management
Key Performance Indicators # of successful NGO visits
# of opportunities opened
% financial support per opportunity
Conversion rate open to approved
Conversion rate approved to completed
NPS
IGCDP- Reception and servicing (1)
Role Purpose:EP reception and logistical arrangements
Tracking and planning EP activity – Delivering the experience
Main ResponsibilitiesResearching and contacting NGOs for both independent
opportunities or project opportunities and partnering with them.
Preparation and archiving of contracts with NGOs and Eps
Providing help with documents such as Invitation Letters, Visas, Passport
Interviewing applicants and accepting them for independent opportunities.
Operating the EXPA platform
Managing and educating Team members
Time Required• Min of 6 hours/week
Previous Experience• TMP
• Preferred to have had internal or external experience dealing with logistics and hospitality
Key Performance Indicators NPS
% of Budget Report completion
# of partnered LCs presenting our IPS
# accommodation secured a week ahead EP arrival
% deviation from the set budget
Note:Must be Lebanese
IGCDP- Project Manager (1)
Role Purpose:Developing and Managing a 6-week project
Tracking and planning EP activity – Delivering the experience
Main ResponsibilitiesCreate a budget for the project with the coordination of finance.
Responsible for the matching of the goals agreed on.
Responsible for our partners’ relations & CEM.
Give the suitable transition & education for his members
Introduce his/her members to AIESEC AUB and their project
Create a six week plan for the project.
Setting Goals & MOSs (Measures Of Success) for your project
Tracking his/her members’ development & helping them develop further.
Giving weekly feedback to the VP
Responsible for delivery & experience in project
Responsible for writing a project sign off report by the end of their term
Time Required• Min of 6 hours/week
Previous Experience• TMP
• any relevant experience to external relations and management
Key Performance Indicators% of planning completed
# of NGOs partners vs. planned
% of sponsorship acquired
# of applicants vs. planned
Conversion rate open to approved
Conversion rate approved to completed
IGCDP- Project Sales Responsible (1)
Role Purpose:Partner with NGOs and schools to support the project
Main ResponsibilitiesResponsible for our partners’ relations & CEM.
Give the suitable transition & education for his members
Contacting and partnering with NGOs
Contacting and partnering with schools
Market research and product packaging.
Giving weekly feedback to the PM
Responsible for delivery & experience in project
Responsible for writing a project sign off report by the end of their term
Time Required• Min of 6 hours/week
Previous Experience• TMP
• any relevant experience to external relations, sales, and management
Key Performance Indicators# of schools approached
Conversion between approached and signed
# of students reached
# of NGOs approached
Conversion between approached and signed
IGCDP- Project Operations and communication (1)
Role Purpose:Delivering the message behind the project
Tracking and planning EP activity – Delivering the experience
Main ResponsibilitiesCreating Marketing campaigns in coordination with PR
responsible .
Documentation of project delivery and showcasing it at a closing event
Handling EP relations (EXPA, interviews, acceptance, expectation setting…)
Giving weekly feedback to the PM
Responsible for delivery & experience in project
Time Required• Min of 6 hours/week
Previous Experience• TMP
• any relevant experience to external relations, public relations and management
Key Performance Indicators# of campaigns delivered
% of documentation delivered
# of attendees at closing event
# of applicants vs. planned
Conversion rate open to approved
Conversion rate approved to completed
OGCDP- on campus coordinator (1) Role Purpose:Manage the team that will be responsible for the oGCDP
products sales and process delivery on campus
Main ResponsibilitiesDrive and implement strategic development
Manage and maintain team productivity
Maintaining the flow of the process
Ensuring experience delivery for the team
Coming up with a promotion plan customized for the target market
Creating and delivering Info Sessions (with direction of LCVP)
Ensuring that funds and other resources are collected
Monitor and provide feedback about growth
Providing daily basis assurance that plans are on path
Attend and participate weekly functional meetings
Hold team meetings with the team to ensure operational execution
Helping with OPS and PEDS
Make sure that EP tracking is being done well.
Time Required• Min of 6 hours/week
Previous Experience• TMP in an exchange function
• Experience in marketing (Preferred)
• Attended at least one AIESEC national conference
Key Performance Indicators # Of student exchange participants interested
Attaining % of goal placed by LCVP OGCDP
Growth in awareness of AIESEC and Global Citizen across university
Ratio between Open and Approved
Ratio between Approved and Realized
Level of productivity of the members
# Of show ups to the Info Sessions
# Of show ups to OPS and PEDS
OGCDP- off campus coordinator (1) Role Purpose:Manage the team that will be responsible for the oGCDP products sales
and process delivery off campus
Main Responsibilities Setting a plan in cooperation with PR to define off campus markets
Manage and maintain team productivity
Maintaining the flow of the process
Ensuring experience delivery for the team
Coming up with a promotion plan customized for the target markets
Creating and delivering Info Sessions (with direction of LCVP)
Ensuring that funds and other resources are collected
Monitor and provide feedback about growth
Providing daily basis assurance that plans are on path
Attend and participate weekly functional meetings
Hold team meetings with the team to ensure operational execution
Helping with OPS and PEDS
Make sure that EP tracking is being done well.
