First ThingsFirst Things FirstFirst

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First Things First - Paradigms

Ineffective: I put urgent things first.

Effective: I put important things first.

Put First Things First

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The Time Matrix

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INECESSITY

IIIDECEPTION

IVWASTE AND

EXCESS

IIEFFECTIVENESS

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Live North of the Line

Put First Things First

• Preparation• Prevention• Planning• Relationship building• Re-creation• Values clarification

• Trivia, busywork

• Irrelevant phone calls, mail, e-mail

• Time-wasters

• “Escape” activities

• Excessive TV, Internet, relaxation

• Needless interruptions

• Unnecessary reports

• Unimportantmeetings, phone calls, mail, e-mail

• Other people’s minor issues

• Crises

• Pressing problems

• Deadline-driven projects, meetings,reports

Live North of the Line

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First Things First

Put First Things First

Planning

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Tips for Weekly Planning

When? Before the week begins.

Where? Someplace quiet.

How Long? 20–30 minutes.

Put First Things First

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Plan Weekly

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1. Review mission and roles.

2. Choose big rocks.

3. Schedule the week.

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Weekly Compass

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Project Manager

Parent

Spouse

Friend

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What Is the Most Important Thing?

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Project Manager

Parent

Spouse

Friend

Finalise budgetDraft meeting agenda

Attend parent-teacherconference

Date night

What is themostimportant thing I can do in this role this week?

Traditional Scheduling

Put First Things First 9

M T W Th F Sa Su

“Big Rocks” Scheduling

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M T W Th F Sa Su

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Plan Daily

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1. Check today’s appointments.

2. Make a realistic list.

3. Prioritise (ABC, 123).

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Tips for Daily Planning

When? Before the day begins.

Where? Someplace quiet.

How Long? 5–10 minutes.

Put First Things First

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Video

Put First Things First

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