Embed Size (px)
DESCRIPTION
Time Management Essentials & tools: - learn how to distinguish between what is important and what is urgent - learn how to keep an activity log to eliminate time wasting - learn how to develop an action program (the new version of a to-do list) - learn how to identify and eliminate interruptions and more!
Citation preview
Time ManagementTime ManagementThe performance driver your business can’t afford to ignore!The performance driver your business can’t afford to ignore!
johnantonios.com
“You can’t save it,You can’t borrow it,You can’t lend it,You can’t leave it,You can’t take it,You can only do two things with it – use it or lose it.What is it?”
Riddle Me this ... Riddle Me this ...
timetime
12
9
6
How good is your time management?
How good is your time management?How good is your time management?• Scoring:
• Questions: 1,3,4,6,7,8,9,13,14,15 score 1,2,3,4,5• Questions: 2,5,10,11,12 score 5,4,3,2,1
johnantonios.com
Score Interpretation
46-75 - You're managing your time very effectively!
31-45 - You're good at some things, but there's room for improvement elsewhere.
15-30 - Ouch. The good news is that you've got a great opportunity to improve your effectiveness at work, and your long term success! However, to realize this, you've got to fundamentally improve your time management skills.
How good is your time management?How good is your time management? Prioritization - (Questions 1, 4, 8, 9, 13, 14, 15)
Goal Setting - (Questions 6, 10, 14, 15)
Managing Interruptions - (Questions 5, 9, 11, 12)
Procrastination - (Questions 2, 10, 12)
Scheduling - (Questions 3, 7, 12)
johnantonios.com
10 Common Time Management Mistakes10 Common Time Management Mistakes
johnantonios.com
THE BIGGEST LIE ...THE BIGGEST LIE ...
Lie: “Work-life balance does not exist!”
johnantonios.com
Truth: work is part of LIFE!
Personal GoalsPersonal Goals Big Picture Activity
•Learnings:
• manage your resources
• look at the big picture
• others can help
johnantonios.com
Personal GoalsPersonal Goals• Setting LIFE-time goals
Career
Financial
Education
Family
Attitude
Physical
Pleasure
johnantonios.com
Personal GoalsPersonal Goals• Setting SMART goals
(S) Specific
(M) Measurable
(A) Attainable
(R) Relevant
(T) Time-bound
johnantonios.com
Activity LogActivity LogHow much time do you spend at work doing things that don't contribute to your success?
•Keep a log for a week
•Without changing your behavior, note down everything you do
•Evaluate your activities (as contributors to your success)
•Learning:•Eliminate or delegate•Schedule challenging tasks for high-energy day parts•Minimize time lost on task switching•Reduce time spent on personal activities
Finding more time during your day ...
johnantonios.com
Getting OrganizedGetting Organized Ace of Spades Activity
• Learnings:
• organization saves time
johnantonios.com
Action ProgramAction Program
• Steps to create an Action Program:
1. Collection
2. Pruning
3. Organizing & Prioritizing
a. Group together the separate, individual actions that are part of larger projects (Number the projects 10, 20, 30 ...)
b. Prioritize (by importance) & Code (A to F)
c. Insert into Action Program
1. Next Action List
2. Delegated Action List
3. Project Catalog
4. Work you Action Program
johnantonios.com
a to-do list is for kids ... this is how the big boys do it!
The Urgent, the Important, & the !!! The Urgent, the Important, & the !!! • “What is important is seldom urgent, and what is urgent is
seldom important” - US President Eisenhower
• Important activities result in the achievement of your professional or personal goals.
• Urgent activities demand immediate attention, and are often associated with the achievement of someone else's goals.
Urgent activities are often the ones we concentrate on; they demand attention because the consequences of not dealing with them are immediate.
johnantonios.com
Using Time Effectively, not Just Efficiently
Eisenhower MatrixEisenhower Matrix
johnantonios.com
• Look at your Action List
• Importance from 1 to 5
• Urgency from 1 to 5
• Evaluate, Eliminate, & Refine
High
HighLow
Imp
ort
ant
Urgent
Important Goals Critical Activities
Distractions Interruptions
Managing InterruptionsManaging Interruptions• Keep an interrupters log
• Analyze & Conquer Interrupters
• Phone Calls
• Catch Your Breath
• Learn to say “No”
• “Not Available”
• Invitation Only
• Uncontrollable Interruptions
johnantonios.com
Maintain focus. Keep control of your time.
Q&AQ&ATIME MANAGEMENT The performance driver your business can’t afford to ignore!TIME MANAGEMENT The performance driver your business can’t afford to ignore!
johnantonios.com
