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www.sagology.com [email protected] 1 O�awa Minot Macon

Putting Action Back in Knowledge Management

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www.sagology.com                                                                  [email protected]  1  

O�awa  

Minot  

Macon  

www.sagology.com                                                                  [email protected]  2  

It  is  all  about  People!  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

4  

Sagology  is  dedicated  to  connec�ng  people  with  people  to  facilitate  collabora�on,  learning,  and  knowledge  sharing  through  keynotes,  workshops,  and  consul�ng.    

sagology  [sāj-­‐ol-­‐uh-­‐jee]      -­‐noun        1.  the  study  of  organiza�onal  wisdom  in  all  its  forms,  esp.  with  reference  to  

technology,  leadership,  culture,  process,  and  measurement  2.  the  study  of  one  venerated  for  experience,  judgment,  and  wisdom.      Origin:      2008;    Canadian  English,  from  Middle  English  sage  +  -­‐ology.        Sage  [Middle  English,  from  Old  French,  from  Vulgar  La�n  *sapius,  from  La�n  sapere,  to  be  wise;  see  sep-­‐  in  Indo-­‐European  roots.]  -­‐ology  [Middle  English  -­‐logie,  from  Old  French,  from  La�n  -­‐logia,  from  Greek  -­‐logiā  (from  logos,  word,  speech;  see  leg-­‐  in  Indo-­‐

European  roots)  and  from  -­‐logos,  one  who  deals  with  (from  legein,  to  speak;  see  leg-­‐  in  Indo-­‐European  roots).]  

www.sagology.com                                                                  [email protected]  3  

Themes  

1.  KM  in  Ac�on  2.  Technology  –  A  Double-­‐edged  Sword    3.  Leading  Knowledge  Workers  4.  The  Impact  of  Culture  5.  Storytelling  in  Ac�on  6.  The  Future  is  Just  a  Day  Away    

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

5  

 Keys  to  Success  

 1.  Par�cipa�on  2.  Courtesy  3.  Confiden�ality  4.  Time  L  

Recommended  Schedule  

0900  –  1000:  Session  1  1000  –  1030:  Networking  Break  1030  –  1230:  Session  2  1230  –  1330:  Lunch  1330  –  1500:  Session  3  1500  –  1530:  Networking  Break  1530  –  1700:  Session  4    

6  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

www.sagology.com                                                                  [email protected]  4  

Overview  

Drawing  on  the  Past  1.  Where  is  the  Knowledge?  2.  Organize  What?  3.  What  types  of  Knowledge  exist?  Leading  Today’s  Knowledge  Workers  4.  Simples  Ideas    5.  Do  you  Really  Want  to  Know    6.  Tools,  Tac�cs,  and  Techniques  KM  in  Singapore  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

7  

 About  You  

 1.  Name  2.  Organiza�on  3.  Posi�on  4.  KM  Story  

 

8  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

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Where is the wisdom we have lost in

knowledge? Where is the knowledge we have

lost in information?

—T. S. Eliot, The Rock (1935)

CHAPTER 1

THE WHERE

Knowledge  Management  –  Nothing  New?  

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What  is  KM  to  you?  11  

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Defining  Knowledge  Management  

1.  Form  into  groups  2.  Deal  the  cards    3.  Individually  review  the  defini�ons  in  

your  hand  and  highlight  key  a�ributes  need  to  be  present  in  a  defini�on  of  Knowledge  Management  

4.  Select  one  or  two  “best”  defini�ons  5.  Reconvene  as  a  group  and  discuss  the  

individually  selected  defini�ons.  6.  Select  the  “best”  defini�on  

12  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

EX  

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Defining  Knowledge  Management  13  

h�p://www.johngirard.net/km  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

Overview  

�  Aim:  to  demonstrate  the  depth,  breadth,  and  interna�onal  nature  of  KM  

�  First  a�empt  to  catalog,  within  the  academic  literature,  KM  defini�ons,  especially  those  with  an  applied  orienta�on.    

