iTime - Time and Attendance Manual

iTime iTR

USER MANUAL

October 19, 2011

Machine Name Product Detail Applicable for

Version

iT30-ASP, Firmware

02.03.0022.0012

iTime iTR Product details,

installation

guideline,

operation

guideline.

ITime iTR 4.2

© 2010 AMANO EUROPE.

Printed in Belgium. All rights reserved.

ii

NOTICE

Information in this document is subject to change without notice and does not

represent a commitment on the part of Amano EUROPE.

This document may not be copied, reproduced, transmitted, or distributed in whole

or in part, without the express prior written permission of Amano EUROPE. No title to

or ownership of the products described in this document or any of its part, including

patents, copyrights, and trade secrets, is transferred to the reader in general.

© 2010 AMANO EUROPE.

iii

SAFETY INSTRUCTIONS

SAFETY

Read all these instructions, and save them for later use.

In order to prevent fire or electrical shock, do not expose this

machine to rain or high humidity.

For the same reason, installation, maintenance etc. of this device

should only be performed by qualified electricians. Before

performing any installation or maintenance procedure disconnect

the voltage from the equipment (for example when replacing the

battery).

Do not place this device in unstable condition. If you do that, the

device may fall causing serious damage to the device or injuring the

user.

Connect the grounding wire properly.

A lithium battery is delivered with this device. A lithium battery can

cause a fire, an explosion or severe burns. Do not de-assemble,

heat above 100 degree C (212 degree F), solder directly to the cell,

incinerate, or expose the cell contents to water.

There is a danger of explosion if the battery is incorrectly replaced.

Do not attempt to reverse the polarity. Replace only with the same

or equivalent type recommended by manufacturer. The battery

type is: MITSUBISHI CR2032.

Dispose of used batteries separately according to local regulations.

ELECTROMAGNETIC COMPATIBILITY

This device has been verified for compliance with EU (European Union) directives

89/336/EEC for electromagnetic compatibility (EMC) for operation at 50Hz and bears

the CE mark.

When this device is used in a system, EU directives may require that the system is

verified for EMC compliance.

The following guidelines are helpful in improving the EMC performance of a system:

1) The use of metallic enclosures generally improves EMC performance.

2) Run cables away from apertures in the enclosure.

3) Run cables close to grounded metallic structures.

4) Use multiple ground straps for doors or panel parts as required.

5) Avoid common ground impedances.

iv

LOW VOLTAGE DIRECTIVES

This device has been verified for compliance with EU (European Union) low voltage

directives 73/23/EEC and bears the CE mark.

RoHS and WEEE Compliance

This device complies with the European RoHS directive 2002/95/EC. (Restriction of

the use of hazardous substances)

This device complies with the European WEEE directive 2002/96/EC. (Waste

electrical and electronic equipment)

v

Typographical Conventions

Before you start reading the content of this document, it is important that you

understand the typographical conventions used.

Formatting

convention

Type of Information

Bold Menu options and command buttons. Chapter and section names are

also indicated in bold in the current manual.

Monospace Information displayed on the device screen

CAPITALS Names of keys on the keyboard, for example, SHIFT, CTRL, or ALT.

grayed For features not used in the current version of the application

Reference

Idea

Note, caution, warning

vi

vii

Table of Contents

1. iTime iTR Product Overview ........................................ 9

1.1. System Requirements ................................................................ 9

2. iTime iTR Administration .......................................... 10

2.1. User Management .................................................................... 12 2.1.1. Create a New User ................................................................... 12 2.1.2. Edit User ................................................................................. 13 2.1.3. Delete User ............................................................................. 13 2.1.4. Change Password ..................................................................... 14

3. Getting to know iTime iTR ........................................ 15

3.1. iTime iTR Product Elements ....................................................... 15 3.2. Logging to the iTime iTR Client Interface ..................................... 15 3.3. The iTime iTR Interface ............................................................. 17 3.4. The iTime iTR Client Interface Modules ....................................... 18

4. Defining the Company Settings ................................. 21

4.1. Employees .............................................................................. 22 4.1.1. The Employees Page ................................................................ 22 4.1.2. Creating an Employee Record .................................................... 24 4.1.3. Editing an Employee Record ...................................................... 35 4.1.4. Removing an Employee Record .................................................. 37

4.2. Shifts ..................................................................................... 39 4.2.1. The Shifts Page ....................................................................... 44 4.2.2. Creating a Shift ....................................................................... 45 4.2.3. Creating a Shift Version ............................................................ 52 4.2.4. Editing a Shift.......................................................................... 55 4.2.5. Removing a Shift ..................................................................... 58 4.2.6. Removing a Shift Version .......................................................... 59

4.3. Shift Schedules ........................................................................ 60 4.3.1. The Shift Schedules Page .......................................................... 60 4.3.2. Creating a Shift Schedule .......................................................... 61 4.3.3. Creating a Shift Schedule Version .............................................. 65 4.3.4. Editing a Shift Schedule ............................................................ 67 4.3.5. Removing a Shift Schedule ........................................................ 68 4.3.6. Removing a Shift Schedule Version ............................................ 69

4.4. Departments ........................................................................... 71 4.4.1. The Departments Page ............................................................. 71 4.4.2. Creating a New Department ...................................................... 72 4.4.3. Editing a Department ............................................................... 73 4.4.4. Removing a Department ........................................................... 73

4.5. Absence Reasons ..................................................................... 74 4.5.1. The Absence Reasons Page ....................................................... 74 4.5.2. Creating a New Absence Reason ................................................ 75 4.5.3. Editing an Absence Reason........................................................ 77 4.5.4. Removing an Absence Reason ................................................... 78

4.6. Counters ................................................................................. 79 4.6.1. Daily System Counters ............................................................. 79 4.6.2. System Periodic Counters ......................................................... 82 4.6.3. Periodic Counters (defined by the user) ...................................... 82 4.6.4. Removing a Periodic Counter ..................................................... 89

viii

4.7. Terminal Display ...................................................................... 90 4.7.1. The Terminal Display Page ........................................................ 90 4.7.2. Defining Terminal Display ......................................................... 90 4.7.3. Changing Terminal Display ........................................................ 92

4.8. Export Definitions .................................................................... 93 4.8.1. The Export Definitions Page....................................................... 93 4.8.2. Creating an Export Definition ..................................................... 93 4.8.3. Editing an Export Definition ..................................................... 107 4.8.4. Removing an Export Definition................................................. 109

4.9. Holiday Calendar .................................................................... 110 4.10. Pay Groups .......................................................................... 111

4.10.1. The Pay Groups page ............................................................ 111 4.10.2. Creating a Pay Group ............................................................ 112 4.10.3. Editing a Pay Group .............................................................. 132 4.10.4. Removing a Pay Group ......................................................... 133

4.11. Anomalies ........................................................................... 134

5. Daily Operations ................................................... 136

5.1. The Time Card Module ............................................................ 136 5.1.1. Inserting a Clocking ............................................................... 140 5.1.2. Modifying a Clocking .............................................................. 142 5.1.3. Deleting a Clocking ................................................................ 143 5.1.4. Inserting an Absence .............................................................. 143 5.1.5. Modifying an Absence ............................................................. 145 5.1.6. Deleting an Absence ............................................................... 146

5.2. The Web Clocking Application .................................................. 147 5.2.1. Logging to the Web Clocking Application ................................... 147 5.2.2. Adding a Clocking Using Web Clocking Application ..................... 149 5.2.3. Viewing the Time Card on the Web Clocking Application .............. 150 5.2.4. Changing the Web Clocking Password ....................................... 151

5.3. The Reports Module ................................................................ 152 5.3.1. Creating Reports .................................................................... 153 5.3.2. About The Pay Period Report ................................................... 153 5.3.3. About The Absence Report ...................................................... 159 5.3.4. About The Anomaly Report ...................................................... 162 5.3.5. About The Billing Page ............................................................ 166 5.3.6. About The Export Page ........................................................... 167

6. The Tools Page ..................................................... 178

6.1. The Overview Page................................................................. 178 6.1.1. About Edit Mode .................................................................... 180 6.1.2. Changes in Single cell Mode .................................................... 182 6.1.3. Changes in Multi cell Mode ...................................................... 199

6.2. The Grouped Absences Page .................................................... 208 6.3. The Password Page ................................................................ 212 6.4. Periodic Counters ................................................................... 213 6.5. Counter management ............................................................. 214

6.5.1. Adding a value to a periodical counter ...................................... 214 6.5.2. Counter transfer .................................................................... 217

7. Index .................................................................. 223

iTime iTR v4.2

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1. iTime iTR Product Overview

iTime iTR is a web-based application, providing an ideal entry point for Small and

Medium Businesses in regards of seamless deployment and integration of Amano’s

Time and Attendance solutions.

With iTime iTR you have a web based service that offers all functionality of the

classic time recorder, but without cards, ribbons or the hassle of manually inputting

data for each of your employees.

iTime iTR key features:

Manages up to 50 employees

Supports full employee definition

Buffers up to 2 months

Allows absence reason definition

Allows adding, editing and removing clockings

Supports Shifts and Shift Schedules definitions

Supports Zone based and Quantity based Overtime, Weekly and Monthly Flex,

Roundings and Revisions

Support for Core Time and Multiple Breaks (either paid or unpaid)

Support for Versioning

Support for Periodic Calculations

Workplaces Management

iTime iTR is a flexible means to start with the most common Time and Attendance

needs, being the best solution available for your business!

With iTime iTR you invest in the future!

1.1. System Requirements

iTime iTR only requires an Internet connected PC with a browser installed.

iTime iTR supports Internet Explorer 7 or 8 and Mozilla Firefox® 3.0 and 3.5.

For additional information, please read the stated system requirements for

the above browsers.

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2. iTime iTR Administration

After purchasing the iTime iTR solution, you will be provided with four resources:

A protected dedicated environment, called Domain, on one of our specialized

servers;

The iTime iTR Application http address and an administrator account

(domain, user name, and password);

The iTime iTR Administration Tool http address, from where additional

login users will be created and managed;

The electronic version of the iTime iTR User Guide.

All you need in order to successfully monitor the activity of your work force!

The first step you have to take in order to start using iTime iTR is to access the

iTime iTR Administration Tool http address, as explained below:

Click on your favorite Internet Browser application icon, such as:

Click this icon to open the Internet

Explorer® browser

Click this icon to open the Mozilla Firefox®

browser

When your favorite Internet browser is loaded, type in (or copy + paste) the

supplied iTime iTR Administration Tool http address in the address field and press

ENTER to load the page.

Internet Explorer® Mozilla Firefox®

After the page is loaded, your browser will display the iTime iTR Administration

Tool login page, waiting for you to fill in the blanks.

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11

Proceed as follows:

Click in the Domain field and type your provided domain name (from

your administrator account details).

Click in the Username field and type the provided login name (from

your administrator account details).

Click in the Password field and type the associated password of the

login name, as provided by your dealer (from your administrator

account details).

Check the Remember me box if you want your browser to remember

the typed in Domain and Username fields the next time you want to

login. The password will not be remembered.

Click Enter or press the ENTER button on your keyboard.

If your login details are correct, the login process will be successfully completed

and the iTime iTR Administration Tool will be displayed.

You can change your administrator password within the iTime iTR

Administration Tool at any moment by selecting the Change Password

option from the left side of the screen.

By default, if the iTime iTR user interface is not used for more than 2

hours, your session will expire and you will have to log in again. If your

session has expired, you can log in again by clicking on the Login link at

the top right of any page in the user interface.

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2.1. User Management

This module allows you to add, edit or delete users that can login into iTime

iTR Application, as well as change the password of your administration login

user.

Note that any login users created here can log in to iTime iTR

Application, but cannot log in to iTime iTR Administration Tool and

add new login users.

2.1.1. Create a New User

In order to create a new login user account, please follow the next

steps, as in the picture below:

Click on the Users tab. A new page is displayed. If no users

have been previously defined, the page contains the New User

button and “No user defined” message; otherwise a list with all

login users who have access to the domain and usage of iTime

iTR is displayed.

Click on the New User button located in the upper right corner

of the screen. A new window will be displayed, allowing you to

create a new login user.

Fill in the desired User Name.

This User Name will be used as the login name.

Select the Active checkbox if you want the login account to be

active. Otherwise, the user will not be able to log in with the

provided account. The credentials will be stored in both

situations;

Fill in the Full Name field the name of the person associated to

the account;

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13

Fill in the E-mail field the e-mail address of the user. The e-mail

field is not mandatory;

Add a description in the Description field. The description field

is not mandatory;

Fill the password in the Password field. The Password, along

with the User Name and Domain Name, will be used for the

user login into iTime iTR Application;

Retype the password in the Retype Password field to be sure

you have not mistyped the password;

Click Save to add the new login user into the system, or Cancel

to abort the task. Either way, the Edit Users window will be

displayed. If it is your first created user, the page will contain

only the newly added login user.

To fill in a field, click in the desired field and start typing. To move on to

another field, click in or press TAB on your keyboard. Pressing TAB will

take the fields in order. To save the information, click Save.

2.1.2. Edit User

Any of the defined login users can be edited selecting the Users tab

from the left side of the screen and clicking on the login user to be

edited.

After selecting the Users tab from the left side of the screen, the

application will display a list of all defined login users. If no user is defined,

this list will be empty.

Clicking on the user name will display the login user’s details that can

be edited, saved by clicking on the Save button, or discarded by

clicking on the Cancel button.

The explanation of each field is covered in the Create a New User

chapter.

2.1.3. Delete User

Any of the defined login users can be deleted from the system,

following the next steps:

Select the Users tab from the left side of the screen;

Select the checkbox(es) of those user accounts you want to

remove;

Click on the Remove button from the top right side of the

screen;

Confirm the deletion by selecting OK on the confirmation

window or Cancel to cancel the process.

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Be aware that both active and inactive user accounts can be deleted in the

same manner. No special warning will be displayed for active user

accounts.

2.1.4. Change Password

This option allows you to change the password of your administration

account, by following the next steps.

Select the Change Password tab from the left side of the

screen;

Type in the current password, in the Old Password field, for

validation;

Type in the new password in the New Password field;

Retype the new password in the Confirm New Password field

to validate your new password;

Click on the Save button to change your password, or Cancel to

discard the password change.

The password is case-sensitive and has a maximum length of 32

characters that can contain any combination of the following characters: a-

z, 0-9, (point), (dash) and (underscore). The password must contain at

least 4 characters.

iTime iTR v4.2

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3. Getting to know iTime iTR

Before using iTime iTR application, some parameters, specific to your organization,

have to be set. Employee data, shifts, shift schedules and pay groups must be

entered into the system. Shift schedules and pay groups are assigned to employees.

In accordance with specific needs that you might have, departments and absence

reasons can also be defined.

3.1. iTime iTR Product Elements

iTime iTR consists of the following elements:

iT30-ASP terminal and telephone clocking using IVR - data collection

devices (not presented in this manual);

iTime iTR web application - the client interface (fully described in this

manual);

iTime iTR Administration Tool.

The following sections give a brief presentation of the iTime iTR interface and

the way to navigate through it.

3.2. Logging to the iTime iTR Client Interface

In order to start using the iTime iTR Client Interface you need to access the

web application http address, as explained below:



Explorer® browser

Click this icon to open the Mozilla

Firefox® browser

When your favorite Internet browser is loaded type in (or copy + paste) the

supplied iTime iTR Client Interface http address in the address field and

press ENTER to load the page.


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After the page is loaded, your browser will display the iTime iTR Client

Interface page, waiting for you to fill in the blanks.

Proceed as follows:

Click in the Domain field and type your provided domain name (from

your administrator account details);

Click in the Username field and type the provided login name (from

your administrator account details);

Click in the Password field and type the associated password of the

login name, as provided by your dealer;

Select the Remember me checkbox if you want your browser to

remember the typed in Domain and Username fields the next time

you want to login. The password will not be remembered;


If your login details are correct, the login process will be successfully completed

and the iTime iTR Client Interface will be displayed.

iTime iTR v4.2

17

3.3. The iTime iTR Interface

After logging to the application, using the admin account or one of the user

accounts created in the iTime iTR Administration Tool, you can start

monitoring your workforce attendance.

This chapter contains a description of the functions available in iTime iTR web

interface.

iTime iTR user interface is a web page that is displayed by your browser

window.

Icons of the available modules are displayed across the screen:

TimeCard

Reports

Definitions

Tools

The column on the left of the screen displays the options available in the

current module. The selected module (the page displayed) is indicated by the

yellow highlight. The currently selected module and options available are also

displayed on the blue strip across the screen, along with Domain / User info

to the right side of the screen.

To select a module and display the options available for it, click the

corresponding icon: the icon will become yellow and the column to the left of

the screen will display the options available in the selected module.

Place the mouse cursor over a menu icon to display its name.

The domain name displayed on the top blue strip represents the iTime iTR

user domain.

The user name displayed on the top blue strip along with the domain name

represents the name of the user currently logged in.

To avoid confusion, screenshots in this manual will not contain the browser

window title bar, address bar, status bar, etc. Also, instructions on how to

use a certain option are displayed on the screen.

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3.4. The iTime iTR Client Interface Modules

iTime iTR user interface consists of four modules, each containing several

submodules:

The TimeCard module allows you to view and edit the timecards for each

employee defined in the system. A timecard contains all clockings made by an

employee. It also contains the absences entered by the user(s).

The Reports module allows you to generate reports containing different types

of data. The Reports module contains the following pages:

the Pay Period page

the Absence page

the Anomaly page

the Billing page

the Export page

the Planning Anomaly page

the Planning Analysis page

the Workplace Planning page

the Employee Planning page

the Workplaces page

the Worked Hours page

iTime iTR v4.2

19

This guide will contain full explanations about the Pay Period page,

Absence page, Anomaly page, Billing page and Export page.

For detailed explanations about workplaces management related reports,

please read iTime iTR - Workplaces Management user manual.

You cannot use workplaces if you do not have a subscription for this

option. Contact your supplier to request information or to activate the

option.

The Definitions module allows you to define shifts, shift schedules,

employees, departments, periodic counters, absence reasons, terminal

display, export definitions, a holiday calendar (reserved for Securex Payroll Export users),pay groups and workplaces.

The Definitions module contains the following pages:

the Employees page

the Shifts page

the Shift Schedules page

the Departments page

the Absence Reasons page

the Periodic Counters page

the Terminal Display page

the Export Definitions page

the Holiday Calendar page

the Pay Groups page

the Workplaces page

the Anomalies page

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This guide will contain full explanations about the Employee page, Shifts

page, Shift Schedules page, Departments page, Absence Reasons page,

Periodic Counters page, Terminal Display page, Export Definitions

page, Holiday Calendar page, Pay Groups page and Anomalies page.

For detailed explanations about the Workplaces page, please read iTime

iTR - Workplaces Management user manual. Contact your supplier to

request information or to activate the option.

The Tools module contains:

the Overview page;

the Grouped Absences page;

the Password page;

the Periodic Counters page;

the Counter Management page;

the Employee Planning page.

This guide will contain full explanations about the Overview page,

Grouped Absences page, Password page, Periodic Counters page,

and Counter Management page.

For detailed explanations about the Employee Planning page, please

read iTime iTR - Workplaces Management user manual. Contact your

supplier to request information or to activate the option.

iTime iTR v4.2

21

4. Defining the Company Settings

In order to define your company settings you have to create employee definitions,

shifts and shift schedules, departments, periodic counters, terminal display

definitions, export definitions, absence reasons and pay groups. After that, shift

schedules are assigned to employees. This can be done from the Definition module

of iTime iTR web interface.

The Definition module enables you to define employees, shifts, shifts schedules,

departments, absence reasons, periodic counters, counters that will be displayed on

the terminal, export definitions, holiday calendar, pay groups and anomalies. The

following chapters contain detailed descriptions of all options available in each page

of the Definition module, in the order they appear in the application.

For easy operation in defining company settings, follow the next steps:

1. Read about counters (see chapter 4.3 Counters) and define periodic

counters

2. Define the shifts (see chapter 4.2 Shifts)

3. Define the shift schedules (see chapter 4.3 Shift Schedules)

4. Define the absence reasons and link them to counters (see chapter 4.5

Absence reasons and 4.6.2.2.2. Linking a Periodic Counter to an Absence

Reason)

5. Define pay groups (see chapter 4.10 Pay Groups)

6. Define workplaces, if you use the workplaces management option (see

iTime iTR - Workplaces Management user manual)

7. Define departments (see chapter 4.4 Departments)

8. Define employees (see chapter 4.1 Employees)

9. Define export definitions (see chapter 4.6 Export Definition)

10. Define counters to be displayed on the terminal (see chapter 4.4 Terminal

Display)

11. Manage holiday calendar (see chapter 4.8 Holiday Calendar)

12. Manage anomalies (see chapter 4.11. Anomalies)

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4.1. Employees

This page allows the operator to define new employees or to edit/delete

existing ones.

4.1.1. The Employees Page

The Employees page contains a list of all employees defined and

allows the operator to define new employees or edit/delete the existing

ones. A maximum of 50 employees can be defined.

To display the Employees page make sure the Definitions module is

selected, then click on the Employees link in the side menu. The

Employees page will be displayed.

Initially, the list is empty. The following message will be displayed:

To add employees, click on the New employee link at the top right of

the page.

Employee’s records page (the picture above) contains:

Employee ID: a unique number automatically assigned by the

system to employees defined.

Last Name: the employee last name as entered in the

employee definition screen.

iTime iTR v4.2

23

First Name: the employee first name as entered in the

employee definition screen.

Department: the department the employee is associated with.

Payroll ID: represents a unique character string used for the

payroll system.

I/O Device: represents the input device assigned to the

employee for making clocking. It can be either one or more

iT30-ASP terminal(s) (graphically represented by the icon),

one or more IVR device(s) (graphically represented by the

icon), or the web clocking option ( ).

Pay Group: represents the pay group assigned to an employee;

it defines how employees’ time performances are accumulated

over a pay period.

