St. John Paul II Parish Parish Assembly January 31, 2016 · •St. John Paul II Parish Assembly...

• St. John Paul II Parish

Parish Assembly

January 31, 2016

I know well the plans I have for you, says the Lord,

plans for good and not evil,

so as to give you a future of hope.

Jeremiah 29:11

St. John Paul II Parish - Feasibility and Planning Study - Final Report

• St. John Paul II Parish Assembly January 31, 2016

Agenda

• Prayer

• What has brought us to this day--Don Day

•

• Master Plan Presentation--Michael Eagan and John Hawkins •

• Financial Feasibility Study Results--Fr. Tom •

• Next Steps and Rough Timeline--John Frossard •

• Q and A-- Fr. Tom, Architects and Master Planning Team

• Closing Prayer

St. John Paul II Parish - Feasibility and Planning Study - Final Report

St. John Paul II Parish - Feasibility and Planning Study - Final Report

St. John Paul II Dedication Hymn

All God’s people come together

Let us come to celebrate

As God’s family we rejoice

As one parish we create

As we start on this, our journey

As God’s people let us bring

All our gifts and one another

As God’s praises now we sing.

• Holy Joseph we remember

• How you cared for God’s own Son.

• Now we ask you to be with us

• As we sing God’s praise as one

• Help us to be faithful servants

• As we build God’s reign on earth

• Our traditions we shall treasure

• As we gather our new Church

St. John Paul II Parish - Feasibility and Planning Study - Final Report

• Paul come guide us we implore you

• Lead us on our journey true.

• May your words of inspiration

• As one family make us new.

• Form your faithful in God’s image.

• By your wisdom we are blessed.

• Lead us onward as God’s people

• In the faith that we profess

St. John Paul II Parish - Feasibility and Planning Study - Final Report

• Blessed John Paul now our patron

• Give us strength to do God’s will

• May we always act with courage

• As God’s plan we now fulfill.

• Through the prayers of Mother Mary

• Who did guide your life each day

• May we too give all to Jesus

• As we love and serve and pray.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Master Plan

Presentation

January 31, 2016

Purpose of Presentation

The purpose of this presentation is

to share the recommendation of the Master Plan

Committee with Parishioners,

in order to garner input and support for this

endeavor.

Master Plan

Incorporate the current and future needs of

Saint John Paul II Catholic Parish

into a comprehensive master plan that captures a

generational vision

for the Parish.

Master Planning Process

• Interview Ministry Leaders (Sep 8/9).

• Review Ministry Leader Notes (Sep 29).

• Review Facility Program (Oct 20).

• Parish Presentation #1 (Oct 25).

• Review Range of Initial MP Options (Nov 3).

• Review Direction of Refined Options (Nov 17).

MP Process (continued)

• Review Development of Option (Dec 2).

• Review Development of Options (Jan 11)

• Determine Direction of MP (Jan 19)

• Review Budget & Phasing (Jan 28).

• Parish Presentation #2 – Present MP (Jan 31).

• MPC to debrief Parish Presentation (Feb 2016).

Master Planning Committee

Jennifer Alexander

Keith Alexander

Donna Taylor

Steve Taylor

Mary Lynn Green

Doug Green

Paul Primavera

Dan Cristiani

Paul Chrisco

Cathy Thomas

Janet Lee

Fr. Tom Clegg

Cathy Thomas

Mike Waiz

John Bolly, Sr.

JoAnn Kime

Debbie Kirchgessner

Terry White

Mary White

Francis Conroy

Jessica Alexander

Christina Wheatley

John Frossard

David Austin

Donna Strom

Gordon Strom

Jane Herbst

John Herbst

Paul Baker

Chuck Jones

Daniel Moore

Dave Duggins, Sr.

Darlene Coleman

Willet Lee

Ministry Leaders

Dolores Snyder

Donna Brabandt

Andrea Bowles

Joyce Hagest

Lisa Combs

Mike Waiz

Susan Stengel

Lora Aria

Ray Helms

Dawn Schepers

Bridget Meyer

Darlene Coleman

Gordon Strom

Sharon Kleehamer

Joe Krause

Kristina Vogt

Karen Haas

Chad Balmer

Mike Whalen

Janet Austin

Krista Campisano

Josh Martin

Katie Sellmer

Doris Klein

Cathy Thomas

John Frossard

Fran Shreve

Barbara Smith

David Austin

Josie Epping

Don Day

Joanne Kime

John Herbst

Lynell Chamberlain

Shawn Nevitt

Niall Thompson

Jerry Townsend

Keith Alexander

Fr. Tom Clegg

Needs – Worship & Music

• Worship space for 750-900 that is accessible and

welcoming to all, with provisions to expand to 1,200.