�  Hope  other  researchers  will  build  on  this  founda�on  with  a  view  to  cataloging  the  many  defini�ons  in  use  today  and  in  the  future.    

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

14  

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Defini�on  Selec�on  

�  To  ensure  access  to  the  source  material,  only  defini�ons  that  are  widely  available  on  the  Internet  were  considered.    

�  Some  might  ques�on  the  exclusion  of  some  o�-­‐cited  defini�ons  that  are  locked  in  the  academic  vaults  we  call  journals;  however,  given  the  field  is  about  sharing,  it  seemed  rather  oxymoronic  to  discuss  defini�ons  that  many  people  cannot  access.    

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

15  

Scope  

�  No  sugges�on  that  every  KM  defini�on  penned  in  the  past  three  decades  has  been  considered.    

�  Goal  was  to  consider  a  wide  variety  of  defini�ons  in  terms  of  origina�ng  discipline  and  country.    

�  Opted  to  present  the  defini�ons  by  domain,  which  we  acknowledge  is  very  subjec�ve.    

�  Listed  the  country  of  origin,  which  again  is  rather  subjec�ve  as  it  is  usually  based  on  the  lead  author  or  publisher’s  country  of  origin.    

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16  

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Limita�ons  

� Major  limita�on  of  this  project  is  the  methodology  for  collec�ng  the  defini�ons.    

�  Only  defini�ons  that  were  widely  available  on  the  Internet  were  considered.    

�  Collec�on  should  be  considered  a  convenience  sample  as  there  was  no  a�empt  to  include  every  defini�on  penned.    

�  All  of  the  defini�ons  considered  were  in  the  English  language.    

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

17  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

18  

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Domain   Number  Management   33  

Informa�on  Technology   18  

Development   6  

Government   6  

Educa�on   5  

General   5  

Informa�on  and  Library  Science   3  

Informa�on  Management   3  

Content  Management   2  

Defense   2  

Energy   2  

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Domain   Number  Engineering   2  

Finance   2  

Health   2  

Human  Resources   2  

Science  and  Technology   2  

Accoun�ng   1  

Aerospace   1  

Archivists   1  

Ar�ficial  Intelligence   1  

Law   1  

Social   1  

Sta�s�cs   1  

Systems  Thinking   1  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

20  

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Analysis  

� Word  parsing  tool  used  to  create  a  list  of  words  contained  in  the  collec�on  of  >  100  defini�ons  

�  “knowledge  management”  eliminated  to  ensure  the  emphasis  of  the  individual  words  knowledge  and  management  were  not  exaggerated.    

�  Root  word  combina�ons  grouped:  create,  created  and  crea�on  grouped  as  create.    

�  Preposi�ons  and  pronouns  were  removed  � Only  words  appearing  at  least  four  �mes  were  included  in  the  list  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

21  

Most  Common  Terms  

knowledge    112      organiza�on    69      process      50      informa�on    44      use        40      share      36      create      33      manage      30        

assets      19      people      18      prac�ce      18      improve      15      systema�c    15      capture      14      value      14      resources      12      

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

22  

www.sagology.com                                                                  [email protected]  12  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

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KM  Defined?  

If  we  consider  only  the  words  that  appear  at  least  30  �mes  then  we  might  create  the  following  defini�ons:    �  Knowledge  Management  is  the  process  of  crea�ng,  sharing,  using  and  managing  the  knowledge  and  informa�on  of  an  organiza�on.    

�  Knowledge  Management  is  the  management  process  of  crea�ng,  sharing  and  using  organiza�onal  informa�on  and  knowledge.    

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

25  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

26  

The  Future  

Ikujiro Nonaka

“In  an  economy  where  the  only  certainty  is  uncertainty,  the  only  sure  source  of  las�ng  compe��ve  advantage  is  knowledge.”    

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KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

Scientia protenia est (Latin maxim, “For also

knowledge itself is power.”)