Schedule: shows the Shift Schedule assigned. If a Shift

Schedule was assigned, its name will be displayed; otherwise

the cell will contain the message "No Current Schedule".

Export Definition: represents the employee export status. If

the status is Not Exported, there is no export definition

available containing the employee, so the employee data cannot

be exported; if the status is Exported, at least one export

definition contains the employee.

Workplace: represents the employee workplaces weekly

assignment (graphically represented by ).

For detailed explanations about workplaces management and reports,




option.

Employees can be sorted by ID, Last name, First name, Card ID,

Departments, Payroll ID simply clicking on the category — click once to

sort in ascending order, click twice to sort in descending order.

To select/ deselect all employees, click on the Select head column –

clicking once will select all clicking twice will deselect all records.

I/O Devices are defined by your local dealers. Please contact them if you

want to add more devices.

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4.1.2. Creating an Employee Record

To create a new employee record in the system make sure the

Employees page is displayed as in the following image:

Click on the New employee link at the top right of the page to display

the following screen:

iTime iTR v4.2

25

Enter the following employee data:

First Name: a maximum of 20 characters can be entered.

Last Name: a maximum of 44 characters can be entered.

Username: necessary for the web clocking application; it can

contain up to 32 characters. Each employee will have an account

in order to see own time and attendance. The code uniquely

identifies the user within the customer-account. The username

can be changed by administrator after the employee has been

created.

Password: necessary for the web clocking application; it can

contain up to 32 characters, but not less than 4. It is case-

sensitive and allows any combination of the following

characters: a-z, 0-9, .(point), - (dash) and _ (underscore). The

password can be changed by the employee in personal web

page.

Username and Password fields will be disabled if the dealer did not

activate the Web Clocking option. For more information about web

clocking functionality, please contact your dealer! You can subscribe to

this option at any time!

For more details about web clocking application, see the Web Clocking

chapter of this guide.

Payroll ID: a maximum of 16 ASCII characters can be entered.

Payroll ID is unique and it is used by the payroll companies that

utilize iTime iTR for data collection.

Department: click this field to display a list of available

departments and select one. This field is optional.

If you want to include department names in your employee definitions, it is

easier to define the department names before you define the employees.

For details on how to define departments see the Creating a New

Department section in the Departments chapter of this guide.

Card Id: enter a string (numerical or hex, depending if the

terminal assigned is numerical or hex) that will be associated

with the employee. Numerical cards are validated to contain

only digits. Hex cards are validate to contain digits and [A-F],

[a-f] letters. A maximum of 16 characters can be entered. This

ID can also be assigned from a terminal.

The field can remain empty if the employee does not use an

iT30 terminal. Card Id field is active only after an IT 30 Device

was priorly selected.

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For numerical card IDs, the leading zeros are not taken into account by the

terminal. E.g. 00123, 0123 and 123 are equal. The terminal will handle

all of them as 123. Only numbers are used for the Card ID and all leading

zeros are ignored when registering a numerical card.

A hex card ID can contain leading zeros and letter from A to F.

Pin Code: enter a unique number (maximum 32 characters)

that identifies the employee each time the IVR solution is used.

The field can remain empty if the employee does not use an

IVR. Pin Code field is active only after an IVR Device was

priorly selected.

Assign either iT30 terminals or IVR devices for the newly

entered employee.

iTime iTR v4.2

27

If you use option Workplace Management, the IT 30 or IVR devices

assignment for one employee must match if also defined in Definitions -

Workplaces; otherwise clockings will not be recorded on the right device

when using a certain workplace.


please read iTime iTR - Workplaces Management user manual. Contact

your supplier to request information or to activate the option.

Does not make clockings checkbox: check if the employee, by

the nature of his/her job, does not need to make clockings (for

example, employees that work out of the office most of the

time). If the option is checked, all the iT30 or X-phone devices

will be disabled and the employee will not be able to make

clockings.

A mouse over on the checkbox results in the following tool tip:

“If checked, a payroll export of this employee is based on

absences and Normal working time. The employee will not be

able to make clockings”. For the employees that do not make

clockings the daily counters will be calculated in accordance with

shift schedule assigned.

Although the employee does not make clockings, it is mandatory to have a

shift schedule assigned; otherwise the system will report anomalies.

Press the Save button to add the new employee or the Cancel button

to discard the new employee record.

If more information is required about the IVR Solution: X-Phone, contact

your local supplier of Amano products.

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If “No terminal defined” message is shown for one or both of the device

selection fields or the selection checkbox is grayed out, your local

distributor did not link a terminal to your company yet. Please contact

them to activate the devices.

IT30 terminals selection can be either numerical, or hex. Terminals of

different type are not compatible with one another. The error message “It

is not allowed to link an employee with IT30 terminals of different types:

numerical and hex” will occur when trying to select terminals of both kinds.

4.1.2.1. Employee Linkage

The Employee linkage refers to the process of assigning (linking) a pay

group and a shift schedule to an employee.

In order to assign pay groups and shift schedules to employees, you have

to define them first!

To assign a pay group or a shift schedule to the newly defined

employee, first you need to open the Employees page, as in the

following picture:

Click on the No current pay group link to assign a pay group. An

Employee Linkage page will be displayed, as in the following image:

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Click on the Add button at the right top of the page to assign a pay

group.

Please read the Pay Groups chapter and define pay groups before

assigning them to employees!

The following page will be displayed:

The Employee Pay Group Linkage page contains:

Pay group drop-down menu: a list with all pay groups defined

in the system;

Overtime system drop-down menu: the selection is available

only for pay groups that use the overtime calculations Quantity

Based OT, Quantity Based OT (B) and Open Schedule. The

options are:

o Recup: if selected, the overtime hours made in the

period selected will be added to Recup counter(s);

o Pay: if selected, the overtime hours made in the period

selected will be added to Pay counter(s);

o Recup&pay: if selected, the overtime hours made in the

period selected will be added to Recup&Pay counter(s);

Additional hours drop-down menu: the selection is available

only for pay groups that use overtime calculations Belgium type,

Quantity Based OT (B) and Open Schedule. It refers

exclusively to additional hours (the hours defined between norm

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and day limit) for both full timers and part-timers, and not to

overtime. The options are:

o Recup: if selected, the additional hours made in the

period selected will be added to Recup counter(s);

o Pay: if selected, the additional hours made in the period

selected will be added to Pay counter(s);

o Recup&pay: if selected, the additional hours made in

the period selected will be added to Recup&Pay

counter(s);

Authorize checkbox: the selection is available only for pay

groups that use the overtime calculations Quantity Based OT,

Quantity Based OT (B) and Open Schedule. If checked, the

overtime and/or additional hours made will need authorization

every time they occur. If not checked, overtime and/or

additional hours are authorized automatically.

Part Timer checkbox: the selection is available only for pay

groups that use the overtime calculations type Quantity Based

OT (B)/ Open Schedule. If checked, the employee will be

considered to work according to part time calculation rules. If

not checked, the employee will be considered to work according

to full time rules.

Contract target: the selection is available only for pay groups

that use the overtime calculations, type Open Schedule. It

defines the total number of hours that must be worked by an

employee with an open schedule assigned on weekly basis.

Start date and End date: defines the period you want the pay

group to be active as defined.

Update or Cancel: for finishing or discarding the changes

made.

Select one of the pay groups defined in the system.

If you chose a Flex pay group type, the overtime options, part time

and contract target will become unavailable:

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If you chose a Quantity Based OT pay group type, the options

additional hours, part timer and contract target will become

unavailable:

If you chose a Quantity Based OT (B) pay group type, the option

contract target will become unavailable:

Make the desired selections, as in the following example. Check

Authorize if you want the system to ask for authorization every time

overtime and additional hours occurs.

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Click the Start Date field to display a calendar and select a starting

date. The starting date is by default the current date. Click the End

Date field to select an ending date or leave it blank to activate the shift

schedule indefinitely or until a new pay group version starts. Click

Update to finish the assignment or Cancel to discard changes.

Start Date should be prior to End Date! Otherwise an error message will

appear: “Start Date should be less than End Date!”

It is not possible to assign pay groups on different periods that overlap. An

error message will be displayed if this happens: “The period defined by

Start and End overlap an existing period!”

If a paygroup is active for a certain employee, and paygroup settings have

to change, it is always advised to work with a new version. Do not change

the settings in the existing paygroup information unless you want this to

have an impact on all past calculations too! To make changes active at a

certain date, assign this date as end date of the existing paygroup setting

and assign a new definition that starts on this date.

Click Save to save the changes made, and then close the window.

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To assign a shift schedule to an employee, click the No current

schedule link in the Schedule. A pop-up window will be displayed

allowing you to assign the schedule, as in the following picture:

Click the Add link in the upper right corner of the dialog window. The

view is updated as in the following image:

Select one of the shift schedules defined in the system from the Shift

Schedule drop-down list displayed. Click the Start Date field to

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display a calendar and select a starting date. Click the End Date field

to select an ending date or leave it blank to activate the shift schedule

indefinitely or until a new shift schedule version starts. If the assigned

shift schedule End Date is empty, selecting a starting date from the

Start Day drop-down is mandatory; otherwise the message “The Start

Day is not defined!” will be displayed.

For more information regarding shift schedules, please read the Shift

Schedules chapter.

Click the Update button to finish the schedule assignment operation

and display the following screen:

In this example, the selected Daily Schedule program will be assigned

to the employee Burk Tim starting from June 29, 2009 indefinitely,

beginning with Day 1 (Monday) of the program.

Start Date should be prior to End Date!

To assign another schedule repeat the procedure presented above. To

remove a shift schedule, put a checkmark in the corresponding Select

checkbox, and then click the Remove link in the upper right corner of

the screen.

To link the schedule assignment to the employee definition click the

Save button. The data is entered in the system and the main

Employees page is displayed.

The Start Day is mandatory if the active shift schedule version on the

defined start date does not have a defined reference date.

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4.1.3. Editing an Employee Record

Editing an employee record generally refers to changing the employee

data, shift schedule and pay group assignment.

To edit an employee record make sure the main Employees page is

displayed as in the following image:

To edit data other than the schedule or pay group information, click

anywhere but within the Pay Group or Schedule column on the line

associated to the employee. The Edit mode is activated as in the

following image:

Make the desired changes, then click the Save button on the right side

of the screen.

All employee data can be changed, including terminal assignation. If Does

not make clockings is checked, the terminal assignation becomes

unavailable.

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To assign a different pay group click the appropriate Pay Group link.

The Employee linkage page will be displayed. Click on the pay group

name to enter in edit mode:

Make the desired changes and click Update to apply them or Cancel to

discard. Click the Save button to save the changes made, if any.

To assign a different shift schedule, click the Schedule link in the

Schedule column. The schedule linkage page will be displayed. Click

on the schedule assignment you want to modify in order to enter the

edit mode, as displayed in the image below:

Make the desired changes then click the Update button to apply them.

Click the Cancel button to discard the changes. Click the Save button

to save the changes made.

Assigned Shift Schedule(s) can be removed by checking the Select box and

clicking the Remove link.

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4.1.4. Removing an Employee Record

To remove an employee from the system, make sure the main

Employees page is displayed.

To remove one or more employees from the list, put a mark in the

associated checkbox(es) from the Select column, and then click the

Remove link in the upper right corner of the screen.

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Confirm the deletion in the confirmation window:

If the OK button is selected, the employee will be removed from the

employees list. If the Cancel button is selected, the operation will be

discarded.

After an employee has been removed, terminal clockings for that employee

are no longer possible.

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4.2. Shifts

A shift or a shift definition contains a calculation pattern used to determine the

activity for a single day (that is, a calendar date receiving the results). A shift

however can span its calculation over 3 calendar days (previous day, current

day and the following day). All zones in a shift can thus span over this period.

iTime iTR allows a shift to be defined in the interval 00h:00m +23h:59m

for each day, in order to accommodate shifts that begin on the previous day or

end the following day.

1. Regardless of the days one shift might span over, clockings made in

this shift will always be attributed to the reference day shift.

Example:

Shift Clocking Scope: 18:00 – 03:00 (18.00 current or reference day –

03:00 the following day), as in the following picture:

All clockings made in the 18:00 – 03:00 interval will be attributed to the

reference day, regardless of the fact that they are actually made in the

following calendar day.

If a shift has the clocking scope larger than 24 hours (as in the next

examples) and the same shift is used for consecutive days, clockings made

in the overlapping time period will be displayed in both days.

Example 1:

Shift Clocking Scope: 12:00 – 14:00 (12.00 Current or Reference day –

14:00 the Next day), as in the following picture:

All clockings made in the Next day in the 12:00-14:00 time interval,

(represented by the double arrow) will be graphically displayed on both

days (Current day and Next day), having the icon that stands for

clocking in overlapping shifts.

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Example 2:

Shift Clocking Scope: 12:00 – 14:00 (12.00 Previous day – 14:00 the

Current day), as in the following picture:

All clockings made in the Current day in the 12:00-14:00 time interval,

(represented by the double arrow) will be graphically displayed on both

days (Previous day and Current day), having the icon that stands for

clocking in overlapping shifts.

A shift consists of:

1. Shift name: shift name is unique and mandatory inside the domain; it

can contain up to 64 characters.

2. Shift code: shift code is used for shift identification purposes. The shift code is not subject to versioning.

3. Clocking scope: this interval determines the clockings that are used

for daily calculations. The scope can be considered as the clocking-

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filter zone for the shift. The scope contains a starting time and an

ending time. Clocking scope is specified by default (default clocking

scope starts at 00:00 and ends at 23:59, current day). Clocking

scope must be defined before using clockings. The maximum scope

range is 72 hours (previous day, current day and next day), from

00h:00m until 23h:59m for each day. To assign a clocking scope start

or end, click the assigning button( ), as follows:

The default status of the assigning button is the current day (in the middle). The assigning button will look like this:

Click on the left side of the assigning button to program the

Clocking Scope Start or End on the previous day. The assigning button will look like this:

Click on the right side of the assigning button to program the

Clocking Scope Start or End on the next day. The assigning button will look like this:

The system was designed in order that various shifts could be

accommodated with this method.

The most common setting for a scope is 00:00 to 23:59 covering the

general use of a shift: all clockings from 00:00 to 23:59 (included) are

used for the calculation of a single calendar day. If one shift expands on

two calendar days, the scope will be set accordingly. For example, if a

night shift starts at 22:00 current day and ends at 06:00 the next day,

the scope can be set as follows:

Clockings made outside the clocking scope interval will be ignored in the

calculation of the current shift.

4. Norm Time: represents the number of hours each employee has to

work on the defined shift. It is graphically represented inside the

defined Normal Working Time zone. Its maximum value is 71h:59m.

5. Is used with open schedule pay group checkbox: if checked, the

shift will be used with an open pay group, thus the Norm Time must

be 00:00.

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For further details please read about the Open Schedule pay group.

If you want to create a shift to be used with open schedule pay groups,

make sure to activate this checkbox prior to saving the definition. Once a

definition was saved, it will not be possible anymore to change the type.

If you forget to activate this checkbox and have saved the definition, the

only way available would be to delete the definition and make a new one,

this time with the checkbox activated.

6. Normal Working Time zone (NWT); represents a period of time

defined by a starting time and an ending time. The Normal Working

Time zone defines the working interval of a shift. Clockings are taken

into consideration by the system only within the Normal Working

Time zone. It can be simply defined, if the company has a fixed

schedule (for example from 09:00 am to 05:00 pm, break included) or

complex defined, if the company has a flexible schedule (including core

zones, flexible zones or breaks) or a complex activity (different day

and night activities, part-time and full-time employees etc.). The

boundaries of the zone need to be within 00:00 the previous day to

23:59 the next day range. The Normal Working Time zone can

overlap with a core zone, a break zone, a rounding zone and a revision zone, but not with an overtime zone.

Start Time and End Time of a NWT zone must be set between Clocking

Scope starting and ending.

7. Four core zones: represents the time interval in which the

employee’s presence at work is mandatory. Each one is defined by a

starting time and an ending time. There can be defined less than 4

core zones, but not more (4 is the maximum).

Clocking in core time is considered anomaly!

The start and the end of the core zone must be defined inside the

normal working time zone. A core zone cannot overlap with a break

zone or an overtime zone, but it can overlap with a normal working

time zone, a rounding zone and a revision zone.

8. Three break zones: represents the time interval in which employees

can take their break. It is defined by a starting time, an ending time,

type (open or closed), payment (paid or unpaid) and the standard

amount of time considered break (as defined by the company; it can

be half an hour, one hour etc.), in case the break interval is larger (an open break zone).

The “Open” break zone is a period of time in NWT that defines the interval

when the employees can take their break. It is called “open” because the

break zone is usually larger than the break itself. The break time must be

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defined in the system within the open break zone. It allows the employees to

take their break between the start and the end of the break zone, but should

not take more than the amount of time defined, unless unpaid.

The “Closed” break zone will set up the break automatically during the

interval defined, whether the employee takes the break or not.

Choosing the “Paid” break option, the break time period will be considered

worked period and will not be subtracted from the balance. The break will be subtracted from the balance, if choosing the “Unpaid” break option,

In case of an “Open” break zone, the paid break will only be counted for

the maximum break time defined by the company, and not for all the

break zone period.

The start and the end time of the break zone must be defined inside the

normal working time zone. The boundaries of the break zone need to be

within the 00:00 the previous day to 23:59 the next day range. However,

they are also bounded by the limits of the NWT zone.

A break zone cannot overlap with a core zone or an overtime zone, but it can

overlap with a normal working time zone, a rounding zone and a revision

zone.

9. Three overtime zones: represents the periods in which employees

can work extra time. They are defined by a start time and an end

time. The boundaries of the overtime zone need to be within the 00:00

the previous day to 23:59 the next day range. An overtime zone

cannot overlap with a core zone, a break zone or a normal working time zone, but it can overlap with a rounding zone and a revision zone.

10. Two rounding zones: represents the periods in which time roundings

can be made (e.g.: 09:01 or 09:02 can be rounded to 09:05 or

09:10). They are defined by a start time, an end time, a unit and a

point. The boundaries of the rounding zone need to be within 00:00

the previous day to 23:59 the next day range. A rounding zone cannot

overlap with a revision zone, but it can overlap with a core zone, a

break zone, an overtime zone and the normal working time zone.

11. Two revision zones: represents the periods in which clockings will

not be taken into consideration at their actual time, but at a limit

upwards or downwards defined (e.g.: clockings between 08:00 and

08:30 can be calculated as they were made at 08:00 or 08:30). The

revision zones are defined by a start time, an end time and a direction

(upwards or downwards). The boundaries of the zone need to be

within 00:00 the previous day to 23:59 the next day range. A revision

zone cannot overlap with a rounding zone but it can overlap with a

core zone, a break zone, an overtime zone and the normal working time zone.

The usage of these zones is described in the Creating a Shift chapter.

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4.2.1. The Shifts Page

The Shifts page allows you to define the working shifts according to

the needs of your company.

Click the Shifts option to the left of the main Definitions page to

display the following screen:

The window displays the list of shifts. Initially, the list of shifts is

empty. A maximum of 35 shifts can be defined in the system. The

following data is available:

Shift Name: represents the name of the shift. A maximum of

64 characters can be used for the shift name. The shift name is

mandatory and must be unique inside the domain.

Shift Code: represents a character string assigned to each shift

for better identifying the shifts in reports.

Version: represents a variant of the shift. Each shift can have

multiple versions. Shift versions are initially created as copies of

the initial shifts and can be modified to act as entirely different

shifts (the shift zones can be modified) and to be active in

different time intervals. When viewing the Shifts page, the

version column will display the time interval of the shift version

made active.

For more information regarding the shift versions, please read the

Creating a Shift Version chapter.

Active shift – A shift is active on a certain date only if it has a version

which is active on that date.

Inactive shift - A shift is inactive on a certain date if it does not have any

version active on that date.

The shifts are date related, whether they are active or not.

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NWT Zone: represents the normal working time zone of the

shift. The Normal Working Time defines the time interval where

clockings are taken into consideration when calculating the work

time effectuated. Clockings are taken into consideration only

within the normal working time zone and inside the overtime

zones.

NWT: represents the target or the minimum number of hours

that the employees have to work a day.

Clocking Scope: represents the period used to determine the

clockings that are used for daily calculations.. The scope can be

considered as the clocking-filter zone for the shift.

Select: the option is represented by checkboxes that allows you

to delete the selected shifts.

Right above the list an overview of the shift records is available: the total

number of shifts that can be defined in the system, the number of shifts

already defined, the free records remained. A short definition of the shift is

displayed at the end of the list.

4.2.2. Creating a Shift

To define a shift, make sure that the Shifts page (from the

Definitions module) is displayed as in the following image.

The shift page is initially not populated with any records. The maximum

amount of shifts that can be accommodated by the iTime iTR is 35. A

status of the total/used/free records is displayed above the list of shifts.

Click on the New Shift link at the top right corner of the page to


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To create a shift, take the following steps:

Name: enter a name for the shift. A maximum of 64 characters

can be used.

Code: enter a three character string for a better identification of

the shifts in reports (only a-z, A-Z, 0-9 characters are allowed).

The shift code is used in export reports.

Clocking Scope Start/End: use the arrow buttons ( ) to

increase/ decrease the existing values or simply enter the

desired values.

Norm Time: use the arrow buttons ( ) to increase/ decrease

the existing values or simply enter the desired value.

Is used with open schedule pay group checkbox: if checked,

the shift will be used with an Open Schedule pay group. Shifts

that are created to be used in an open schedule will have the

Norm Time = 00:00. It is compulsory to define a NWT zone,

otherwise the clockings will not be taken into consideration at

all.

Once checked, the option Is used with open schedule pay group

checkbox cannot be changed anymore!

