1 PRESENTATION TO PORTFOLIO COMMITTEE ON HOME AFFAIRS PRESENTED BY ACTING PROVINCIAL MANAGER- KWAZULU-NATAL: Ms NE SHANDU DATE: 08 SEPTEMBER 2015

1

PRESENTATION TO PORTFOLIO COMMITTEE ON HOME AFFAIRS

PRESENTED BY ACTING PROVINCIAL

MANAGER- KWAZULU-NATAL: Ms NE SHANDU

DATE: 08 SEPTEMBER 2015

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TABLE OF CONTENTS

Footprints

Highlights

Planned targets

Human Resources

Finance

Training and development of staff

Counter Corruption and Security

3

TABLE OF CONTENTS

Employee Wellness

Governance Structure

Achievements and Challenges

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INTRODUCTION, BACKROUND AND FOOTPRINT IRO KWAZULU-NATAL PROVINCE

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Richards Bay Harbour

Durban Harbour King Shaka International Airport Durban

Golela Border Post Zululand

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IMMIGRATION FUNCTIONS AT DURBAN HABOUR

• The port have 58 Berths for vessels to dock, and 3 Marinas spread across the Harbour.

• Circumference of harbor key side is 22km and 26 km road side.

• On average a minimum number of 18 Vessels are serviced per day with at least 25 crew members per vessel.

• On average 316800 passengers are cleared at this port per year)

RICHARDSBAY HABOUR

• It is the largest commercial port in KZN.

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PROVINCIAL MANAGEMENT AND DERMACATION

Acting Provincial Manager

Ms NE Shandu

Director:Finance & Support

Mr N Singh

Ethekwini & Ugu District Manager

OperationsMs T Hanekom

Umgungundlovu & Harry

Gwala District Manager

OperationsMr TW Dlamini

Uthungulu & Illembe

District Manager Operations

Mr. SCL Dlamini

Zululand & Umkhanyakude

District Manager

Operations Acting Ms N

Buthelezi

Amajuba, Uthukela & Umzinyathi

District Manager

OperationsMs N Khuzwayo

20 Offices, 1 POEs and 11

Health Facilities

16 Local Offices, 2 POEs and 11 health Facilities

14 Local Offices, 1 POE

6 Health Facilities

20 Local Offices, 3 POEs and 11 Health

20 Local Offices & 10

Health Facilities

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TYPE OF OFFICEDHA current

footprint Operational

Non Operational due to accommodation

challenges

Local Office Large ( former RO) 8 62 (Umlazi and

Ndwendwe)

Local Office Average ( former DO) 22 22 0

Local Office Small (former PSP) 27 27 0

Refugee Reception Centre ( Reporting to HO wef 01 April 2015)

1 1 0

Health Facilities (HSP) 49 49 0

Ports of Entry (POE) 8 6 2 (Manned by SAPS)

One Stop Development Centre 6 6 0

Thusong Service Centre (TSC) 12 12 0

Mobile Offices 17 8 9

Total 150 137 13

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Distribution of DHA offices within Districts Municipality

UMGUNGUNDLOVU DISTRICT MUNICIPALITY

Umgungundlovu Large Office

Medium Office Howick,

Mooi River Medium Office

New Hanover Medium Office

SO Richmond,

Small Office Impendle,

Small Office Inhlazuka

Edendale Hospital

St Annes Hospital

Medi Clinic

Northdale Hospital

Midlands

Greys Hospital

X 2 Mobile Offices

HARRY GWALA DISTRICT MUNICIPALITY

Ixopo Medium Office (MO)

Umzimkhulu Medium Office

Kokstad Medium Office

Small Office Himeville

Small Office Highflats

Bulwer Medium Office

Sani Pass Port of Entry

Boesmasnek Port of Entry

Rietvlei Hospital

Christ the King Hospital

Christ the King Hospital

EG Usher Memorial Hospital

St Appolonaris

X 1 Mobile Office

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Distribution of DHA offices within Districts Municipality Cont..

