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Tim StricklandCEO, FE Sussex
Improving the value of Improving the value of examination procurement in examination procurement in
SussexSussex
Set the context of who we are Set the context of who we are and why we have done thisand why we have done this
Talk about the methodology we usedTalk about the methodology we used
Discuss what can be gainedDiscuss what can be gained
Suggest successful ways of improving value for moneySuggest successful ways of improving value for money
Talk about the futureTalk about the future
FE Sussex-value for money procurement from Awarding Bodies
FE Sussex-value for money procurement from Awarding Bodies
“Gentlemen: we are
running out of money”
“…(the) finance committee’s cases of administrative waste
and inefficiency I always study (sic) with great interest”
and yet
Winston Churchill, History of WWII, Pg 352 Vol IV
FE SussexFE SussexThe consortium company of the 12 post-sixteen The consortium company of the 12 post-sixteen Sussex collegesSussex colleges
The 12 post-sixteen Sussex collegesThe 12 post-sixteen Sussex colleges
Total turnover£228.21M pa
Total examination board spend£5.1M pa
The 12 post-sixteen Sussex collegesThe 12 post-sixteen Sussex colleges
Five Sixth Form colleges
Six General Further Education colleges
One specialist land-based college
Colleges as businessesColleges as businesses
All colleges are businesses in their own right and therefore have
•Suppliers and customers•Business philosophy•Business ethic
Awarding bodies are suppliers of services to colleges
The efficiency programmeThe efficiency programme
To improve the value for money we receive from the suppliers who provide services to our member colleges
Our aim
What are the pros and cons of What are the pros and cons of collaborative working?collaborative working?
Group questionWhat are the pros and cons What are the pros and cons
of collaborative working?of collaborative working?
Collaborative workingCollaborative working
StrengthIdeas PRDPulling powerSuccess
The pros
The cons•Trust – is it truly there?•Understanding – who wants what•Relationships – take time!•External politics – difficult!!……
The efficiency programmeThe efficiency programme
Why has the awarding body agenda come to the fore?
Question?
•Government•Ofqual•Customers•Fashion•Inefficiency•Value for money agenda
What we set out to
put right!
How we’re doing
Our awarding bodies target savingsOur awarding bodies target savings
10% savings by July 2011
Smarter examination procurementSmarter examination procurement
Group question
How many awarding bodies do you use in your college?
What is the amount of total spend?
What is the spread of spend?
How we started the process of value for How we started the process of value for money improvementmoney improvement
Undertook a spend analysis on awarding bodies within our consortium
What it told us
The result - a plan of action
What it did not tell us
Conducting a spend analysisConducting a spend analysis
What will the end result look like?
Group question
The results of our spend The results of our spend analysis-analysis-
An enormous spreadsheet –
12 rows deep, 59 columns wide
Maximum spend – minimum spend
Our end result - the format of our spend Our end result - the format of our spend analysis:analysis:
Name of College AQA OCN OCR
British Horse Soc
British Council NCFE ASDAN EAL EDI EMTA Lantra
University of Cambridge ESOL
ABC AWARDS
PlumptonNorthbrookChichesterCCBBhasvicSDCSCCVarndeanCollyersWorthingCSCBexhill
0
The results of our spend The results of our spend analysis-analysis-
18%
25%57%
City and GuildsEdexcelOther
The results of our spend analysisThe results of our spend analysis
Knowledge of spend with each awarding body
Strategic targeting of leading boards
Realisation of the need to target spending
Concerns by our colleges over effects on teaching, success rates and L&M
An ability to talk with confidence to awarding bodies
The need to get on our bike and talk to awarding bodies
FE SussexFE SussexWhat do we do now?What do we do now?
FE SussexFE SussexWhat do we do now?What do we do now?
Look to achieve our original aim of improving
value for money for our colleges
Improve value for moneyImprove value for money
HOW?
FE SussexFE SussexWhat do we do now?What do we do now?
By consolidating and targeting our business and using the advantages this
could bring
FE SussexFE SussexWhat do we do now?What do we do now?
Approach the largest awarding bodies with
an offer of a strategic partnership
Group questionGroup question
What should a partnership arrangement offer
- on both sides
What a partnership could offerWhat a partnership could offer
Some examples
Financial gain Improved efficiency
Enhanced CPD
Financial analysis and assistance
Marketing help
What do we want from an awarding What do we want from an awarding body?body?
Service
Value for money
Someone who knows the job
Someone who takes action
Accurate and concise information
Ease of contact and availability
What’s going to get in the wayWhat’s going to get in the way
Challenges
Barriers
Obstacles
Problems
Stumbling blocks
Suggest five examples of barriers and put Suggest five examples of barriers and put them in rank order!them in rank order!
Group question
Barriers, challenges, obstaclesBarriers, challenges, obstacles
From our experience:From exams…We don’t need to change
From curriculum teams…doom and gloom
Cross college…inertia in planning
Ignorance of the strategic objective
The results of talking – The results of talking – SuccessSuccess
Value added enhancements such as:
Incentive discounts linked to level of turnover
Key account managers
Improved quality assurance assistance
Speedy turnaround of registrations and certification
Early alerting to problems
Free CPD and staff development
Sponsorship of award ceremonies
Celebrating the achievement of
vocational learners in Sussex
Who are they and what did Who are they and what did they say?..they say?..
Nobody said there would be days like this…(and his aunt said “ you’ll never make a living out of playing a guitar”)
The times they are a-changing…
There will be fewer people to manage. Collaboration is about saving costs, both front and curriculum areas…look around at your competitors…we need to be imaginative and take risks… (24.6.10, Bloomsbury Hotel– Future of Further Education)
Future ways of working Future ways of working for collegesfor colleges
Tender exercises for suppliers of qualifications
Having preferred suppliers of qualifications – from tendering
Forging meaningful and commercially advantageous partnerships
…………………….
Rationalisation of the number of awarding bodies we deal with
Formation of two-way strategic alliances
The future:The future:
Price reduction and value for money increase
The need to incorporate open and fair competition under UK procurement rules
The introduction of tendering – driving down costs and increasing service levels
The future:The future:
Opportunity to become an awarding bodyRegionally or sub-regionally
FE SussexFE Sussex
Summary
FE SussexFE Sussex
Thank you and any questions!
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