Put first things first time management

Put First Things First

• Time Management – Challenge is not to actually to manage the time

but to manage yourself (to gain control of time and events in your life by seeing them how they relate to your mission)

– Two dimension importance and urgency create categories of time demands

Definitions

• Important– It attaches to habit two, your mission, your roles

and goals. That is important, You to decide your direction

• Urgent– Pressing things upon you, things which give you a

sense of urgency, you must act upon it (for e.g. like ringing phone that phone is ringing may be it is total waste of your time not attached to your mission and goals but it need to be answered)

What first thing first will do?

• Help you focus your priorities, it will help you pay attention to how you spend your time as you act upon you priorities day in day out moment by moment

• Dr. Covey comes up with four division of time that all combination of two term i.e. important & urgent

• Imagine your time in a square box and divide this box with four small squares (time management matrix)

Time Management Matrix

Q1Urgent & Important

(Problems, crisis, important meeting with urgent agenda)

Q2Not Urgent & Important

(it attach your mission and goals but there is no urgency)

Q3Urgent & Not Important

(its pressing, its that ringing phone , un answered mail, may

be they are urgent but not connecting with your mission &

goals, important to other people)

Q4Not Urgent & Not Important

(time wasting activities, excessive TV, unnecessary

meeting )

Example• Think one activity which you did or you want to do which

will give your marvelous result– Personal Life– Education life– Work life

• What quadrant this activity fit in?– It will be definitely in Q2 because most of our important

activities are not urgent• Activity results of each quadrant

– Q1 – Management by crisis– Q2 – crisis will become smaller and smaller– Q3- essential but important for other people, learn to say No– Q4- worthless quadrant

Quadrant 2 Important not urgent

• Saying No to Q3,Q4 you are saying yes to Q2 and reducing our Q1 activities

– For e.g.• Deep relationship building • Planning & organizing• Reading, Exercise, Education • Reorganizing your life according your vision and mission

statement