ETHEKWINI METRO MUNICIPALITY

Ethekwini Large Office

Durban AB Xuma Street (Former Commercial street)

Pinetown Medium Office

Prospecton Medium Office

Tongaat Medium Office

Chartsworth Medium Office

Mpumalanga Medium Office

Umbumbulu Small Office

Inanda Small Office

Umlazi Small Office

Addington & Osindiswen Hospital

Durdoc Hospital, Princess Mshiyeni Hospital

Ethekwini Hospital, Tongaat Clinic

Prince Mshiyeni Hospital

RK Khan Hospital, St Augustine

Mahatma Ghandi Hospital

X 1 Mobile Office

UGU DISTRICT MUNICIPALITY

Ugu Large Office

Scottsburugh Medium Office

Harding Small Office

Umzumbe Small Office

Vulamehlo Small Office

KwaMadlala Small Office

Izingolweni Small Office

KwaXolo Small Office

Portshepstone Hospital

GJ Crookes Hospital

X 1 Mobile Office

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UTHUNGULU DISTRICT MUNICIPALITY

Uthungulu Large Office

Empangeni Medium Office

Eshowe Medium Office

Nkandla Medium Office

Melmoth Small Office

Esikhawini Small Office

Ntulwane Small Office

Lindela Small Office

War Memorial Hospital

Eshowe Hospital

Nkandla Hospital

X 1 Mobile Office

ILLEMBE DISTRICT MUNICIPALITY

KwaDukuza Medium Office

KwaMaphumulo Small Office

Sundumbili Small Office

Ndwedwe Small Office

Bhamshela Small Office

Stanger Hospital

Montobello Hospital

X 1 Mobile Office

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ZULULAND DISTRICT MUNICIPALITY

Zululand Large Office

Vryheid Medium Office

Pongola Medium Office

Nongoma Medium Office

Paulpietersburg Small Office

Babanango Small Office

Mahlabathini Small Office

Nkonjeni Hospital

Ceza Hospital

Benedictine Hospital

Vryheid Hospital

Edumbe Hospital

Itshelejuba Hospital

X 3 Mobile Offices

UMKHANYAKUDE DISTRICT MUNICIPALITY

Mtubatuba Medium Office

Hluhluwe Medium Office

Mbazwana Small Office

Hlabisa Small Office

Ingwavuma Small Office

Bhambanana Small Office

Jozini Small Office

Kwangwanase Small Office

Ubombo Small Office

Hlabisa Hospital

Mosvold Hospital

Manguzi Hospital

Bethesda Hospital

Mseleni Hospital

X 3 Mobile Office

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AMAJUBA DISTRICT MUNICIPALITY

Amajuba Large Office

Madadeni Small Office

Newcastle Provincial Hospital

Newcastle Medi Clinic

Niemeyer Hospital

X 1 Mobile Office

UMZINYATHI DISTRICT MUNICIPALITY

Nquthu Medium Office

Dundee Medium Office

Msinga Medium Office

Greytown Small Office

Nkosi Mbongeleni Small office

Msinga Top Small Office

Inkosi Molefe Small Office

Umkhuphula Small Office

Inkosi Simakade Small Office

Church of Scotland

Dundee Hospital

Greytown Hospital

Charles Johnson Hospital

X 1 Mobile Office

UTHUKELA DISTRICT MUNICIPALITY

Ladysmith Medium Office

Estcourt Medium Office

Imbabazane (Ntabamhlophe) Small Office

Ekuvukeni Small office

Bergvile Small office

Dukuza Small Office

Estcourt Hospital

Ladysmith Hospital

X 1 Mobile Office

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SUPPORT STAFF IN THE PROVINCIAL MANAGERS OFFICE

SECTIONS HEAD OF THE SECTION NUMBER OF SUPPORT STAFF

DIRECTOR: FINANCE & SUPPORT SERVICES

DIRECTOR 1

FINANCEDEPUTY DIRECTOR 5

HUMAN RESOURCES DEPUTY DIRECTOR 5

PROVINCIAL COORDINATION DEPUTY DIRECTOR 5

COUNTER CORRUPTION AND SECURITY DEPUTY DIRECTOR 2

VETTING DEPUTY DIRECTOR 0

TOTAL 6 18

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REPORTING ON CIVIC SERVICES RELATED TARGETS AS PER PROVINCIAL BUSINESS

