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• St. John Paul II Parish
Parish Assembly
January 31, 2016
I know well the plans I have for you, says the Lord,
plans for good and not evil,
so as to give you a future of hope.
Jeremiah 29:11
St. John Paul II Parish - Feasibility and Planning Study - Final Report
• St. John Paul II Parish Assembly January 31, 2016
Agenda
• Prayer
• What has brought us to this day--Don Day
•
• Master Plan Presentation--Michael Eagan and John Hawkins •
• Financial Feasibility Study Results--Fr. Tom •
• Next Steps and Rough Timeline--John Frossard •
• Q and A-- Fr. Tom, Architects and Master Planning Team
• Closing Prayer
St. John Paul II Parish - Feasibility and Planning Study - Final Report
St. John Paul II Parish - Feasibility and Planning Study - Final Report
St. John Paul II Dedication Hymn
All God’s people come together
Let us come to celebrate
As God’s family we rejoice
As one parish we create
As we start on this, our journey
As God’s people let us bring
All our gifts and one another
As God’s praises now we sing.
• Holy Joseph we remember
• How you cared for God’s own Son.
• Now we ask you to be with us
• As we sing God’s praise as one
• Help us to be faithful servants
• As we build God’s reign on earth
• Our traditions we shall treasure
• As we gather our new Church
St. John Paul II Parish - Feasibility and Planning Study - Final Report
• Paul come guide us we implore you
• Lead us on our journey true.
• May your words of inspiration
• As one family make us new.
• Form your faithful in God’s image.
• By your wisdom we are blessed.
• Lead us onward as God’s people
• In the faith that we profess
St. John Paul II Parish - Feasibility and Planning Study - Final Report
• Blessed John Paul now our patron
• Give us strength to do God’s will
• May we always act with courage
• As God’s plan we now fulfill.
• Through the prayers of Mother Mary
• Who did guide your life each day
• May we too give all to Jesus
• As we love and serve and pray.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Master Plan
Presentation
January 31, 2016
Purpose of Presentation
The purpose of this presentation is
to share the recommendation of the Master Plan
Committee with Parishioners,
in order to garner input and support for this
endeavor.
Master Plan
Incorporate the current and future needs of
Saint John Paul II Catholic Parish
into a comprehensive master plan that captures a
generational vision
for the Parish.
Master Planning Process
• Interview Ministry Leaders (Sep 8/9).
• Review Ministry Leader Notes (Sep 29).
• Review Facility Program (Oct 20).
• Parish Presentation #1 (Oct 25).
• Review Range of Initial MP Options (Nov 3).
• Review Direction of Refined Options (Nov 17).
MP Process (continued)
• Review Development of Option (Dec 2).
• Review Development of Options (Jan 11)
• Determine Direction of MP (Jan 19)
• Review Budget & Phasing (Jan 28).
• Parish Presentation #2 – Present MP (Jan 31).
• MPC to debrief Parish Presentation (Feb 2016).
Master Planning Committee
Jennifer Alexander
Keith Alexander
Donna Taylor
Steve Taylor
Mary Lynn Green
Doug Green
Paul Primavera
Dan Cristiani
Paul Chrisco
Cathy Thomas
Janet Lee
Fr. Tom Clegg
Cathy Thomas
Mike Waiz
John Bolly, Sr.
JoAnn Kime
Debbie Kirchgessner
Terry White
Mary White
Francis Conroy
Jessica Alexander
Christina Wheatley
John Frossard
David Austin
Donna Strom
Gordon Strom
Jane Herbst
John Herbst
Paul Baker
Chuck Jones
Daniel Moore
Dave Duggins, Sr.
Darlene Coleman
Willet Lee
Ministry Leaders
Dolores Snyder
Donna Brabandt
Andrea Bowles
Joyce Hagest
Lisa Combs
Mike Waiz
Susan Stengel
Lora Aria
Ray Helms
Dawn Schepers
Bridget Meyer
Darlene Coleman
Gordon Strom
Sharon Kleehamer
Joe Krause
Kristina Vogt
Karen Haas
Chad Balmer
Mike Whalen
Janet Austin
Krista Campisano
Josh Martin
Katie Sellmer
Doris Klein
Cathy Thomas
John Frossard
Fran Shreve
Barbara Smith
David Austin
Josie Epping
Don Day
Joanne Kime
John Herbst
Lynell Chamberlain
Shawn Nevitt
Niall Thompson
Jerry Townsend
Keith Alexander
Fr. Tom Clegg
Needs – Worship & Music
• Worship space for 750-900 that is accessible and
welcoming to all, with provisions to expand to 1,200.
• Gathering Space.
• Ample area for Music Ministry in Nave and rehearsal.
