Art of managing time (presentation # 1)

Art of Managing time

Made by:Dr.Madiha Mushtaque

Definition

The predictable control an individual can exercise over a series of events

You can’t

Manage Time!

TimeManagement

Self

Purpose of Time (Self) Management

Stress=Managing time well can prevent much of the stress we are subject to

Purpose of Time (Self) Management

Balance=Good time habits can enable us to achieve a more balanced life, with adequate time and energy for work, home, family, self.

Purpose of Time (Self) Management

Productivity=If you can become more effective with your time, you automatically increase your productivity.

Purpose of Time (Self) Management

Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.

Q.What Are The Most Common Time Wasters, Thieves and Culprits?

Time Wasting Culprits

Telephone Interruptions Inefficient Delegation Extended Lunches or Breaks Cluttered Work Space Poorly Run Meetings Socializing On The Job Misfiled Information

Time Wasting Culprits

Poor Planning

Procrastination

Waiting/Delays

Too much Paperwork

Junk Mail

Drop-In Visitors

Not Setting/Sticking to Priorities

Strategies of time management

Set goals Prioritize Use to-do List Learn when to say “NO” Be flexible Do right things right Use your waiting time Concentrate on the task at hand Consider your personal prime

time Celebrate success

SET GOALS

SMART Goals

Priorities Goal

Establish priorities among those goals and objectives based on their long-range importance and short-range urgency.

Priority Matrix

Use a to do list• Find out what is urgent and important• Put them in order of preferences• One completed delete them from your list

Learn when to say “NO”

• You can’t do everything• Don’t undertake things you can’t complete• Remain consistent to your goals

Be Flexible• Allow time of interruptions and distractions• Save larger block of time for priorities• Ask yourself questions and get back to your

goal

Doing Things Right• Doing things right is Effectiveness• Doing things right is Efficiency• Focus first for Effectiveness• Concentrate on Efficiency

Use your waiting time• On public transportation• At the doctor’s office• Waiting for your plane • On hold• When you are early

Use your waiting time

Correspondence

Letters or memos

Books or tapes

Concentrate on the task at hand

• Focus on your goal• Tune out interruptions

Summary How to Use Time Effectively

Consolidate Similar Tasks. Tackle Tough Jobs First. Delegate And Develop Others. Learn To Use Time. Get Control Of The Paper Flow. Avoid The Cluttered Desk Syndrome.

Summary to Use Time Effectively

Get Started Immediately On Important Tasks. Reduce Meeting Time. Take Time To Plan. Learn To Say “No.” Remember That Now Is The Time To Put It All

Together.

Responsibility and Independence

Self- Instruction: How to talk through the completion of a taskProblem Response Evaluation Reinforcement

Goal Setting:SWOT and monitoring progressMotivational ToolRemaining positive

Self – monitoring:• Student observation of “Target Behaviours” that are barriers

to achievement

Self-evaluation• Student provision of self-feedback and analysis

Self-reinforcement• Use of self-generated verbal statements, tangible rewards

and self recorded assessment profile

Responsibility and Independence