—Sir Francis Bacon, Meditationes Sacrae

(1597)

CHAPTER 3

THE TYPES

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28  

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KM  Enablers  and  Inhibitors  29  

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KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

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KM  Models  

Webber, F., Wunram, M., Kemp, J., Pudlatz., & Bredehorst, B. (2002). Standardisation in knowledge management – Towards a common KM framework in Europe. Proceedings of UNICOM Seminar Towards Common Approaches & Standards in KM. London.

KM Pillars

European Framework

DON Balanced KM

Enablers of Transfer

KM Assessment Tool

Tech

nolo

gy

Lead

ersh

ip

Cul

ture

Infra

stru

ctur

e

Org

aniz

atio

n

Pro

cess

Mea

sure

s

Lear

ning

Con

tent

Bennet, A. & Kantner, J. (2001). Navigating the KM dimension, Next-Generation Knowledge Management: Enabling Business Processes. American Productivity & Quality Center.

Developed by Dr Stankosky and his team at George Washington University in 1999

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A  New  View  of  Knowledge  Management  

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31  

LeadershipMeasurement

Process

Tech

nolo

gy Culture

32  

Which  enabler(s)  ma�er?  

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33  

Exploratory  Research:  The  Torii  

0

1

2

3

4

5

Mean

Leadership

Technology

Culture

Process

Measurement

The survey statement was <blank> is an important enabler of knowledge management. This exploratory question also resulted in some interesting findings. Of note is the discovery that more than 90% of respondents agreed or strongly agreed that Leadership is an important enabler of knowledge management.

Process

MeasurementLeadership

Tech

nolo

gy Culture

F(4, 468) = 11.532, p = .0000 Leadership is significant at the .05 critical alpha level.

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

34  

Exploratory  Research:  The  Torii  

0

1

2

3

4

5 4.49 4.07 4.02 3.95 3.74

4.8 4.3

4.7 4.3

3.9

Mea

n

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

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TLC:  Leadership  

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35  

Including Ray Downey, Special Operations Command lost 95 men that day – totaling 1,600 years of experience. (emphasis added)

36  

Leadership  and  Governance  

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37  

Leadership  and  Governance  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

New  Technology  

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38  

Is the newest always best?

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The  Right  Technology  

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39  

40  

KM  Tools  and  Pla�orms  

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41  

KM  Tools  and  Pla�orms  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

42  

TLC:  Culture  

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Open  Leadership  

Respect  that  your  customers  and  employees  have  

power.  

Share  constantly  to  build  trust.  

Nurture  curiosity  and  humility.  

Hold  openness  accountable.   Forgive  failure.  

43  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

http://www.charleneli.com/resources/new-­‐rules/  

Openness  Audit  44  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

   

http://www.slideshare.net/charleneli/openness-­‐audit  

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KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

45  

Tribal  Leadership  

 About  You  

 1.  Name  2.  Organiza�on  3.  Posi�on  4.  KM  Story  

 

46  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

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47  

Culture  Approaches  

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48  

Culture  Approaches  

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Rewards  49  

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50  

Marshmallow  Challenge  

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Recommended  Schedule  

0900  –  1000:  Session  1  1000  –  1030:  Networking  Break  1030  –  1230:  Session  2  1230  –  1330:  Lunch  1330  –  1500:  Session  3  1500  –  1530:  Networking  Break  1530  –  1700:  Session  4    

51  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

A�er  Ac�on  Review  

1.  What was planned?

2.  What happened?

3.  What is the delta?

4.  What do we do about it?

52  

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53  

Marshmallow  Challenge  

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

Lessons  for  KM  

1.  Mul�disciplinary  teams  2.  Team  development  3.  Value  of  prototyping  4.  Sa�sficing  /  Measure  of  Success  5.  Accep�ng  /  Learning  from  failure  6.  Impact  of  rewards  7.  Planning  versus  execu�on  8.  Best  design  is  based  on  team’s  talent    9.  Google  cannot  solve  everything  …    

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Generally, management of the many is the

same as management of the few. It is a matter

of organization.

—Sun Tzu (400–320 BC), The Art of War

CHAPTER 2

ORGANIZE WHAT?

