SuttonProcurement

Mark BrewerHead of Transformation & Procurement

How much do you think the Borough spends overall on

goods and services?

Over £218 million

Spend Analysis…Seven categories of expenditure account for

80% of total spend

1. Social Community Care Supplies & Services - £62.9m2. Works – Construction, Repair & Maintenance - £47.4m3. Education - £18.9m4. Housing Management - £17.7m5. Human Resources - £14.2m6. Financial Services - £8.8m7. Information Communication Technology - £7.6m

How many suppliers do you think we have set up?

4,852

The Procurement Process:What is a PQQ?

Pre Qualification Questionnaire Process to enable the council to select and shortlist suitable potential

suppliers to be invited for tender.

Why do we have a PQQ? To obtain sufficient information to evaluate the suitability of organisations

and ensure they are capable of providing the service. It is the only stage available to the authority in establishing:

Organisational and financial standing. Experience.

Technical capability. Resource capability.

What is a tender?A suppliers formal bid or other offer in response to a contracting authority’s

enquiry or invitation to tender.

Where do I find them?

www.londontenders.org

London Tenders Portal The London Borough of Sutton has transformed the way it procures goods, services

and works. All tender opportunities are now advertised on the Council's website and through an e-tendering portal which is also used to conduct the tender process.

Advertisements will also be published in the Official Journal of the European Union as required.

To take part in any tender exercise and/or to be able to express an interest in a contract with the London Borough of Sutton, first you must register ProContract with

basic details about yourself and also the company that you work for.

By registering on the portal, you will receive automatic email notifications when any tenders are advertised for the categories you have registered your company for.

Please take the time to register your organisation FREE by visiting www.londontenders.org

Top Tips for Businesses:

What do we look for?

We look to:

Ensure the Tenderer is able to fulfil all aspects of the specification.

Establish how the Tenderer intends to carry out the service? ‘The how’ is assessed in method statements

Obtain a Price & Quality submission

How do we ensure we get this?

By creating a fair and open process

To do this the Council shall:

Ensure confidentiality, fairness, non discrimination & transparency

Act in accordance with Public Contract Regulations and Council Governance

Record all detail of opportunity and submission on ProContract to ensure a full audit trail

How environmental sustainability shapes procurement?

This is dependent on goods, supplies or services

Types of questions we may ask Does the organisation have an Environmental Management

system or policy? What is the organisations supply chain?

Types of things we may be looking for As above, and evidence of environmental impact assessments Compliancy to most recent standards

Where would we like to see it in the future?

Our aims for Environmentally and Sustainable Procurement involve using defra’s Flexible Framework

People – Training & Capacity building Policy, Strategy and Communications Procurement Process – Expenditure analysis and prioritisation Engaging Suppliers – Communication Measurements and Results

Whole document can be found at www.defra.gov.uk

Thank you

Any Questions?