MS WORD VARIABLES

OVERVIEW IN OFFICE 2013

-Raghuram Pandurangan

AGENDA

• What are MS Word Variables?

• Adding MS Word Variables

• Using MS Word Variables

• Updating MS Word Variables

• Demo

WHAT ARE MS WORD VARIABLES?

• A variable serves as a placeholder for information that

may change frequently.

• Using variables in source documents allows you to quickly

and easily control the content.

• When you change the value of a variable, it changes

the value in the whole document.

ADDING MS WORD VARIABLES

• Click File on Toolbar

ADDING MS WORD VARIABLES [CONTD.]• Using Document Panel

ADDING MS WORD VARIABLES [CONTD.]

• Using Document Properties

INSERTING MS WORD VARIABLES• Place the cursor in the Document where the Variable

must be inserted.

• Click Insert on Toolbar

INSERTING MS WORD VARIABLES [CONTD.]

ADDING MS WORD VARIABLES -

CUSTOM

UPDATING MS WORD VARIABLES

• Earlier Versions of MS Office (2010 or earlier):

• Select part of it or all the content and press F9 key

• For Office 2013:

• Updated automatically

• Other Uses

• Update TOC format and links

MS WORD SETTINGS FOR FIELD SHADING

• The fields are highlighted or shading appear only for fields which are

inserted using Insert toolbar ribbon > Quick Parts > Field.

• The Always option must be selected from the Field Shading list as in the

following screenshot.

BIBLIOGRAPHY

• MS Word 2010 - Quick Parts – Video Tutorial

https://www.youtube.com/watch?v=JEsvby5Ds6Y

• Allen Wyatt’s Word Tips

• http://wordribbon.tips.net/T007794_Inserting_Custom_Properties_with

_Fields.html