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Founda�on  or  Too  Busy  

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57  

What  is  knowledge?  

 knowledge is "defined broadly to include information, data, communication and

culture" (p. 293)

Knowledge

Data

Information

Knowledge:

Concepts, experience, and insight that provide a framework for creating, evaluating and using information (p. 373).

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

58  

The  Cogni�ve  Hierarchy  

Knowledge

Information

Data

Ackoff’s Apex Wisdom

Understanding

Knowledge

Wisdom:

The collective and individual experiences of applying knowledge to the solution of problems (p. 373).

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I believe what I said yesterday.I don’t know what I said,

but I know what I think, and, well,I assume it’s what I said.

—Former U.S. Secretary of Defense Donald

Rumsfeld

CHAPTER 4

SIMPLE IDEAS

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59  

Complex:  A  Defini�on  

 “a  group  of  obviously  related  units  of  which  the  degree  and  nature  of  the  rela�onship  is  imperfectly  known”  

60  

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Exchange  and  Transfer  of  Knowledge  

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Socializ

ation Externalization

Interna

lization C

ombination

TACIT

EXPLIC

IT

EXPLICIT

TACIT

LeadershipMeasurement

Process

Tech

nolo

gy Culture

Crea�on  and  Transfer  of  Knowledge  

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Socializ

ation Externalization

Interna

lization C

ombination

TACIT

EXPLIC

IT

EXPLICIT

TACIT

Combination  Formal Education (MBA)

 Policies

 Data mining Teradata, 1991 Wal-Mart, 2004

Internalization  Learning by doing

 Experience

 Values/Ethos

TYLENOL® crises of 1982 and 1986

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http://www.jnj.com/about-jnj/jnj-credo

Our Credo (Johnson & Johnson)

We believe our first responsibility is to the doctors, nurses and patients, to mothers and fathers and all others who use our products and services.

In meeting their needs everything we do must be of high quality. We must constantly strive to reduce our costs

in order to maintain reasonable prices. Customers' orders must be serviced promptly and accurately.

Our suppliers and distributors must have an opportunity to make a fair profit.

We are responsible to our employees, the men and women who work with us throughout the world.

Everyone must be considered as an individual. We must respect their dignity and recognize their merit.

They must have a sense of security in their jobs. Compensation must be fair and adequate,

and working conditions clean, orderly and safe. We must be mindful of ways to help our employees fulfill

their family responsibilities. Employees must feel free to make suggestions and complaints.

63  

http://www.jnj.com/about-jnj/jnj-credo

There must be equal opportunity for employment, development and advancement for those qualified.

We must provide competent management, and their actions must be just and ethical.

We are responsible to the communities in which we live and work and to the world community as well.

We must be good citizens – support good works and charities and bear our fair share of taxes.

We must encourage civic improvements and better health and education. We must maintain in good order

the property we are privileged to use, protecting the environment and natural resources.

Our final responsibility is to our stockholders. Business must make a sound profit. We must experiment with new ideas.

Research must be carried on, innovative programs developed and mistakes paid for.

New equipment must be purchased, new facilities provided and new products launched.

Reserves must be created to provide for adverse times. When we operate according to these principles,

the stockholders should realize a fair return.

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Crea�on  and  Transfer  of  Knowledge  

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65  

Socializ

ation Externalization

Interna

lization C

ombination

TACIT

EXPLIC

IT

EXPLICIT

TACIT

Combination  Formal Education (MBA)

 Policies

 Data mining Teradata, 1991 Wal-Mart, 2004

Internalization  Learning by doing

 Experience

 Values/Ethos

TYLENOL® crises of 1982 and 1986

Externalization  After action review

 Lessons learned

 Metaphor

Socialization  Social spaces (Ba)

 Master/apprentice

 Storytelling

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

66  

The  importance  of  sharing  .  .  .  

http://www.youtube.com/watch?v=lH39xjXaLW8  

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67  

KM  Processes  

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68  

KM  Tools  and  Pla�orms  

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69  

KM  Tools  and  Pla�orms  

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70  

Pu�ng  the  Pieces  Together  

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71  

The  difference  .  .  .  Data  to  Knowledge  

October 27, 1917

Q1 - What time is it?

