Campus Administrative Systems David Cook Information Technology Services dcook@austin.utexas.edu

Campus Administrative Systems

David CookInformation Technology Servicesdcook@austin.utexas.edu

Objective

Understand administrative systems and the responsibilities of the IT professional in this area

Overview

What are some example administrative systems? *DEFINE Inbox Web and 3270 interface Advisor’s Toolkit Technology Resource Account Center (TRAC) What I Owe

Application development standards Platforms and Tools Data Access Output Training Project IQ

Student Information Systems

Online Transcripts Interactive Degree Audit

(IDA) Registration (ROSE) Registration Waitlisting Study Abroad *NRRECS *ADM

Course Schedule Catalogs Student Government

Elections Be a Longhorn Texas Common App Electronic Transcript

Server

Some of the applications SIS supports:

*DEFINE

Purchasing Accounts payable Accounts receivable Budget

Payroll Inventory Appointments Human Resources

Enterprise Resource Planning (ERP) - *DEFINE

*DEFINE information: http://www.utexas.edu/business/accounting/define/

What Are Some Other Administrative Systems?

Each major business area has application developers that write/integrate systems for their business area

Systems used for conducting the business of the University e-Proxy – authorization to represent Bevo Bucks – electronic funds system Task Manager – job submission VIP – Alumni System FAMIS – Facilities Management TXCLASS system Compliance Training

Within ITS, Applications and Administrative Systems provide software infrastructure and support for business area applications and developers

Administrative Applications

Mostly Web-basedAccessed through UT Direct PortalEID authenticated

Still some TN3270 or “green screen” applicationsRequire mainframe logon ID

Transactional in nature

Mainframe Logons and Authorizations

TN3270 applications require mainframe logon IDs Departmental Contacts Mainframe orientation (IC 101)

Beginning class for users with mainframe logon IDs; see TXCLASS to register

DPUSER/Apollo (within the mainframe environment)Authorization for usersAuthorization for programs

Development Standards

Real-time integration Data belongs to the business areas Business areas build/buy their own applications in

consultation with IT specialists Think globally act locally – share solutions “Service” modules to share information and

functionality Encapsulate audit, access and update Consistent layer for business logic Robust, secure and efficient

Platforms and Tools

Enterprise Servers IBM zOS/e and one Linux partition (mainframe) Sun Solaris 10 servers (utdirect.utexas.edu)

Natural/Adabas Authoritative sources for most University data are

stored on mainframe in Adabas

Tamino (XML database) and Oracle webAgent Java/PHP/Cold Fusion

Accessing Adabas Mainframe Data

Natural External to mainframe environment

uTED – Enterprise Directory (Open LDAP) AEMS – Active Directory XML Gateway – Web service calls to any

Administrative system Batch submission

Many academic systems depend on data from the mainframe Active Directory Blackboard

Data Access Methods

Application Developer Training

ITS Training program Natural/ADABAS/webagent Provides trained and vetted developers to campus Open to current employees wanting to learn tools

SY 101 – Systems Analyst training IT Professional Development

Facilitate external training opportunities Teach best practices and professional methodologies Teach new technologies.

Contact Applications

Application Assistance from EIShttp://www.utexas.edu/its/eis@its.utexas.eduContact training program through the

Education Manager – Sarah Holmess.holmes@its.utexas.edu

Project IQ

Darin MattkeInformation Questdarin.mattke@austin.utexas.edu

Jarrett ColeInformation Questjcole@austin.utexas.edu

What is Project IQ?

Project IQ (Information Quest) Gives University leaders the information they need in the way they want it …

• Quick extraction of data without custom programming

• Systematically updated data • Flexible formatting of data• Appropriate security

Project IQ Transforms Data into Management Information for University Leaders

Phase I: Financials • Financial Information / Trends• Appointment Activity• Budget Information• Research Activity

Phase II: IQ/PBIS• Performance Based Instruction System• Course and Instruction Planning• Enrollment Management• Bi-Annual Compacts• Accountability Systems

What Is Included?

How Does Project IQ Work?

Data is extracted from the mainframe transactional systems and copied to the data warehouse on a nightly basis. The data warehouse uses Oracle, a relational database to store the data.

Once the data is in the warehouse, then you can use Cognos web reporting tools to look at the information in reports.

More Information?

Web site: https://utdirect.utexas.edu/iq Training aids: class materials, Web tutorials,

answers to exercises, sample data How to get started What’s available Questions or suggestions?

Contact us at IQhelp@austin.utexas.edu

Resources

Mailing lists Application developers – txedge@lists.cc.utexas.edu

Contact e-mail addresses eis@its.utexas.edu IQhelp@austin.utexas.edu

URLs *Define – http://www.utexas.edu/business/accounting/define TXShop – http://utdirect.utexas.edu/txshop Group E-Mail – https://utdirect.utexas.edu/gs/oe/index.WBX Events Calendar – http://utdirect.utexas.edu/events Blackboard – http://courses.utexas.edu Department System – http://utdirect.utexas.edu/dept EIS – http://www.utexas.edu/its/eis Project IQ – http://utdirect.utexas.edu/iq

Questions?

Activity