• Gathering Space.

• Ample area for Music Ministry in Nave and rehearsal.

• BSC Chapel, Parlor, Cry/Bride Room, Nursery, CLOW.

• Sacristy, Vestry/Ministries, E&A Storage and PRC.

• Appropriate acoustics, audio and video systems.

Needs – School

• Two-section (2 classrooms/grade), Pre-School through

8th Grade that meets current educational standards.

• Specialty CR (science, art, music, foreign language).

• Gymnasium & outdoor venues to accommodate athletic

& Parish events.

• School Office w/ ample support space and Commons.

• Secure playground for all ages.

• Consider technology in Media Center and entire School.

• Cafeteria/Kitchen for School & Parish use.

Needs – Parish Life

• Parish Hall needs to accommodate 150.

• Kitchen: adequately sized but improved work-flow &

new commercial equipment.

• Adequate Storage for tables, chairs, seasonal, etc.

• Parish Hall needs finishes, lighting and flexibility that

better serve the Parish.

Needs – Faith Formation

• Flexible, dividable space is most desirable that

gives some sense of privacy.

• Adequate storage that is close to meeting areas.

• RE Office near classrooms.

• Dedicated Youth Ministry area.

Needs – Parish Office

• Accessible entrance w/ security provisions.

• Offices totaling 13 to meet current/future needs.

• Centralized Workroom for efficiency/volunteers.

• Consolidate administrative offices in one area.

• Large Conference Rooms, dividable.

• Pastor’s Office large enough for counseling.

• Adequate/accessible/secure record storage.

Needs – Miscellaneous

• Consider potential for Community Outreach

ministries (food pantry, thrift store, SVDP).

• Consider the many needs of Turkey Shoot,

Lenten fish fries, chickens-to-go, Christmas

party, burgers & brats, etc.

• Consider needs of quilters & other small groups.

• Consider storage for building maintenance,

grounds equipment, shop, receiving, etc.

Master Site Plan

Master Site Plan

Campus from above

Courtyard/Prayer Garden

School & Church

Phase 1 - Church

Feasibility and Planning Study Report

St. John Paul II Parish January 31, 2016

Engagement Overview

•In the Fall of 2015, St. John Paul II Parish engaged CCS to conduct a feasibility and planning study in order to

determine the potential and best path forward for a campaign to support the Parish's needs. Specifically, our

engagement was guided by the following objectives:

o Evaluate overall perceptions of St. John Paul II Parish

o Test reactions to proposed case priorities and a campaign goal of as much as $20 million

o Identify individuals willing and able to serve in leadership roles

o Assess constituents’ willingness to support the campaign through a financial contribution

o Reveal potential internal or external obstacles to the campaign’s success

o Develop a strategic and achievable campaign plan and timetable

–To achieve our goals, CCS undertook three simultaneous tracks of activity:

o Data Review and Analysis: CCS worked to analyze annual giving records for the Parish based on the

previous five-year giving data.

o Strategic Conversations: CCS spoke with 49 key constituents to help further our understanding of

campaign fundraising potential within the Parish's current and prospective donors.

o Campaign Planning and Preparation: During the study timeline, CCS focused on the response of

potential gifts and leadership mentions to determine a realistic campaign goal and potential for volunteer

leadership.

•

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Target Goal

•CCS foresees that St. John Paul II could embark on

a six-month campaign to raise a minimum of $4

million perhaps as much as $5.2 million to support

the future vision of St. John Paul II Parish.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Findings Summary •Perceptions

•Seventy-three percent (73%) of interviewees have a positive or very positive perception of the Parish. In

particular, Fr. Tom’s leadership is noted among the Parish's strengths. Uniting the Parish campuses to one

location is understood by most as a necessary reality and believed to be in the best long-term interest of the

Catholic Community.

•Case

•The needs outlined in the background statement equating to $19 million to $20 million accomplished in

separate phases, tested below CCS’s average response from study interviewees within the religious sector.

When asked for an overall response to the needs outlined in the background statement, fifty-seven percent

(57%) of interviewees had a positive or very positive reaction and thirty-three percent (33%) of respondents

had mixed reactions. Only eight percent (8%) expressed a negative reaction and two percent (2%) unsure.

The donors with mixed or negative reactions indicated the Parish should either reevaluate the funding goals

due to the potential lack of major donors or not pursue the project at all.

•If the Parish were located in one location it would provide a sense of being united as one community.

