AGENCY FOR WORKFORCE INNOVATION Trade Adjustment Assistance Training “ PUT IT WHERE IT COUNTS”

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AGENCY FOR WORKFORCE INNOVATIONTrade Adjustment Assistance Training

“PUT IT WHERE IT COUNTS”PUT IT WHERE IT COUNTS”

Presented by Mershal Noble

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TAA Program History• Trade Act of 1974 – Amendments 1988,1993,

1998, 2002• USDOL issues certification - Eligibility for

Trade Adjustment Assistance (TAA) and Alternative Trade Adjustment Assistance (ATAA)

• North America Free Trade Agreement/ Transitional Adjustment Assistance (NAFTA/TAA). Petitions filed for NAFTA required the SWA to do a preliminary investigation.

• Trade Act of 2002 – Repealed NAFTA and provided for additional benefits to trade-affected workers.

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TAA Program Benefits

The TAA Program is a training component and only provides for the following:

• Training (TAA)• Trade Readjustment Allowances

(TRA)• Job Search Allowances• Relocation Allowances• Alternative Trade Adjustment

Assistance (ATAA)• Health Coverage Tax Credit

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TAA Eligibility Determination – One Stop Staff Review

• Workers laid-off as a result of increase imports or a shift in production

• Petition filing has been certified approved

• The affected worker was separated from the trade-affected company due to permanent lay-off

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TAA Eligibility Determination One Stop Staff Review

• The affected worker’s last day with trade affected company is through the official termination date

• The trade-affected employer identifies the affected workers covered under the approved petition

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TAA Services

• Rapid Response Assistance• Reemployment Services• Job Search Allowances• Relocation Allowances• Training• Income Support – Trade

Readjustment Allowances (TRA)

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TAA Services

• Training Waivers under TAA• Health Coverage Tax Credit (HCTC)

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TAA Performance Principles

1. Assess each worker’s skills and abilities

2. Develop an individualized service strategy

3. Co-enroll with other One-Stop Programs

4. Work with staff at all levels to achieve common goals

5. Provide effective placement services6. Get workers jobs quickly

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TAA Performance Principles

7. Get workers jobs that last8. Get workers jobs that pay9. Report outcomes accurately

and timely10. Know and achieve national

performance goals

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Integration of the Workforce Investment System

Service Strategy• Coordinate with WIA is a high priority for

ETA

• Trade-affected participants are “dislocated workers under WIA

• Trade Act of 2002 requires for Rapid Response to be made available to workers

• Early intervention is a key principle to return affected workers to the workforce

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Integration of the Workforce Investment System

Service Strategy• Trade Act of 2002 requires closer

coordination with WIA services

• Trade-affected workers depend on placement services delivered by One-Stop partners to obtain reemployment

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Determining Eligibility – TAA Coordinator

• Verify separation date from trade-affected employer and reason for separation

• Verify petition number affected worker is covered

• Establish 8/16 week enroll in training deadline

• Verify that the trade-affected worker has filed for regular unemployment insurance.

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Determining Eligibility - TAA Coordinator

• Initial assessment• Review TAA Bona fide Application (WIA

Intake Application)• Comprehensive assessment through WIA

(assisted core and intensive services)• Apply TAA six program criteria

• Select Training Program within a demand occupation

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• Select Training Provider from Eligible Training Provider List (ETPL)

• Determine the length of time to complete the training program

• Identify prerequisites that are required for the training program

• Determine the total cost of training to be completed (tuition, fees, books, supplies etc.)

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• Verify the date the individual will be allowed to participate in training

• Ensure your approval date (enrollment in the TAA program) is within 30 days of the participation in training date, if appropriate

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TAA Training Approval Criteria

1. There is no suitable employment available to the worker

2. The worker would benefit from training3. There is a reasonable expectation of

employment following completion4. Training is reasonably available to the

worker

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TAA Training Approval Criteria

5. The worker is qualified to undertake and complete the training

6. Training is suitable and available at a reasonable cost.

Note: There is no entitlement to receive training. All six (6) criteria must be met before training is approved.

