TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

CHAPTER 600 – MISSION SUPPORT

40 – Mission Support Activities

40.8 Credential Policy

40.8.1 Abbreviations and Acronyms.

TIGTA – Treasury Inspector General for Tax Administration

OMS – Office of Mission Support

HCPS – Human Capital & Personnel Security

FMSS – Facilities Management & Support Services

PERSEC – Personnel Security

PIV – Personal Identification Verification

ID Card – Identification Card

IG – Inspector General

PDIG – Principal Deputy Inspector General

HSPD-12 – Homeland Security Presidential Directive-12

EOD – Enter on Duty

PDS – PIV Data Synchronization

BFS – Bureau of the Fiscal Service

HR – Human Capital

40.8.2 Introduction.The purpose of this Section is to establish policy and identify requirements for issuing, using, controlling, and accounting for official credentials and badges/shields authorized for use by the Treasury Inspector General for Tax Administration (TIGTA) employees.

40.8.3 Authorities. 18 United States Code (U.S.C.) 499 , 701, and 1028 Treasury Department Policy 15-71; Chapter V, Section 5

Operations Manual 1 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

40.8.4 Definitions.

Bureau Badges – These are distinctive gold shield shaped emblems, which convey the instant authority of the bearer and serve as an outward sign and representative symbol of specific authority. For purposes of this Section, the term “bureau” refers to TIGTA.

Credentials – These are recognized forms of identification, which describe the authority of the bearer and identify that individual’s right to exercise specific authority for expressed official and legal purposes.

Credentials without a Badge – These are issued to authorized employees, as warranted. Such person(s) may not have specific statutory authority of the types listed below, but are not necessarily limited to: accessing facilities, property, files, or records; and requesting or requiring assistance in compliance with official duties. Positions may include, but are not limited to, General Investigator; managers; evaluators; or auditors.

Credentials with a Special Agent/Investigative Specialist Badge – These denote that the bearer performs specific official functions as authorized by law, statue or Treasury/TIGTA. Positions are limited to Special Agents and identified Investigative Specialists. Positions where the duties are limited to auditing, general investigating, and legal work shall not be issued Special Agent/Investigative Specialist badges unless TIGTA approves the issuance.

Criminal Investigator – henceforth referred to as Special Agent.

40.8.5 Temporary ID Card & HSPD PIV Card.All employees of TIGTA will be issued a temporary ID Card by the Office of Mission Support (OMS)/Facilities Management & Support Services (FMSS) The Credentialing Office identifies the user as a TIGTA employee. The ID Card shall be used until the employee receives a Homeland Security Presidential Directive-12 (HSPD) Personal Identity Verification (PIV) Card. The ID Card will be in addition to any TIGTA credentials issued.

Each card will include the following: FRONT

o A color photo of the employee with the appropriate colored backgroundo The name of the employeeo The signature of the employeeo An ID card number to include the suffix letter “IG”o The date of issueo The word “TIGTA” in the lower right corner o The TIGTA Seal

Operations Manual 2 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018 REVERSE

o Some cards are blank or have the following warning (due to the vendor’s updated product), “Issued for identification of holder. Improper use, possession, alteration, reproduction or counterfeiting of this card will make the offender liable to criminal penalties.”

o Property of U.S. Government. If found drop in any U.S. mailbox. Postmaster: Postage Guaranteed.

o Return to: Facilities Management & Support Services

Credentialing Office 1401 H Street, NW, Suite 469 Washington, DC 20005

40.8.5.1 New Hires. These cards will be produced by the FMSS Credentialing Office at TIGTA Headquarters, Washington, DC. TIGTA’s FMSS Credentialing Office will issue TIGTA Temporary ID Card numbers and keep a record of each card issued. TIGTA’s FMSS Credentialing Office will maintain any required personal information and a color photo of each employee. Upon EOD, all TIGTA employees will be issued a Temporary ID card.

40.8.5.2 Contractors. Contractors assigned to TIGTA are required to undergo a personnel security screening and obtain a Temporary ID Card, a Building Pass, or both, and possibly an HSPD-12 PIV Card, if network access is required to perform the duties of the contract. Any TIGTA function hiring a contractor is required to contact TIGTA’s FMSS Credentialing Office prior to allowing the contractor access to TIGTA facilities.

40.8.5.3 Employees. When a TIGTA employee receives his/her HSPD-12 PIV Card, the Temporary ID Card will be turned into or sent to the FMSS Credentialing Office by the employee’s immediate manager.

40.8.5.4 TIGTA Property. The Temporary ID Cards are the property of TIGTA and are solely issued for use within a TIGTA location. Such ID cards cannot be used to gain entry into other Treasury buildings.

40.8.5.5 Lost ID Card. Lost Temporary ID cards shall be reported to the OMS/FMSS Credentialing Office as soon as possible.

40.8.5.6 Visitor Badge. The FMSS shall ensure that physical security procedures and controls are in place to safeguard personnel and prevent unauthorized access to TIGTA facilities, particularly Headquarters. It is paramount that visitors be recognized and escorted while on the premises to prevent unauthorized access to offices, conversations, and/or documents.

