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Seiichi OzakiSpecial Assistant to Director Security and EmergencyManagement Ports and Harbors Bureau,Ministry of Land, Infrastructure and Transport (MLIT)

Report on Phase 2 ICIAP WorkshopReport on Phase 2 ICIAP Workshopin Ho Chi Minh City ,Vietnamin Ho Chi Minh City ,Vietnam

JULY 11, 2007

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BackgroundBackground

ISPS Code Implementation Assistance Program (ICIAP) was developed by APEC Maritime Security Experts Group

It is designed to assist fellow APEC members in complying with the ISPS Code through technical assistance and capacity building

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ICIAP was conducted in Philippines, Thailand, Indonesia, Vietnam, Peru, Malaysia, PNG

Over 400 trainees participated in total

BackgroundBackground

過去（このＡＰＥＣより以前）の状況写真①

過去（このＡＰＥＣより以前）の状況写真②

APEC Seminar on Port SecurityKuala Lumpur, Malaysia, 12-15 June 2006

APEC/ISPS Workshop on Port SecurityHanoi, Viet Nam, 19-21 Dec 2005

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APEC ISPS CODE ASSISTANT PROGRAM IN HO CHI MINH CITY, VIETNAM(APRIL. 10-12, 2007)

・ Australia, Indonesia, Japan, Singapore and United States 　 dispatched their maritime security experts

・ 52 officials from the Ministry of Transport, Vietnam Maritime 　　 Administration (VINAMARINE), Port Security Facility Officers 　 from port authorities and operators participated

2007 　 4月 10-12で行われたＡＰＥＣの写

真（会議①）

2007 　 4月 10-12で行われたＡＰＥＣの写

真（会議②）

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ＡＩＭTo acquire necessary knowledge from

case study and best practice on drill/exercise and audit

To review and discuss port facility security in relation to command and control, communication, coordination and responses to maritime security incidents

To demonstrate a proper auditing system

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Contents

1. Lectures on case study and best practice focused on drill, exercise and audit

2. Table-top exercise

3. Demonstration of Port Facility Security Audit at actual port

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Program of the seminar Day1: 10 April 2007 (Tue)

Time Agenda

9:00 - 9:10 Opening Address

9:10 - 9:30 Background, Objective and Introduction of Seminarprogram and lecturers

9:30 - 10:30 Maritime Security Exercises and Drills

10:30-11:00 Coffee Break11:00-11:40 USCG Port Facility Security Facility Audit

Program11:40-12:20 Drills and Exercises, A Practical Approach

12:20-14:00 Lunch14:00-14:40 Case Study of the Joint Communication Exercise in

ASEAN and Japan

14:40-15:20 Case Study of the Joint Communication Exercise inIndonesia

15:20-15:40 Coffee Break15:40-17:00 Exercise Brief

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Program of the seminar

Day2: 11 April 2007 (Wed)

Time Agenda8:30 - 12:30 Table-top Exercise

12:30 - 13:30 Lunch13:30 - 14:45 Table-top Exercise Debrief

14:45-15:00 Coffee Break15:00-16:30 ISPS Code Audit for Port Facilities16:30-17:00 Question, Discussion

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Program of the seminar Day3: 12 April 2007 (Thu)

Time Agenda9:00-12:00 Demonstration of Port Facility Security Audit

(@ Port of Sai Gon)12:00-13:30 Lunch13:30-14:30 Feedback of the Audit

14:30-15:00 Towards Enhancing Port and Maritime Security inASEAN and APEC Region

15:00-15:30 Question, Discussion and Summary(comments from all lecturers)

15:30-15:45 Closing Address and Presentation of Certification

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○ 　 Table-top exerciseCONDUCT OF EXERCISE