Time Required• Min of 6 hours/week
Previous Experience• TMP in an exchange function
• Experience in marketing (Preferred)
• Attended at least one AIESEC national conference
Key Performance Indicators # Of student exchange participants interested
Attaining % of goal placed by LCVP OGCDP
Growth in awareness of AIESEC and Global Citizen off campus
Ratio between Open and Approved
Ratio between Approved and Realized
Level of productivity of the members
# Of show ups to the Info Sessions
# Of show ups to OPS and PEDS
TM- Tracking and Education (1)
Role Purpose:Track the member’s progress
Equip the member with enough education that support functional areas
Main Responsibilities Ensure the delivery of the local education cycle
according to timeline to support functional areas to carry out their
functional activities efficiently.
Plan, implement and promote activities that would promote the AIESEC culture in the LC.
Ensure implementation of the membership criteria according to
legislated guidelines and procedures.
Design a reward and recognition system for the LC that is both performance and cultural through coordinating with the internal communication manager.
Coordinate with communication manager for internal communication activities.
Time Required• In of 6 hours/week
Previous experience• TLP/Manager
Key Performance Indicators# of session delivered
% of fulfillment of the educational cycle
Retention rate of members before fall recruitment
# of teams implementing follow up tools
% of achieved goals of all teams
# of members applying to every new position
PR- Market engagement manager (2)
Role Purpose:Outreach expansion in the assigned market
Event management within the assigned markets
Main ResponsibilitiesEvents plan creation
Full events execution including logistical needs satisfaction
Agenda creation and management for the events
Ensuring members personal development.
Ensure implementation of the membership criteria according to legislated guidelines and procedures.
Ensuring biggest outreach possible in their assigned markets
Capturing and showcasing stories of the experiences delivered
Time Required• In of 6 hours/week
Previous experience
• Events management preferred
Key Performance Indicators# of events successfully delivered
% of outreach growth [facebook, Instagram, oncampus, offcampus]
# of stories captured
# of stories used for showcasing
Application Process
RequirementsApplication questionnaire [full general section + minimum 1 specific section]
Timeline14/1/2016 18/1/2015 19/1/2015 20-21/1/2016 22-24/1/2016
11:59pm
Application Release Deadline Selection Transition NPM
SubmissionApplication is to be submitted in PDF format before 18.01.2016, 11:59pm to the functional VP and
sid.elmohri@aiesec.net . Kindly rename the PDF file as [MM2016_Position of application_Name].
General Questions
Guidelines• Name+Last Name /Date and Place of birth/Nationality/Permanent Address /Email
Mobile
• Please attach your recent picture
• Achievements and Experience in AIESEC
• Local / National / International Conference and seminars attended
• Additional Relevant Achievements experiences in your career (Other than AIESEC)
• Technical Specification (All advanced knowledge software + IT based, courses taken in business studies, etc…)
General Questions
Self-Assessment
• Who are you and why are you applying for the TL position? What will be your unique contribution?
• Please list out your 3 strengths of personality which you believe can make you suitable as a TL, and 3 weaknesses which would have bad impact if you were elected as TL. How will you ensure that they will not be a problem?
• Mention one value you have as a person. How can you add this value to your team?
Specific Questions
IGCDP- NGOs and Sales1. How are you going to manage your team? How are you going to allocate work to them to
achieve your goals? Please state your term development and work allocation plan.
2. How will you deal with NGOs negative and positive feedback?
3. What are 3 challenges you think you will face during your term and how do you plan to overcome them
IGCDP- Reception and Servicing1. In case you faced complaints in regards to transportation or accommodation from the
interns, how would you respond to the situation?
2. What methods are you going to use in order to make sure you find effective accommodation for the interns?
3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?
Specific Questions
OGCDP – on campus coordinator1. Describe briefly a promotion plan for Global Citizen in which you reach the highest number of people in
LAU byblos.
2. Describe what you think are the characteristics and actions needed to be the best EP buddy. How will you ensure that you and your members will embody these characteristics and take the actions needed?
3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?
OGCDP – off campus coordinator1. Describe briefly a promotion plan for Global Citizen in which you reach the highest number
of people in Byblos as a city.
2. Describe what you think are the characteristics and actions needed to be the best EP buddy. How will you ensure that you and your members will embody these characteristics and take the actions needed?
3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?
Specific Questions
PR – Event manager1. Describe briefly a promotion plan for Global Citizen in which you reach the highest number of
people in AUB.
2. Describe what you think are the characteristics and actions needed to be the best EP buddy. How will you ensure that you and your members will embody these characteristics and take the actions needed?
3. What are 3 challenges you think you will face during your term and how do you plan to overcome them?
TM- Tracking and Education1. Explain who are the subjects of the following up process and mention some rewarding and
recognizing strategies that can be used.
2. What are the main reasons for diminishing motivation of the members? How can you overcome them?
3. List the personal skills that our members need in order to enhance their inner journey. Discuss the timeline you’re going to use.
4. What’s the AIESEC way and what does it mean to you? How would you instill this culture in the LC?
Best of luck LUCK!!
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