Q2 – Where are these people?

Q3 – Why is the boy smiling?

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The  Knowledge  Edge  –  The  Ul�mate  Goal  

Knowledge

Information

Data

Wisdom

Understanding

Knowledge

Know

ledge

Cre

ation

“With 3,600 stores in the United States and roughly 100 million customers walking through the doors each week, Wal-Mart has access to information about a broad slice of America . . . The data are gathered item by item at the checkout aisle, then recorded, mapped and updated by store, by state, by region . . . By its own account Wal-Mart has 460 terabytes of data.” ( 750,000 CDs 1 terabyte ~ 1,000,000 MB)

14 November 2004

Hurricane

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KM  Models  

KM Pillars

European Framework

DON Balanced KM

Enablers of Transfer

KM Assessment Tool

Tech

nolo

gy

Lead

ersh

ip

Cul

ture

Infra

stru

ctur

e

Org

aniz

atio

n

Pro

cess

Mea

sure

s

Lear

ning

Con

tent

Bennet, A. & Kantner, J. (2001). Navigating the KM dimension, Next-Generation Knowledge Management: Enabling Business Processes. American Productivity & Quality Center.

Developed by Dr Stankosky and his team at George Washington University in 1999

LeadershipMeasurement

Process

Tech

nolo

gy Culture

Inukshuk  74  

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Inukshuk:  KM  Model  75  

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Foun

datio

n

Leadership

Tech

nolo

gy

Culture

Internalization

Socialization Externalization

Combination Pro

cess

Tacit Knowledge Explicit Knowledge

Measurement

Inukshuk:  “likeness of a person”

(essential component of KM)  Guide leaders  Every Inukshuk is different  Artifacts matter!

KM  Singapore  2015  -­‐  John  P.  Girard,  Ph.D.  -­‐  www.johngirard.net  

Vision:  An  environment  that  facilitates  knowledge  

discovery,  crea�on  and  innova�on,  and  which  fosters  the  development  of  a  learning  

organiza�on  (From  DM/CDS  May  2002  based  on  IMSR)  

KM  Core  Group    

 1.  Governance            2.  KM  Support        3.  Awareness  

KM  SOC  

VC  Study  

CoP  Toolkit  

War  stories  Knowledge  Cafe  

Exploit  Successes  

Build  Partnerships  

 EDRMS  

 C4ISR  

Supports:  

Policy  &  Strategy  

 

Stakeholders  

Needs  

Creates  

Value  

KM  Strategic  Opera�ng  Concept:  

Driven  by  Strategy,  Based  on  Results  Decentralised  Coordinated  

DND/CF  Transforma�on  Objec�ves  

Leadership  

Technology  

Culture  

Internaliza�on  

Socializa�on   Externaliza�on    

Combina�on  

Tacit  Knowledge       Explicit  Knowledge      

Measurement  

Our  Guide  

76  

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Knowledge  Strategy  

The  Future  Knowledge  Environment  •  Leaders  View  •  Knowledge  Workers  View  •  A  Vision  of  the  Future  

Guiding  Principles  •  Driven  by  Strategy  –  Based  on  Results  •  Decentralized  •  Coordinated  

Governance  •  Knowledge  Management  Advisory  Group  •  Chief  Knowledge  Officer  /  Director  Knowledge  Management  du�es  and  

responsibili�es.  

77  

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Char�ng  a  Course  toward  a  Knowledge  Environment  

78  

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2003   2004   2005   2006   2007   2008  Get  Started  

Develop  a  Strategy  

Design  &  Launch  a  KM  Initiative  

Expand  and  Support  

Institutionalize  

VCDS  Endorsement  

Stage  5    

Institutionalize    Knowledge    

Management  

Stage  4  Expand  

 and    Support  

Stage  3  Design  and    Launch  a    

KM  Initiative  

Stage  2  Develop  a  Strategy  

Stage  1  Get      

Started        

APQC  Stages  of  KM  

DMC  Endorsement  

DMC  Endorsement  

Leadership  

Tech

nology

  Culture  

Internalization  

Socialization   Externalization    

Combination  

Tacit  Knowledge     Explicit  Knowledge    

Measurement  

Post  DEM  Brie�ing  

C4ISR  

1  RCHA  

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79  

KM  Planning  

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I wish we knew what we know at HP.