The table-top exercise was successfully conducted in the following 3 main phases

Phase 1: Exercise briefing

Phase 2: Exercise

Phase 3: Exercise debriefing

exercise aim, objectives, required attainments, exercise organization

a Dividing APEC participants into 3 syndicates with 3 exercise controllers

exercise debrief and feedbacks and recommendations from APEC participants.

and latest MSC circulars updates

b Conducting in accordance with the planned exercise injects

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EXERCISE INJECTS

A total of 9 exercise injects were provided by individual syndicate controllers during the exercise. The planned exercise injects were:

a. Start State.

b. Exercise Inject 1.

c. Exercise Inject 2.

d. Exercise Inject 3.

e. Exercise Inject 4. Security guard, while on roving patrol, discovered some damage to the perimeter fence. On closer inspection, he found some torn fabric (parts of a shirt material) and a map of the Port Facility

Designated Authority informed Port Facility that they received an intelligence report about a terrorist bomb attack targeted against MT XXX

An attempted entry of a vehicle at the Main Gate claiming supplying ship stores for MT XXX

A suspicious person was seen loitering outside the facility with apparent actions that he was conducting surveillance activities by taking photographs of entry points and behaving suspiciously.

Port Facility was operating at Security Level 1

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f. Exercise Inject 5.

g. Exercise Inject 6.

h. Exercise Inject 7.

i. Exercise Inject 8.

j. Exercise Inject 9.

Designated Authority declared Security Level 2

Tape recorded message was delivered via a parcel to the Admin Dept that something was going to happen in the Port Facility.

Designated Authority informed Port Facility, Public authority and emergency response team are proceeding to port facility for assistance

Unauthorized small craft approached MT XXX at high speed

Suspicious item discovered in ship’s galley of MT XXX

Table-top exercise の写真（①）

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Observation

■ 　 General information and Port Facility Security Plan for this artificial port were provided to facilitate the conduct of the exercise.

■ 　 The use of the Vietnamese language during the exercise facilitated active discussion among participants.

Table-top exercise の写真（②）

Table-top exercise の写真（③）

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○ 　 Demonstration of Port Facility Security Audit at actual port

AUDIT OBJECTIVES

a. 　 Determine the implementation and effectiveness of the ISPS Code

b. Determine conformity or non-conformity of system element

c. Provide basis for improvement to the system

d. 　 Comply with the requirements stipulated in the ISPS Code.

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AUDIT TOOLS

a. 　 Questioning

b. Listening

c. Observing

d. 　 Checklist in accordance with MSC Circular 1192

audit の写真（ 1 ）

audit の写真（ 2）

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Conduct of Audit Demonstration

a. Examine the status of the ISPS Code implementation.

b. Identify any aspects of the ISPS Code to enhance the ISPS Code implementation process. c. Recommend review and amendment to the approved Port Facility Security Plan if any. d. Conduct audit using the MSC Circular 1192 Checklist

audit の写真（ 3 ）audit の写真（ 3）

e. Record any deficiencies in each of the areas if any and provide relevant recommendation.

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Observation

a. The use of the Vietnamese language during the demonstration of ISPS Code audit for a port facility has

facilitated active discussion among participants.

b. A dedicated internal auditor training course may be useful to further enhance learning values of participants

during the ISPS Code audit for port facility.

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Conclusion

○As compared with the last APEC workshop held in Vietnam in 2005, this seminar was found to be much more beneficial in equipping participants with the best practices in effective implementation and sustaining ISPS Code in port facility.

○Using Vietnamese language was effective for enhancing participants’ understanding and encouraging active participation during the seminar.

○A port visit should be more effective; for instance, groups could start with a meeting at the port facility, then move to the site to verify the implementation.

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○For the table-top exercise, 　　　・ The information on the artificial port should be distributed

to all participants at least two weeks prior to the exercise. 　　　・ The group size of around 15 people was a bit large to

have 　 active participation from all participants during table-top exercise.

○It is important to conduct practical exercises continuously.

Conclusion

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Terima Kashi

Thank you for your attention .