Put an End to Workforce Time Theft

Put an End to Workforce Time TheftINTRODUCING EPAY SYSTEMS’ FACIAL RECOGNITION FOR TIME

CLOCKS AND MOBILE APP

Our

Featured

Speakers

for Today’s

Webinar

Michelle Lanter Smith

Chief Marketing Officer

EPAY Systems

John Gaudiuso

Sales Engineer

EPAY Systems

2WWW.EPAYSYSTEMS.COM

Agenda

What We’ll Cover in Today’s Discussion

• Common forms of time theft and best practices to prevent it

• Pros and cons of various biometric options

• An introduction to EPAY's new facial recognition time clock

and mobile app

• Ways to identify potential time theft and operational problem

sites


EPAY Systems Overview

CHICAGO BASED

TECH COMPANYFOUNDED 2001

SERVING HOURLY

WORKFORCE

ENVIRONMENTS

PROVIDER OF INTEGRATED HUMAN

CAPITAL MANAGEMENT

TECHNOLOGY 75,000+ WORKSITES

FREE PREMIUM CUSTOMER

SUPPORT 24 HOURS/DAY

7 DAYS/WEEK

365 DAYS/YEAR

INDUSTRY LEADER

THE MOST FLEXIBLE CLOUD

BASED TIME & LABOR

MANAGEMENT TECHNOLOGY

99% CUSTOMER

RETENTION


EPAY Human Capital Management

WWW.EPAYSYSTEMS.COM 5

BENEFITS

ADMINISTRATION

PAYROLL & TAX

MANAGEMENT

TIME & LABOR

MANAGEMENT

HR

MANAGEMENT

APPLICANT

TRACKING

PERFORMANCE

MANAGEMENT

The Big Cost of Time Theft

Time Theft and Loafing Cost to U.S. Companies

$400 Billion in

Lost Productivity

$

Forms of Time Theft

Long Breaks

Early/Late Arrivals

Buddy Punching

$98B

The average employee steals 4 hours and

5 minutes of work time every week.

4 lost hours per week =

16 lost hours per month =

2 lost work days per month!

2 lost work days per month =

24 lost work days per year =

nearly 5 weeks of lost work time

per year . . . PER EMPLOYEE

Do the Math

What Does This Look Like for You?

5 x your weekly payroll = lost to time theft every year

A. < $50,000 per year

B. $50,000 - $250,000 per year

C. $251,000 - $1,000,000 per year

D. $1,100,000 - $5,000,000 per year

E. > $5,000,000 per year

Best Practices

Create clear, specific time and attendance policies

Create procedures for enforcing your policies

Use time collection devices equipped with biometrics

Utilize good reporting and analytic tools

How to Crack Down on Time Theft

Clear Communication is Key

Use employee manual to outline consequences of:

▪ Tardiness

▪ Cell phone use

▪ Unauthorized breaks

Have employees sign manual as acknowledgement of understanding

Update policies as new challenges arise

Communicate Oral and Written Time & Attendance Policies

Enforce Your Policies

Put firm procedures in place when time and attendance policies are not followed

Consider implementing Employee Points system

▪Automatically tally points for absences, late arrivals, early departures as compared to the schedule

▪Can accumulate points positively or negatively

▪Can customize based on your companies policies

Use Workforce Management Technology

Biometric Time Clocks

▪Fingerprint recognition

▪Facial recognition

Mobile Time Tracking App

▪Facial recognition

▪Geo-tracking

Workforce Analytics

▪Get a quick way to identify punch exceptions across your sites including potential forms of time theft

Polling Question

A. Fingerprint biometrics

B. Eye or retina biometrics

C. Facial recognition biometrics

D. We currently don’t use any form of biometrics

What form of biometrics does your company currently use and for what purpose?


Mix & Match

Time

Collection

Options

Or for Just a Few

Employees (IVR)

BIOMETRIC TIME

CLOCKS

MOBILE TIME TRACKING

APP WITH GPS

TELEPHONE (INTEGRATED

VOICE RESPONSE)

ONLINE TIME

TRACKING

Time & Labor Payroll

EPAY HCM

3rd Party

ERP,

Financial,

Accounting

Systems

Integration

15


Pros & Cons of Fingerprint Recognition

Pros Cons

• Cracks down on buddy

punching

• Works for the majority of

the workforce

• Fingerprints act as a

unique identifier

• Registration takes a long

time

• Only one person can clock

in at a time

• 7% of the population

doesn’t have a fingerprint

• Obstructed fingers will

create an error


The Answer? Facial Recognition Technology

• Speedy registration

• Fast clock in and out

process

• Clock more than one

person in at a time

• Cover 100% of the

workforce


Introducing EPAY Facial Recognition Solutions

Mobile App Version 5.1 WalTer T16 Time Clock

Introducing T16 Biometric Time Clocks

Next generation processor with expanded memory

Plug & play—no IT required!