Interviewees provided significant feedback on which case elements are most important to highlight in a

campaign. In addition, they shared that the most compelling case for support would include the following

three key messages:

o The Parish is one community

o An expanded worship space will be beneficial

o Combined resources will impact the outreach effort and funding needs of the Parish

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Findings Summary

•Leadership

•There is a willingness among key Parishioners to participate in the campaign. Fifteen

percent (15%) of interviewees are willing to serve in a leadership role and thirty-one

percent (31%) would be willing to serve on a campaign committee. Twenty-one percent

(21%) of interviewees expressed a willingness to ask peers to consider a gift to a campaign.

•Prospective Donors

•The Parish community responded positively to providing financial support for a potential

campaign. Ninety percent(90%) of interviewees indicated they would give a gift to a

campaign. Of the individuals interviewed, 36 indicated a range or specific dollar amount

they would give.

•Plan

•The overwhelming majority of interviewees believe that now is the right time for a

campaign. Eighty-three percent (83%) of interviewees believe the Parish should proceed

with a campaign; twelve percent (12%) were unsure. Eighty percent (80%) feel now is the

right time for a campaign with fifteen percent (15%) unsure.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Study Interview Findings

31

Overall Perception

o Seventy-three percent (73%) have a very positive or positive perception of the Parish

o Comments include:

o “We have active Parishioners, the participation and involvement is great.”

o “It is hard for some to see the Parish as one because we are not at one location.”

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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44% Perception of St. John Paul II

Reaction to Proposed Plans

o Fifty-seven percent (57%) of respondents had a very positive or positive overall reaction to the initiatives tested for a proposed campaign, as compared to CCS’s sector benchmark of 76%.

o Comments include:

• “Completing these plans will allow us to become one community.”

• “The Parish seems to be growing and with the population growing around us, space is needed.”

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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Reaction to Plans

Reaction to Outreach Initiative

The following data is composed of

responses from all in-person

conversations regarding their

response to incorporating 2.5%

towards outreach initiatives.

o “Local and global outreach is

important but should be kept

separate from this campaign.”

o “Continuing our outreach is

important and I see this as a great

opportunity to continue our

effort.”

St. John Paul II Parish - Feasibility and

Planning Study - Final Report

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Challenges Number of

Responses

Mentality and Acceptance to Change 20

Uniting as One Community 11

Reaching the Financial Goal 9

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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Perceived Challenges

o Forty-percent (40%) of interviewees see the acceptance to change and current mentality of some Parishioners as a challenge moving forward. The deep heritage and strong feelings regarding the sacred places in their communities poses as a challenge for the building project.

o Twenty-two percent (22%) of interviewees currently see a challenge with all Parishioners coming together as one community. The new church would allow this to happen.

o Reaching the proposed goal will be a challenge, “We don’t know if the dollars are out there for this.”

Achievability of the $7 Million Goal

o Forty-two percent (42%) of interviewees believe $7 million for a new church and administration building is an achievable goal for the Parish's campaign; 48% are unsure.

Comments include:

o “$7 million seems like an attainable number. If we can get the church built first then we will see the value of being under one roof.”

o “We are unsure what sort of wealth exists in the area. We think a few people may have capacity but truly do not know what is out there.”

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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Responses to $7 Million Goal Achievability

Gift Indications

Gift Level

Number of

Responses

$500,000 + 0

$499,999-$250,000 1*

$249,999-$100,000 3

$99,999-$50,000 1

$49,999-$25,000 4

$24,999-$10,000 16

$9,999-$5,000 10

<$5,000 2

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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o Thirty-six interviewees provided a gift amount or range indication.

o Total gift indications range from $539,800 - $872,800*.

o Four six-figure indications were given.

o Eleven interviewees did not offer a specific gift range, but indicated they would give to a campaign.

o Two interviewees indicated they would not consider giving a gift to the campaign.

* includes an in-kind gift

Proceed with Campaign

o Eighty-three percent 83% of interviewees believe the Parish should move forward with a potential campaign, 12 points higher than CCS’s sector benchmark of 71%.

o Thirteen percent were unsure about a campaign for reasons such as perceived lack of financial resources and concern of others unwillingness to unite.

Comments include:

o “The Parish definitely needs to proceed with a campaign for the sake of sustainability now and in the future, for what dollar amount, we don’t know.”