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Waiver of Training Requirement

It may be necessary to issue a Waiver of Training Requirement if training has not been approved.

Note: If applicable, a waiver must be issued prior to the worker’s participation in training and the enrolled in training date.

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An adversely affected worker may be granted a waiver of training requirement for the following reason(s):

1. Enrollment Unavailable2. Training Unavailable3. Recall4. Marketable Skills

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5. Retirement6. Health

Note: A waiver can be issued for six months or longer. The waiver must be reviewed every 30 days to determine if the condition for issuing the waiver is still valid.

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Additionally, issuing a waiver for an extended period of time can prevent an individual from receiving additional TRA benefits when looking at the 210 day deadline.

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TAA Training Program Requirements

Must be in training on a full-time basis

Approved training can include remedial education with occupation skills training following

Remedial education cannot be approved as a stand alone. If approved, occupation skills training must be included in the Training Plan.

Note: Issued in a recent TEGL, Remedial ESOL can be approved as a stand alone as long as the affected worker has marketable skills.

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Participation in an approved training program cannot exceed 104 weeks or 130 weeks if remedial education is required.

Training Vendors must be selected from the Eligible Training Provider List (ETPL).

Occupation skills training must be identified on the demand occupation list.

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Multiple funding sources can be used for training i.e., (TAA funds, WIA local funds (DW), Pell Grant.

Note: TAA participants are prohibited from paying any portion of their approved training cost not funded through the above funding sources.

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There is no time limit affecting approval for enrollment in training for TAA Paid Training. However, the worker’s eligibility for TRA benefits will be affected if not enrolled in an approved training program by the 8/16 week enrolled in training deadline.

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Florida may apply 45 days for extenuating circumstances to the enrolled in training date.

Allow for approved scheduled training breaks not to exceed 30 days.

Note: Scheduled training breaks do not include weekends, but take in account normal school days and run consecutive for each identified break published by the training institution.

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Participants can be disqualified, if training cease without justifiable cause, refuses to accept, continue or fails to make satisfactory progress in approved training.

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Trade Readjustment Assistance

Regular Unemployment Benefits26 weeks

Basic TRA Benefits26 weeks

Additional TRA Benefits52 weeks

Remedial TRA26 weeks

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Trade Readjustment Assistance

Eligible trade-affected workers may qualify for up to 104 weeks of income support while in approved training or 130 weeks, if approved for remedial education.

Note: If remedial education is approved, under the TAA program, it is considered approved training with occupational skills training to run concurrent or immediately following the completion of remedial training.

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Required Documents – Program Enrollment

1. Wagner Peyser Job Seeker Registration2. WIA Intake Application (Contact Details,

Demographics and Program Details3. Individual Service Strategy/Career Plan4. Voucher

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Required Documents – Program Enrollment

5. Applicant Acknowledge Form6. Request By Workers For Training

Approval Allowance While in Training (ETA 858)

7. Discrimination Complaint Procedures Form

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Alternative Trade Adjustment Assistance

(ATAA)What is ATAA? A component under the

Trade Act of 2002 that provides a wage subsidy to older workers who become reemployed with 26 weeks from the trade-affected company.

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(ATAA)Eligibility Criteria

1. At least age 50 at the time of reemployment

2. Obtain reemployment by the last day of the 26th week after the worker’s qualifying separation from the trade-affected employer.

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(ATAA)

3. Current reemployment wages must be less than those earned from the trade-affected employer.

4. Must not be expected to earn more than $50,000 annually in gross wages (excluding overtime pay) from the current reemployment.

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(ATAA)5. Employed full-time as defined by state law6. Cannot return to work for the trade-

affected employer from which the worker separated

7. Must establish a valid Florida unemployment compensation claim

Note: In order for affected workers to qualify for this benefit, the petition must be approved for ATAA and the worker must meet the criteria above.

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OSMIS Data Entry Instructions

The One Stop Management Information System is used to track participant information. Through this state management information system, we are able to report to the USDOL information required for each individual program (WP, WIA and TAA).