PLAN

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Provincial contribution to DHA Annual Target 1.1.1.1: 127 708 new born children registered within 30 days of the birth

Province Annual Target 2015-16

TargetQ1

Actual PerformanceQ 1

Deviation/Variance

Q1 % Contribution

Umgungundlovu & Harry Gwala

19098 4720 4321 - 399 91.5%

Ethekwini & Ugu 53296 12838 12786 52 99.5%

Uthungulu & Illembe 16116 3499 3911 412 111.7%


18911 4377 4545 168 103.8%


20286 4470 4569 99 102.2%

Foreign Births 0 0 424 0 100%

KZN TOTAL 127 708 29905 30119 638 101.74

ACHIEVED

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ANNUAL TARGET: 127 708 new born children registered within 30 days of the birth

ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET

-1st Quarter the Province achieved the target. Overall Performance for Q1 has been achieved by 101.74%-424 Births were registered as Foreign birth in the Province-Out of 55 Hospitals, 31 health facilities are registering birth. 24 health facilities are not registering birth due to various IT and operational challenges.

Challenges/Reasons for non achievement

-Connectivity at some health facilities (3Gs)

-Children born over weekends and public holidays at health facilities are not assisted due to availability of DHA system and Services resulting in registrations after 30 days

Planned Action

-Engage Channel Management and DDG: IS on capacitating health facilities and reliable network

-Continuous advocacy, engagement with stakeholders, advertisements and sensitizing on birth registration at health facilities

Type of Evidence

•NPR printout

Verification source

DHA 24 on request from Front Offices

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Provincial contribution to DHA Annual Target : 301 292 (14% contribution) smart ID Card issued.

Province Provincial contribution to the APP target

No of FLO’s per Office in

Q1

TargetQ 1

Actual Performance

Q 1

Deviation/ Variance

Q1 % Achieved

KZN 301 292 52 64367 80307 15947 124.7%

KZN TOTAL 301 292 52 64367 80307 15947 124.7%

ACHIEVED

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Provincial contribution to DHA Annual Target : 356 160 Smart ID Card applications collected from citizens 16 years and above.

Province Provincial contribution to the APP target

No of FLO’s per Office in

Q1

TargetQ 1

Actual Performance

Q 1

Deviation/ Variance

Q1 % Achieved

Umgungundlovu & Harry Gwala

60480 9 15876 10679 -5197 67%

Ethekwini & Ugu 174 720 25 44100 40238 -3862 91%

Uthungulu & Illembe

47040 7 12348 15500 3152 126%


33600 5 8820 6655 -2165 75%


40320 6 10584 11643 1059 110%

KZN TOTAL 356 160 52 89040 84715 -7013 92.3%

NOT ACHIEVED

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ANNUAL TARGET: 356 160 Smart ID Card applications collected from citizens 16 years and above.


-Although the Provincial Business Plan target as per APP contribution was achieved, only two Districts: Uthungulu and Amajuba have achieved their targets for 28 applications per FLO.

-Twelve (12) out of 21 smart ID card offices have achieved the target. Mtubatuba Office was not operational for the duration of the month (June 2015) which might also have contributed to a short fall of over 1000 applications.