To assign a clocking scope start or end, click the assigning button( ),

as follows:

The default status of the assigning button is the current day (in the

middle). The assigning button will look like this:

Click on the left side of the assigning button to program the Clocking

Scope Start or End on the previous day. The assigning button will look like

this:

Click on the right side of the assigning button to program the Clocking

Scope Start or End on the next day. The assigning button will look like this:

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After you have entered the desired values as indicated above your

screen will look approximately like this:

A shift is graphically represented on three horizontal bars that can

include:

One normal working time zone (light blue);

Core zones (red; maximum 4), Break zones (yellow; maximum

3), Overtime zones (brown; maximum 3);

Rounding zones (lime green; maximum 2), Revision zones

(green; maximum 2).

Click when the mouse pointer is over the uppermost of the three

horizontal bars of the Current day. Additional controls appear in the

lower part of the screen so you can define the normal working time.

To set the start and the end of Normal Working Time use the Start

Time and End Time fields. Click the pair of digits that you want to edit

(values in edit mode are displayed against a blue background), then

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enter the desired value. Alternatively use the spin buttons to modify

the existing values. Available values range from 00:00 the previous day

to 23:59 the next day.

After you set the start and the end of normal working time, click the

Add button to add the normal working time to the current shift.

The defined normal working time is marked in light blue as in the

following image:

Placing the cursor over the NWT interval will display a tooltip, showing the

exact interval of the NWT.

Place the mouse pointer over the second of the three horizontal bars of

the Current Day and click. Additional controls appear in the lower part

of the screen so you can define the core, break and overtime zones.

Open the Zone Type drop-down list and select the type of time zone

you want to set: Core zone (default), Break zone or Overtime zone.

Core time zone is the time zone when employees are expected to be

present at work. If a clocking is registered within the defined core time

an anomaly is displayed and it will be included in the anomaly report.

The core time is marked in red in the shift definition screen.

Break zone is the time zone when employee(s) can take the break.

The break time zone is marked in yellow in the shift definition screen.

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If the Zone Type is set to Break zone the following extra options are

available:

Open the Type drop-down list and select Open or Closed. Next, open

the Pay drop-down list and select Unpaid or Paid. If the Type is set

to Open, use the Amount control to set the amount of the break paid,

from 00:00 to 23:59 — this must not be higher than the break zone

duration.

Use the assigning button ( ) if the break is overlapping on two

days.

For more information regarding the day assignment rules, please read the Day Assignment paragraph.

An open break zone is defined as a maximum amount of break time that

can be taken, while allowing flexibility for the employees to take the break time when they desire inside the break zone.

A closed break zone implies that the entire period of the break is

considered spent in the break interval, regardless if the employee took a smaller break or worked in this interval.

Overtime zone represents the time zone in which employees can work

extra hours. Overtime can be defined only before or after NWT. The

overtime zone is marked in brown color in the shift definition screen.

Maximum 3 overtime zones can be set for each shift.

Use the Start Time and End Time fields to define the core, break and

overtime zones. Here is an example of how the defined zones might

look:

Place the mouse pointer over the lowest of the three horizontal bars of

the Current Day and click. Additional controls appear in the lower part

of the screen so you can define the rounding and revision zones:

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Open the Zone Type drop-down list and select the type of time zone

you want to set: Rounding zone (default) or Revision zone.

Use the assigning button ( ) if the Rounding or Revision Zone is

overlapping on two days.

For more information regarding the assignment rules, please read the Day

Assignment paragraph.

A clocking made inside a rounding zone is rounded either downwards or

upwards to the rounding unit (up to 60 minutes) depending on its position

related to the rounding point (up to 60 minutes). If the clocking falls on

the rounding point, the clocking is rounded upwards to the rounding unit.

A rounding zone is defined by a rounding unit and a rounding point,

as follows:

Unit: Enter a value (between 1 and 60 and a divisor of 60) for each

time zone, which determines the time segment iTime iTR will use

to make calculations, i.e. if we set a 15 minutes unit, the clockings

will be rounded up or down to 15 minutes.

Point: Enter a value (between 1 and the value of the Unit) for each

time zone, which determines after how many minutes the clocking

will be rounded up or down to the set unit. The point is always

included in the upward rounding.

Example:

Unit = 15 min. and point = 2 minutes a clocking at 8:01 will be rounded

back to 8:00 and a clocking at 8:02 will be rounded forward to 8:15.

A clocking made inside a revision zone is revised either to the start or to

the end of the revision zone depending on revision direction. Revision

direction can be either upwards or downwards.

Here is an example of how a Rounding Zone might look and work:

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Clockings made in the Rounding zone will be rounded as follows:

Real clocking Rounded Clocking

09:00:– 09:04 09:00

09:05 – 09:09 09:10

09:10 – 09:14 09:10

09:15 – 09:19 09:20

09:20 – 09:24 09:20

09:25 – 09:29 09:30

Here is an example of how a Revision Zone might look and work:

All clockings made in the revision zone (17:30 – 18.00), will be used in

calculations as if were made at 18.00. If the direction had been

downwards, all clockings made in the revision zone would have been

modified as if they were made at 17:30.

Clockings that were made in a rounding or revision zone will not actually

be modified. Rounded or revised values will be used in calculations

(Reports, Time Card, etc.) instead of the actual values.

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4.2.3. Creating a Shift Version

A shift version represents a modifiable copy of the original shift or the

initial version of the shift, which can be set to be active in a specific

time interval and can be given a different set of rules regarding the

shift zones.

Each shift can have multiple versions, additional to the initial version.

When viewing the Shifts page, the version column will display the time

interval of the Shift Version made active.

To add a new version to a Shift, first display the Shifts page from the

Definitions module as in the following image:

Clicking on the version field of the desired shift will result in displaying

the list of shift versions, as in the following screen.

In the Shifts page, if any column is clicked, except the version column,

the Edit Shift page is opened with current active version selected. If there

is no active version, the initial version is displayed. If the version column is

clicked, the Shift Version List page is displayed.

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Clicking on the desired shift (except the Version column) will result in

displaying the shift details (will open the Edit Shift page), as in the

following screen:

Click on the New Version button. A new window will appear, as in the

following image:

Notice that the new version about to be created is initially a copy of the

currently active version (the version of which interval is displayed).

Configure the new shift version, as follows:

Start Date: Select the date from which this new shift version will be

active, by clicking on the appropriate ( ) icon.

Suppression

Date:

Select the date from which the new shift version is no longer

active, by clicking on the appropriate ( ) icon. If no

suppression is selected, the new shift version will be active

indefinitely or until a new shift version starts (until the

starting date of the new active shift version),

Note: If a certain shift is used and the current date is more

recent than the suppression date, it is possible that no shift is

assigned to the employee anymore. The previous version of

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the shift will not be re-activated, even if for that shift version

no suppression date was originally filled in.

Comment: You can fill in some details regarding this version of the shift,

for better identifying the shift version in the Shift Version list.

Ok/Cancel: Click the OK button to save this new version or click the

Cancel button to discard it.

Depending on the number of defined shift versions and the actual date, the

Version column from the Shifts page will display the time period of the

active version (or an icon, if there is no active version) and an icon for

specifying the number of versions, as follows:

( ) The icon shows that, besides the initial shift version, there are

available more than one additional shift versions (two or more shift

versions are available).

( ) The icon shows that, besides the initial shift version, there is only one

additional shift version available for the shift.

( ) The icon shows that no version is active on the current date.

Otherwise, the time period of the active version is displayed.

Examples:

There are cases when shift versions will overlap each other. In this case,

the active version will be determined based on the start date of each one:

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4.2.4. Editing a Shift

Editing a shift means editing either its initial version or one of its

additional versions and implies modifying the time zones, the active

time interval, the name of the shift version or deleting one or more

defined versions of the shift. The initial version of the shift cannot be

deleted unless the shift is deleted.

To edit a shift, first display the Shifts page from the Definitions

module as in the following image, then follow the next steps:

Click on the name of the shift you want to edit then click to


Select the shift version for which you want to apply changes.

Make the desired changes.

To change the shift version data, make sure you have selected

the right version from the Version drop-down menu, then click

on the Edit version data button ( ) to display the shift

version edit window and operate the desired changes:

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To change a time zone, click on the desired time zone and

additional editable fields will become available.

Excepting the shift name and the related code, all changes made in the

shift are applied only to the selected version and not to all shift details.

Please pay attention to shift versions when trying to change a shift. If the

shift has no versions attached, the changes will be applied to the initial

version.

Make the desired changes, then use one of the buttons at the

bottom of the screen:

o Update: click this button to apply the changes you have

operated on the time zone. To apply the change to the

entire shift definition make sure to use the Save button

in the upper right corner of the screen.

o Remove: click this button to remove the entire time

zone.

o Cancel: click this button to discard the operation.

Save: click this button to save the changes made.

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Apply: select this option from the Save drop-down menu in

order to apply the changes made on the latest version of the

shift.

Save As: from the Save drop-down menu, select this option to

save the shift and all its available versions under a different

name, therefore cloning the shift with a different name. A pop-

up window will prompt you to enter the name you want for the

new shift, as in the following picture:

4.2.4.1. Link Counters to a Shift

When editing a shift, custom defined periodic counters can be linked to

daily counters, for that specific shift.

Click the Link counters button in order to start the counters

assignment. In the newly displayed window, select the daily counter

you want to link periodic counters to and click its Link counters link. A

linkage popup window will be displayed, from where you can select one

or more periodic counters to be linked with the selected daily counter.

For completing the assignment, click Save in each pop-up window.

For more information regarding daily or periodic counters assignment,

please read the Counters chapter.

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4.2.5. Removing a Shift

To remove a shift, make sure the Shifts page of the Definitions

module is displayed as in the following image:

Select the checkbox of the shift you want to remove, and click on the

Remove button in the upper right corner of the screen.

If the shift you want to remove is part of a shift schedule it will not be

removed and the following warning will be displayed:

Click Ok to return to the Shifts main page. You can remove the shift

from the shift schedule and then return to this page and delete it.

If the shift you want to remove is not part of a shift schedule a

confirmation dialog is displayed:

Click OK to delete the selected shift(s). Click Cancel to discard the

operation.

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4.2.6. Removing a Shift Version

To remove a shift version, make sure the Shifts page of the

Definitions module is displayed as in the following image:

1. Click on the Version field of the Shift you want to delete shift

versions for, as in the following picture:

2. Click on the deletion button ( ) for all versions you want to

delete.

3. Click OK in the deletion confirmation window.

Notice that shift versions can only be deleted one at a time. Repeat from

step 1 after each shift version deletion.

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4.3. Shift Schedules

A shift schedule combines shifts for a number of repetitive days. Each day in

the shift schedule refers to a shift definition. The number of days in a shift

schedule can vary from 1 to 35. An optional (starting) reference date is

available. This reference date allows the system to determine which calendar

date corresponds to which day in the shift schedule. The use of the reference

date is linked to the way a shift schedule is assigned to an employee.

For details on the reference date see the Employee Linkage chapter in

this guide.

For each day in the shift schedule, the clocking-scope zone (start and end) can

be overwritten individually. This enables the shift schedule to set the scopes of

all days consecutively, removing any gaps or overlaps between days. Note that

gaps or overlaps between days are allowed for calculation, but may result in

strange output (because clockings may be used more then once or not at all).

4.3.1. The Shift Schedules Page

The Shift Schedules page allows you to define the shifts schedules

according to the needs of your company and also create shift schedule

versions.

Click the Shift Schedules option to the left of the main Definitions

page to display the following screen:

The list of shift schedules is displayed. The following data is available:

Shift Schedule Name: this is the name of the shift schedule as

defined by the system administrator.

Version: a shift schedule version represents a modifiable copy

of the original shift schedule or the initial version of the shift

schedule, which can be set to be active in a specific time interval

and can be given a different set of rules regarding the shift

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schedule number of days. Each shift schedule can have multiple

versions. When viewing the Shifts Schedule page, the version

column will display the time interval of the active Shift Schedule

version.

For more information regarding Shift Schedule versions, please read the

Creating a Shift Schedule Version chapter.


which is active on that date.


version active on that date.


Select: selection boxes that allows you to select/deselect shifts

schedules.

Right above the list an overview of the shift schedules records is available:

total number of shift schedules that can be defined in the system, number

of shift schedules already defined, remaining free records. A short

definition of the shift schedule is displayed at the end of the list.

4.3.2. Creating a Shift Schedule

Note that in order to define shift schedules you first need to define shifts.

See the Creating a Shift chapter for details.

The maximum amount of shift schedules that can be accommodated by

iTime iTR is 40. A status of the total/used/free records is displayed above

the list of Shifts.

To define a shift schedule, make sure the Shifts Schedules page is

displayed as in the following image.

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Click on the New shift schedule link at the top right of the page to


Name: enter a name for the shift schedule.

Reference Date: it allows the system to determine which

calendar date corresponds to the first day in the shift schedule.

The use of the reference date is linked to the way a shift

schedule is assigned to an employee.

Number of days: represents the number of days that compose

the shift schedule. Each day of the shift schedule can contain

different shifts. Days can be added or removed from the shift

schedule, by changing the number of day value.

Is used with open schedule pay group checkbox: if checked,

the shift schedule will be used with an Open Schedule pay

group. Shifts that are created to be used in an open schedule

will have the Norm Time = 00:00.

Once checked, the option Is used with open schedule pay group

checkbox cannot be changed anymore!

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After entering a number of days, you must either click elsewhere or press

the TAB key (to defocus the field) in order for the Apply / Cancel buttons

to appear. Click the Apply button to apply the change (the table of shifts

will be updated immediately) or Cancel to abandon.

Click the drop-down list of the Assigned Shift field to display a list of

all the shifts defined and select one for the day 1 of the shift schedule.

Repeat for all the schedule days.

The following data is available for each day of the shift schedule:

NWT Zone: this field displays the normal working time zone

corresponding to the active version of the selected shift.

NWT: this is the normal working time interval or target, as

defined for the active version of the selected shift.

Remark: In the shift definition itself this is referred to as "Norm

Time".

Clocking Scope: this is the clocking scope defined for the

active version of the selected shift.

Overlap Info: this field indicates there is a gap or an overlap

between two consecutive shifts or if two shifts cover the same

time interval. Place the mouse cursor over the icon to display

the gap/overlapping info as in the following image:

Overwritten Scope: allows you to overwrite the clocking scope

for the selected shift. If the clocking scope is the original one,

the Set button is available. When you click the Set button, the

start and the end of the new scope can be edited (default values

are clockings scope values of the shift). To return to the original

scope of the shift press the Reset button.

Click on the Set button and then use the spinner buttons ( ) to

change the start time / end time of the new clocking scope. Use

the day assigning button ( ) to assign the start time / end

time of the new clocking scope for the desired day (Previous

day, Current Day, Next Day). You can use these fields to correct

the gap or overlap of two consecutive shifts.

For more information regarding the assignment rules, please read the Day

Assignment paragraph.

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Click on the deletion button ( ) to remove the particular shift from the

Shift Schedule. A confirmation screen is displayed. Click OK to proceed

and remove the selected day from the shift schedule. Click Cancel to

discard the operation.

Note that the entered values in the Overwritten Scope will overwrite the

shift clocking scope values for the current shift schedule.

After you have selected the desired shifts the Edit Shift Schedule

page will look similar to the following image:

To save the shift schedule click the Save button in the upper right

corner of the screen.

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4.3.3. Creating a Shift Schedule Version

A shift schedule version allows you to specify multiple time intervals for

which the shift schedule will be active.

To add a new shift schedule version, first display the Shifts Schedules

page from the Definitions module as in the following image:

Click on the desired shift schedule displayed in the list, for which you

want to add a new version. The following screen will be displayed:

In the Shifts Schedule page, if any column is clicked, except the version

column, the Edit Shift Schedule page will be opened with the current

active version selected. If there is no active version, the initial version will

be displayed. If the version column is clicked, the Shift Version List page

will be displayed.

When a shift schedule is modified, the interface will not allow for a new

version to be created (the New Version button will be disabled), unless

the shift schedule is saved first.

Click on the New Version button, located in the right upper corner of

the screen. The following screen will be displayed:

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Notice that the new version about to be created is initially a copy of the

currently active version (a new period version).

Configure the new shift schedule version, as follows:

Start Date:

Select the date you wish this new shift schedule

version to be active, by clicking on the appropriate

( ) icon.

Suppression

Date:

Select the date you wish this new shift schedule

version to be deactivated, by clicking on the

appropriate ( ) icon. If no suppression is selected,

the new shift schedule version will be active

indefinitely or until a new shift schedule version

starts (until the start day of the new active shift

schedule version).

Comment: You can fill in some details regarding this version of

the shift schedule.

Ok / Cancel: Click the OK button to save this new version or click

the Cancel button to discard it.

Depending on the number of defined shift schedule versions and the

actual date, the Version column from the Shifts Schedule page will

display the time period of the active version (or an icon, if there is no

active version) and an icon suggesting the number of versions, as

follows:

( ) The icon shows that, besides the initial shift schedule version,

there are more than one additional shift schedules versions available

(two or more shift versions are available).

( ) The icon shows that, besides the initial shift schedule version,

there is only one more additional version available.

( ) The icon shows that on the current date, no version is active.

Otherwise, the time period of the active version is displayed.

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Examples:

The initial shift schedule version cannot be deleted and also the deletion

icon will not be displayed.


active on that date.


versions active on that date.


4.3.4. Editing a Shift Schedule

To edit a shift schedule make sure the Shift Schedules page is


Click the shift schedule (anywhere but the version column) you want to

edit. The following window will be displayed:

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Make the desired changes to the selected shift schedule (make sure

you have selected the right version for the changes to be applied), then

click the Save/Save As button.

4.3.5. Removing a Shift Schedule

To remove a shift schedule make sure the Shift Schedules page is


Put a mark in the checkbox of the shift schedule you want to delete,

and then click the Remove button from the upper right corner of the

screen.

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If one of the shift schedules about to be removed is used for one or more

employees, the system will display a message and prompt for a deletion

confirmation. If the shift schedule is used, removing it will cause the

deletion of all assignments of the deleted shift schedule as well. The “No

shift schedule assignment” comment will be displayed for all employees

who use this shift schedule.

4.3.6. Removing a Shift Schedule Version

To remove a shift schedule version make sure the Shift Schedules

page is displayed as in the following image:

1. Click on the Version column of the Shift Schedule you want to

delete versions for, as in the following picture:

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2. Click on the deletion button ( ) for all versions you want to

delete.

3. Click OK in the deletion confirmation window.

Notice that shift schedule versions can only be deleted one at a time.

Repeat from step 1 after each shift version deletion. Remember that the

initial version cannot be deleted.

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4.4. Departments

This chapter helps the user(s) to define the organization of the company

departments or to edit the existing ones.

4.4.1. The Departments Page

To display the Departments page make sure the Definitions module

is selected, then click on the Departments link in the side menu. The

Departments page will be displayed as in the following image:

Initially, the list is empty. To add departments, click on the New

Department link:

The following items of information are available:

Department Name: the name of the department as defined by

the user(s); it can have maximum 20 alphanumerical

characters.

Department ID: represents a code of maximum 10

alphanumerical characters. This code is optional, used mainly in

export reports.

Select: selection boxes. Depending on the selection(s) made,

clicking on the Remove button, located in the top right side of

the screen, will result in removing the selected departments.

Right above the list an overview of the department records is available:

Total records: represents the total number of departments

that can be defined in the system. The maximum number is 99.

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Used records: represents the number of departments already

defined by the user(s);

Free records: represents the number of records remained

unfilled. A short guidance in how to use the departments is

displayed below the list.

4.4.2. Creating a New Department

In order to create a new department, make sure the Departments

page is displayed as in the following image.

Click on the New department link at the top right of the page to


Enter a name and an ID for the new department. The ID code is

optional. Click Save to add the new department to the system or

Cancel to abort the task. If the changes were saved, the new

department will be added to the list of existing departments (if any),

ordered alphabetically. Repeat the procedure presented above to define

other departments.

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4.4.3. Editing a Department

Click on the name of the department you want to edit. The following

screen is displayed:

Enter a new name or a new ID, by simply rewriting it. Click Save to

add the new department to the system or Cancel to abort the

operation. If the changes are saved, the department list will be

displayed with the new name for the edited department.

4.4.4. Removing a Department

Make sure the Departments page of the Definitions module is

displayed.

Select the department(s) you want to remove from the list, then click

on the Remove button in the upper right corner of the screen. Click

OK in the confirmation window if you want to finalize the deletion, or

Cancel to abort the task.

The department list will be updated and it will not contain the removed

department.

To select or deselect all departments for removal, click on the Select

the checkboxes head column.

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4.5. Absence Reasons

An absence reason is used to indicate that an employee was absent for a

specific reason as holiday, business trip, training etc. You can define a list of

maximum 60 absence reasons, suitable to your organization. An absence

reason is associated to a code and a color for a quick highlighting.

4.5.1. The Absence Reasons Page

To display the Absence Reasons page make sure the Definitions

module is selected, then click on the Absence Reasons link in the side

menu. The Absence Reasons page is displayed.

The list of absence reasons is displayed. Initially, the list of shift

schedules is empty. The following data is available:

Description: the name/description of the absence reason as

defined by the system administrator;

Code: a code assigned to the absence reason by the system

administrator;

Color: a color selected for the absence reason by the

administrator;

Counter link: it displays whether the absence reason is linked

to any of the defined periodic counters. If a single linkage is

defined for an absence reason, this ( ) icon will be displayed in

the Counter Link column. If multiple linkage is defined, the ( )

icon will be displayed in the Counter Link column;

Use in OT checkbox: if the option is checked, the absence

duration will determine the right for overtime. Examples: a

prolonged business trip, a longer training, etc.

Use in BAL checkbox: if the option is checked, the absence

duration will have impact on balance calculation or can

participate to attain weekly target (cumulated normal hours), in

case of using an Open Schedule pay group. Due to some legal

provisions or company specific rules, some absences should be

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referred at, and in consequence paid, as worked time.

Examples: legal entitlements, business trips, training, etc.