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Information entered in OSMIS should mirror documentation in your manual file. This will allow for successful data validation of records and monitoring of a participant’s file.

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It is imperative that information entered in OSMIS for TAA participants reflect actual time participating in training with enrolled in training date, actual training start date, actual training end date, document when approved breaks have occurred in the case notes, ensure partner programs are displayed in the participant’s record for WP, WIA, TAA etc. and proper funding sources are used for assisted core, intensive and training activities.

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It is encouraged that for an assigned training activity for TAA participants, you use TAA funds. If funds are not available, you can request for supplemental funds.

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OSMIS Data Entry Procedures

PUT IT WHERE IT COUNTS!!!!!

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Job Search Allowances

A job search allowance may be granted to an adversely affected worker who meets all eligibility requirements to assist the worker in securing a job outside of the commuting area, but within the United States.

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Job Search Allowances Criteria

A worker may receive approval if the following conditions are met:

1. The worker is covered under a certified petition.

2. The worker has been totally separated from trade-affected company through the official termination identified by the employer.

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3. The worker has an active job seeker registration on file through the One Stop Center (Wagner Peyser).

4. The worker has a TAA bona fide application in OSMIS (WIA Intake Application).

5. The worker has no reasonable expectations of securing employment within the commuting distance.

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6. The worker must provide documentation of actual date of interview, time, position title. There must be an existing job opening for which the worker is being interviewed. Information must be confirmed with the employer by the One Stop Center staff.

7. Job Search Application must be filed prior to interview.

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8. An application must be filed by the 365th day after the date of the certification in which the worker is covered or the 365th day after the date the worker’s last total separation, whichever is later or

9. The 182nd day after the concluding date of the approved training

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Job Search Allowance Forms

• Request for Job Search Allowance (MA-861) signed, dated and completed prior to interview

• Certification of Suitable Employment (MA-861A) completed by One Stop Center staff and must include receipts with amounts expended including daily mileage for the job search

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Job Search Reimbursable Amount

• Job Search Allowance 90 percent of the total allowable costs of transportation, lodging, and meals

• The total Job Search Allowance must not exceed $1,250 regardless of the number of job searches

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Travel: Cost will not exceed the lesser of (1) the

actual round trip cost by reasonable public transportation or (2) cost per mile at the prevailing federal mileage rate from the worker’s residence to the area of job search and return to residence (round trip)

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Lodging and Meals:

Cost allowable for lodging and meals will not exceed the lesser of (1) actual cost to the worker of lodging and meals while engaged in the job search or (2) 50 percent of the prevailing federal per diem allowance rate for the locality in which the job search is conducted.

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Relocation Allowances

A relocation allowance may be granted to an adversely affected worker who meets all eligible requirements to assist the worker in securing a job outside of the commuting area, but within the United States.

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Relocation Allowances Criteria

A worker may be approved for a relocation allowance if the following conditions are met:

1. The worker is covered under a certified petition.

2. The worker is totally separated from adversely affected employment at the time relocation commences.

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3. The worker must have an active job seeker registration on file at the One-Stop Center.

4. The One-Stop Center must determine that the worker has no reasonable expectation of securing suitable employment in the commuting area.

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5. The worker has obtained suitable employment of long-term duration, or a bona fide offer of such in the area of intended relocation.

6. 6The worker must file a timely application (AWI ETA 860), which is defined as the 425th day after the date of certification or 425th day after the date of the worker’s last total separation.

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7. The local TAA Coordinator will review the application for accuracy and completeness.

8. Relocation of the worker must occur within 182 days from the date of application for the worker to receive relocation allowance.

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9. A relocation allowance will not be granted to more than one member of a family.

10. A relocation allowance may be granted to a worker only once under a certification.

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Relocation Allowances Allowable Costs

The amount of a relocation allowance consists of (1) a lump sum payment equivalent to three times the worker’s average weekly wave that the individual was making from the laid off company not to exceed $1,250; and (2) 90 percent of the total allowable costs for transportation, lodging, meals, moving and if necessary, temporary storage.