•- Closure of Mtubatuba office due to fire

•- Continuos power outrage in some areas due to load shedding and generators failing to start

•-

Planned Action

- Continuous advocacy through stakeholders and

Type of Evidence

- System generated data

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Provincial contribution to DHA Annual Target 1.2.2.1 95% of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above

Province Annual targetTarget

Q1Number of

applications collected

Actual performance Q1

Umgungundlovu & Harry Gwala 95% 95%

451100%

100%

Ethekwini & Ugu 95% 95%710

100%100%

Uthungulu & Illembe 95% 95%519

100%100%

Zululand & Umkhanyakude 95% 95%

632100%

100%

Amajuba, Uthukela & Umzinyathi 95% 95%

809100%

100%

KZN TOTALS 95% 95%3135100%

100%

ACHIEVED

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ANNUAL TARGET: Percentage of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above


-Over 3135 LRB applications have been collected during the current reporting period.

-During the campaign 1166 LRB applications were collected.

-The above figures indicates a steady decline in the number of LRBs collected compare to the same reporting period last financial year 2014/15.

-There are still high number of LRB in Umzinyathi, Uthukela and Umkhanyakude Districts.


• Prevalence high number of LRB in the border lying areas

Planned Action Type of Evidence

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Provincial contribution to DHA Annual Target 1.2.2.1 Number of outreach campaigns conducted in support of LRB mop up campaign


Q1Number of venues

visited

Actual performance Q1

Umgungundlovu & Harry Gwala 2 2 21 2

Ethekwini & Ugu 2 2 43 2

Uthungulu & Illembe 2 2 28 2

Zululand & Umkhanyakude 2 2 42 2

Amajuba, Uthukela & Umzinyathi 3 3 42 3

KZN TOTALS 11 11 176 11

ACHIEVED

.

Statistics for the LRB Mob up campaign (11-29 May 2015)

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Birth Registration

Late Registration of Birth

Identity Document

DateZero to 30 days

31 days to 6

years

7 to 14 Years

U.B.C. LRB 15 years

LRB 16 years & above

Ist ID 16 years

Ist ID 17 and above

Re-issue ID

M F M F M F M F M F M F M F M F M F Day 1 13 2 6 5 13 11 0 3 1 2 55 54 46 37 63 25 27 14Day 2 15 1 4 10 11 8 1 2 7 1 71 72 104 73 176 135 37 38Day 3 18 2 32 8 2 2 8 3 2 1 50 42 54 75 195 132 50 84Day 4 5 2 14 14 3 4 2 3 1 0 49 21 57 77 208 169 67 72Day 5 12 0 1 12 0 0 2 0 0 0 9 7 10 10 26 27 7 8Day 6 2 2 7 5 2 2 2 3 0 3 51 37 71 59 153 149 39 61Day 7 5 2 14 14 3 4 2 3 1 0 49 21 57 77 208 169 67 72Day 8 2 1 16 16 2 3 2 2 3 1 43 36 74 98 128 141 54 68Day 9 4 2 13 11 1 4 2 5 8 3 38 30 45 25 171 144 31 31Day 10 4 4 14 7 1 3 0 6 2 1 30 39 31 23 100 89 23 29Day 11 2 2 3 4 4 3 6 7 0 0 17 13 30 34 48 42 47 39Day 12 4 8 7 11 0 0 4 4 0 1 1 2 13 22 57 43 7 8Day 13 0 0 7 9 7 4 0 1 0 0 8 11 92 104 288 185 14 10Day 14 10 11 43 38 1 1 37 29 4 4 37 29 63 56 216 169 70 68Day 15 0 7 3 3 2 2 0 0 0 0 29 16 66 81 151 97 29 28Day 16 4 5 7 9 2 3 1 0 0 1 16 18 49 48 90 41 59 44Day 17 0 1 6 5 4 3 0 0 1 1 43 23 50 48 104 109 28 74total 100 52 197 181 58 57 69 71 30 19 596 471 912 947 2382 1866 656 748

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ANNUAL TARGET: Number of outreach campaigns conducted in support of LRB mop up campaign


-Outreach campaign was held from 11-29 May 2015. 176 venues were visited in 11 District Municipalities.-Over 9000 applications for all products were collected and the highest being in Ethekwini and Uthukela and Umzinyathi.