Use in OT option can be used only if Use in BAL is also checked. The logic

is that overtime can occur only when the balance is positive. If the

condition is not fulfilled, an error message will appear at save:”The

combination "Use in OT" - Not "Use in BAL" is not accepted.”

Select: selection boxes that allow you to remove one or more

absence reason, depending on boxes selected.

Right above the list an overview of the absence reasons records is

available: total number of absence reasons that can be defined in the

system, number of absence reasons already defined, remaining free

records. A short definition of the absence reason is displayed below the

list.

4.5.2. Creating a New Absence Reason

To create a new absence reason make sure the Absence Reasons

page is displayed.

Click on the New absence reason link at upper right corner of the

page. The following screen is displayed:

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Enter a unique description in the Description box — up to 64

characters (Unicode). If required, enter a code in the Code box — up

to 16 characters (ASCII). Open the Color drop-down panel and select a

background color to display on timecards and reports.

Select the Use in BAL checkbox, if you decide that the absence

duration should have impact on balance calculation. The absence

duration can also be added to overtime calculation, by checking the

Use in OT option.

Use in OT option can be used only if Use in BAL is also checked. The logic

is that overtime can occur only when the balance is positive. If the

condition is not fulfilled, an error message will appear at save: ”The

combination "Use in OT" - Not "Use in BAL" is not accepted.”

Click the Save button to save the new absence reason, or click the

Cancel button to cancel the task.

Once the new absence reason is created, clicking on its counter link will

result in displaying a periodic counter linkage window from where you

can link the absence reason to one or more periodic counters, as in the

following picture:

Click the Save button to save the linkage, or click the Cancel button to

discard the operation.



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4.5.3. Editing an Absence Reason

To modify an absence reason make sure the Absence Reasons page

is displayed as in the following image:

To modify an absence reason, click on its field as follows:

Any of its columns, but the Counters link: the Edit mode is

enabled, allowing you to change the name of the absence

reason, the code or the color associated with it. Click the Save

button to apply the changes.

The Counters link column: the periodic counter linkage window

will be displayed, allowing you to change the periodic counters

linked to the absence reason.

Click the Save button to apply the changes.

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4.5.4. Removing an Absence Reason

To select an absence reason for removal, click on the checkbox to the

right of the absence so that it contains a tick. To deselect an absence

reason, click on the checkbox to the right of the absence reason so that

it is empty.

To select or deselect the entire absence list for removal, click on the

title of the Select column. In order to remove the selected absence

reason(s), click on the Remove link located at the top right side of the

page.

Before the selected absence reason is removed a confirmation screen is

displayed:

Click the OK button to delete the selected absence reason. Click the

Cancel button to discard the operation.

If the absence reason is in use, a warning message will appear; if the user

confirms the deletion, all the absence reasons selected will be deleted.

If an absence reason is deleted, all absences that use this reason are

deleted as well (from the TimeCard).

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4.6. Counters

Counters are variables that store totals of various attendance data (based on

daily calculation results) for a defined period of time. iTime iTR application has

a number of built-in counters already defined, working on a daily basis, plus

some more periodic counters, BAL+ (stores data for the flex type pay group

monthly or weekly calculation), CNH and CAPT (stores data for the open

schedule pay group calculation). The application also allows users to define

periodic counters, in order to store in attendance data per periods of time

(week, month, or year).

4.6.1. Daily System Counters

Daily calculation results are possible due to the counters defined into

the system. They are used by the software to store daily results of

calculations, for different shifts and pay group systems, as follows:

1. Common daily counters - used by all pay-group and overtime

systems:

ACTIV:

(Actual)

Represents the total worked time plus total

absence durations.

BAL:

(Balance)

Stands for balance. Represents the difference

between the ACTUAL time and the normal working

time.

The formula is: ACTIV – NWT.

Break: Represents the break time taken by the employee.

OV:

(Overtime)

Represents the time worked by an employee inside

the defined overtime zones. The overtime zone is

defined in shift definition, and not in pay groups

definition. Overtime counters from pay group

definition are detailed below.

AT

(Actual Time)

Represents the actual worked time. It is calculated

from the clockings made. The system counts the

time from the NWT zone.

ATLT

(Actual Time

Less Time)

It is calculated only when AT value is smaller then

NWT (Norm Time as defined in the active shift for

that day)

The formula is: NWT – AT.

ATOT

(Actual Time

Overtime)

It is calculated only when AT value is bigger then

NWT.

The formula is: AT – NWT (Norm Time as defined

in the active shift for that day)

AT-ATOT

(Actual Time)

Represents the amount of time the employee

worked out of the NWT.

EAT

(Exported Activ

Time)

Represents the difference between the actual time

and additional hours cumulated with overtime.

NH

Represents the total number of normal hours an

employee with an Open Schedule assigned is

working per day.

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2. Overtime system counters – used with the pay groups that allows the

definition of multiple levels of overtime (Open Schedule, Quantity

Based OT and Quantity Based OT (B):

RECUP

(Recuperation

counter)

Represents the total amount of recuperable

overtime worked by an employee using multiple

levels of authorization and additional hours. The

amount of recuperable overtime/additional hours

will be added in the counter value at the percent

specified by the user in the multiple levels of

authorization.

OT1~5

(Payable

Overtime)

Represents the overtime worked by an employee

compensated as paid using multiple levels of

authorization. The amount of payable overtime will

be added in the counter value at 100% percent,

regardless the percent specified by the user in the

multiple levels of authorization.

RT1~5

(Recuperable

Overtime)

Represents the overtime worked by an employee

compensated as recuperable using multiple levels

of authorization. The amount of recuperable

overtime will be added in the counter value at

100% percent, regardless the percent specified by

the user in the multiple levels of authorization.

OT-PR1~5

(Payable

Overtime part

of Recup &

Pay)

Represents the overtime worked by an employee,

part of Recup & Pay, compensated as paid using

multiple levels of authorization. The amount of

payable overtime part of Recup & Pay will be

added in the counter value at 100% percent



RT-PR1~5

(Recuperable

Overtime part

of Recup &

Pay)

Represents the overtime worked by an employee,

part of Recup & Pay, compensated as recuperable

using multiple levels of authorization. The amount

of recuperable overtime part of Recup & Pay will

be added in the counter value at 100% percent



3. Additional hours system counters – used with the Quantity Based OT

(B) pay group for storing additional hours for full time employees:

RECUP

(Recuperation

counter)







authorization.

PAH

(Paid Additional

Hours)

Represents the additional hours compensated as

paid using the Belgium pay group type. The

amount of paid additional hours will be added in

the counter value at 100% percent, regardless the

percent specified by the user in the multiple levels

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of authorization.

AH

(Additional

Hours)

Represents the total amount of additional hours

compensated as recuperable using the Belgium

pay group type. The amount of additional hours

compensated as recuperable will be added in the

counter value at 100% percent, regardless the

percent specified by the user in the multiple levels

of authorization.

4. Additional hours for part-time work system counters - used with the

Open Schedule and Quantity Based OT (B) pay groups for storing

additional hours:

RECUP

(Recuperation

counter)







authorization.

APT

(Additional

Hours for Part-

Time)

Represents the total amount of additional hours for

part-time work compensated as recuperable used

by the Open Schedule and Quantity Based OT (B)

pay groups. The amount of additional hours for

part-time work, compensated as recuperable, will

be added in the counter value at 100% percent,



PAPT

(Paid Additional

Hours for Part-

Time)

Represents the additional hours for part-time work

compensated as paid used by the Open Schedule

and Quantity Based OT (B) pay groups. The

amount of the paid additional hours for part-time

work will be added in the counter value at 100%

percent, regardless the percent specified by the

user in the multiple levels of authorization.

For the employees that do not make clockings and for all employees in

export anticipation situations, the daily counters will be calculated using

the norm time and the scheduled absences. The counters that can be

calculated in this particular case are: ACTIV, AT, ATLT and AT-ATOT.

The value of the counters BREAK, ATOT and BAL are supposed 00:00.

It is assumed that the active time on a daily basis is always equal to

the norm time, unless there were assigned scheduled absences by the

user. If the absences are less or equal to norm time, the active time

will be: AT = Norm time – Absences; if the absences cumulate a higher

value than the norm time value, and the absences are included in

balance, the counters that can be calculated in this particular case are:

ACTIV, AT, ATLT, AT-ATOT and BAL.

The value of the counters BREAK, ATOT and OV are supposed 00:00.

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4.6.2. System Periodic Counters

System periodic counters are predefined counters that can not be re-

defined by the user. They are typically used by the system for

calculation purposes. By storing cumulated values in these periodic

counters, the totals of daily counters can for example be compared with

certain company settings. They are defined as weekly or monthly

counters. This depends on the way they are defined in a paygroup

definition: weekly open schedule (CNH), monthly counter CAPT,

monthly flex (BAL+).

BAL +:

(Cumulative

Balance)

Represents the sum of daily values for BAL per

period, plus the carry over from the previous

period (weekly or monthly flex time). It is

calculated only with flex pay group.

CNH

(Cumulated

Normal Hours)

Represents the cumulated normal hours an

employee worked within a weekly period. It is

calculated only with Open Schedule pay group.

CAPT

(Cumulated

Additional

Hours for Part-

time work)

Represents the cumulated additional hours a part-

time employee worked within a monthly period. It

is calculated with Open Schedule pay group and

Quantity Based OT (B) for part-timers.

Example: “APT” hours can be worked by part-time employees on a

daily basis under certain conditions. In such a situation, a daily

counter “APT” can get a certain value. The total amount of APT hours

during a month is cumulated in the CAPT counter, which is compared

with a value “APT Limit” programmed in a pay group definition. This

sets a maximum on monthly basis to the allowed APT hours.

4.6.3. Periodic Counters (defined by the user)

Periodic counters are variables defined by the operator, which act very

similar to daily counters, storing attendance data totals on a yearly,

monthly or weekly basis. They allow the user to manage absences,

track overtime totals, capture recuperable overtime hours etc. They are

very useful when linked to absence reasons (holidays, business trips,

medical leaves, etc.), as many companies have a number of hours

allocated for each of them. Moreover, some periodical counters (as the

ones mentioned above) must be linked to daily counters and subtracted

from the norm time. For example, holidays are legal entitlements and

must be paid as worked time.

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4.6.3.1. Create a Periodic Counter

In order to add a new periodic counter, please follow the next steps

below:

Select the Periodic Counters option from the Definitions tab.

The following page will be displayed:

Click on the New periodic counter button, located in the top

right side of the screen. The following page will be displayed:

Configure the new periodic counter, according to specifications:

Code

Maximum 5 characters (A-Z, a-z, 0-9) case

insensitive, unique across domain and mandatory.

This code is used for better highlighting the periodic

counters in the Overview page.

Description Optional information, maximum 64 Unicode

characters.

Schedule

Type

Select the period of time needed for the counter to

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accumulate data. The available options are:

Yearly

Monthly

Weekly

Start Date Depending on the selected counter schedule type, the

start day will be selected as follows:

Yearly – A user should select a start date –

Day/Month. The day should be valid (e.g. November

31 is invalid).

The default value is the current date.

Monthly – A user should select a pattern as Day X of

every month. X values are between day 1 and day 31.

If one particular month has less days than the entered

X value the last day of the month will be considered.

The default value: Day 1

Weekly – A user should select a weekday. The

weekday will be selected from a dropdown menu with

all available weekdays: from Monday to Sunday.

The default value: Monday for weekday.

Click on the Save button to save the new periodic counter, or

click on the Cancel button to abandon the process.

For editing a periodic counter, make sure the Periodic Counter screen,

from the Definitions tab, is displayed. Click the periodic counter you want

to edit and apply the changes, as covered in this chapter.

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4.6.3.2. Linking a Periodic Counter

In order for a periodic counter to store any data, it must be linked to a

daily counter either for absence reasons or for a shift version.

4.6.3.2.1 Linking Periodic Counter(s) to a Daily Counter for a

Shift Version

In order to link one or more periodic counters to a daily counter for a

shift version, choose the desired shift and edit it.

Select from the Version drop-down menu the shift version you wish to

link the periodic counters to daily counters, and then click on the Link

counters button.

A pop-up window (containing the daily counters) will be opened, as in

the following image:

The list of daily counters will be displayed in the new opened pop-up

window, and you can make the actual linkage to your periodic counters.

For details regarding the daily counters, please read the Daily Counters

chapter.

If the shift version does not contain a break zone, the Break daily counter

will not appear in the Link counters window.

If the shift version does not contain an overtime zone, the OVR daily

counter will not appear in the Link counters window.

By default, only the ACTUAL and BALANCE counters are available.

Click the Link counters button to select the periodic counter(s) you

have defined in the system, in the Definitions/ Periodic Counters

option. A second pop-up window will be displayed, as follows:

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Select the periodic counters you wish to link to the selected daily

counter (Activ, as in the case of the above image). You can link

several periodic counters to the same daily counter. Click the Save

button to save the linkage.

When linking a periodic counter to a daily counter for a shift version, the

value of the daily counter is simply added to the value of the selected

periodic counter for a given day.

The linkage will only be valid for as long as the shift version is active.

4.6.3.2.2 Linking a Periodic Counter to an Absence Reason

In order to record the amount of time an employee was absent for the

same reason on a weekly, monthly or yearly basis, make a linkage

between a periodic counter and the absence reason you want to

monitor. Additionally, it is possible to monitor the total amount of

absence an employee made for all declared reasons, by linking the

same periodic counter to all declared absence reasons.

In order to link a periodic counter to an absence reason, first display

the Absence Reasons option from the Definitions tab. A list of all

absence reasons will be displayed. Click on the Counter Link column on

the row of the absence reason you wish to link with a periodic counter.

A pop-up window, containing all the custom periodic counters will be


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Select the custom periodic counter(s) you wish to be assigned to the

selected absence reason then click the Save button to save the

linkage.

If a single linkage is made for an absence reason, this ( ) icon will be

displayed in the Counter Link column. If multiple assignments are made,

the ( ) icon will be displayed in the Counter Link column.

4.6.3.2.3 Assigning a fixed entitlement for Periodic Counters

linked to an Absence Reason

In some particular cases, due to the labor legal provisions or company

rules, the user(s) must assign a fixed number of hours for particular

absence reasons, like: holidays, business trips, birth leave etc. This

can be done either from Tools/ Counter Management/ Add value

to counter:

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Or from Tools/ Overview (single cell)/ Corrections, simply writing

in the appropriate periodic counter field the maximum number of

hours one employee is entitled to.

For more information about corrections in the Overview (single cell)

page, please read The Overview Page chapter.

For more information about adding a value to a periodic counter, please

read the Counter management chapter.

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4.6.4. Removing a Periodic Counter

In order to remove a periodic counter, you have to make sure the

periodic counter is not linked with any absence reason or daily results.

For removing, proceed as follows:

Select the Periodic Counters option from the Definitions tab.

The following page will be displayed (the list will contain the

counters you defined):

Select one or more counters, by checking their respective

checkboxes.

For selecting all counters, click on the Select head column.

Click on the Remove button, located in the top right side of the

screen. A pop-up window will inform you that the selected

counters are checked for linkage.

If no linkage is found, you will be prompted for accepting the deletion.

If periodic counter linkage is found, you will be informed that at least

one of the selected periodic counters is in use and cannot be deleted.

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4.7. Terminal Display

This option allows the user(s) to select daily or periodic counters to be

displayed on an iT30-ASP terminal. This allows the employees to see some

important daily or periodic counters, like: balance, break, overtime etc.,

without having access to the application or asking the user(s) about it.

4.7.1. The Terminal Display Page

In order to manage the Terminal Display counters, select Terminal

Display from the Definitions tab. The following screen will be

displayed:

4.7.2. Defining Terminal Display

A terminal display definition consists of:

Label: specifies the name of the daily or periodic counter selected to

be displayed on the terminal screen. It is alphanumeric and can contain

up to 10 characters.

Field: specifies the selected counter (daily or periodic) to be displayed

on the terminal screen.

The maximum number of counters that can be displayed on the terminal is

6. The counters will appear 3 per terminal screen.

Defined counters in Terminal Display menu will be seen by all employees

on every terminal linked to the application. Terminal display definitions for

different groups of employees, or different displays on terminals, are not

possible.

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In order to add counters to be displayed on the terminal, type in a label

name and select the daily or periodic counter from the defined list, as

in the picture below:

For saving the entries, click Save. Click Cancel if you want to reset all

to the previous values.

The Label field is mandatory to be filled with a value; otherwise the

message “Field [name] does not have a label assigned!” will appear when

trying to Save changes.

The label must correspond to a defined counter. If no counter is selected,

the message “Label [name] does not have a field assigned!” will appear on

Save.

The label can correspond to a single counter. The system will prevent you

if the counter was already assigned to another label, by displaying the

“Counter [name] already is assigned!” message.

The label must be unique; the message “Label [name] already exists!” will

appear after saving if the label name is already used.



For more details about how the employees can request the counters values

on the terminal using their badges, please read iT30 – ASP Terminal.

Installation, Configuration and Operation Manual, chapter 6.5.

Viewing Counters Info.

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4.7.3. Changing Terminal Display

If you want to delete counters displayed on the terminal, just delete

the label(s) assigned and bring the Field to the “Select counter” status.

To change a Label, simply overwrite it. To change a Field, select

another counter from the Field list.

If you want to define other counters, repeat the Defining Terminal

Display procedure above described. Click Save to save changes, or

Cancel to discard.

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4.8. Export Definitions

This option is used to define export data, used for payroll companies. Within

this option you can customize multiple definitions that can be exported with a

click of a mouse from the Export option within the Reports tab.

4.8.1. The Export Definitions Page

In order to manage your export definitions, select the Export

Definitions option from the Definitions tab. The following screen will

be displayed, showing the existing definitions, if any:

4.8.2. Creating an Export Definition

To create a new export definition, make sure the Export Definitions

page (from the Definitions module) is displayed as in the following

image.

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Click on the New Export Definition link at the top right corner of the

page to display the following screen:

The Export Definition page is split in 3 levels: General Settings,

Shift Level Settings and Employee Level Settings. Depending on

the Export Type chosen, these could be displayed in different formats

and generate different results.

All necessary fields (name, codes etc.) will be filled in accordance with

your payroll representatives’ requirements. Consult them before entering

any data in the Export Definition page!

In order to fill the Export Definition page, select an export type first,

and then enter a name:

Name: represents the name of the export definition. The name

is mandatory, unique inside the domain and can contain up to

64 characters. The message “Invalid name!” will appear when

trying to save without entering a name in this field.

Export Type: depending on your selection made here, data will

be exported in different formats.

o Securex type – this type of export has particularities in

accordance with Securex payroll politics;

o StandardExport type – represents the most customable

export type. The flexible interface allows user(s) to

create attendance reports in accordance with their own

payroll politics or others outsourcing payroll companies’

requirements.

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4.8.2.1. Creating a Securex Export Definition

To create a Securex export type, choose Securex from the Export

Type drop-down menu, as in the image below or simply leave it as it

is. The system default type of export is Securex. Name the export after

choosing the type.

Your Securex account manager will assist with the correct definition of this

export.

General Settings for Securex type contains, besides Name and

Export Type, a Main Company Code field and an Export Correction

drop-down menu. Fill in Main Company Code field the code provided

by Securex and select from Export Correction drop-down menu the

appropriate link. Export Correction can be 8: One Pay slip or 9: Two

Pay slips. This selection is reflected in the exported file, if this is a

correction export.

The Main Company Code is mandatory and is supposed numeric, with a

maximum of 5 digits. The field does not need to contain leading zeros.

If it is not correctly introduced, the warning message “Invalid main

company code!” will appear.

Shift Level Setting allows the user(s) to define what information to

have in the export file. Shift Level Settings contains all defined shifts.

Every shift is available with a code, all daily counters and all absences

reasons defined.

There are 3 types of codes in Shift Level Settings:

Code field: assigned to each field. Can have maximum 3

characters. They are optional, but if no value is specified, the

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calculations for this shift are not used in the export. If no shift

corresponding value is specified, the other fields for the shift

field are not available for filling.

Daily counters codes: daily counters values can be exported

only if they have a defined code attached, with maximum 3

characters. The daily counters that can be exported are: ACTIV,

AT, AT-ATOT, ATLT, ATOT, BAL, BREAK, OV.

Pay groups counters codes: overtime and additional hours

counters can be exported if they have a defined code attached

with maximum 3 characters. The pay group counters that can

be exported are:

- EAT used with Quantity Based OT, Quantity Based

OT (B) and Open Schedule pay groups

- APT, PAPT, CAPT used with Open Schedule/

Quantity Based OT (B) (part-time employees)

- NH, CNH, used with Open Schedule

- RECUP used with all pay groups

- PAH, AH used with Quantity Based OT (B)

- OT1...5, RT1...5, OT-PR1...5, RT-PR1...5 used

with all overtime systems (Open schedule,

Quantity Based OT and Quantity Based OT (B))

For more information about counters and pay groups, please read the

chapters Counters and Pay Groups.

Absences: absences are exported without being defined in

Export Definitions, using the first 3 letters from their codes

(as defined in the absence reason definition itself).

Enter the shift code as in the image below:

Notice that the shift corresponding daily counters are unlocked for

filling. If no Code value corresponding to shift is specified, the other

fields for the shift field are not available for filling. Add codes for the

counters you want to export.

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The defined codes in Shift Level Settings will appear in Reports/

Export and, finally, exported to your payroll outsourcing company. Your

Securex account manager will assist with the correct definition of this

export.

For easy entry, the user(s) can click on the head column to enter a

value that will appear on each row, for all employees. A page with the

column item will be displayed:

Enter the code in the field, click OK to add it to all column items, or

Cancel to discard.

Tooltips (available by placing the mouse over the head column) will

provide more information about items visible on the screen.

Placing the mouse over any field will provide useful information about

shifts.

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Employee Level Settings allow the user(s) to select the employees

for whom the export reports are generated.