—Lew Platt, Hewlett-Packard

CHAPTER 6

THE TOOLS

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KM  Strategies:  Towards  a  Taxonomy  

�  Michael  Earl  2001,  a�er  five-­‐year  study  �  Genesis:  confusion  amongst  execu�ves  �  Purpose:  to  help  guide  execu�ves  on  choices  to  ini�ate  KM  

�  Seven  Schools:  ¡  Systems  School  ¡  Cartographic  ¡  Process  ¡  Commercial  ¡  Organiza�onal  ¡  Spa�al  ¡  Strategic  

Technocratic  

Economic  

Behavioral  

81  

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Earl’s  Strategies:    Will  they  work  in  a  2.0  world?  

Technocratic Economic School

Attribute

System Cartographic Engineering Commercial

Focus Technology Maps Processes Income

Aim Knowledge bases Knowledge directories Knowledge flows Knowledge assets

Philosophy Codification Connectivity Capability Commercialization

Behavioral School

Attribute

Organizational Spatial Strategic

Focus Networks Space Mindset

Aim Knowledge pooling Knowledge exchange

Knowledge capabilities

Philosophy Collaboration Contactivity Consciousness

82  

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Earl’s  System  School  

 “to  capture  specialist  knowledge  in  knowledge  bases  which  other  specialist  or  qualified  people  can  access”  

http://www.pcmag.com/article2/0,4149,28792,00.asp  

Focus    

Technology  

Aim   Knowledge  bases  

Philosophy    

Codifica�on  

83  

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Earl’s  Cartographic  School    

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84  

 “to  make  sure  knowledgeable  people  in  the  organiza�on  are  accessible  to  others  for  advice,  consulta�on,  or  knowledge  exchange”  

84  

“Exper�se  loca�on  systems  replace  the  second-­‐genera�on  technique  of  yellow  pages  making  connec�ons  between  people  and  communi�es”  (Dave  Snowden)  

Focus    

Maps  

Aim   Knowledge    directories  

Philosophy    

Connec�vity  

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Earl’s  Engineering  School  

Engineering  school  focuses  on.:  1.  “performance  of  business  processes  can  be  enhanced  by  providing  opera�ng  personnel  with  knowledge  relevant  to  their  task”    

2.  “management  processes  are  inherently  more  knowledge-­‐intensive  than  business  processes”  

FDA  

Focus    

Processes  

Aim   Knowledge    Flows  

Philosophy    

Capability  

85  

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Earl’s  Economic  School  

 “it  is  overtly  and  explicitly  concerned  with  both  protec�ng  and  exploi�ng  a  firm's  knowledge  or  intellectual  assets  to  produce  revenue  streams”    

Focus    

Income  

Aim   Knowledge    Assets  

Philosophy    

Commercial-­‐  iza�on  

 Dow  Vice  President  Richard  Gross  stated  Dow  was  able  to  reduce  their  patent  holdings  by  over  10,000  resul�ng  in  a  saving  of  $40  million  in  five  years.  

86  

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Earl’s  Organiza�onal  School  

 “the  use  of  organiza�onal  structures,  or  networks  to  share  or  pool  knowledge”    

Focus    

Networks  

Aim   Knowledge    Pooling  

Philosophy    

Collabora�on  

Facing  the  drawdown  of  the  B-­‐2  project,  the  company  decided  it  would  be  necessary  to  “maintain  profiles  of  staff  who  could  be  used  for  future  B-­‐2  projects”  (APQC)  

87  

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Earl’s  Spa�al  School  

   “a  design  for  emergence  philosophy  of  knowledge  management  .  .  .  it  centers  on  the  use  of  space  or  spa�al  designs  to  facilitate  knowledge  exchange”  

Focus    

Space  

Aim   Knowledge    Exchange  

Philosophy    

Contac�vity  

Meeting  Environment  Supporting  Socialization  

M  E  S  S  

Ba  Bar  

88  

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Earl’s  Strategic  School  

 “sees  knowledge  management  as  a  dimension  of  compe��ve  strategy”  

Focus    

Mindset  

Aim   Knowledge    Capabili�es  

Philosophy    

Consciousness  

89  

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Which  school  would  be  best  for  you?  