-Breakdown of fleet, 3 mobile units breakdown during campaign

Planned Action

- None

Type of Evidence

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MEMORANDUM OF UNDERSTANDING(PARTNERSHIPS)

In line with the spirit of co-operative governance Ethekwini Municipality has entered into Memorandum of Understanding with DHA. The MOU was signed in 08 October 2014 and it is for a period of three years.

The agreement was aimed to formalize the relationship in order to give meaning to the National Population Registration Campaign.

Ethekwini Metro pledged volunteers who will be successfully trained by the Department of Home Affairs to support DHA operations

The Department in conjunction with the Municipalities will then deploy volunteers in areas where the support is needed.

DHA participate in the Provincial Operation Sukuma Sakhe (OSS) programmes which involves all governments departments in bringing services closer to the people and this has remarkably improved our service to the people and the community access to services

The governing structures of the Operation Sukuma Sakhe consist of Provincial Task Teams (PTT), District Task Team (DTT), Local Task Team (LTT) and Ward Task Team (WTT). Managers of DHA attend this strategic meetings and attend to issues that needs DHA services and interventions.

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REPORTING ON IMMIGRATION SERVICES AS PER PROVINCIAL BUSINESS PLAN

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Provincial target : 42 of employers charged in provinces in terms of Section 49 (3) of the Immigration Act


Q1

Actual performance

Q 1

Variance/Deviations

% contribution

Umgungundlovu & Harry Gwala 11 2 4 2 50%

Ethekwini & Ugu 15 3 0 -3 0

Uthungulu & Illembe 6 1 4 3 25%

Zululand & Umkhanyakude 5 1 0 -1 0


4 1 2 1 50%

KZN TOTAL 42 8 10 2 42%

ACHIEVED

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ANNUAL TARGET: 42 employers charged in provinces in terms of Section 49 (3) of the Immigration Act


-Target was achieved due to Operation Fiela that was conducted in the Province in partnership with other law enforcement agencies.

-10/6/2015-Jozini - 21, 18/6/2015 - Mtubatuba -35, 29/6/2015 - Jozini – 1 and 30/6/2015 - Jozini - 1

-2015.06.25 - Pietermaritzburg - 123

-15/5/2015 – Ladysmith - 9, 6/6/2015 - Newcastle -9, 11/6/2015 - Ladysmith – 33, 26/6/2015 - Estcourt - 7


- Short notice to inform offices for deployment


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Provincial Target : 1538 of transgressors charged


Q1

Actual performance

Q1

Variance/ Deviation

Percentage contribution

Umgungundlovu & Harry Gwala 185 44 457 413 104%

Ethekwini & Ugu 733 183 134 -49 73%

Uthungulu & Illembe 225 56 21 -35 37%

Zululand & Umkhanyakude 185 44 143 99 325%


210 49 118 69 241%

TOTALS 1538 376 873 497 156%

ACHIEVED

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Provincial Target : 100% of undocumented foreigners deported within 30 calendar days (direct deportations)


Q1

Actual performance

Q1

Deviation/Variance



100%(367/367)

- 100%

Ethekwini & Ugu 100% 100% 0 - 100%

Uthungulu & Illembe 100% 100%

100%(27/27)

- 100%

Zululand & Umkhanyakude 100% 100%

100%(143/143)

- 100%

Amajuba, Uthukela & Umzinyathi 100% 100%

100%(118/118)

- 100%

KZN TOTALS 100% 100%100%

(655/655)- 100%

ACHIEVED

33

ANNUAL TARGET: 100% of undocumented foreigners deported within 30 calendar days (direct deportations)


- Over 655 illegal foreigners were deported during the reporting period.


