EMIS STAFF REPORTING REQUIREMENTS. DATABASES USPSEMIS

EMIS

STAFF REPORTING REQUIREMENTS

DATABASES

USPS EMIS

DATABASES

• USPS is Live

• EMIS Live is data as of the last reporting period unless there has been an export

• USPEMX.SEQ will be loaded into Live until the “snapshot” – probably early November

DATABASES

• Once “K” database is created in EMIS – export is questioned?

• If changes were made in “K” then export from USPS will overwrite what is in “K”

• Changes made in “K” should be duplicated in USPS Live

DATABASES

• When communicating your request to load staff, please be specific about where changes were made

• If changes were made in “K” then loading is not necessary. Request to aggregate your data.

DATABASES

USPS/EMIS Work Together

• Field names in USPS may be named something else in EMIS (see pgs. 3-5)

EMIS Field Name USPS

Screen USPS Field Name

Employee State ID BIOSCN JOBSCN

Social Security Number

Position Code POSSCN JOBSCN

Position Code

Local Contract Code JOBSCN Job Number

Employee Name BIOSCN Employee Name

Employment Date POSSCN JOBSCN

Position Start Date Position Start

School IRN POSSCN JOBSCN

Building IRN

Appointment Type POSSCN JOBSCN

Appointment Type EMIS Appoint. Type

BIOSCN

Updateable in BIOSCN/DEMSCN

BIOSCN

Validated based on EMIS requirements

BIOSCN

Cross validations performed in PERDET and by ODE

BIOSCN

• Cross validation warnings– Birthdate

• Less than 7/1/1932

– Long term illness• Must be equal or less than absence days

DEMSCN

Updateable in BIOSCN/DEMSCN

DEMSCN

Validation based on EMIS requirements

DEMSCN

Cross validations performed in PERDET and by ODE

DEMSCN

• Cross validation warnings– Birthdate

• Less than 7/1/1932

– Semester hours• Not high enough for an employee with a certificated position• Invalid number of semester hours for paraprofessional value

– Long term illness• Must be equal or less than absence days

DEMSCN

– Total years of experience• Must be greater than authorized years of

experience

– Authorized years of experience• Must be less than total years of experience

– Degree type• Invalid value for paraprofessional value

JOBSCN

Updateable in JOBSCN/POSSCN

JOBSCN

Updateable in JOBSCN/POSSCN

JOBSCN

Validation based on ODE requirements

JOBSCN

Validation based on ODE requirements

JOBSCN

Cross validations performed in PERDET and ODE

JOBSCN

Cross validations performed in PERDET and by ODE

JOBSCN

• Cross validation warnings– Position code

• Requires an assignment area• This position code may require a different position type• This position code and assignment area may need different

paraprofessional value• This position code and funding source may require different

grade level• Grade level required for position code• May have a mismatch with appointment type

JOBSCN

– Position type• This position type may require a different position

code

– Appointment type• Semester hours may not be high enough• May have a mismatch of appointment type and

position code

JOBSCN

– Assignment area• This assignment area and position code may need

a different paraprofessional value• Requirement of certain position codes

– FTE• Can not equal zero for active job

JOBSCN

– Grade level• Position code may be required for grade level• Grade level required for combination of position

code and funding source

– Funding source, labeled ‘code’• Funding source and position code combination

may require a grade level

POSSCN

Updateable in JOBSCN/POSSCN

POSSCN

Validation based on ODE requirements

POSSCN

Cross validations performed in PERDET and by ODE

POSSCN

• Cross validation warnings– FTE

• Can not equal zero for active job

– Appointment type• Semester hours may not be high enough• May have a mismatch of appointment type and

position code

POSSCN

– Position type• This position type may require a different position

code

– Assignment area• This assignment area and position code may need

a different paraprofessional value• Requirement of certain position codes

– Position status• Active status must have FTE greater than zero

POSSCN

– Position code• Requires an assignment area• This position code may require a different position type• This position code and assignment area may need different

paraprofessional value• This position code and funding source may require different

grade level• Grade level required for position code• May have a mismatch of position code and appointment type• HQPD value can’t be ‘*’ for this position code

POSSCN

– Grade level• Grade level required for job’s position code• Grade level required for combination of position

code and funding source

– HQPD• Value can’t be ‘*’ with certain position codes• Value must be equal on all reportable jobs

POSSCN

– Paraprofessional• Value for paraprofessional can’t be “*” for position

code and assignment area combined• Degree type required for value of paraprofessional• Semester hours invalid for value of

paraprofessional

EMIS ATTENDANCE DAYS

• Is employee flagged for EMIS reporting

• Using the date range of 7/1-6/30, read the job calendar assigned and tally the dates marked with “W”, “H” and “C”– Only those records on or after the calendar

start and on or before the calendar stop dates are counted

EMIS Attendance Days

• Read the ATDSCN entries and tally any ATDSCN entries with “AT”, “AB”, “AD”, “EB”, or “ET” that have transaction date on them in the time frame being reported– Only those records on or after the calendar start and

on or before calendar stop dates are counted– If there is no corresponding “W”, “H” or “C” on the job

calendar the day is counted– Absences and attendance days are tallied individually

per employee, not per job

REPORTS

• Review reports that come back from ODE

• www.mveca.org/ Student Services/EMIS/EMIS Reports

• True reflection of the data submitted