Technocratic Economic School

Attribute

System Cartographic Engineering Commercial

Focus Technology Maps Processes Income

Aim Knowledge bases Knowledge directories Knowledge flows Knowledge assets

Philosophy Codification Connectivity Capability Commercialization

Behavioral School

Attribute

Organizational Spatial Strategic

Focus Networks Space Mindset

Aim Knowledge pooling Knowledge exchange

Knowledge capabilities

Philosophy Collaboration Contactivity Consciousness

90  

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EX  

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Yu, shall I teach you what knowledge is? When

you know a thing, to hold that you know it;

and when you do not know a thing, to allow

that you do not know it;—this is knowledge.

—Confucius, The Analects, 2:17

CHAPTER 5

DO YOU REALLY?

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Close  Your  Book!  

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Memory  Test*  

� Bed  � Rest  � Pajamas  � Pillow  � Snore    

� Slumber  � Night  � Awake  � Blanket  � Dream  

* Developed by Nancy Dixon

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Organiza�onal  Forge�ng  (de  Holan  et  al.)  

Sou

rce

of K

now

ledg

e From Existing Stock

Memory Decay Unlearning

Newly Innovated Failure to Capture Avoiding Bad

Habits

Accidental Intentional Mode of Forgetting

Figure 7. Forms of Organizational Forgetting (Adapted from de Holan et al.)

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95  

Energizing  a  Na�on  

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What  do  we  know  40  years  later?  

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What  do  we  know  40  years  later?  

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Forge�ng?  

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Organiza�onal  Memory  

Organiza�onal  memory  is  the  body  of  knowledge,  past,  present,  and  future,  necessary  to  achieve  the  strategic  objec�ves  of  an  organiza�on.    Enabled  by  technology,  leadership,  and  culture,  organiza�onal  memories  include  repositories  of  ar�facts,  communi�es  of  people,  and  organiza�onal  knowledge  sharing  processes,  which  focus  on  achieving  the  organiza�onal  vision.  

         Girard,  2009  

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Organiza�onal  Forge�ng  (de  Holan  et  al.)  

Sou

rce

of K

now

ledg

e From Existing Stock

Memory Decay Unlearning

Newly Innovated Failure to Capture Avoiding Bad

Habits

Accidental Intentional Mode of Forgetting

Figure 7. Forms of Organizational Forgetting (Adapted from de Holan et al.)

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Something  to  consider  .  .  .  

“. . . there are known knowns; there are things we know that we know. There are known unknowns; that is to say there are things that we now know we don’t know. But there are also unknown unknowns — there are things that we do not know we don't know.”

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Knowns  and  Unknowns  

Unknown Knowns

Unknown Unknowns

Known Knowns

Known Unknowns

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Knowns  and  Unknowns  103  

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Knowns  and  Unknowns  Exercise  

Unknown Knowns

Unknown Unknowns

Known Knowns

Known Unknowns

1. Printer/Scanner 2. 3.

1. Data Mining 2. 3.

1. Competitive Intell 2. 3.

EX  

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Well that didn’t actually happen, but . . . it

could have!

—Geena Davis, Actor and Raconteur

CHAPTER 7

FUTURE TALES

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Knowledge Management

Information Management

Data Management

Artificial Intelligence

Expertise Locator

Records Management

Document Management

Database Management

Data Warehouse

Data Integration

Virtual Collaboration

Group Ware

Taxonomies

Ontologies

Enterprise Portal

Content Management

After Action Review

Forms Management

Search Engine

Web Portal

Storytelling

Subject Classification

Communities of

Practice

* Developed by Denise Charbonneau (TBS) and Dr. John Girard

Interrela�onship  of  DM,  IM,  KM*  106  

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Stonecu�er  or  Cathedral  Builder?  