•- Shortage of cage vans


34

Provincial Target : 100% of undocumented foreigners transferred to Lindela within 20 calendar days


Q1

Actual performance

Q1

Deviation/ Variance



100%(74/74) - 100%

Ethekwini & Ugu100% 100%

100%(75/75) - 100%

Uthungulu & Illembe 100% 100%

100%(5/5) - 100%

Zululand & Umkhanyakude 100% 100% 0 - 0Amajuba, Uthukela & Umzinyathi 100% 100%

100%(32/32) - 100%

KZN TOTALS 100% 100%100%

(186/186) - 100%

ACHIEVED

35

ANNUAL TARGET: 100% of undocumented foreigners transferred to Lindela within 20 calendar days


-186 illegal immigrants were deported during the reporting period.

-SAPS assisted with vehicles for deportation during April and May 2015 due to new bus contract being finalised by the Department.


- Lack of transportation during April and May 2015.


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Provincial Target : 100% cases of fraudulent marriages finalized


Q1Actual performance

Q1Percentage contribution

Umgungundlovu & Harry Gwala 100% 100% 0 0

Ethekwini & Ugu 100% 100%100%

(83/83)100%

Uthungulu & Illembe 100% 100%100%(1/1)

100%

Zululand & Umkhanyakude 100% 100% 0 0

Amajuba, Uthukela & Umzinyathi 100% 100% 0 0

KZN TOTALS 100% 100%100%

(84/84)100%

ACHIEVED

37

ANNUAL TARGET: 100% cases of fraudulent marriages finalized


84 cases of fraudulent marriages were detected and finalised during reporting period.



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CLEARANCE OF TRAVELLERS STATISTICS FOR 1 APRIL 2015 TO 31 JULY 2015

PORT CONTROL STATISTICSPORT

CITIZENS FOREIGNERS TOTAL

ARRIVE DEP TOTAL ARRIVE

DEP TOTAL ARRIVE DEP TOTAL

GOLELA 38903 38074 76977 81121 75627 156748 120024 113701 233725

KOSI BAY

26030 25221 51251 10959 9830 20789 36989 35051 72040

ONVERWACHT

7036 7452 14488 26454 27186 53640 33490 34638 68128

TOTAL 71969 70747 142716 118534 112643

231177 190503 183390 373893

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REPORTING ONSUPPORT SERVICES (HUMAN RESOURCES, FINANCE & SUPPLY CHAIN MANAGEMENT)

40

KWAZULU NATAL HUMAN RESOURCE CAPACITY

TOTAL ESTABLISHMENT OF KZN DHA

PERMANENT POSTS

OFFICEFILLED

VACANT TOTAL

VACANCY RATE

KWAZULU-NATAL 814 47 861 5.5%

HEADCOUNT PER CATEGORY - 31 AUG 2015

OFFICE SMS MMS SL 1-10 TOTAL

KWAZULU-NATAL 6 13 795 814

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PROVINCE MONTH AMOUNT (R)

Kwazulu Natal April R4 866 105

May R6 644 705

June R7 277 181

July R9 856 726

August R4 615 154

TOTAL R33 259 871

REVENUE COLLECTION (APRIL – AUGUST 2015 )

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SALARY LEVELSFEMALE MALE

TOTAL % FEMALE % MALEDISABILIT

Y

3 20 7 27 74% 26%

5 11 4 15 74% 26%

6 337 188 525 65% 35% 10

7 62 51 113 55% 45% 2

8 30 43 73 41% 59% 1

9 - ASD 1 1 2 50% 50%

10 - ASD 11 29 40 27% 73% 1

11 - DD 0 2 2 0% 100%

12 - DD 5 6 11 45% 55%

13 - DIRECTOR 3 3 6 50% 50%

TOTAL 480 334 814 59% 41% 14

1.7%

Total No of filled posts

Total number of PWD %

Targeted No to achieve 2%

814 14 1.7% 6

DISABILITY STATUS

NOTES: With filling of the advertised posts, disabled candidates will receive preferential treatment. Also the unadvertised posts, should be advertised as EE target posts.