• BSC Chapel, Parlor, Cry/Bride Room, Nursery, CLOW.
• Sacristy, Vestry/Ministries, E&A Storage and PRC.
• Appropriate acoustics, audio and video systems.
Needs – School
• Two-section (2 classrooms/grade), Pre-School through
8th Grade that meets current educational standards.
• Specialty CR (science, art, music, foreign language).
• Gymnasium & outdoor venues to accommodate athletic
& Parish events.
• School Office w/ ample support space and Commons.
• Secure playground for all ages.
• Consider technology in Media Center and entire School.
• Cafeteria/Kitchen for School & Parish use.
Needs – Parish Life
• Parish Hall needs to accommodate 150.
• Kitchen: adequately sized but improved work-flow &
new commercial equipment.
• Adequate Storage for tables, chairs, seasonal, etc.
• Parish Hall needs finishes, lighting and flexibility that
better serve the Parish.
Needs – Faith Formation
• Flexible, dividable space is most desirable that
gives some sense of privacy.
• Adequate storage that is close to meeting areas.
• RE Office near classrooms.
• Dedicated Youth Ministry area.
Needs – Parish Office
• Accessible entrance w/ security provisions.
• Offices totaling 13 to meet current/future needs.
• Centralized Workroom for efficiency/volunteers.
• Consolidate administrative offices in one area.
• Large Conference Rooms, dividable.
• Pastor’s Office large enough for counseling.
• Adequate/accessible/secure record storage.
Needs – Miscellaneous
• Consider potential for Community Outreach
ministries (food pantry, thrift store, SVDP).
• Consider the many needs of Turkey Shoot,
Lenten fish fries, chickens-to-go, Christmas
party, burgers & brats, etc.
• Consider needs of quilters & other small groups.
• Consider storage for building maintenance,
grounds equipment, shop, receiving, etc.
Master Site Plan
Master Site Plan
Campus from above
Courtyard/Prayer Garden
School & Church
Phase 1 - Church
Feasibility and Planning Study Report
St. John Paul II Parish January 31, 2016
Engagement Overview
•In the Fall of 2015, St. John Paul II Parish engaged CCS to conduct a feasibility and planning study in order to
determine the potential and best path forward for a campaign to support the Parish's needs. Specifically, our
engagement was guided by the following objectives:
o Evaluate overall perceptions of St. John Paul II Parish
o Test reactions to proposed case priorities and a campaign goal of as much as $20 million
o Identify individuals willing and able to serve in leadership roles
o Assess constituents’ willingness to support the campaign through a financial contribution
o Reveal potential internal or external obstacles to the campaign’s success
o Develop a strategic and achievable campaign plan and timetable
–To achieve our goals, CCS undertook three simultaneous tracks of activity:
o Data Review and Analysis: CCS worked to analyze annual giving records for the Parish based on the
previous five-year giving data.
o Strategic Conversations: CCS spoke with 49 key constituents to help further our understanding of
campaign fundraising potential within the Parish's current and prospective donors.
o Campaign Planning and Preparation: During the study timeline, CCS focused on the response of
potential gifts and leadership mentions to determine a realistic campaign goal and potential for volunteer
leadership.
•
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Target Goal
•CCS foresees that St. John Paul II could embark on
a six-month campaign to raise a minimum of $4
million perhaps as much as $5.2 million to support
the future vision of St. John Paul II Parish.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Findings Summary •Perceptions
•Seventy-three percent (73%) of interviewees have a positive or very positive perception of the Parish. In
particular, Fr. Tom’s leadership is noted among the Parish's strengths. Uniting the Parish campuses to one
location is understood by most as a necessary reality and believed to be in the best long-term interest of the
Catholic Community.
•Case
•The needs outlined in the background statement equating to $19 million to $20 million accomplished in
separate phases, tested below CCS’s average response from study interviewees within the religious sector.
When asked for an overall response to the needs outlined in the background statement, fifty-seven percent
(57%) of interviewees had a positive or very positive reaction and thirty-three percent (33%) of respondents
had mixed reactions. Only eight percent (8%) expressed a negative reaction and two percent (2%) unsure.
The donors with mixed or negative reactions indicated the Parish should either reevaluate the funding goals
due to the potential lack of major donors or not pursue the project at all.
•If the Parish were located in one location it would provide a sense of being united as one community.
Interviewees provided significant feedback on which case elements are most important to highlight in a
campaign. In addition, they shared that the most compelling case for support would include the following
three key messages:
o The Parish is one community
o An expanded worship space will be beneficial
o Combined resources will impact the outreach effort and funding needs of the Parish
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Findings Summary
•Leadership
•There is a willingness among key Parishioners to participate in the campaign. Fifteen
percent (15%) of interviewees are willing to serve in a leadership role and thirty-one
percent (31%) would be willing to serve on a campaign committee. Twenty-one percent
(21%) of interviewees expressed a willingness to ask peers to consider a gift to a campaign.