Employee Level Settings contains:

Select: check the employee(s) you want to generate a report

for. To select all, click the All employees checkbox. It will

automatically select all employees, making the corresponding

fields available.

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SubCompany code: is mandatory for the selected

employee(s), if any, and can contain up to 5 numerical

characters.

Dept: corresponds to the department. It is mandatory for the

selected employee(s), if any, and can contain up to 2 numerical

characters. The Dept field can contain either the codes provided

by payroll representatives or Department ID codes from

Definitions/ Departments (if different). To use the

Department ID codes from Definitions/ Departments in this

section, check the Use Department ID option and all Ids will

be displayed as defined in Definitions/ Departments. If there

are no department Id or some missing Id definitions in

Definitions/ Departments, the system will display an

inconsistency mark (the indicator):


export.

To review or change Department ID codes, please read Definitions/

Departments chapter.

Cat: the abbreviation from “Category”; it is also a mandatory

code, corresponding to selected employee(s), numerical, 1

character maximum length.

Id: this code corresponds to employee identification number. It

is unique, mandatory for the selected employee(s), if any, and

can contain up to 5 numerical characters. The Id field can

contain the codes provided by payroll representatives or Payroll

ID codes from Definitions/ Employees (if different). To use

the Payroll ID codes from Definitions/ Employees in this

section, check Use Payroll ID option and all Ids will be

displayed as defined in Definitions/ Employees:

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export.

To review or change Payroll ID codes, please read Definitions/

Employee chapter.

For easy entry, the user can click on the head column to enter the

same value for all employees.


click Cancel to discard.

Tooltips will provide more information for items visible in this screen.

All categories in Employee Level Settings are compulsory for the

selected employee(s) in order to generate a Securex export report. Trying

to save an export with at least one employee selected without filling in

employees fields will result in displaying an error message: “Invalid values

in employee grid!”.

If certain fields are inconsistent with Securex rules, the indicator will be

displayed, together with the message: “There are inconsistencies! Position

your mouse pointer on a field with an error indication to find out why.

Correct the fields in the curriculum definitions or fill in the ID manually in

this Export Definition.”, pointing an error.

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Placing the mouse over the indicator will display common types of

errors:

no department is assigned in the curriculum:

no payroll Id is assigned in the curriculum:

department Id defined with more than 2 digits:

payroll Id defined with more than 5 digits:

non-numerical payroll Id:

non-numerical department Id:

In case of error indication , shown as a result of a wrong or missing

payroll Id or department Id, the user(s) must choose between

correcting the fields in curriculum or departments (in Definitions/

Departments or Definitions/ Employees) or correct values in the

Definitions/ Export Definitions page. However, moving away from

the page without saving or canceling will display the following

message: “Press Save or Cancel to move away from this page.”

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4.8.2.2. Creating a Standard Export Definition

To create a standard export type, choose StandardExport from the

Export Type drop-down menu and name the export. The following

page will be displayed:

All necessary fields will be filled in accordance with your payroll company

requirements. Please consult the payroll representatives before entering

any data in the Export Definition page!

General Settings for standard export type contains, besides name and

Export Type, 5 additional fields, from C1 to C5. The fields are optional

and the information stored here will be generated in export reports.

The page also allows the user(s) to add a XSL file. Adding a XSL file

here will change the export report format (in Reports/ Export) from

XML (default format) in another (HTML, flat-file, text, etc.). Adding a

file in this section requires specialized expertise.

Please consult your support contact if a specific payroll export format is

required. It will be investigated whether a customized style sheet is

possible for the intended export result!

If None is selected, the report will be generated in XML format.

To add a XSL document, select Upload new XSL file, click Browse,

select the provided document from your computer and then click

Open; the file will be uploaded after saving.

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To remove an uploaded document, select Remove.

Trying to upload a document with a different format will result in

displaying an error message: “Only XSL files are allowed!”.

Shift Level Setting allows the user(s) to define what information to

have in the export report. Shift Level Settings contains all defined

shifts. Each shift is available with 5 additional free fields (S1,...,S5), all

daily counters, and all absence reasons defined.

There are 3 types of fields in Shift Level Settings:

Free fields (S1, ..., S5): they are optional and can have up to

32 characters. If no value is specified, the field will not appear in

export report.

Daily counters fields: daily counters values can be exported

only if they have a defined field attached; can have up to 32

characters. The daily counters that can be exported are: ACTIV,

AT, AT-ATOT, ATLT, ATOT, BAL, BREAK, OV.

Pay groups counters codes: overtime and additional hours

counters can be exported if they have a defined code attached

with maximum 3 characters. The pay group counters that can

be exported are:

- EAT used with Quantity Based OT, Quantity Based

OT (B) and Open Schedule pay groups

- APT, PAPT, CAPT used with Open Schedule/

Quantity Based OT (B) (part-time employees)

- NH, CNH, used with Open Schedule

- RECUP used with all pay groups

- PAH, AH used with Quantity Based OT (B)

- OT1...5, RT1...5, OT-PR1...5, RT-PR1...5 used

with all overtime systems (Open schedule,

Quantity Based OT and Quantity Based OT (B))

For more information about counters and pay groups, please read the

chapters Counters and Pay Groups.

Absences fields: absence values can be also exported only if

they have a code link (32 characters maximum).

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The defined fields in Shift Level Settings will appear in Reports/

Export and, finally, exported to your payroll outsourcing company. Please

consult your payroll representatives about coding in this section.

For easy entry, the user(s) can click on the head column to enter a

value that will appear on each row for all employees. A page with the

column item will be displayed:


Cancel to discard.

Tooltips (available placing the mouse over the head column) will

provide more information about items visible on the screen.

Placing the mouse over any field will provide useful information about

shifts.

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Employee Level Settings allow the user(s) to select the employees

for whom the export reports are generated.

Employee Level Settings contains:

Select: check the employee(s) you want to generate a report

for. To select all, click the All employees checkbox. It will

automatically select all employees, making the corresponding

fields available.

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5 additional free fields (E1, ..., E5): this fields are optional

and can contain up to 32 characters.

For easy entry, the user can click on the head column name to enter

the same value for all employees.


click Cancel to discard.

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4.8.3. Editing an Export Definition

To edit an existing export definition, go to Definitions/ Export

Definitions page and place the mouse on the export you want to edit.

A tooltip will guide you, as in the image below:

Click on the field to edit the corresponding export definition page.

Depending on the export type of the definition selected, the edit mode

will be opened, as in the following screens (depending on the export

type chosen):

Or:

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In Edit mode the export type cannot be changed!

After you have made the desired changes in your export definition,

select one of the following options:

Cancel: click this button to discard the changes and return to

the Export Definitions page.

Save: click this button to save the changes made.

Apply: click Apply from the Save drop-down menu

( ) to apply the changes made;

Save As: from the Save drop-down menu ( ), select

this option to save the edited export as a different export.

A pop-up window will prompt you to enter the name you want for

the new export definition, as in the following picture:

Please remember that you cannot move away from the Export Definition

page in Edit mode without saving or canceling the changes made. A

warning message will be displayed, if the situation occurs: “Press Save or

Cancel to move away from this page.”

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4.8.4. Removing an Export Definition

To remove one or more export definitions from the system, make sure

the Definitions/ Export Definitions page is displayed as in the

following image.

Next, select the checkboxes corresponding to those definitions you

want to remove and click the Remove link, as in the following picture:

Confirm the deletion by selecting OK in the confirmation pop-up

window or decline the deletion:

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4.9. Holiday Calendar

The Holiday Calendar is used for determining the public holidays in the

export process. This feature is only available when at least one Export

Definition has been defined.

By assigning a holiday on the calendar, the correct export record is

generated without the need to add any absence reason on that date. This

use used to indicate public holidays like Christmas, New Year, etc.

Currently the Holiday Calendar is available only to customers that use a

Securex Export. For other users, the Holiday Calendar is disabled.

Click the days you want to assign as holidays. All assigned days will be

highlighted. Click Save in order to save the assignment.

Clicking the same day twice, will deselect it.

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4.10. Pay Groups

Pay groups define specific calculation rules of employees’ time performances

over a pay period. Pay groups facilitate the payroll activity allowing different

type of calculations of the working time in accordance with employees working

contracts and organization rules. Pay groups can manage: different pay periods

(week or month), different calculation types (flex time, open schedule time,

overtime and/or additional hours) and specific parameters related to time

calculations.

4.10.1. The Pay Groups page

In order to create a pay group, choose Pay Groups from the

Definitions menu.

A list with all pay groups defined will be displayed as in the image

above. Initially the list is empty as in the image below:

The maximum number of pay groups is 10.

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4.10.2. Creating a Pay Group

In order to create a pay group, click on the New pay group link on the

right upper corner of the page. The Edit Pay Group page will be

displayed:

In order to create a pay group, you need to select the Calculation

Type. There are four options:

Flex: This calculation type performs periodical calculi based on

the daily BAL counter. The result of this calculation is the

periodical counter BAL+. The value of BAL+ can be carried over

to the next pay period within some limitations (see fields Min

Carry-over/Max Carry-over).

Quantity Based OT: This type allows the administrator to

authorize extra working hours and to count them differently in

percentages, as they can be paid and/or recuperated differently

in accordance with local legislation or company payroll policy

(e.g. one overtime hour can be paid 75% from a normal working

hour or double paid).

Quantity Based OT (B): This type allows the administrator to

authorize extra working hours and to count them differently in

percentages, as they can be paid and/or recuperated differently

in accordance with Belgian legislation.

Open Schedule: This calculation type is used for employees

working on a defined periodical target, part-time or full time. It

is most commonly used for freelancers; the employee has to

have a number of hours worked by the end of the pay period,

without following a norm per day. Employees with an open

schedule defined are always assigned a shift schedule with norm

time 0.

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4.10.2.1. Creating a Flex Pay Group

Enter the Pay Group page. Click on the New pay group link on the

right upper corner of the page. Select type Flex from the calculation

type drop-down menu:

Define the following:

Name: mandatory, Unicode field, unique inside the domain. The

maxim number of characters is 64;

Entering a name that contains characters different than Unicode will

generate an error message: “Invalid pay group name!”

Entering an already existing pay group name will generate a warning

message: “Pay group name already registered!”

Period type: mandatory; can have one of the following values,

Monthly or Weekly;

Period start day: mandatory property. For the monthly period

type, the period start day is a value between 1 and 31. Entering

a value bigger than the last day of the month (e.g. entering 31

instead of 30) will result in system taking into account the last

day of the current month.

The maximum value of Period start day is 31. Entering a value bigger

will generate an error message: “Invalid date!”

For the weekly period type, a drop-down menu with the days of

the week will be displayed, as in the image below:

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Carry over Max.: the maximum number of hours that can be

carried over at the end of the period as a start value for the

next period. The default value is 000:00. Values are valid

between 000:00 up to 999:59, otherwise an error message will

be shown: “Invalid carry over maximum!”

Carry over Min.: the minimum number of hours that can be

carried over at the end of the period as a start value for the

next period. The default number is -999:59. Values are valid

between -999:59 up to 000:00; if different an error message

will be generated: “Invalid carry over minimum!”

Click Save to add a new pay group, or Cancel to discard the task.

Example of a Flex pay group definition:

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4.10.2.2. Creating a Quantity Based OT Pay Group


right upper corner of the page. Select type Quantity Based OT from

the calculation type drop-down menu:

The next image will be displayed:








Period type: for Quantity Based OT pay group it is always

Daily;

Quantity Based OT tab: allows the administrator to create

rules for managing and compensating the employee’s overtime.

In order to add quantity based overtime, click on the Add Level link. A

level will be displayed as in the image below:

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The quantity based overtime tab contains:

1. Overtime Quantity Settings:

Level: represents the currency number of authorization

level; it is a value from 1 to 5;

#Hours over: defines the number of hours needed to be

achieved over the norm or an absolute value before the

overtime can be applied. The reference (Ref.) usually

represents the norm time, but it can be different in

accordance with specific needs that one may have. The

maximum value that can be added is 71:59.

The #Hours over value must be higher as the level increases. If this is

not accomplished, a warning message will be displayed to the user at

save: “Sort authorization levels by hours over.”

If the user enters an identical number of hours, an error message will

appear when trying to save the shift: “Hours over for different

authorization levels are equal.”

Ref. drop-down menu: stands for reference system; the

reference system can be the daily norm or an absolute

amount of time:

2. Overtime Rules:

Minimum: the minimum time required to be considered

overtime;

Rounding: represents the rounding unit; a clocking

made inside is rounded either downwards or upwards to

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the rounding unit within a time period, depending on its

position related to the rounding point. If the clocking falls

on the rounding point, the clocking is rounded upwards

to the rounding unit;

Point: determines after how many minutes the clocking

will be rounded up or down to the set unit. The point

exact value is always included in the upward rounding;

Example:

The minimum time required to be worked over the reference time in

order to be considered overtime is 30 minutes. The rounding unit is 30

minutes and the point is 15 minutes. Supposedly an employee had

accomplished his norm from 9:00 to 17:00. If he leaves at 17:25, 25

minutes after 17:00 will not be taken into consideration as overtime,

because the minimum time required is 30 minutes. If he leaves at

17:35, only 30 minutes after 17:00 will be taken into consideration,

because the rounding point is 15. If he leaves at 17:45, the rounding

will be upwards, and a hole over hour will be taken into consideration.

3. Overtime Compensation method

Add to OT to balance: if checked, overtime hours will be

added to daily balance at the specified percentage (the

default value is 100%);

Recup: overtime hours will be added to the RECUP counter

and to the level recuperation counters. There are 5 level

recuperation counters (RT1,..., RT5, each of them calculating

the overtime per level of authorization.

Pay: overtime hours will be added to a level pay counter.

There are 5 level pay counters (OT1,..., OT5), each of them

calculating the overtime per level of authorization.

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Recup & Pay: overtime hours will be added to RECUP, a

level recuperation counter and a level pay counter. There are

5 level pay counters (OT-PR1,..., OT-PR5) and 5 level

recuperation counters (RT-PR1,... RT-PR5), each of them

calculating the overtime per level of authorization for the

recuperation or pay part.

Due to the fact that the assignation of a pay group to an employee

will be made for a pay period, the administrator will decide whether

the overtime worked in that period will be recuperated, paid or both

recuperated and paid. That is why the definition of the pay group

must take into consideration all possibilities for all employees it is

assigned to.

For further information about how to assign a pay group to an employee,

please read the Employee Linkage chapter.

Overtime systems will be ignored for employees that do not make

clockings.

The percentage entered must be a positive number. The system allows

only values from 0 to 999. If different, the system will display a warning

message: “Invalid percentage in authorization level grid.”

Example of a Quantity Based OT pay group definition:

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4.10.2.3. Creating a Quantity Based OT (B) Pay Group

The Quantity Based OT (B) pay group is made for the Belgium

market and allows settings in accordance with Belgian working

legislation.


right upper corner of the page. Select type Quantity Based OT (B)

from the calculation type drop-down menu:





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Period type: for Quantity Based OT (B) pay group it is

always Daily;

Day Limit: represents the working time limit for a working day.

The difference between day limit and norm will be set as

Additional hours. What exceeds the day limit is countered as

overtime;

APT Limit: represents the limit for additional hours for part-

time employees; for full-time employees that use a Quantity

Based OT (B) pay group, the APT calculation will not be

considered. APT limit is set by default to a MONTHLY limit of 12

hours.

Explanations for APT calculation:

A part-time employee who is assigned a Quantity Based OT (B) pay

group has to accomplish the norm (Norm as defined in the Shift

Schedule assigned). The extra hours between norm and day limit will

be calculated as APT, but no more than 12 per month (average 3 hours

per week). If he/she exceeds the daily norm and the APT hours, the

extra hours will be calculated as overtime.

The APT tab contains:

1. APT Rules:


as additional hours;


made inside an hour is rounded either downwards or

upwards to the rounding unit within a time period,

depending on its position related to the rounding point. If

the clocking falls on the rounding point, the clocking is

rounded upwards to the rounding unit;




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Example:

Supposedly an employee had accomplished his daily norm. The

minimum time required to be worked over the reference time in order

to be considered as APT hours is 30 minutes. The rounding unit is 30

minutes and the point is 15 minutes. Working less than 30 minutes will

not be taken into consideration, between 30 and 44 minutes will be

calculated as 30 minutes, what exceeds 45 minutes will be calculated

as a whole hour.

5. APT Compensation Method

Recup: APT hours will be added to counters RECUP and APT.

Pay: APT hours will be added to PAPT counter.

Recup & Pay: APT hours will be added to counters RECUP

APT and to the pay counter PAPT.

Due to the fact that the assignation of a pay group to a part-time

employee will be made for a pay period, the administrator will

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decide whether the additional hours worked in that period will be

recuperated, paid or both recuperated and paid. That is why the

definition of the pay group must take into consideration all

possibilities for all employees it is assigned to. Usually the

additional hours for part-time employees are only for recuperation.

The additional hours tab contains:

1. Additional hours Rules:












Example:

Supposedly the day limit is 9, the norm is 8 and an employee had

accomplished his norm from 9:00 to 17:00. The minimum time

required to be worked over the norm time in order to be considered

as additional hours is 30 minutes. The rounding unit is 30 minutes

and the point is 15 minutes. If he leaves at 17:25, 25 minutes after

17:00 will not be taken into consideration as additional hours,

because the minimum time required is 30 minutes. If he leaves at

17:35, only 30 minutes after 17:00 will be taken into consideration

as additional hours, because the rounding point is 15. If he leaves

at 17:45, the rounding will be upwards, and a hole over hour will be

taken into consideration.

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6. Additional hours Compensation method

Add to AH to balance: if checked, the additional hours will

be added to daily balance at the specified percentage (the


Recup: additional hours will be added to counters RECUP

and AH.

Pay: overtime hours will be added to counter PAH.

Recup & Pay: overtime hours will be added to counters

RECUP, AH and to the pay counter PAH.


will be made for a pay period, the administrator will decide weather

the additional hours worked in that period will be recuperated, paid

or both recuperated and paid. That is why the definition of the pay

group must take into consideration all possibilities for all employees

it is assigned to. Usually the additional hours are only for

recuperation.

The overtime settings definition is very similar with the one for a

non-Belgium overtime pay group system, with the amendment that

overtime is considered after a day limit, which is usually one hour

higher than norm.

In order to add quantity based overtime, click on the Add Level

link. A level will be displayed as in the image below:





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achieved over the reference (Ref.) before the overtime

can be applied. The reference for the Belgium overtime

system is always the Day Limit. The maximum value

that can be added is 71:59.







Ref.: reference for the Belgium overtime system is

always the Day Limit:

2. Overtime Rules:


overtime;










Example:

The minimum time required to be considered overtime after the day

limit is 30 minutes. The rounding unit is 30 minutes and the point is

15 minutes.

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3. Overtime Compensation Method




Recup: overtime hours will be added to counter RECUP and

to the level recuperation counters. There are 5 level

recuperation counters (RT1,...,RT5), each of them





Recup & Pay: overtime hours will be added to counter

RECUP, a level recuperation counter and a level pay counter.

There are 5 level pay counters (OT-PR1,..., OT-PR5) and 5

level recuperation counters (RT-PR1,... RT-PR5), each of

them calculating the overtime per level of authorization for

the recuperation or pay part.






assigned to.




clockings!

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Example of a Quantity Based OT (B) pay group definition:

4.10.2.4. Creating an Open Schedule Pay Group


right upper corner of the page. Select type Open Schedule from the

calculation type drop-down menu:

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Period Duration: for Open schedule pay group it is always

Weekly;

Period Norm: the number of hours that should be worked

during the period duration. This value is used only for user

reference, the calculations will be based on the number of hours

assigned to each employee as Contract Target;

Day Limit: represents the working time limit for a working day.

What exceeds the day limit is countered as overtime;

APT Limit: represents the limit for additional hours for part-

time employees; for full-time employees that use an open

schedule pay group, the APT calculation will not be considered.

APT limit is set by default to a MONTHLY limit of 12 hours.

Explanations for APT calculation:

A part-time employee who is assigned an open schedule has to

accomplish a weekly number of hours (Contract target as defined in

Employees/ Definitions/ Pay Group linkage). If he/she exceeds

the target, the over hours will be calculated as APT but no more than

12 per month (average 3 hours per week). If he/she exceeds the target

and the APT hours, the over hours will be calculated as overtime.

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The APT tab contains:

1. APT Rules:





upwards to the rounding unit within a time period

depending on its position related to the rounding point).

If the clocking falls on the rounding point, the clocking is





Example:

Supposedly an employee had accomplished his weekly target. The

minimum time required to be worked over the reference time in

order to be considered as APT hours is 30 minutes. The rounding

unit is 30 minutes and the point is 15 minutes. Working less than

30 minutes will not be taken into consideration, between 30 and 45

minutes will be calculated as 30 minutes, what exceeds 30 minutes

will be calculated as a whole hour.

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7. APT Compensation Method

Recup: APT hours will be added to the counters RECUP and

APT.

Pay: APT hours will be added to counter PAPT.

Recup & Pay: APT hours will be added to counters RECUP,

APT and to the pay counter PAPT .

Due to the fact that the assignation of a pay group to a part-time

employee will be made for a pay period, the administrator will decide

whether the additional hours worked in that period will be recuperated,

paid or both recuperated and paid. That is why the definition of the pay

group must take into consideration all possibilities for all employees it

is assigned to. Usually the additional hours are only for recuperation.

The overtime settings definition is identical with the one for a Belgium

overtime pay group system.

In order to add quantity based overtime, click on the Add Level link. A

level will be displayed as in the image below:






achieved over the reference (Ref.) before the overtime

can be applied. The reference for the Open Schedule

system is always the Day Limit. The maximum value

that can be added is 71:59.



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Ref.: reference for the Open Schedule system is always

the Day Limit:

2. Overtime Rules:


overtime;










Example:

The minimum time required to be considered overtime after the day

limit is 30 minutes. The rounding unit is 30 minutes and the point is 15

minutes.