Provincial HR measures

Measure Measure Actual Aug 2015

Comments

Equity: Disability status 2 % 1.7% Two vacant funded posts to be rein fenced for people with disability

Recruitment Drive 47 47 All vacant funded positions have been advertised and filled within prescribed Turn around time (TAT). Therefore we anticipate that 06 months TAT will be met.

Performance Agreements signed and captured on the system (2014/15)

100% 100% Fully complied

Annual Performance Assessment Reports (APAR) 2015/16

100% 98% 2 % of our staff compliment has not submitted 2015/16 PA.

Total number of people on probation < 12 months

0 21 Induction was scheduled for July 2015 but has since been cancelled it will now be held in August 2015.

Total number of people on probation > 12 months

19 19 Officials are within probation and are assessed continuously as per the Departmental Performance Management Development System (PMDS) policy.

Provincial Labour Relations

Measure Number Comments

Suspensions 1Counter corruption related

Dismissals 2 Fraud and Corruption

Recruitment Drive

No of funded vacancies

No of Advert requests submitted to date

No of posts advertised to date

No of advertised posts Short-listed

No of posts Interviewed

No of fully packaged appointment submission to H/O

No of posts filled

47 47 47 12 12 0 0

No of posts advertised within 6 months of vacancy/funding

No of posts advertised after 6 months vacancy/funding

Reasons for advertising posts after 6 months vacancy/funding

No of posts filled within 6 months of vacancy/funding

No of posts filled after 6months of vacancy/funding

Reasons for filling posts after 6 months of vacancy/funding

47 0 0 25 2 Equity posts, suitable candidates could not be found and were re-advertised.

EMPLOYEE WELLNESS PROGRAMS 2015/16

DATENUMBER OF EMPLOYEES PARTICIPATED ACTIVITIES

01/May/2015(Planned for April)

31Soccer/ Netball Games(Selection)

9 May , UGu 21Candle light/Know Your status

14 May , UThungulu 10Candle light/Know Your status

20 May , UMgungundlovu

18

Candle light/Know Your status

20 June 2 Blood Donation

22 July 15 Men’s Health

AUGUST

Choir Competition

48

KEY AREA NUMBER

Security clearance forms received. 14 received from newly

appointed officials

security clearance forms received and forwarded to SSA for record checks.

30 Received back from officials 28 completed Confidential files

Number of officials who attended the Polygraph test Nil during Q1

Security clearance certificates issued 30 Officials

Security clearances denied Nil Officials

Clearance certificates issued on conditional Nil Officials

VETTING REPORT FOR Q1 (APRIL-JUNE 2015)

49

KWAZULU-NATAL SUMMARY OF BUDGET 2015/16

DESCRIPTION OF OFFICES BUDGET ALLOCATED

COMPENSATION OF EMPLOYEES 206,411,000

GOODS AND SERVICES 22,494,000

KWAZULU-NATAL TOTAL 228,905,500

50

EXPENDITURE AS AT 14 AUGUST 2015

DESCRIPTION EXPENSES COMMITMENTS BUDGET

% SPENT

SPEND SHOUL

D BE

AVAILABLE

BUDGETCOMPENSATION OF EMPLOYEES 86,622,061.34 0 206,411,000.00 119,788,938.66 41 % 42%GOODS AND SERVICES 6,005,601.21 3,349,476.98 22,463,000.00 13,107,921.81 42% 42%OTHER 520,642.24 22,379.34 319,000 (224,021.58) 170% 42% 93,148,304.79 3,371,856.32 229,193,000.00 132,672,838.89 42% 42%

51

KEY AREA NUMBER PERCENTATAGE

Vehicles

Number of vehicles in the Province 110 100%

Conditions but drivable40 EXCEEDED

150000 KM 36%

Number of Functional vehicles 95 86%

Number of vehicles involved in accidents , repairs and (boarded) 15 14%

Mobile offices

Number of mobile offices 17 100%

Number of dysfunctional mobile 08 47%

Number of Functional mobiles 09 53%

FLEET MANAGEMENT

52

STATUS OF THE KZN FLEET – AS @ 14 AUGUST 2015

< 50 000 km's 23

50 000 km to 100 000 km 37

100 001 km to 150 000km 28

150 001 km to 200 000km 19

200 001 km to 250 000km 15

250 001km to 300 000km 3

> 300 000km 2

TOTAL 127

OWNED VEHICLES ODOMETER

53

DHA Annual Target: 100% compliance with PFMA regulations framework for payment of invoices within 30 days.