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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Potential Obstacles

Potential Obstacle Number of

Responses

Reaching Goal 11

Mentality of Parishioners 10

Economy 7

o Multiple interviewees stated the main concern with this project is the ability to reach the goal needed.

o Parishioners attitudes and willingness to mentally support a campaign poses as an obstacle.

o The economy both locally and globally may affect the level at which Parishioners give.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

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Recommendations

40

Recommendations Summary

• Based on our analysis and conversations, CCS recommends that St. John Paul II Parish

advance with a

• campaign to support the most urgent needs among its planned initiatives. CCS

• recommends the following action steps be implemented to guide fundraising

activity moving

• forward:

1. Begin the planning phases of the campaign.

2. Establish a 5-year pledge period – using a phased and strategic approach.

3. Establish a Campaign Executive Committee comprised of leaders from each

constituency group – a small group of high-level leaders of whom would be trusted in the

community and are confident in their ability to dedicate adequate time to the effort.

4. Keep separate the 2.5% share for outreach – many believe in the value of the parish’s

social justice outreach but felt it should be a stand-alone piece due to the magnitude of

fundraising ahead of the community.

5. Allocate adequate financial and personnel resources for the campaign – developing a

campaign budget, establishing organizational priorities, identifying individuals for leadership

involvement, and establishing a campaign counsel will be necessities for developing a

successful campaign.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Recommendation – Utilize a Strategic, Phased Approach

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Phase/Goal Time Frame Activities

Planning March 2016

• Develop and finalize Campaign Plan and Timetable

• Identify, recruit and train Campaign Committee

• Develop and finalize Case Statement

• Develop customizable solicitation tools

• Establish campaign pledge collection system

• Structure donor recognition program

• Hold initial Campaign Committee meeting(s)

Leadership Gifts

(Requests of $50,000+)

April - May2016

• Identify, cultivate and solicit the top prospects derived from all

constituencies

• Will set the pace for the campaign, determine campaign goal and

provide the greatest amount of financial support toward the

goal

Major Gifts

(Requests of $25,000+)

June - July 2016

• Identifying, cultivating and soliciting the top prospects derived

from all constituencies

• Next to the leadership gifts phase, major gifts will represent the

most significant base of donor support

Community

(Requests of <$25,000)

July - August 2016

• To start the community phase, the campaign goal will be

formally announced

• Reach out to remaining members of the Parish community

Recommendation

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Position Key Responsibilities

Campaign Chair(s)

• Serve as the lead representative and spokesperson for the

campaign among lay leadership

• Be actively involved in the identification and solicitation of

early leadership

• Assist in the recruitment of capable and dedicated volunteer

leadership

• Set the example for all campaign volunteers through personal

commitment, interest, involvement and financial support

Vice Campaign Chair(s)

• Work with campaign chairperson and professional counsel for

purposes of organization, prospect evaluation and personal

visits

• Coordinate efforts with other campaign leadership

• Strive to maximize leadership gifts for the campaign ($50,000+)

Campaign Ambassador(s)

• Advocate on behalf of the campaign

• Allow use of name in campaign materials

• Participate in a highly targeted fashion without the full

responsibility of a CEC member

• Designed to engage key players whose schedule will not allow

full participation

Recommendation– Adequately Resource the Campaign

•Allocate adequate financial and personnel resources to maintain momentum throughout the campaign.

o Campaign Budget: It will be necessary to set aside a discrete budget to resource the initiative. The

overall campaign budget is commonly $0.04 to $0.06 on the dollar, and would include all costs from

campaign counsel and staffing to postage, printing, travel, and event costs.

o Organizational Priority: It is important that the effort receive priority attention and organizational

support. While the initiative should be coordinated with the rest of the important work that the Parish

undertakes each day, an air of urgency must accompany a successful campaign.

o Leadership Investment: The investment of time and energy by Parish leadership, including Fr. Tom,

John Frossard and other Parish staff will be critical to a successful campaign.

o Campaign Counsel: CCS would be honored to partner with St. John Paul II Parish to help plan,

organize, coordinate and drive forward this strategic fundraising initiative.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

CCS would like to thank everyone

who participated in this Financial

Feasibility Study.

We look forward to working with

St. John Paul II in the future.

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Next Steps & RoughTimeline •Feb/Mar 2016 Seek needed Approvals from Parish Council, Finance Council and Archdiocesan Offices.

•Mar-May 2016 Beginning Planning for Capital Campaign

•Mar-June 2016 Begin Design Education Process

•July-Dec 2016 Capital Campaign

•July 2016 Begin Design Phase for New Church

•Early 2017 Continue Design Phase

•Mid-Late 2017 Begin Bidding Process

•Late‘17-Early’18 Begin Construction

•Spring 2019 Dedication of the new St. John Paul II Catholic Church

St. John Paul II Parish - Feasibility and Planning Study - Final Report

Questions & Answers

entheos ARCHITECTS

&

Kovert Hawkins Architects

would like to thank you for the

opportunity to serve St. John Paul II

Catholic Parish

and the

Archdiocese of Indianapolis