3. Overtime Compensation Method




Recup: overtime hours will be added to counter RECUP and

to the level recuperation counters. There are 5 level

recuperation counters (RT1,..., RT5), each of them


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Recup & Pay: overtime hours will be added to counter

RECUP, a level recuperation counter and a level pay counter.

There are 5 level pay counters (OT-PR1,..., OT-PR5) and 5

level recuperation counters (RT-PR1,... RT-PR5), each of

them calculating the overtime per level of authorization.






assigned to.




clockings!




Example of an Open Schedule pay group definition:

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4.10.3. Editing a Pay Group

If you want to edit an existing pay group, go to Definitions/ Pay

Groups.

Click on the pay group name to enter the Edit Pay Group page.

Make the desired changes.

The Calculation Type cannot be changed in edit mode!

Click Save to apply changes or Cancel to discard.

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4.10.4. Removing a Pay Group

To select a pay group for removal, click in the checkbox to the right of

the pay group name so that it contains a tick. To deselect an absence

reason, click in the checkbox to the right of the absence reason so that

it is empty.

To select or deselect the entire absence list for removal, click on the

title of the Select head column. In order to remove the selected pay

group(s), click on the Remove link located at the top right side of the

page.

A confirmation screen is displayed:

Click on the OK button to delete the selected pay group(s). Click on the

Cancel button to discard the operation.

If a pay group is in use, a warning screen will be displayed, not

allowing the operation:

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4.11. Anomalies

The Anomalies page consists in a list of all anomalies that can block a Securex

export report if it is run using “export with anomaly check”. The user(s) can

decide whether the system should warn about the anomalies occurred or not. If

the user decides that an anomaly is a blocking one, the Securex export file

cannot be generated until the user takes appropriate actions. If he/she decides

that the anomaly is not a blocking one, the report can be generated without a

warning message.

The best approach is to run the export first with “anomaly check” and analyse

the anomalies. Solve those that need a solution to prevent a mistake in the

export. After that run the export again. If for some of the anomalies there is

no problem with the export data, the user might decide to generate the export

anyway, ignoring these remaining anomalies. In this case the second export

would be run without anomaly check.

In order to manage anomalies that can block export reports, enter the

Anomaly page from the Definitions menu. The following image will be

displayed, with the default settings:

To change the default settings, click on the anomaly name as in the next

image:

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You can select the blocking anomaly checkbox, if you decide that the user

should be warn every time it occurs, or uncheck it if you decide the anomaly

can be contained in a report.

Click Save to modify, or Cancel to discard the action.

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5. Daily Operations

After iTime iTR has been configured for the needs of your organization you can use

it to view the employee timecards, to edit the employee timecards and to generate

different types of reports.

The following subchapters contain instructions on how to perform these actions.

For details on how to log into iTime iTR see the Logging to the iTime iTR

Client Interface section in the Getting to know iTime iTR chapter of

this guide.

5.1. The Time Card Module

The TimeCard module enables you to view and modify timecards for each

employee. Timecards contain information regarding clockings and absences of

all employees.

To display the main screen of the TimeCard module select the TimeCard icon

from the navigation bar in the upper part of the screen. The following page is

displayed

The side menu displays a list of all the employees defined in the system. To

display the timecard of a certain employee, click his/her name from the list. The following screen is displayed:

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Timecard is displayed for the current week.

To display a timecard for a different week, open the Week drop-down

list and select a week — only weeks in the current and previous month

are listed. To change the number of clockings displayed, open the

Clockings drop-down list and select a number of clockings (4, 6, 8 or

20). Also, the number of displayed absences can be selected from 2

and 4 values.

No more than four (4) absences can be entered.

There are three tooltip windows displayed when placing the mouse

cursor over specific columns of any employee:

Day Shift Tool Tip: It displays information regarding the shift

assigned at that specific day for the employee:

Shift Name

NWT Zone

NWT

CS (Clocking Scope)

Anomaly ToolTip: It is displayed when placing the mouse

cursor over an exclamation mark in the anomaly column. It

displays (by name) all the anomalies that appear in that day,

such as:

Absences plus worked time exceed the norm

Absences plus worked time exceed the day limit

Clocking in core time

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Worked Hours < Daily Minimum

No Shift Available

Clocking Missing

Unauthorized overtime/additional hours

Number of Clockings Exceeded Limit (20)

Insufficient hours on workplace

Too late

Missing planning clocking

Invalid workplace

No workplace assigned

Absence Tooltip: It is displayed when placing the mouse

cursor over an absence and displays (by name) all the absence

reasons used for that day and their respective absence code.

To refresh the timecard, click on the Refresh button.

Selecting a certain number of clockings or absences to be displayed will

result in showing only the first clockings/ absences, regardless of the

actual number.

E.g.:

An employee made 9 clockings in one day. The value selected in the

Clockings drop-down menu is 4.

The displayed clockings will be only the first 4 clockings made by the

employee.

Moving the mouse over the day column, will display a tooltip, showing

the assigned shift for that specific day/employee.

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You can now create, modify and delete clockings in the timecard. You

can also create, modify and delete absences in the timecard.

If on a specific day there are more clockings then currently displayed (e.g.

5 clockings were made and the Time Card shows only 4), an indication is

added behind the last visible clocking ( ) to warn the user about this.

Only four clockings are displayed in this example but the actual number

of clockings is five. See the following picture.

When Clockings drop-down menu is set to 6, the fifth clocking is also

displayed.

For detailed instructions, see the sections Modifying a Clocking and

Deleting a Clocking in the current chapter.

For detailed instructions see the sections on Inserting an Absence,

Modifying an Absence and Deleting an Absence, in the current

chapter.

For the employees that do not make clockings, the image is not

available in the clockings section. There is a text indication in the upper

left of the Time Card screen about every employee that does not make

clockings. Already existing clockings will not be displayed.

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For the employees with an Open Schedule pay group assigned, the balance

field (BAL) will always be empty. For more information about pay groups,

please read the Pay Groups chapter.

5.1.1. Inserting a Clocking

To create a clocking in a particular day make sure the correct timecard

is displayed and the correct week is selected.

Click the Insert clocking button ( ) in the required day. The Insert

clocking button is replaced by a time control as in the following image.

Enter the desired value using the keyboard or use the spinner buttons

( ) to increase or decrease the existing values. Use the time control to

enter the clocking time — from 00:00 (default) to 23:59.

By spinning below 00:00, the time will show for example 23:00, but the

default day setting will move to "Previous Day".

You can use the assign button ( ) if the clockings overlap two

days.

For more information regarding the day assignment rules, please read the

Day Assignment paragraph from the Shifts chapter.

Click on the Insert button to enter a new clocking, or click on the

Cancel button to cancel the operation. Make sure you will save the

entries using the Save button to the right of the day entry, otherwise

none of the clockings or absences defined will be entered in the

system.

In the next paragraph, the graphical representations of various

clockings are explained.

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If a clocking is made outside of any defined clocking

scope, a brown dot is displayed in the timecard to the

left of the clocking, and the clocking will not be used in

calculations.

If a shift spans over more than one calendar day, all

clockings made in this shift will be attributed to the

reference day of the shift. If a clocking is made after

the end of the shift reference day, the icon from the left

will be present for that clocking.

See Figure A. (Shift’s clocking scope is 12:00 – 35:59)

If a shift spans over more than one calendar day, all

clockings made in this shift will be attributed to the

reference day of the shift. If a clocking is made before

the shift reference day, the icon from the left will be

present for that clocking.

See Figure B. (Shift’s clocking scope is -12:00 – 11.59)

If two or more different shifts are overlapping, all

clockings made in the overlap time interval will be

marked with the double square icon shown in the left

side of this table, meaning that the clockings are used

in calculation by multiple shifts.

See Figure C.

For more details regarding shifts definitions, please read the Shifts

chapter.

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In normal conditions clocking will be made by using a terminal or a

telephone. For more information regarding the terminal, please ask for the

IT30-ASP Terminal Installation & Operation Manual.

For information about X-Phone, the optional IVR solution, contact your

local distributor.

If the employee is assigned to a certain workplace, you should also

specify the location when adding a clocking; otherwise the clocking will

not be included in workplaces reports.



option.



5.1.2. Modifying a Clocking

To modify a clocking in a particular day make sure the correct timecard

is displayed and the correct week is selected.

Click on the clocking you want to modify.

The clocking is replaced by a time control, in edit mode.

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Use the spinner buttons ( ) to modify the existing clocking time —

from 00:00 to 23:59. Click the Save button to save the updated

clocking, or click the Cancel button to discard the update.

Use the assigning button ( ) if the clockings overlap days.

For more information regarding the day assignment rules, please read the

Day Assignment paragraph from the Shifts chapter.

5.1.3. Deleting a Clocking

To delete a clocking make sure the correct timecard is displayed and

the correct week is selected.

Click on the Delete Clocking button ( ) next to the clocking time you

want to delete, then click the Save button to the right of the day line.

The clocking is removed from the timecard after saving.

5.1.4. Inserting an Absence

To insert an absence in a particular day make sure you have selected

the appropriate timecard and week.

Absences that apply to multiple employees and/or days can be entered

into the system as Grouped Absences, from the Tools tab. For more

information, read the Grouped Absences chapter.

You can also use the overview functionality, in multi cell mode. For more

information, read the Changes in Multi Cell Mode chapter.

Click the Insert absence button ( ) in the required day.

The Insert absence button is replaced by a drop-down list as in the following image:

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Open the drop-down list and select an absence reason. Use the spinner

buttons ( ) to modify the duration of the absence or simply edit it by clicking on the field and manually input the duration.

Click the Save button to save the new absence or click the Cancel button to discard the operation.

Repeat the operation to enter a new absence. Make sure you save after you have entered all the desired absences (maximum 4 per day).

If a counter is linked to an absence reason, and if the creation of the

absence would result in a negative counter value, the system will warn the

user about it.

E.g.: An absence reason named “Authorized (AUT)” is linked to a monthly

counter with the same name. The user will make a correction for the AUT

counter from Tools/ Overview/ Single cell, as in the images below:

That means the employee is entitled to 10 hours of authorized absence in

the current month. Supposedly he already took 8 hours of authorized

absence in the previous day. The counter will subtract the value from the

entitlement (corrected value) and the remaining value can be seen in the

Overview page:

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The sum (∑ :02:00) represents the total remained (10:00 – 08:00).

If the user tries to insert an authorized absence of more than 2 hours, the

counter will turn negative and a warning message will appear informing

the user about it:

Clicking Yes will add the absence regardless the correction made; clicking

No will discard the operation.

The same situation occurs if the counter linked to an absence reason was

not assigned any value (by default the value is 00:00). The user will have

to authorize the absence creation.

For detailed instructions on the available types of absences and how to

define a new absence see the Absence Reasons section in the Defining

the Company Settings chapter of this manual.

5.1.5. Modifying an Absence

To modify an absence on a particular day make sure you have selected

the appropriate timecard and week.

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Click on the absence that you want to modify: the absence is replaced

by a drop-down list as in the following image:

Open the drop-down list and select a new reason for absence and use

the spinner buttons ( ) to modify the duration or simply edit it by

clicking on the field and manually input the duration.

Click the Save button to save the updated absence, or click the Cancel

button to cancel the update operation.

5.1.6. Deleting an Absence

To delete an absence make sure you have selected the appropriate

timecard and week.

Click on the Delete absence button ( ) next to the absence you want

to delete then click the Save button to the right of the day line: the

absence is removed from the timecard.

Click the Save button after completing all the required changes within the

selected day (multiple actions are allowed).

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5.2. The Web Clocking Application

Employees can make clockings and view their timecard in the Web Clocking

Aplication, using a username and password. The username is defined and can

only be changed by the iTime iTR users in Definitions/ Employees.

Employees can only change their password from their Web Clocking

Application.

5.2.1. Logging to the Web Clocking Application

Employees can enter their web clocking application following an

internet address provided by the attendance responsible. In order to

start using the Web Booking Application you need to access the web

application http address, as explained below:



Explorer® browser

Click this icon to open the Mozilla Firefox®

browser

When your favorite Internet browser is loaded type in (or copy + paste)

the supplied http address in the address field and press ENTER to load

the page.


After the page is loaded, your browser will display the Web Clocking

Interface page, waiting for you to fill in the blanks.

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Proceed as follows:

Click in the Domain field and type your provided domain name

(by the attendance responsible);

Click in the Username field and type the provided login name

(by the attendance responsible);

Click in the Password field and type the associated password of

the login name, as provided by the attendance responsible. You

can change the password after you log in;

Select the Remember me checkbox if you want your browser

to remember the Domain and Username fields next time you

want to login. The password will not be remembered;


If your login details are correct, the login process will be successfully

completed and you can enter the Web Clocking Application. The

following page will be displayed:

The following pages are available:

The Add Clocking Page – this page is available only for employees

that make clockings. The Web Clocking Application for employees

that do not make clockings does not include this page.

The Timecard Page – employees can see their timecard exactly as

from the iTime iTR application, but they cannot modify clockings, add

or modify absences.

The Change Password Page – employees can change their login

password. The password can also be changed by the attendance

responsible(s) form the Definitions module.

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5.2.2. Adding a Clocking Using Web Clocking

Application

For employees that make clockings, the default page after logging in is

Add Clocking. Click on the Add clocking button to add a web

booking. You are not allowed to modify the date and time.

The next page will be displayed with the booking result:

Employees that do not make clockings do not have the Add clocking

option. The Timecard page is the default page, as in the image below:

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Employees that have a workplace assigned can check the location

placing the mouse over the clocking record, as in the next image:

If you also use workplaces, clockings made using the Web Clocking

application will not be assigned to any location! Please use only the

workplace devices assigned in that purpose (iT30 or/and telephone).

5.2.3. Viewing the Time Card on the Web

Clocking Application

Clicking on Timecard from the left side menu will display your time

and attendance situation. Tooltips will provide more details about

absence reasons, anomalies and shifts. Use the drop-down menus to

change the viewing options.

The page is read-only. Please contact the attendance responsible if there

are anomalies in your timecard!

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5.2.4. Changing the Web Clocking Password

Click on the Change Password link from the left side menu to change

the login password. The next image will be displayed:

Proceed as follows:

Type in the current password, in the Old Password field, for

validation;

Type in the new password in the New Password field;

Retype your new password in the Confirm New Password in

order to be sure you have not mistyped your password.

Click on the Save button in order to change your password, or

Cancel to discard the password change. A successful changing

password operation will display the following message:

“Password changed successfully!”. Canceling will result in

clearing the fields, allowing you to move away from the page.

The password is case-sensitive and has a maximum length of 32

characters that can contain any combination of the following characters: a-

z, 0-9, . (point), - (dash) and _ (underscore). The password must contain

at least 4 characters.

The Old Password, New Password and Confirm New Password are

mandatory fields. If not completed one of the following messages will be

displayed: “Please specify your old password” or “Please specify your new

password”.

Mistyping the old password will display an error message: “The old

password is incorrect.”

If one of the passwords does not comply with the accepted password

format, an error message will be displayed: “The new password must be at

least of 4 characters” or “The new password contains invalid characters.

Only a-z, 0-9, . (point), - (dash) and _ (underscore) characters are allowed

in this field.” If the new password is different from the confirmation one,

an error message will be displayed: “The new password entries did not

match”.

For security reasons, the password will never be shown; (*) characters will

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be displayed instead.

5.3. The Reports Module

The Reports module allows you to generate reports containing different data

according to the needs of your organization.

To display the Reports page, click the Reports icon from the horizontal

navigation bar. The following screen is displayed:

The following pages are available in the Reports module: the Pay Period

page (default), the Absence page, the Anomaly page, the Billing page and

the Export page, the Planning Anomaly page, the Planning Analysis page,

the Workplace Planning page, the Employee Planning page, the

Workplaces page and the Worked Hours page.

Planning Anomaly, Planning Analysis, Workplace Planning,

Employee Planning, Workplaces and Worked Hours are workplace

management related reports and cannot be generated without a

subscription for this option. Contact your supplier to request information or

to activate the option.

For detailed explanations about workplaces management and related

reports, please read iTime iTR - Workplaces Management user manual.

The Pay Period page allows you to generate a report containing all absence /

attendance data for the selected employees. The Absence page allows you to

generate a report containing all data about absences for the selected

employees. The Anomaly page allows you to generate a report containing data

about any attendance anomalies for the selected employees. The Billing page

is used to generate billing reports. The Export page is used to export

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employee data in various formats (according to client’s requirements) to

payroll systems.

5.3.1. Creating Reports

The Reports module enables you to view and print reports that contain

different types of information.

To select the Reports module in the navigation bar, click on the

Reports icon. The following screen is displayed:

The side menu will show a list of types of reports that can be

generated. By default, the Pay Period page is displayed. A list of

employees defined in the system is also displayed in the central part of

the screen.

5.3.2. About The Pay Period Report

This is the default page of the Reports module. A list of all the

employees defined in the system is displayed. The following data is

available:

Employee Id: this is the number automatically assigned by the system

to all defined employees.

Last Name: represents the employee’s last name.

First Name: represents the employee’s first name.

Card Id: represents the card ID associated with the current employee.

Department: represents the department where the employee works.

Payroll Id: represents the employee associated Id used by the payroll

companies.

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Select: this checkbox is used for selection. The report will be

generated only for checked employee data.

Employees can be sorted by ID, Last name, First name, Card ID,

Departments, Payroll ID simply clicking on the category — click once to

sort in ascending order, click twice to sort in descending order.

To select/deselect all employees, click on Select – click once to select all,

click twice to deselect all.

Note that any new sorting method will be reflected also in the resulted

reports.

Click on the ( ) Start date icon to display the calendar and select a

start date.

Current day will be marked with .

Click on the ( ) End date icon to display the calendar and select an

end date.

Click on a day in the displayed month to close the calendar and enter

that date in the Start date or End date box.

The Start date and End date selection is kept throughout the session.

Start date and End date are limited to one month in the past, from the

beginning of the week the previous month started, and extended to one

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month in the future.

For example, if the current month is March 2009, the last Start date/End

date that can be selected in the past is the beginning of the week the

previous month started, January 26, 2009:

The last Start date/End date that can be selected in the future is the last

day of the next month, April 30, 2009;

If the Set page break per employee option is checked, the report will

allow printing one employee per page. By default, this option is not

enabled.

If the Display weekly subtotals option is checked, the report will be split

by weeks, showing total amount for each passing week within selected

time interval.

Click the Display button to generate the report, using the specified

filters. If the filters are not used, the following message will appear:

“No employee selected for reporting!”.

Click the Print button to generate a printer-friendly version of the

report, using the specified filters and print it.

Click the Save button to save the report in HTML format. The user can

save the report by choosing the File/Save as… option from the

Windows® menu. The default file name will be Pay Period Report.

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5.3.2.1. Creating a Pay Period Report

A pay period report lists all the clockings, breaks, overtime and

absences for selected employees within a particular time frame,

calculates the total hours worked, and compares the totals to the target

hours. Differences are displayed in a balance figure.

To start creating a pay period report make sure the Reports module is

selected. If necessary, in the side menu, click on the Pay Period link.

A list of employees is displayed.

Use the Select checkboxes (the last column to the right) to select the

employees you want to include in the report or simply click on the

employee fields. A tick will appear in the selected checkbox. To select

all employees, click on the Select head column. At least one employee

has to be selected in order to generate a report.

Use the Start date box and the End date box to determine the

interval for which you want to generate the report. Note that the end

date must be later than the start date and the default value for the end

date is the current day. The Pay Period Report can be generated for a

maximum of 3 months period, by selecting the first day of the week the

previous month started and the last day of the next month.

The Display and Print buttons enable you to display the report in a

suitable format for viewing it on screen, or printing it.

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Example of the Pay Period Report generated using the Display button:

Explanations:

Days Represents the dates of events displayed.

Clockings

Represents the time stamp of all clockings. The time

stamps between brackets are the original clockings.

They are shown if a clocking was modified by using the

Time Card.

Clocking assignment is given by the icons. For more

information regarding these icons, please read the

Inserting a Clocking chapter.

BREAK

Represents the total amount of break taken, for that

day, by the employee. The amount will not be shown for

the value 00h:00m.

ACTUAL

Represents the actual time worked by the employee, for

that day. The amount will not be shown for the value

00h:00m.

BAL

(Balance)

Represents the difference between the actual time

worked and the normal working time. The amount will

not be shown for the value 00h:00m.

Overtime

Represents the number of overtime hours worked by

the employee. The amount will not be shown if the

value is 00h:00m.

This value is generated either in the overtime zones, if

the shift uses overtime zones or in QBOT1 to 5

counters, if the shift uses quantity based overtime.

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AH Represents the number of additional hours of employees

with a Quantity Based OT (B) pay group assigned.

APT

Represents the number of additional hours of part-time

employees with an Quantity Based OT (B)/ Open

Schedule pay group assigned.

Absence Displays the type of absence registered.

Duration The total duration of absence(s) made in that day will

be displayed in the <HH:mm> format

The Pay Period Report for employees that do not make clockings and

for all employees in export anticipation situations will show only the

daily counter ACTUAL, if the are no absences defined or the absences

total value is less or equal to norm time. The value of the counters

BREAK, BAL and Overtime are supposed 00:00. For an employee that

does not make clockings it is assumed that his/her active time on a

daily basis is always equal to the norm time, unless he/she was

assigned scheduled absences by the user. If the absences cumulate a

higher value than the norm time value, the counters shown in this

particular case are: ACTUAL, BAL and OV.

To go back to the report options click the Close button at the top right

of the report.

Example of the Pay Period Report generated using the Print button:

Click on the Print button to print the report (in case the report is

generated using the Print option).

Select the File/Save as… from the Windows® menu to save the report as

a HTML page (in case of the report generated using the Save button).

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5.3.3. About The Absence Report

The Absence page allows you to generate reports containing employee

absences data.

To display the Absence page, click the Absence link in the main

Reports page:

See the previous section for details on the data available.