Facial recognition

Fingerprint reader, Magstripe card reader,

HD camera, thermal printer

Built to withstand harsh environments

Multi-lingual: English, Spanish, Polish, French

Touchscreen and keyboard

Wi-Fi, Wireless, LAN, Dial-up/Analog


Time ClockLIVE DEMONSTRATION


From Smartphone to Time Clock


Mobile Punch FeaturesGPS location verification and geo-fencing

Time/task allocation

Employee timesheet sign off

Fields for mileage, tips, supplies tracking

Bar code and QR code scanner

Offline punch mode and group punch option

Facial recognition


Two-way messaging

Real time

integration with EPAY TIME

AND LABOR

Also available in SPANISH

Mobile Time Tracking AppLIVE DEMONSTRATION


Time and Labor Management System: Feature Overview


Mix and match data

collection options

Flexible pay rule set

up for real time

labor tracking

Scheduling

Employee

performance

tracking

Track and Manage Staff

Control Labor

Costs

Get Insight and

Compliance

Out of the box and ad-

hoc reports

Compliance reports

and alerts

ACA reporting

Workforce analytics

and actionable

intelligence

Budgets and job

costing

Overtime monitoring

Real time alerts and

messaging

Employee self-

service (no more

printed paystubs)

Workforce Analytics…At Your Fingertips

Greater Visibility at Senior Management Level:

See trends across worksites from your HR/financial data and CRM/ERP systems—

no need for an additional business intelligence tool.

Improved Compliance with Labor Laws:

Pinpoint areas of potential compliance risk and identify work sites that would

benefit from additional training.

More Accurate Timekeeping:

Quickly identify “punch exceptions” which could be indicating time

theft at your worksites and drill down into specific details.


No Additional Software Required!


See site(s) performance against

KPIs.

Receive alerts to potential

compliance, performance and

budget issues.

Mitigate issues proactively and

put improvement plans in

place.

Workforce Performance Indicator Dashboard

Time Changed Punches

Time Correction Lag in Days

Punch Exceptions

Overtime Hours

Timesheet Rate Modifications

Manual Punches


Workforce Performance Indicator Scorecard

Rate Changes

Missed Punches

Time correction

lags

Grade the Performance of Your Sites

• Compare performance across all work sites

• Pinpoint areas of potential risk/performance problems

• Identify common factors among high and low performing

Sites/Employees/Managers

• Put action plans in place

Weighted

Sites Score

Site A

Site B

Site C

Site D

5

3

2.5

1

}Scorecard

Workforce Performance Indicator DashboardLIVE DEMONSTRATION


Summary of Features


Reports that discover, visualize, and analyze operational KPIs

Assign filters, conditions, and sequences and allow clients to isolate and

analyze subsets of their analytics data.

• Drill down to view data by week; day

• View data across one site or multiple site

Identify operational KPIs – develop performance scorecards at the

organization, site, manager, and personnel levels.

• Give only certain users access

• Ability to push out to middle managers

16.1 Months**Average ERP implementation

6 Months or LessAverage EPAY implementation

for under 25,000 employees

✓ Flexible Training

✓ Automated Integration

EPAY vs. Other Leading Providers

Bluespeed Makes Implementation and

Deployment a Breeze


•Automated Integration with Payroll, ERP, HRIS Systems

•24/7/365

•On-Demand Training

•Private Cloud

•Dedicated Servers

▪ Up to 68% Lower Cost Per User

▪ Up to 97% Lower Implement-ation Cost

▪ No Upfront, Maintenance or Upgrade Costs

▪ Automated Integration with Payroll, ERP, HRIS Systems

▪ 24/7/365

▪ On-Demand Training

▪ Online Case Submission

▪ Dedicated Client Relationship Manager

▪ Capture Split Shifts, Pay Differentials,State Regs, Union Rules & More

▪ Private Cloud

▪ Dedicated Servers

▪ 99.95% Server Uptime

▪ Encryption

▪ Monitoring

MoreAffordable

Free Premium Support

Pay Rule Flexibility

Top Tier Security & Infrastructure

EPAY vs. Other Leading ProvidersFast

Implementation


Schedule a Personal

Demonstration of EPAY Time

and Labor Management

Contact:

[email protected]

See More EPAY Time and Labor Features in Action


33

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Website

www.EPAYsystems.com

WWW.EPAYSYSTEMS.COM

Thank you for joining us today!


Business

Put an End to Workforce Time Theft