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John Constable. Salisbury Cathedral, from the Meadows. 1831. Oil on canvas. Private collection, on loan to the National Gallery, London, UK.

Storytelling  by  Steve  Denning  

Purpose  of  Story  �  Sparking  ac�on  �  Communica�ng  who  you  are  �  Transmi�ng  values  �  Fostering  collabora�on  �  Taming  the  grapevine  �  Sharing  knowledge  �  Leading  people  into  the  future  

www.stevedenning.com/SIN-136-HBR-publishes-Telling-Tales.html

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HBR  May  2004  

In  June  of  1995,  a  health  worker  in  a  �ny  town  in  Zambia  went  to  the  Web  site  of  the  Centers  for  Disease  Control  and  got  the  answer  to  a  ques�on  about  the  treatment  for  malaria.  Remember  that  this  was  in  Zambia,  one  of  the  poorest  countries  in  the  world,  and  it  happened  in  a  �ny  place  600  kilometers  from  the  capital  city.  But  the  most  striking  thing  about  this  picture,  at  least  for  us,  is  that  the  World  Bank  isn't  in  it.  Despite  our  know-­‐how  on  all  kinds  of  poverty  related  issues,  that  knowledge  isn‘t  available  to  the  millions  of  people  who  could  use  It.  Imagine  if  it  were.  Think  what  an  organiza�on  we  could  become.  

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Wri�ng  the  Future  

�  Snowden’s  (2002:  3)  ‘we  can  always  know  more  than  we  can  tell,  and  we  will  always  tell  more  than  we  can  write  down.’    

However,  Snowden  (2002:3)  suggests:    

�  I  can  speak  in  five  minutes  what  it  will  otherwise  take  me  two  weeks  to  get  round  to  spend  a  couple  of  hours  wri�ng  it  down.  The  process  of  wri�ng  something  down  is  reflec�ve  knowledge;  it  involves  both  adding  and  taking  away  from  the  actual  experience  or  original  thought.  Reflec�ve  knowledge  has  high  value,  but  is  �me  consuming  and  involves  loss  of  control  over  its  subsequent  use.  

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The  Right  Message  

h�p://www.youtube.com/watch?v=Hzgzim5m7oU  

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Guiding  Government  Leaders  into  the  Future    

Ø  excite  change  in  a  very  large  bureaucra�c  organiza�on    

Ø  Five  years  in  the  future  Ø  Balance  of  real  and  

imaginary  

Cri�cal  Success  Factors:  

Ø  Look  of  the  story  Ø  Believable  Ø  Execu�ve  Support  

For complete stories see: www.johngirard.net

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Guiding  Faculty  into  the  Future    

Ø  excite  change  in  a  small  mid-­‐west  university  

Ø  Mock  interview  with  Dean  Ø  Balance  of  real  and  

imaginary  

Cri�cal  Success  Factors:  

Ø  Real  Dean  Ø  Realis�c  Journal  Ø  “Now  I  get  it”  

For complete stories see: www.johngirard.net

Powerful  Messages  

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Micro  Stories  

1.  Deal  out  cards  (six  to  eight)  2.  Spend  15  minutes  

reviewing  the  cards,  drawing  and  discarding  as  you  wish  

3.  Iden�fy  the  three  quotes  that  are  most  meaningful  to  you  (or  your  organiza�on)  

4.  explain  you  reasoning  to  the  group  

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The best thing about the future is that it comes

only one day at a time.

—Abraham Lincoln

CHAPTER 8

THE FUTURE

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The  Genera�on  Game  

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Digital  Na�ve  or  Digital  Immigrant?  

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Genera�on  Z  

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Are  we  ready  for  them?  

Are  You  Ready?  

h�p://socialnomics.net/  

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121  

Marshmallow  Challenge  

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h�p://wearesocial.sg/blog/2015/01/digital-­‐social-­‐mobile-­‐2015/  

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