Permanent access to the records of science:

Permanent access to the records of science:

The e-Depot at the Koninklijke Bibliotheek

Current Status & Developments

Erik Oltmans Manager e-Depot

Koninklijke Bibliotheek, National Library of the Netherlands

Medical Library Association, Seize the e-Journal, Washington DC, May 26th, 2004

Overview:

Mission of the KB e-Depot

The e-Depot, what is it?

How does it work?

Short history

Archiving strategies for permanent access

Access Policy

Plans for the future, concerted actions needed

The e-Depot Erik Oltmans

The e-Depot Erik Oltmans

Mission of the KB e-Depot :

Ensuring permanent availability of information and knowledge

This yields:

Long-term preservation and accessibility of electronic publications

Safeguarding authenticity and integrity (once in the archive, never deleted or changed)

Development of ever changing preservation and accessibility toolbox

The e-Depot, what is it?

Electronic version traditional depository

Developed in collaboration with IBM

Technical heart: DIAS (OAIS-compliant)

Integrated with other library modules

Ingest of online journal articles, e-books, and CD-roms (installables)

Operational since March 17, 2003

The e-Depot Erik Oltmans

The e-Depot Erik Oltmans

I

A

A

End User

Metadata(Identifier)

D I A S

Catalogue

Storage

Publisher

Post office

Metadata

Content

SubmissionInformation

Package

ErrorRecovery

A short history of the e-Depot :

1994 Decision to establish e-Depot

1995-2002 Experimental systems with AT&T/Bell Laboratories and IBM

1996 Experimental deposit agreements Elsevier & Kluwer

1998-2000 NEDLIB project; emulation experiment with Rand

1999 European tender for e-Depot based on OAIS-RM

2002 e-Depot delivered by IBM;Archiving agreements with international publishers

2003 1 Million articles stored in e-Depot

2003-2004 Preservation Manager and UVC projects

The e-Depot Erik Oltmans

The e-Depot Erik Oltmans

Expert Services & Collections Division

Expert Services

Information & Collections

Collection Care

User Services Division

Front Office

Stacks Management

Acquisitions and Processing Division

Acquisitions

Cataloguing & Metadata

e-Depot

R & D Division

National Programmes

Innovative Projects

Digital Preservation

Director-General

Deputy Director-General

Director of ICT& Facility Management

Controller

Executive Secretary

Building & Facilities

ICT

The e-Depot Erik Oltmans

Current Archiving agreements:

General agreement with Dutch Publishers Association

Individual archiving agreements with (inter)national publishers:

Elsevier Science

Kluwer Academic

BioMed Central

Exploratory talks with several other international publishers

The e-Depot Erik Oltmans

Conditions for archiving agreements:

Publishers deposit publications free of charge

Publishers allow:

On site access for registered users

Interlibrary loan supply in the Netherlands

Access for any licensee in case publishers cannot meet obligations (calamities, bankruptcy)

Restricted

Remote

Unknown

What do you want to

acces?

Where are you?

Who are you?LDAP

Identification

NBNs

Open Archive

On-site

Trusted

“Please visit the KB in Den Haag”

Access Policy

Implicit question

Explicit question

IP check

USER

CATALOGUEwith URL

The e-Depot Erik Oltmans

Some numbers:

Expected holdings end of 2004:

5 Terabytes 2600 online journals 4,000,000 articles

Loading capacity:

40,000 - 60,000 articles per day

Storage capacity up to:

500 Terabytes

The e-Depot Erik Oltmans

Practical aim of the KB e-Depot :

To become a dedicated institution (one of the safe places)

To become a trusted archive, providing permanent access

Why?

Natural extension of the national depository task

The KB intends to contribute to the development of a global solution for safeguarding electronic publications

Global solutions will help decreasing the costs (economies of scale)

The e-Depot Erik Oltmans

Requirements for permanent archives:

Permanent commitment

Substantial resources (organizational and technical)

Sustained R&D efforts (ever changing toolbox)

Exploit economies of scale:

Limited number of candidates

Cooperative efforts are called for

The e-Depot Erik Oltmans

Preservation Strategies used:

Hardware migration

Emulation of rendering tools

Combination of file format conversion & emulation: UVC

Preservation Manager providing file format control

Repeated actions, permanent R&D

The e-Depot Erik Oltmans

Concerted efforts called for:

Development of global arrangements for permanent archiving andpermanent accessibility of digital publications

Sustained commitment to R&D of LTP-techniques

Exploring business models to recover costs of archiving

Plans for the future:

More publishers, more content

To become a certified Trusted Depository

Generic procedure for loading (configurable post office)

Integration with new LTP modules

The e-Depot Erik Oltmans

The e-Depot: Current Status and Developments

Questions..?

Koninklijke Bibliotheek, National Library of the Netherlands

http://www.kb.nl/e-Depot

erik.oltmans@kb.nl