5.3.3.1. Creating an Absence Report

An absence report lists all the recorded absences for selected

employees within a particular time frame.

To start creating an absence report make sure the Reports module is

selected. If necessary, in the side menu, click on the Absence link. A

list of employees is displayed.

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Use the Start date box and the End date box to select the time period

you want to generate the report. Note that the end date must be later

than the start date and the default value is the current day.




year in the future, up to December 31.





day of the next year, December 31, 2010;


suitable format for viewing on screen or printing. If the Set page

break per employee option is checked, the report will allow printing

one employee per page. By default, this option is not enabled.

Example of an Absence Report generated using the Display button:

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Example of an Absence Report, generated using the Print / Save

button.

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5.3.4. About The Anomaly Report

The Anomaly page allows you to generate reports containing

information about any anomalies in the attendance of the employees.

Here is a list of possible anomalies:

Absence(s)

duration is

higher than

day limit

The anomaly is shown if the total absences duration

of an employee with an Open Schedule pay group

assigned exceeds the day limit.

Absence(s)

duration is

higher than

norm


of an employee with a Quantity Based OT/ Quantity

Based OT (B) / Flex pay group assigned exceeds the

norm.

Absences

plus worked

time exceed

the day limit


cumulated with the working time for an employee

with an Open Schedule pay group assigned exceeds

the day limit.

Absences

plus worked

time exceed

the norm



with a Quantity Based OT/ Quantity Based OT (B) /

Flex pay group assigned exceeds the norm.

Calculation

error:

This anomaly is shown when a calculation error of

any kind occurred.

Clocking in

core time:

One or more clockings have been made in the core

time interval.

Cumulated

normal hours

< Contract

Target

The anomaly occurs in the last day of the period if

the cumulated normal hours worked by an employee

with an Open Schedule assigned are less than the

target.

Hours

Worked <

Daily

Minimum:

If the total amount of worked hours is less than the

Norm Time value declared in the active shift for the

day, the Hours Worked < Daily Minimum

anomaly is displayed.

Missing

clocking:

This anomaly is displayed when the number of

clockings made is uneven. Note that the system will

remove from calculations the last clocking, if

uneven.

More then 10

records per

day are

available

The maximum number of records/day the system

accepts is 10. If more than 10 records per day are

available for an employee, the anomaly is displayed

and only the first 10 records are taken into account.

This anomaly is specific to the Securex export.

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Negative

counter value

This anomaly is shown if a counter turned negative.

This anomaly is specific to the Securex export.

No shift

available:

If there is no active shift for the given date, or if the

employee has no shift assigned, the No shift

available anomaly is shown.

Number of

clockings

exceeded

limit (20):

The maximum number of clocking the system

accepts is 20. If more than 20 clockings are made

by an employee, the Number of clockings

exceeded limit (20) anomaly is displayed and only

the first 20 clockings made are taken into account.

Unauthorized

overtime/

additional

hours

The anomaly shows that there is overtime/

additional hours that need authorization.

Worked hours

+ absence

duration

results in

exceeding

the contract

hours



with a Open Schedule pay group assigned exceeds

the contract hours.

To display the Anomaly page click the Anomaly link to the left of the

page:

For the employees that do not make clockings, the report will show no

anomalies, unless the absences defined (if any) cumulate a higher

value than the norm time. In this case the report might show the

“Unauthorized overtime” anomaly.

See the section about the Pay Period Report for details on the data

available.

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5.3.4.1. Creating an Anomaly Report

An anomaly report lists all anomalies for selected employees within a

particular time frame.

To start creating an anomaly report make sure the Reports module is

selected, then click on the Anomaly link in the side menu. A list of

employees is displayed.






Use the Start date box and the End date box to select the time period

you want to generate the report.




month in the future. The end date must be later than the start date and

the default value is the current day.

The Set page break per employee button enables each employee

report to be displayed on individual pages.


suitable format for viewing on screen or printing.

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Example of an Anomaly Report generated using the Display button:

Example of an Anomaly Report generated using the Print button or the

Save button:

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5.3.5. About The Billing Page

Some billing items of information can be seen in the Reports module/

Billing. The following page will be displayed, allowing you to select the

period you want the report to be generated:

The billing report consists of:

o Period: the selectable period available is the current month

and previous month; also a month – year format is visible

below the Customer information.

o Customer: customer name corresponds to the domain full

name from iTime iTR Administration Tool application.

o Amount of employees with clocking activity: shows all

employees who have at least one clocking made, employees

with “does not make clockings” option checked and

employees that have at least one absence attached.

o Amount of terminals in use: shows the number of all iT30

terminals in use.

o Amount of x-phones in use: shows the number of all X-

phones in use.

o X-phone phone number in use: shows the telephone

number used for clockings.

After choosing the period you want to generate a report for, click

Display. A print-friendly page is also available at Print. To save the

current information in a different document, click Save. Only HTML

format is available on saving.

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5.3.6. About The Export Page

The Export page is used to generate export reports of attendance for

payroll administration. Generated reports are used to export employee data

based on a prior selection of attendance data and counters (in Definitions/

Export Definitions), in various formats according to your payroll

administrator(s) or outsourcing payroll company requirements.

The generated reports are based on the input made in the Definitions/

Export Definitions. For more details, please read the Export Definition

chapter.

It is always a good idea to check your browser security download settings

before generating an export report. Sometimes, due to the wrong settings

there, an export report cannot be generated.

If you are using Internet Explorer, in Internet Options – Security – Custom

level... – Downloads – Automatic prompting for file downloads, make sure

that Enable is checked, as in the image below:

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5.3.6.1. Creating an Export Report

In order to generate an export file report, go the Export option from

the Reports page. Select an export from the drop-down module. Place

the mouse over its name and click it. The exports are alphabetically

arranged.

Exports names are the ones defined in Definitions / Export Definitions.

If no exports were priorly defined, the drop-down menu will be empty. To

create/edit an export, please read the Export Definitions chapter.

Export reports are available only if employees were priorly selected for

export in Definitions / Export Definitions.

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5.3.6.1.1 Creating a Securex Type Report

In order to generate a Securex export, make sure that you chose a

Securex type export from the drop-down menu and the page is


The Securex type export page contains:

Start Date: the starting date of the period you want the report

to be generated; select a date from the calendar ( ) icon.

End Date: the ending date of the period you want the report to

be generated; select a date from the calendar ( ) icon.





Drop-down menu: contains exports names, alphabetically

arranged. Drop-down menu options are based on the input

made in the Export Definitions.

Export with anticipation checkbox: if checked, the option will

display a calendar ( ) icon. It is used to adjust to norm time

the days that have not been worked yet until the selected End

date, excepting the scheduled absences. For example, if the

export is generated on the 25th of the month and the ending

period selected must be the 30th of the month (for payroll

purposes), checking this option will adjust to norm time the

days from 25 to 30, if no absences are scheduled.

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The Export with anticipation date is limited to one month in the past,

from the beginning of the week the previous month started, and extended

to one month in the future.

The Export with anticipation date must be prior to End date. If this

condition is not met a warning message will be displayed: “The anticipation

start date must fall in the range between start date and end date.”

The default Export with anticipation date is current date.

The daily counters for the anticipated days will be calculated

using the norm time and the scheduled absences. The counters

that can be calculated in this particular case are: ACTIV, AT,

ATLT and AT-ATOT. The value of the counters BREAK, ATOT and

BAL are supposed 00:00. It is assumed that the active time on a

daily basis is always equal to the norm time, unless there were

assigned scheduled absences by the user. If the absences are

less or equal to norm time, the active time will be: AT = Norm

time – Absences; if the absences cumulate a higher value than

the norm time value, the counters that can be calculated in this

particular case are: ACTIV, AT, ATLT, AT-TOT, BAL, QBOT 1 to 5

and RECUP. The value of the counters BREAK, ATOT are

supposed 00:00.

Correction export checkbox: if checked, the option will

generate the attendance changes made after the previous

report, but only for employees whose attendance data suffered

modifications. For example, if the report was anticipated with 5

days before the payroll month ended and some attendance

changes occurred in this period, the user(s) can modify the

export report for the employees whose attendance data suffered

modifications by checking the Correction export option. The

option handles changes between the date the original export

report was generated and the pay day.

Export with anomaly check: if checked, the option will

generate an anomaly report first (if there are any anomalies); if

unchecked (default) the report will be generated directly, no

matter if anomalies are present, and will show no more than 10

records per day.

Employee data: The rows of the table list represent the

employees, while columns represent the employees’ details.

Select column: The data used in the export file will be

generated for the employees selected here. One or more

employees can be selected by checking their respective

checkboxes ( ). To select all employees, click on the Select

head column ( ).

The exclamation mark : if displayed, the mark shows the

number of employees not exported, as a result of the selections

made in Definitions/ Export Definitions.

Export: After configuring the export details, clicking the Export

button will generate the export file.

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If there are attendance anomalies in export report, which the user defined

them as blocking, checking Export with anomaly check will prevent

them refusing the export that can ultimately result in a faulty pay-slip,

In the report heading will be displayed the following message: “There are

anomalies that prevent the Export file from being generated. The errors

mentioned below must be corrected before running the export report

again.” The export is refused until corrections will be made.

For more information about blocking anomalies definitions, please read the

Anomalies chapter.

If all anomalies are solved or the anomalies were not defined as

blocking ones , an export can be generated, after clicking Export.

Make sure that you select the Start date, End date, anticipation date

if necessary and the employee(s) you want to generate a report for.

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The Securex export is an ASCII file. The filename will appear

“MGSxxxxx.LON” format, where xxxxx is the Main Company Code

specified on Export Definitions level.

The maximum number of hours that can be put in one record is 99:59.

If more is to be exported, this value can be split up into multiple

records with the same code (and a different sequence number).

After clicking Export you will be prompted for selecting a destination

for the export file. Choose Open for displaying the file, Save for saving

the file or Cancel to abort the exporting process.

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5.3.6.1.2 Creating a Standard Type Report

In order to generate a standard export, make sure that you chose a

standard type export from the drop-down menu and the page is


The standard type export page contains:

Start Date: the starting date of the period you want the report

to be generated; select a date from the calendar ( ) icon.

End Date: the ending date of the period you want the report to

be generated; select a date from the calendar ( ) icon.





Drop-down menu: contains exports names, alphabetically

arranged. Drop-down menu options are based on the input

made in the Export Definitions.

Employee data: The rows of the table list represent the

employees, while columns represent the employees’ details.

Select column: The data used in the export file will be

generated for the employees selected here. One or more

employees can be selected by checking their respective

checkboxes ( ). To select all employees, click on the Select

head column ( ).

The exclamation mark : if displayed, the mark shows the

number of employees not exported, as a result of selections

made in Definitions/ Export Definitions.

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Export: After configuring the export details, click the Export

button to generate the export file. You will be prompted for

selecting a destination for the export file. Choose Open for

displaying the file, Save for saving the file or Cancel to abort

the exporting process.

In order to generate a standard report, make sure that you selected

the Start date, End date, and the employee(s) you want to generate a

report for.

The standard export type exports performance data in an XML format

combined with an optional style-sheet. This provides the opportunity to

use this export as the basis for creating different kinds of exports by

changing the style-sheet.

The export filename is fixed ‘export.xxx’ where the extension is

determined by the style-sheet used. Is no style-sheet is used, the ‘xml’ extension is assumed.

After clicking Export you will be prompted for selecting a destination

for the export file. Choose Open for displaying the file, Save for saving

the file or Cancel to abort the exporting process.

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The XML format is as follows:

Company settings: consists of 5 free fields. Each field is

optional and can contain up to 32 characters. They are exported

as C1 to C5.

Employees []: employee’s part contains a collection of the

exported employee(s). For every employee in the collection the

following items of information are exported:

o Employee info: contains employee’s name, Id

(numerical) and 5 additional fields. The additional fields

are free and can be filled by the user(s). Each additional

field is optional and can contain up to 32 characters.

They are exported as E1 to E5.

o Calendar dates []: contains a collection of all days

specified in the export request, even if there are no detail

(shift info/ performance counters) available. Future

calendar dates are not exported.

Shift info: contains the shift name, shift code,

normal working time (NWT) and 5 free additional

fields. Additional fields are optional and can

contain up to 32 characters. They are exported

as S1 to S5.

Counters []: contains all performance counters

and absence values that were setup for export.

Only counters that received a value in their

related ‘additional field’ and have a value for the

respectively calendar date will be exported.

Counter code: this code is taken from

the user-entered additional field that is

provided for each performance counter

available for export.

Counter type: the counter type defines if

a counter is a calculated-result or an

absence-value.

Counter value: this field carries the

value of the counter in minutes. It can

contain a positive or negative value.

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An optional XSL (style-sheet) file can be assigned to the export

definition that will transform the xml file into another format (HTML,

flat-file, etc.).

Example of html report:

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Example of text report:

For more information about attaching XSL files, please read the Creating

a Standard Export Definition chapter.

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6. The Tools Page

6.1. The Overview Page

This page allows you to visualize specific daily and periodic counters for each of

your employees for a given period of time, as well as anomalies and absences.

Additionally, changes/corrections can be carried out for any employee on any

given day, and even more convenient, these changes/corrections can be

operated for multiple days/employees at once, using the Multi Cell Mode.

In order to generate an overview report, please follow these steps:

1. Select the Start date, by clicking on this icon.

Note that Start date is limited to one month in the past, from the



2. Select the time span of your overview report by selecting a value from

the Period drop-down menu.

3. Select the criteria based on the Overview report will be generated

(multiple criteria can be selected):

For the Workplaces Management option, if you select activity planning,

or/and workplace anomalies, only absences can be also selected.

Activity planning – The overview report will display the workplace

activity planning of all defined employees.

Workplace anomalies – The overview report will display the

workplace anomalies of all defined employees.



option.



Absences – The overview report will display the absences of all

defined employees in the system.

Anomalies - The overview report will display the anomalies

registered in the selected period of time.

Overtime System - The overview report will display the overtime

system used by the pay group assigned.

Counters – The overview report will display only the attendance

data based on the selected counters, for all defined employees in

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the system. Choose one or more counters (up to 5), as in the

image below:

Save the changes made. The counters chosen will be displayed in

Overview.

4. Click on the Refresh button, to apply the filters used and display the

results.

Example of Overview page:

Placing the mouse cursor over an absence bar, as in the image below,

will result in displaying a tooltip window containing the duration, name and

the code of the absence.

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Placing the mouse cursor over an anomaly sign (!), as in the image

below, will result in displaying a tooltip window containing the list of

anomalies. The last five (5) anomalies will be displayed.

Placing the mouse cursor over a list of counters, as in the image below,

will result in displaying a tooltip window containing the list of counters

available for that day. The overview can be filtered by a maximum number

of five (5) counters at a time. If a periodic counter is displayed, it will show

the daily value (the value that modified the periodic counter).

Placing the mouse cursor over a correction (the < > icon), as in the

image below, will result in displaying a tooltip window containing the list of

applied corrections and the value of these corrections. For more

information regarding corrections, please read the next sub chapter,

About Corrections.

6.1.1. About Edit Mode

When viewing the Overview page, changes can be operated for

counters, absences and shift assignments in two ways:

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In Single cell mode, by clicking the cell of the day you want to

apply changes/corrections.

In Single cell mode, clicking a day cell will allow you to make changes

regarding the following:

Clockings (add new ones or edit/delete existing ones);

Absences (add new ones or edit/delete existing ones);

Shift Assignment (assign a different shift or change the Clocking Scope);

Corrections (operate changes on counters);

Overtime (manage overtime);

Workplaces (manage workplaces assignment).

For the employees that do not make clockings, the image is not

available in the clockings section.

In Multi cell mode, by clicking multiple day cells and then

selecting the action from the Actions… drop-down menu.

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In Multi cell mode, selecting multiple day cells will allow you to operate

changes regarding the following:

Add Absence: adds an absence of a specific duration for all selected day

cells;

Remove Absence: removes the selected absence (if present in the

selected cells) from all selected day cells;

Assign Shift: assigns a different shift for the selected day cell(s) or

changes the Clocking Scope;

Overtime Authorization: authorizes different levels of overtime for the

selected day cell(s) (up to 5).

Change Overtime System: changes the overtime system assigned.

AH Authorization: authorizes the additional hours (if not authorized).

Change AH System: changes the additional hours system.

APT Authorization: authorizes the additional hours for part-timers (if not

authorized).

Change APT System: changes the additional hours system for part-

timers.

Remove Workplan: removes a workplan assigned.

6.1.2. Changes in Single cell Mode

In Single cell mode, changes/corrections can be made by clicking the

cell of the day you want to apply them, as in the following picture:

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The right side of the window will always display the counter values (both

daily counter and custom defined ones). Changes will be executed only in

the left side of the window.

6.1.2.1. The Clockings TAB

This is the default tab of the Single cell edit window. It is possible to

edit (using the spinner buttons ), delete (using the delete icon) or

add clockings (using the button). You can also assign a workplace to

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an employee, using the appropriate drop-down list. Click the Apply

button to save the changes made or Cancel to discard them.

If the Apply button is clicked, the Overview Actions window will remain

opened. Pressing the OK button will result in saving the changes made and

closing the overview window.

Notice that the counters window if different, depending on the pay group

assigned to each employee.

Flex pay group:

Quantity Based OT pay group:

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Quantity Based OT (B) pay group for a full time employee:

Quantity Based OT (B) pay group for a part time employee:

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Open Schedule pay group:

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6.1.2.2. The Absences TAB

From here, absences can be added, by clicking the button, edited or

deleted by clicking the button. Click the Apply button to save the

changes made or Cancel to discard them.

When the Apply button is clicked, the overview edit window will remain

open, displaying the changes made.

Pressing the OK button will result in saving the changes made and

returning to the Overview page.

The maximum number of absences that can be entered is four (4).

6.1.2.3. The Shift Assignment TAB

Different shifts can be assigned for the selected day cell or the Clocking

Scope can be changed. Change the shift assignment as follows:

None: if selected no shift will be assigned for that day.

According to schedule: the option ensures the compliance

with the Shift Schedule defined. If no Shift Schedule was

defined, the setting will display the default data. Ovr Clocking

scope allows the user(s) to define the shift period changes only

for the day selected, if other than the period defined in Shift

Schedule.

Assign different schedule drop down menu: select a different

shift to be assigned.

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Ovr Clocking scope allows the user(s) to define the shift

period changes only for the day selected, if other than the

period defined in shifts assigned.

Click the OK button to save the changes made and return to the

Overview page, the Apply button to save the changes and remain in

the edit window or Cancel to discard them.

The Current section indicates the name of the Shift currently assigned and

the status of the shift that can be as follows:

: indicates that there are no gaps or overlaps between the shift

assigned for the current day and those assigned for the previous and next

day.

: indicates that either a gap or an overlap is present between the shift

assigned for the current day and those assigned for the previous and next

day.

If the Apply button is clicked, the Overview Actions window will remain


closing the overview edit window.

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6.1.2.4. The Corrections TAB

From here, the values of all counters can be modified, a correction value can

be deleted altogether (using the button). Click the Apply button to save

the changes made or Cancel to discard them.

To remove a counter correction, just edit its value to 0000:00, or click the

button.

The maximum value of a correction is 1000h:00m.

A correction value can be either positive or negative. To add a negative

correction you must delete the “0000” first.

If the Apply button is pressed, the Overview Actions window will remain


closing the overview edit window.

The correction window will contain the daily counters, the counters used by

the pay group assigned and the periodic counters. For more information

about counters, please read the Counters chapter.

If a periodic counter is linked to an absence reason and the periodic

counter assigned was given a standard value in Tools/ Overview (single

cell)/ Corrections, the absence reason value will be subtracted from the

correction value (the assigned value from Tools/ Overview (single

cell)/ Corrections) each time it occurs.

E.g.: The absence Authorized (AUT) is linked to an annual counter starting

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July 13 having the same name, as in the image below:

The user wants to define a total authorized absence entitlement (in hours)

for an employee at a certain date. This can be made in Tools/ Overview

(single cell)/ Corrections:

The user adds an authorized absence of 2 hours for the employee Burk Tim

on July 14th. The amount of authorized absence assigned will be subtracted

daily from the total amount of total assignment:

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The sum (∑ :10:00) on July 14 represents the total remained (10:00 –

2:00). The sum can be seen only if the counter AUT was selected to be

displayed in the Overview page.

The user can see the daily evolution of counter in Overview:

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Each time the absence occurs, its value will be subtracted from the total

defined.

6.1.2.5. The Overtime TAB

From here, you can choose another overtime system then defined for

that day or you can authorize (if it was not automatically authorized

when linked to the employee), modify or reject the overtime/additional

hours for a single day.

The TAB contains different features, depending on the pay group

overtime system assigned to each employee.

Example of Overtime TAB for Quantity Based OT pay group:

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Example of Overtime TAB for Quantity Based OT (B) pay group for a

full time employee:

Example of Overtime TAB for Quantity Based OT (B) pay group for a

part time employee:

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Example of Overtime TAB for Open Schedule pay group:

6.1.2.5.1 Changing Overtime/ Additional Hours System

Changing the overtime/additional hours system will overwrite the

settings defined when linking a pay group to an employee for that day.

The options are:

Recup: overtime/additional hours will be added to a

recuperation counter.

Pay: overtime/additional hours will be added to a pay

counter.

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Recup & Pay: overtime/additional hours will be added to

both a recuperation counter and a pay counter.

To change the overtime/additional hours settings, select another option

from the system drop-down menu, as in the following examples:

6.1.2.5.2 Authorizing Overtime/ Additional Hours

The sign (blue colored) in Overview page shows that the

overtime/additional hours were authorized automatically when linked to

employees:

The sign (green colored) shows that the overtime/ additional hours

were authorized manually, and the sign (red colored) shows that the

overtime/ additional hours are unauthorized:

The user can authorize the overtime/ additional hours automatically

when linking a pay group to an employee; if empty, the checkbox

Authorize will not ask for authorization if overtime/ additional hours

occur:

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From the Overview single cell page, the automatically authorized time

will be grayed, not allowing modifications on the authorization options:

The overtime/ additional hours authorization menu contains:

Level: the authorization level defined in the pay group

definitions;

Overtime: the amount of overtime for each level defined;

Authorized: the amount of authorized overtime for each level.