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Common MeasuresWhat does common measures mean?

The ability to describe in a similar manner the core purposes of the workforce system—how many people served, found jobs; kept their jobs; and what were their earnings. It measures performance for each individual program and is designed in partnership with other federal employment and training agencies.

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Common Measures

What are the common measures for the TAA Program?

Entered Employment RateEmployment Retention RateEarnings Increase (PY 2005)Average Earnings (July 1, 2006)

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Common Measures

Entered Employment Rate

Definition: For those not employed at participation, the percentage employed in the 1st quarter after exit.

Calculation: Of those not employed at participation

Number employed in the 1st quarter after exit

Number who exit during the quarter

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Common MeasuresEmployment Retention Rate

Definition: For those employed in the 1st quarter after exit, the percentage employed in the 2nd and 3rd quarter after exit.

Calculation: Of those employed in the 1st quarter after exit

Number employed in the 2nd and 3rd quarter after exit


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Common MeasuresAverage Earnings (PY 2006)

Definition: For those employed in the 1st, 2nd and 3rd quarter after exit, average six month earnings in the 2nd and 3rd quarter after exit

Calculation: Of those employed in the 1st, 2nd and 3rd quarters after exit

Earnings from the 2nd and 3rd quarter after exit


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Common MeasuresNote: Earnings Change (PY 2005)

Definition: For those employed in the 1st quarter after exit, the average change between pre-and post-program earnings using the 2nd and 3rd quarters prior to and after participation

Calculation: If those employed in the 1st quarter after exit

Total earnings in 2nd and 3rd quarters after exit minus Total earnings in 2nd and 3rd quarters prior to participation


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Performance and Program Reporting

The TAA Program is responsible for reporting information to the USDOL for participants who are covered under a TAA petition and receiving workforce services. Specifically, services for reporting purposes relate to training.

There are 58 data elements required to be reported to USDOL in the Trade Act Participant Report (TAPR) .

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Performance Goals (National) PY 2005

Wage Replacement 80%Reemployment Rate 70%Retention Rate 89%

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Performance Goals (State of Florida)

Entered Employment Rate 59%Retained Employment 87%Wage Replacement 71%

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Data ValidationThere are 17 data elements identified

for the TAA Program:

1. Veteran Status2. Dislocation Date3. Application Date4. Petition Number5. Date Entered Training6. Date completed or withdrew from

training

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Data Validation

7. Training completed8. Trade Readjustment Allowance9. Waiver from training requirement10. Date of exit11. Employment in first full quarter after

exit

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Data Validation

12. Employed in third full quarter after exit13. Three quarters prior to most recent

qualifying separation14. Two quarters prior to most recent

qualifying separations15. First quarter following exit16. Second quarter following exit17. Third quarter following exit

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Data Validation Error Rate

Veteran Status 50.0%Dislocation Date 33.5%Application Date 40.5%Training End Date 65.8%Training Completed 59.0%Exit Date 80.2%

Note: The next Data Validation review period (July 1, 2004 – June 30, 2005)

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Monitoring

The TAA Program will be monitoring participant records to ensure One-Stop Career Centers and partners are in compliance with federal regulations and state guidance.

Note: The next Monitoring review period (July 1, 2005 – June 30, 2006)

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Related Websites

http://www.doleta.gov/tradeact/

http://www.floridajobs.org/TAA/index.html

http://www.irs.gov/individuals/article/0,,id=109960,00.html

-Federal HCTC Program

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Contact InformationMershal Noble – State TAA Coordinator(850) 921-3317 – Work #(850) 245-7427 – Fax #E-mail Address: [email protected]

Jim Everington – State TRA Coordinator(850) 921-3549 – Work #(850) 921-3427 – Fax #E-mail Address: [email protected]

Tammy Brennan – TRA Unit(850) 921-3334 – Work #(850) 921-3427 – Fax #E-mail Address: [email protected]