Electronic writing processes

Electronic Writing Processes

Components of Writing

O CompositionO Transcription

History Personal Computer

(PC)

Use of computers in business writing

O Identify, search, record, organize and modify relevant text.

O Write, edit and revise the documents.O Used in writing assignments(thesis,

proposals, feasibility study, or case study etc)

OBut they can never replace poor writing skills

Uses:O Note-taking: Skeletonize the notes PC, Laptop or PDA Search and Replace features ( Eg. Replacing J. with Journal after the meeting)

SearchingO Lengthy Research paper, Long-

term project should be stored in database in order to use it in future use as reference.

O Report Writing Software Search in the database Join data into one file Organize and Generate daily,

weekly, monthly report automatically.

Word-Polishing Built in dictionary in word processor “Wordhunter”- helps you to find right word

when you are stumped. founder + of + facebook = Mark Zuckerburg right + side + ship = Starboard Word pronunciation by computer Grammar checking Spelling Checking “Spell Checkers”

Outlining Part of word-processing package or a

separate program Outline of thoughts quickly and

rearrange the sections rapidly, change levels and so on

Import text from other files to the outliner to other files vice versa

Changing defaults Word Processing software Enhance document appearance on

screen as well as layout Templates Change margin width, heading text,

headers and footers, page numbers, tables, font,

Correct typing errors: don ; t don’t teh the

Using multiscreens Split the screen – multiple work place Outline in in one window And drafting in another window

Searching and replacingWord search and replaceText search and replace

Linking Data stored in database shared with

another program Statistical Analysis & Graphical

Presentation linked to report generating software

Adding Attribution Inserting footnote, endnote, superscript

number Citation(short note) in picture, graph, text

and renumber as well as reposition

Using e-mail Quicker to deliver, cheaper to send Instantaneous sending, but may not

be instantaneous response Mass distribution of message quickly

CC and BCC Recording of sending message

Hey John,Do U know what d assignment is about? Can U help me?

Using e-mail ( contd.)O Guidelines: Avoid words all in capital letters. Proofread (read for errors) the mail before

sending If your message is unusually long, warn

your reader early so he or she can decide how to handle it.

Use valuable and descriptive subject lines Relevant and valuable to the audience Tone

E-mail

Use abbreviations such as “LOL” or smiley :P :D only with your close friends or family

Do not forward chain letters or joke-of-the-day to a list of email recipients

Keep signature lines brief; maximum four lines

Thank You

Presented by, Rabin Bhandari