Province

Number of invoices received from

service providers Q2

Number of invoices paid within 30 days

Q2

DeviationNumber of Invoices not paid not within

30 days

Quarter 2 % Compliance

KZN 376 350 26 93.09%

TOTAL 376 350 26 93.09%

NOT ACHIEVED

54

ANNUAL TARGET: 100% compliance with PFMA regulations framework for payment of invoices within 30 days.


The Province has performed 93.09% on the reporting period.


- Limited user credentials for payment Authorization- Lack of Manpower within the payment section- Limitation of staff due to leave which has to be taken before end of June- Late submission of BI-488 for Photocopiers- Accruals for the last financial year


55

KEY AREA ITEM NUMBER

Security Services

Eastern Guard Security contracted to render security services

117 security guards in offices

Cash in Transit

Department has also contracted Fidelity Security company for cash in transit services.

The collection and transfer to the bank is done on a daily basis at Local Offices (Large, Medium & Small Offices that collects revenue).

CASH IN TRANSIT

56

INTERACTION WITH STAFF

The Province interacts with staff through the following meetings:

Top Provincial Management Meetings (SMS) – Monthly.Provincial Management meetings (SMS, Provincial Support & Office Managers) - QuarterlyDistrict Management Meetings (Local Office Managers & Support) - MonthlyStaff Meetings – WeeklyQuarterly Reviews Meetings

STAFF ENGAGEMENTS

57

ACHIEVEMENTS & CHALLENGES

58

Issue Achievements What has improved

Delegation of authority to Provincial Managers.

Appointment s of level 8 and below turnaround times has greatly improved.

• Turnaround times of appointment has improved

Birth Registration within 30 days

The Province is achieving on the birth registration within 30 days by 102% in Q1

• Improved registration at offices.

Decentralisation of Supply Chain Management and payment in the Provinces.

The SCM and payments function were decentralised to the provinces.

• Shortened turnaround times in terms of procurement process delivery period .

LRB Mob up campaign

- LRB Mob up campaign was held from 11-29 May 2015- 9543 applications were collected fro a period of 3 weeks

• Improved service delivery and access to services

Achievements

59

Issue ChallengesWhat needs to be been done

Delays in procurement of Office accommodation

• Delays in the procurement of office accommodation by Department of Public Works

• Lack of proper accommodation for Immigration

Services at the Durban Harbor impacts negatively

on Immigration Services operations.

Constant engagement with Dept. of Public Works in order to expedite the procurement of office accommodation

Late Registration of Births

• Although the number of LRB applications has decreased in the Province, there is still a sizeable number of application in Umkhanyakude and Zululand District Municipalities.

Continuous LRB Mob up outreaches and deployment of mobile offices in the area.

Approved Structure

•Lack an approved structure to deal with the

decentralization of Finance makes it impossible

to comply with payment within 30 days as per

the PFMA

Proposed structure need t o be approved for implementation

Unsuitable office infrastructure which is not aligned to departmental specification.

• Proper office infrastructure which is aligned to

departmental specification.

Proper offices aligned to departmental specification to be procured

Challenges

60

***Thank you***

Documents

1 PRESENTATION TO PORTFOLIO COMMITTEE ON HOME AFFAIRS PRESENTED BY ACTING PROVINCIAL MANAGER- KWAZULU-NATAL: Ms NE SHANDU DATE: 08 SEPTEMBER 2015