•Prospective Donors
•The Parish community responded positively to providing financial support for a potential
campaign. Ninety percent(90%) of interviewees indicated they would give a gift to a
campaign. Of the individuals interviewed, 36 indicated a range or specific dollar amount
they would give.
•Plan
•The overwhelming majority of interviewees believe that now is the right time for a
campaign. Eighty-three percent (83%) of interviewees believe the Parish should proceed
with a campaign; twelve percent (12%) were unsure. Eighty percent (80%) feel now is the
right time for a campaign with fifteen percent (15%) unsure.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Study Interview Findings
31
Overall Perception
o Seventy-three percent (73%) have a very positive or positive perception of the Parish
o Comments include:
o “We have active Parishioners, the participation and involvement is great.”
o “It is hard for some to see the Parish as one because we are not at one location.”
St. John Paul II Parish - Feasibility and Planning Study - Final Report
32
44% Perception of St. John Paul II
Reaction to Proposed Plans
o Fifty-seven percent (57%) of respondents had a very positive or positive overall reaction to the initiatives tested for a proposed campaign, as compared to CCS’s sector benchmark of 76%.
o Comments include:
• “Completing these plans will allow us to become one community.”
• “The Parish seems to be growing and with the population growing around us, space is needed.”
St. John Paul II Parish - Feasibility and Planning Study - Final Report
33
Reaction to Plans
Reaction to Outreach Initiative
The following data is composed of
responses from all in-person
conversations regarding their
response to incorporating 2.5%
towards outreach initiatives.
o “Local and global outreach is
important but should be kept
separate from this campaign.”
o “Continuing our outreach is
important and I see this as a great
opportunity to continue our
effort.”
St. John Paul II Parish - Feasibility and
Planning Study - Final Report
34
Challenges Number of
Responses
Mentality and Acceptance to Change 20
Uniting as One Community 11
Reaching the Financial Goal 9
St. John Paul II Parish - Feasibility and Planning Study - Final Report
35
Perceived Challenges
o Forty-percent (40%) of interviewees see the acceptance to change and current mentality of some Parishioners as a challenge moving forward. The deep heritage and strong feelings regarding the sacred places in their communities poses as a challenge for the building project.
o Twenty-two percent (22%) of interviewees currently see a challenge with all Parishioners coming together as one community. The new church would allow this to happen.
o Reaching the proposed goal will be a challenge, “We don’t know if the dollars are out there for this.”
Achievability of the $7 Million Goal
o Forty-two percent (42%) of interviewees believe $7 million for a new church and administration building is an achievable goal for the Parish's campaign; 48% are unsure.
Comments include:
o “$7 million seems like an attainable number. If we can get the church built first then we will see the value of being under one roof.”
o “We are unsure what sort of wealth exists in the area. We think a few people may have capacity but truly do not know what is out there.”
St. John Paul II Parish - Feasibility and Planning Study - Final Report
36
Responses to $7 Million Goal Achievability
Gift Indications
Gift Level
Number of
Responses
$500,000 + 0
$499,999-$250,000 1*
$249,999-$100,000 3
$99,999-$50,000 1
$49,999-$25,000 4
$24,999-$10,000 16
$9,999-$5,000 10
<$5,000 2
St. John Paul II Parish - Feasibility and Planning Study - Final Report
37
o Thirty-six interviewees provided a gift amount or range indication.
o Total gift indications range from $539,800 - $872,800*.
o Four six-figure indications were given.
o Eleven interviewees did not offer a specific gift range, but indicated they would give to a campaign.
o Two interviewees indicated they would not consider giving a gift to the campaign.
* includes an in-kind gift
Proceed with Campaign
o Eighty-three percent 83% of interviewees believe the Parish should move forward with a potential campaign, 12 points higher than CCS’s sector benchmark of 71%.
o Thirteen percent were unsure about a campaign for reasons such as perceived lack of financial resources and concern of others unwillingness to unite.
Comments include:
o “The Parish definitely needs to proceed with a campaign for the sake of sustainability now and in the future, for what dollar amount, we don’t know.”