Clicking the UNDO sign will result in not taking into

consideration the authorized overtime (the authorized hours will

become 00:00). Use the spinner buttons to change

authorizations;

Rejected: the amount of overtime rejected for each level.


consideration the rejected overtime (the rejected hours will

become 00:00). Use the spinner buttons to change rejections.

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The additional hours/ additional hours for part-time work authorization

menu contains:

Additional Hours/ Additional hours parttime work: the

amount of additional hours worked by an employee;

Authorized: the amount of authorized additional hours.


consideration the authorized additional hours (the authorized

hours will become 00:00). Use the spinner buttons to change

authorizations;

Rejected: the amount of rejected additional hours. Clicking the

UNDO sign will result in not taking into consideration the

rejected additional hours (the rejected hours will become

00:00). Use the spinner buttons to change rejections.

The sum of authorized and rejected time must be less or equal to overtime

hours. Authorizing or rejecting more overtime than effective is not allowed,

the system will display an error message if that situation occurs: “The sum

of authorized and rejected hours must be less then or equal to hours

overtime.”

Examples of authorized/rejected overtime/additional hours:

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6.1.2.6. The Workplace Planning TAB

From here, you can choose another location than defined for that day

or you change the employee schedule at the location.



option.



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6.1.3. Changes in Multi cell Mode

First, select the Multi cell mode. After selecting the day cell(s) you want

to operate changes, select an action from the Action drop-down menu,

as in the following picture:

6.1.3.1. Action: Add Absence

This option allows you to add absence(s) of various durations to the

selected day cell(s), as in the following picture:

Absence drop-down menu: select the absence reason (as

defined by the user(s)).

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Duration drop-down menu: select the duration of the absence.

The absence duration can be set in three ways:

Fixed time: the suggested amount will be added for all

selected cells.

Adjust to NWT: the absence duration will be

automatically set to the difference between NWT and

actual worked hours (calculated from clockings and

absences).

Add NWT: the absence duration will be automatically set

equal to the NWT value. For employees with an open

schedule pay group assigned, Add NWT option will be

ignored.

Add NWT/2: the absence duration will be automatically

set equal to the NWT/2 value from the shift assigned to

each employee. For employees with an open schedule

pay group assigned, Add NWT/2 option will be ignored.

Skip if absence reason is already present checkbox: if

selected, the system will add the specified absence for the

selected cell(s) only if the absence reason is not already present

on that cell(s).

6.1.3.2. Action: Remove Absence

Absence: select the absence reason you wish to be removed from the

selected day cell(s), if found. Click on the Remove button to remove

the selected absence reason or click Cancel to discard the removal.

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6.1.3.3. Action: Assign Shift

This option allows you to assign a different shift for the selected day(s)

cell(s) or to change the clocking scope for the existing shift.

Change the shift assignment, as follows:

None: if selected no shift will be assigned for that day.

According to schedule: the option ensures the compliance with Shift

Schedule defined. If no Shift Schedule was defined, the setting will

display the default data. Ovr Clocking scope allows the user(s) to

define the shift period changes only for the day(s) selected, if other

than the period defined in Shift Schedule.

Assign different schedule drop-down menu: select a different shift to

be assigned. Ovr Clocking scope allows the user(s) to define the shift

period changes only for the day(s) selected, if other than the period

defined in shifts assigned.

Click the OK button to save the changes made or Cancel to discard

them.

6.1.3.4. Action: Overtime Authorization

The option allows you to assign the desired levels of authorization to

selected cell(s). Check the levels you want to authorize. To authorize

all, click on the Select head column.

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Click Authorize to apply authorization, Reject to deny

authorization or Cancel to discard the task. The actions

Authorize or Reject will generate a report with the results, as in

the image below:

The authorization/ rejection of overtime cannot be performed in

the following situations (examples can be found below):

There is no shift available;

The assigned shift does not use the quantity based

overtime option;

The pay group assigned does not need authorization, as it

already has one;

The level has no overtime available for authorization.

6.1.3.5. Action: Change Overtime System

Changing the overtime system will overwrite the settings defined when

linking pay groups to employees. The options are:

Recup: overtime will be added to a recuperation counter.

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Pay: overtime will be added to a pay counter.

Recup & Pay: overtime will be added to both a recuperation

counter and a pay counter.

To change the overtime system select another option from the system

drop-down menu, as in the following examples:

Click Save to apply the changes, or Cancel to discard. A report with all

changes results will be displayed:

6.1.3.6. Action: AH Authorization

This option allows you to authorize or reject the additional hours, for

more than one overview cell. Select the day(s) cell(s). Select AH

authorization from the multi-cell mode drop-down menu. The following

page will be displayed:

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Authorize or reject additional hours for the selected days. The action

will be followed by a report status:

6.1.3.7. Action: Change AH System

Changing the additional hours system will overwrite the settings

defined when linking pay groups to employees. The options are:

Recup: the additional hours will be added to a recuperation

counter.

Pay: the additional hours will be added to a pay counter.

Recup & Pay: the additional hours will be added to both a

recuperation counter and a pay counter.

To change the additional hours system, select another option from the

system drop-down menu, as in the following examples:

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6.1.3.8. Action: APT Authorization

This option allows you to authorize or reject the additional hours for

part-time employees, for more than one overview cell. Select the

day(s) cell(s). Select APT authorization from the multi-cell mode drop-

down menu. The following page will be displayed:

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Authorize or reject additional hours for the selected days. The action

will be followed by a report status:

6.1.3.9. Action: Change APT Authorization

Changing the additional hours for part-time employees system will

overwrite the settings defined when linking pay groups to employees.

The options are:

Recup: the additional hours for part-time will be added to a

recuperation counter.

Pay: the additional hours for part-time will be added to a

pay counter.

Recup & Pay: the additional hours for part-time will be

added to both a recuperation counter and a pay counter.

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To change the the additional hours for part-time system select another

option from the system drop-down menu, as in the following examples:



6.1.3.10. Action: Remove Workplan

This option is available only for workplaces.

Contact your supplier to request information or to activate the

Workplaces Management option.



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6.2. The Grouped Absences Page

Most companies have several, and sometimes many days on which a common

absence is taken (legal days, business trips etc.). This function is used to

define such grouped absences.

To define grouped absences, follow the steps presented below.

Select the Tools menu to display the following screen:

The Grouped Absences option is the default option. A list of all employees

defined in the system is displayed.

To assign an absence for a group of employees, define a start date and an end

date for the absence.








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day of the next year, December 31, 2010:

From the Absence field, select the absence you want to be assigned to your

employee(s) then select the duration for the grouped absence. The grouped

absence duration can be set as follows:

Fixed time: the specified time will be added for all selected

employees for the selected time period. Use the spinner

buttons displayed to control duration.

Adjust to NWT: The absence duration will be automatically set

to the difference between NWT and actual worked hours

(calculated from clockings and absences).

Add NWT: The absence duration will be automatically set equal

to the NWT value.

Add NWT/2: The absence duration will be automatically set

equal to half of the NWT value.

Then select the employees you want to assign the absence to. To select all the

employees from the list, click the title of the Select column. Next, click the

Insert button to assign the absence to the selected employees. Click the

Cancel button to discard the action.

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Grouped Absences can be used for holidays like Christmas or New Years

Eve.

If the absence is linked to a counter, and the counter could turn negative, a

window message will be displayed, warning the user about it:

Before actually assigning the absence the following warning is displayed:

Click OK to enter the absences or Cancel to discard the action.

An absence with the selected duration has been assigned to all selected

employees.

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Checking “Skip if absence reason is already present” will avoid assigning

an employee the same “grouped absence” twice. The new “grouped

absence” will not be assigned if the same as previous.

If one of the employees has already four absences entered for that day,

then a new “grouped absence” will not be assigned to that employee.

If there is no shift assigned, the absence will not be assigned as well.

If a certain day is not defined as “working day” (The Norm Time is set to

00:00 for the Shift defined that day or the Normal Working Time zone is

not defined), the absence is not assigned and the system shows no error.

00:00 absence is not allowed.

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6.3. The Password Page

The Password page allows you to change the password used to log into iTime

iTR web interface.

To change the password make sure the Tools module is selected. In the side

menu click the Change Password link. The Change Password page is

displayed.

Type in the current password, in the Old Password field, for validation

Type in the new password in the New Password field

Retype your new password in the Confirm New Password field in

order to be sure you have not mistyped your new password.

Click on the Save button in order to change your password, or Cancel

to discard the password change.

If the login to the iTime iTR application was made through the dealer

admin account, changing the password will be applied on the dealer admin

account and not to the customer account.

In order to change the customer account, you need to log directly to the

iTime iTR application, using your customer account, and then change the

password.

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6.4. Periodic Counters

From this option, the stored values of the defined periodic counters can be

viewed for all your employees, as in the picture below:

The one input needed is the selection of a Start Date. Depending on the

selection made, the values of the defined periodic counters will be shown from

the selected starting date forward.

The default Start Date is the current day. However, the field allows the

selection of a period up to December 31 next year.

The first value (Up to) shows the periodic value up till (and including)

the reference date (as if no items of data were present after the

reference date).

The second value (Total) indicates the value for the complete period.

Hovering the mouse cursor over the counter columns will display a tool tip

window, containing the name and the type (weekly, monthly, yearly) of

the counter, as in the picture below:

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6.5. Counter management

This functionality makes possible the transfer of value from one or more

periodical counter(s) to another. It is useful for:

1. transferring the value of one counter to another;

2. adding a value to a periodical counter;

3. adding the values of two or more periodical counters and transfer it

in single counter;

4. transferring the value of one counter from a defined period (year,

month, week) to the same counter the next defined period;

5. transferring the value of two or more counter(s) from a defined

period (year, month, or week) to another single counter the next

defined period.

6.5.1. Adding a value to a periodical counter

To open the page, select Tools from the main menu and then Counter

Management from the options in the left side of the screen. The

following page will be displayed:

A simple wizard-like screen will appear guiding your actions closely. A

few steps must be taken in order to add a value to a counter:

Step 1: Select employees

In order to add a value to a periodical counter, at least one employee

must be selected. Check the employee(s) and then click Next.

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Step 2: Transfer options

Click on the Add value to counter checkbox. Then click Next.

Step 3: Select counters to transfer

To add a value to one periodical counter, write it in the Add/remove

value field. In the example above a value of 190 hours was added to a

yearly counter HOL (holiday – the counter is linked to an absence

reason with the same name). That way, every time the employee will

be taken a holiday, the value will be subtracted from 190 hours and the

remaining hours will be displayed in overview. It is also possible to add

a negative value, if you want to remove the existing value.

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To add values to more counters, simply click Add. To undo the changes

made to one counter, click on the litter bin image available.

For more information about the periodical counters and their utility, please

read the Periodic Counters chapter.

The message “The counter is already selected!” will prevent you from

adding the same counter twice in this step. Also, you must select at

least one counter and one period, otherwise the message “Please select

one counter and one period!” will be displayed at the final step, not

allowing you to finalize the transfer.

To go to Step 3, click Finish. To return to make adjustments, click

Prev.

Before the transfer takes place, the system will make some validations.

If no employee was selected at Step 1, the system will return to Step

1 displaying the message: “Please select at least one employee!”. If no

period or no counter was selected in one of the two sections counters

selection, the warning message will be: “Please select one counter and

one period!”.

Clicking Finish will display a confirmation window:

Click Ok in order for the system to generate a transfer report. The

report will appear in a different printable page. As it can be seen below,

one value was added to the counter selected.

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Click Cancel in the confirmation window if you want the transfer to be

made without generating a report.

Step 4: Show results

Closing the report window will result in the appearance of the following

screen:

Click Ok to start over with a new transfer. If you are not happy with

the transfer results, you can adjust the resulted value of the counter by

adding a new value (positive or negative) to the same counter and

period. The result will be the sum of the transfers.

6.5.2. Counter transfer

To transfer the counters values, select Tools from the main menu and

then Counter Management from the options in the left side of the

screen. The following page will be displayed:

Step 1: Select employees

In order to make the counter transfer, at least one employee must be

selected. Check the employee(s) you want to transfer the counter(s)

for and then click Next.

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Step 2: Select counters to transfer

In this step, the counter(s) will be selected to be transferred to another

counter. You can choose one or more counters to transfer. Select the

counter(s) and choose the period from which you want to transfer the

value. Depending on the period the counter was defined, the selectable

period in this step will be current and previous. For example, if the

counter was defined a monthly one, as in the example below,

selectable periods will be the current month and the previous month.

The selection of two or more counters will result in summarizing their

values. To add counters, simply click Add. To delete an added counter,

click on the litter bin image available.

The system will not prevent you from choosing counters of different

periodicity. If you select a yearly counter, and then a weekly counter, the

result will be the sum of their values. Managing counters is the user(s)

responsibility.

For more information about the periodical counters and their utility, please

read the Periodic Counters chapter.

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The message “The counter is already selected!” will prevent you from

adding the same counter twice in this step. Also, you must select at

least one counter and one period, otherwise the message “Please select

one counter and one period!” will be displayed at the final step, not

allowing you to finalize the transfer.

To go to Step 3, click Next. To return to make adjustments, click

Prev.

Step 3: Select counter to transfer to

Only one counter can be selected in this section. If you chose one

counter in the previous section, you can select the same counter if you

want to update its value for the following period or you can choose

another counter to transfer the value in. The selectable period in this

section is current and next.

The system will prevent you from choosing the same counter and period in

both sections by displaying an error message: “You cannot transfer the

same counter and period!”

The counter to transfer the value(s) to must be priorly defined! For more

information about the periodical counters definition and utility, please read

the Periodic Counters chapter.

If you chose two or more counters in the previous section, their values

will be summarized and will be transferred in the counter selected in

this section.

To make the transfer, click Finish, to return and make the

adjustments, click Prev. Before the transfer takes place, the system

will make some validations. If no employee was selected at Step 1, the

system will return to Step 1 displaying the message: “Please select at

least one employee!”. If no period or no counter was selected in one of

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the two sections counters selection, the warning message will be:

“Please select one counter and one period!”.

Clicking Finish will display a confirmation window:

Click Ok in order for the system to generate a transfer report. The

report will appear in a different printable page. As it can be seen below,

one value was added to the counter selected.

Click Cancel in the confirmation window if you want the transfer to be

made without generating a report. The report will appear in a different

printable page. As it can be seen below, one value of a counter could

be transferred from a period to a next period. The value in the current

period appears 0 for the counter that have been transferred.

After transfer, the values of the counters you made the transfer from will

be 0!

Please remember that periodic counters reset their values with the

periodicity defined by the user (year, month, or week).

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Step 4: Show results

Closing the report window will result in the appearance of the following

screen:

Click Ok to start over with a new transfer.

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7. Index

A

Absence Reasons

Creating a New Absence Reason ... 75

Editing an Absence Reason .......... 77

Removing an Absence Reason ...... 78

The Absence Reasons Page .......... 74

Absence Reasons .......................... 74

Anomalies .................................. 134

C

Changes in Multi cell Mode

Overtime Authorization ..... 205, 206,

207

Corrections in Singe cell Mode ...... 183

Counter management .................. 214

Counters

Assigning a fixed entitlement for

Periodic Counters linked to an

Absence Reason ...................... 87

Create a Periodic Counter ............ 83

Daily System Counters ................ 79

Linking a Periodic Counter ........... 85

Linking a Periodic Counter to an

Absence Reason ...................... 86

Linking Periodic Counter(s) to a Daily

Counter for a Shift Version ........ 85

Periodic Counters (defined by the

user) ...................................... 82

Removing a Periodic Counter ....... 89

System Periodic Counters ............ 82

Counters ...................................... 79

D

Daily Operations

Deleting a Clocking ................... 143

Deleting an Absence ................. 146

Inserting a Clocking .................. 140

Inserting an Absence ................ 143

Modifying a Clocking ................. 142

Modifying an Absence ............... 145

Time Card Module..................... 136

Daily Operations ......................... 136

Definitions .................................... 21

Departments

Creating a New Department ......... 72

Editing a Department .................. 73

Removing a Department .............. 73

The Departments Page ................ 71

Departments ................................ 71

E

Employees

Creating an Employee ................. 24

Editing an Employee ................... 35

Employee Linkage ...................... 28

Removing an Employee ............... 37

The Employees Page ................... 22

Employees ................................... 22

Export Definitions

Creating a Securex Export Definition

............................................. 95

Creating a Standard Export

Definition .............................. 102

Creating an Export Definition ....... 93

Editing an Export Definition ....... 107

Removing an Export Definition ... 109

The Export Definitions Page ......... 93

Export Definitions .......................... 93

G

Getting to know iTime iTR .............. 15

Grouped Absences ....................... 208

H

Holiday Calendar ......................... 110

I

iTime iTR Administration ................ 10

iTime iTR Client Interface ............... 18

iTime iTR Interface ........................ 17

iTime iTR Product Elements ............ 15

iTR Product Overview ....................... 9

L

Logging to the iTime iTR Client

Interface ................................... 15

O

Overview

Changes in Multi cell Mode ......... 199

Changes in Single cell Mode ....... 183

Overview.................................... 178

About Edit Mode ....................... 181

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P

Password ................................... 212

Pay Groups ................................. 111

Creating a Flex Pay Group ......... 113

Creating a Pay Group ................ 112

Creating a Quantity Based OT (B)

Pay Group ............................ 119

Creating a Quantity Based OT Pay

Group .................................. 115

Creating an Open Schedule Pay

Group .................................. 126

Editing a Pay Group .................. 132

Removing a Pay Group .............. 133

The Pay Groups page ................ 111

Periodic Counters .... 79, 213, 214, 217

R

Removing a Shift Version ......... 59, 69

Reports Module

About The Absence Report ......... 159

About The Anomaly Report ........ 162

About The Billing Page .............. 166

About The Export Page .............. 167

About The Pay Period Report ...... 153

Creating a Pay Period Report ..... 156

Creating a Securex Type Report . 169

Creating a Standard Type Report 173

Creating an Absence Report ....... 159

Creating an Anomaly Report ...... 164

Creating an Export Report ......... 168

Creating Reports ...................... 153

Reports Module ........................... 152

S

Shift Schedules

Creating a Shift Schedule ............ 61

Creating a Shift Schedule Version . 65

Editing a Shift Schedule .............. 67

Removing a Shift Schedule .... 68, 69

The Shift Schedules Page ............ 60

Shift Schedules ............................. 60

Shifts

Creating a Shift .......................... 45

Creating a Shift Version .............. 52

Editing a Shift ............................ 55

Link Counters to a Shift ............... 57

Removing a Shift ........................ 58

Removing a Shift Version ............ 59

The Shifts Page .......................... 44

Shifts ........................................... 39

System Requirements ...................... 9

T

Terminal Display ........................... 90

Changing Terminal Display .......... 92

Defining Terminal Display ............ 90

The Terminal Display Page ........... 90

Tools ......................................... 178

U

User management

Delete User ............................... 13

User Management ......................... 12

User Management

Create a New User ...................... 12

User Management

Edit User ................................... 13

User Management

Change Password ....................... 14

W

Web Clocking

Adding a Clocking ..................... 149

Changing the Password ............. 151

Logging to the Application ......... 147

Viewing the Time Card .............. 150

Web Clocking .............................. 147

iTime iTR v4.1

1

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AMANO EUROPE nv/sa HEAD OFFICE & FACTORY Westerring 2, 3600 GENK, Belgium www.amano.be

TEL +32 (0)89 32 39 20 FAX +32 (0)89 30 69 47

AMANO Europe n.v. - Branchoffice Germany Brunnenstraße 11, 45128 ESSEN, Germany www.amano.de

TEL+49 201 24 37 230 FAX+49 201 24 37 235

AMANO TIME & PARKING SPAIN S.A. C/. PLOM N° 5 – 7 PLANTA 2 - OFICINA 2ES-08038 BARCELONA, SPAIN www.amano-spain.com

TEL+34 932 237910 FAX+34 932 237911

AMANO CORPORATION HEAD OFFICE 275 Mamedo-cho, Kohoku-ku, Yokohama, Japan 222-8558 www.amano.co.jp

TEL+81 45 439 1508 FAX+81 45 439 1151

AMANO CINCINNATI, INC. 140 Harrison Avenue, Roseland, NJ-07068-1240 U.S.A www.amano.com

TEL+1 973 403 1900 FAX+1 973 364 1086

AMANO CLEANTECH Malaysia Sdn. Bhd No-11, Jalan PJS11/16 Bandar Sunway 46150 Petaling Jaya, Malaysia

TEL +60 3 7353914 FAX +60 3 7346585

AMANO TIME & AIR SINGAPORE Pte. Ltd Pacific Tech Centre no.1 Jalan kilang Timor, 02-01/02 Singapore 159303 www.amano.com.sg

TEL+65275 2885 FAX+65275 2897

AMANO International Trading Shanghai CO. LTD Room No. 901, Zhongdian Mansion 1029 Laoshan Road (W), Pudong, Shanghai, China 200122 www.amano.com.cn

TEL.+86 21 5879 0030 FAX +86 21 5879 0029

AMANO KOREA CORPORATION 150-103 WOOLIM E-BIZ CENTER 2, 4F-407 YANGPYEONG-DONG 3GA-16 YEONGDEUNGPO-GU Seoul, Republic of Korea 121-200 www.amano.co.kr

TEL.+82 2 322 1373 FAX+82 2 322 1375

PT. AMANO INDONESIA Gedung Pusat Perfilman H. Usmar Ismail, Lantai 3 Jl. H.R. Rasuna Said Kav. C-22, Jakarta Indonesia www.amano.co.id

TEL.+62 21 527 8832 FAX+62 21 527 8834

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