St. John Paul II Parish - Feasibility and Planning Study - Final Report
38
Potential Obstacles
Potential Obstacle Number of
Responses
Reaching Goal 11
Mentality of Parishioners 10
Economy 7
o Multiple interviewees stated the main concern with this project is the ability to reach the goal needed.
o Parishioners attitudes and willingness to mentally support a campaign poses as an obstacle.
o The economy both locally and globally may affect the level at which Parishioners give.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
39
Recommendations
40
Recommendations Summary
• Based on our analysis and conversations, CCS recommends that St. John Paul II Parish
advance with a
• campaign to support the most urgent needs among its planned initiatives. CCS
• recommends the following action steps be implemented to guide fundraising
activity moving
• forward:
1. Begin the planning phases of the campaign.
2. Establish a 5-year pledge period – using a phased and strategic approach.
3. Establish a Campaign Executive Committee comprised of leaders from each
constituency group – a small group of high-level leaders of whom would be trusted in the
community and are confident in their ability to dedicate adequate time to the effort.
4. Keep separate the 2.5% share for outreach – many believe in the value of the parish’s
social justice outreach but felt it should be a stand-alone piece due to the magnitude of
fundraising ahead of the community.
5. Allocate adequate financial and personnel resources for the campaign – developing a
campaign budget, establishing organizational priorities, identifying individuals for leadership
involvement, and establishing a campaign counsel will be necessities for developing a
successful campaign.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Recommendation – Utilize a Strategic, Phased Approach
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Phase/Goal Time Frame Activities
Planning March 2016
• Develop and finalize Campaign Plan and Timetable
• Identify, recruit and train Campaign Committee
• Develop and finalize Case Statement
• Develop customizable solicitation tools
• Establish campaign pledge collection system
• Structure donor recognition program
• Hold initial Campaign Committee meeting(s)
Leadership Gifts
(Requests of $50,000+)
April - May2016
• Identify, cultivate and solicit the top prospects derived from all
constituencies
• Will set the pace for the campaign, determine campaign goal and
provide the greatest amount of financial support toward the
goal
Major Gifts
(Requests of $25,000+)
June - July 2016
• Identifying, cultivating and soliciting the top prospects derived
from all constituencies
• Next to the leadership gifts phase, major gifts will represent the
most significant base of donor support
Community
(Requests of <$25,000)
July - August 2016
• To start the community phase, the campaign goal will be
formally announced
• Reach out to remaining members of the Parish community
Recommendation
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Position Key Responsibilities
Campaign Chair(s)
• Serve as the lead representative and spokesperson for the
campaign among lay leadership
• Be actively involved in the identification and solicitation of
early leadership
• Assist in the recruitment of capable and dedicated volunteer
leadership
• Set the example for all campaign volunteers through personal
commitment, interest, involvement and financial support
Vice Campaign Chair(s)
• Work with campaign chairperson and professional counsel for
purposes of organization, prospect evaluation and personal
visits
• Coordinate efforts with other campaign leadership
• Strive to maximize leadership gifts for the campaign ($50,000+)
Campaign Ambassador(s)
• Advocate on behalf of the campaign
• Allow use of name in campaign materials
• Participate in a highly targeted fashion without the full
responsibility of a CEC member
• Designed to engage key players whose schedule will not allow
full participation
Recommendation– Adequately Resource the Campaign
•Allocate adequate financial and personnel resources to maintain momentum throughout the campaign.
o Campaign Budget: It will be necessary to set aside a discrete budget to resource the initiative. The
overall campaign budget is commonly $0.04 to $0.06 on the dollar, and would include all costs from
campaign counsel and staffing to postage, printing, travel, and event costs.
o Organizational Priority: It is important that the effort receive priority attention and organizational
support. While the initiative should be coordinated with the rest of the important work that the Parish
undertakes each day, an air of urgency must accompany a successful campaign.
o Leadership Investment: The investment of time and energy by Parish leadership, including Fr. Tom,
John Frossard and other Parish staff will be critical to a successful campaign.
o Campaign Counsel: CCS would be honored to partner with St. John Paul II Parish to help plan,
organize, coordinate and drive forward this strategic fundraising initiative.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
CCS would like to thank everyone
who participated in this Financial
Feasibility Study.
We look forward to working with
St. John Paul II in the future.
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Next Steps & RoughTimeline •Feb/Mar 2016 Seek needed Approvals from Parish Council, Finance Council and Archdiocesan Offices.
•Mar-May 2016 Beginning Planning for Capital Campaign
•Mar-June 2016 Begin Design Education Process
•July-Dec 2016 Capital Campaign
•July 2016 Begin Design Phase for New Church
•Early 2017 Continue Design Phase
•Mid-Late 2017 Begin Bidding Process
•Late‘17-Early’18 Begin Construction
•Spring 2019 Dedication of the new St. John Paul II Catholic Church
St. John Paul II Parish - Feasibility and Planning Study - Final Report
Questions & Answers
entheos ARCHITECTS
&
Kovert Hawkins Architects
would like to thank you for the
opportunity to serve St. John Paul II
Catholic Parish
and the
Archdiocese of Indianapolis