Operations Manual 3 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018The OMS Secretary will manage and control TIGTA’s Visitor Badge Program. He/she will:

o Issue yellow “TIGTA Visitor” badges upon request by a TIGTA employee; ando Maintain the TIGTA Visitor Log Book.

TIGTA Headquarters employees must request a TIGTA Visitor’s badge from the Secretary for all of their guests, to include other Treasury Department employees. Such badges may be requested in advance or by escorting their guest to the Secretary in Suite 400. In addition, TIGTA Headquarters employees must:

o Contact the OMS Executive Assistant in the Secretary’s absence;o Escort their guest at all times while at Headquarters;o Ensure the Visitor’s badge is displayed at all times while at Headquarters; ando Return the TIGTA Visitor’s badge(s) upon guest departure.

40.8.5.7 HSPD-12 PIV Card Issuance. The purpose of sponsorship is to validate all information required for applicants and then to initiate sponsorship in the HR Connect system, under TIGTA PIV Data Synchronization (PDS). The sponsorship process will vary somewhat, depending on whether the employee is new to Federal Government service or is transferring from a Treasury bureau or another agency. In general, the Sponsor verifies and if necessary updates all the required applicant information directly in HR Connect, as it serves as the authoritative source for sponsorship information.

The following is a general overview of the steps taken based on HR Connect/PDS and USAccess systems in use:

The HCPS receives a “Ready to Sponsor” e-mail from BFS;

The Sponsor verifies/updates the employee’s information in HR Connect, e.g., TIGTA e-mail address, work location of the gaining employee, and determine if a concealed weapon is authorized, depending on the employee job series (1811);

The Sponsor validates the employee in HR Connect, saves the updates, and sends the employee’s record to USAccess;

If the new employee is a transfer from an outside agency, the Sponsor will initiate a “reissuance” of his/her PIV card, or if the new employee is a transfer from within the Department of Treasury, will require a “reprint” after being sponsored in HR Connect; and

The new employee is sponsored.

The Sponsor’s main duties are not complete until the PIV card is activated. In between sponsorship and activation, the Sponsor may be called on to check on the status of the applicant in USAccess or to update incorrect information discovered during enrollment.

Operations Manual 4 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

40.8.5.8 HSPD-12 PIV Card Destruction. A PIV Card must be destroyed under the following circumstances:

When it has expired; When the owner has lost affiliation, e.g., separation, end of contract, etc.; When the card is returned after being out of direct control of the owner, in

accordance with Federal Public Key Infrastructure Policy; or When the credential is replaced with a new credential due to name change, re-

issuance or re-enrollment.

A PIV Card Credential must be returned to TIGTA’s HSPD-12 Security Specialist immediately for termination and destruction. The card will need to be revoked and destroyed within USAccess as well as destroyed physically. This is to ensure that the privacy data of the credential owner is protected in accordance with the Privacy Act and to ensure the card is physically destroyed to include the destruction of the Integrated Circuit Chip, all Personnel Identifiable Information is removed from the face of the card, and the magnetic strip on the rear of the card is severed.

If a TIGTA employee encounters any of the above noted circumstances, the PIV Card should be returned immediately to TIGTA’s Personnel Security Office. TIGTA’s HSPD-12 Security Specialist will be responsible for the destruction and termination of the PIV Card.

TIGTA’s HSPD-12 Security Specialist is located at:

OMS/Personnel Security Office14 01 H Street, NW

Suite 469 Washington, DC 20005

40.8.6 Credentials and Badges/Shields.

40.8.6.1 Purpose. This Section establishes policy and identifies requirements regarding the issuance, use, control, and accountability of official credentials and Special Agent/Investigative Specialist badges/shields utilized by TIGTA employees.

40.8.6.2 Policy. It is the policy of TIGTA that credentials and Special Agent/Investigative Specialist badges shall be issued for and authorized only to specific personnel as evidence of their authority when having contact with the public and in official dealings with Federal, State, local, or foreign officials under purposes authorized by law, statute, or Treasury regulation to conduct official TIGTA business. The Director, FMSS has overall responsibility for the authorization, issuance, and accountability of TIGTA credentials and badges/shields.

Operations Manual 5 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

40.8.6.3 Requirements. Credentials will usually be issued only to permanent TIGTA employees by the TIGTA FMSS Credentialing Office. As determined by the IG, either on a case-by-case basis or by category of employee position and upon positive determination of need, credentials and Special Agent/Investigative Specialist badges/shields may be issued to temporary personnel. Examples may include temporary hires or a Federal employee of another agency who possesses unique skills and is engaged to conduct special investigations or inquiries on behalf of TIGTA. Requests for the issuance of credentials, with or without a badge, to designated security or other issuing authority for personnel in positions not previously identified as requiring the same shall be in writing and approved by the bureau head. This shall be based upon the incumbents’ official position and the degree to which they engage in activities that support the need for credentials and badges in fulfillment of specific official responsibilities.

40.8.6.3.1 Contents. Credentials shall consist of upper and lower laminated cards, which shall be permanently affixed, in a protective, durable case or folder to protect them and inhibit removal or tampering. The upper portion shall display the printed legal name and official title of the bearer; the bottom portion shall describe the authority conferred and provide evidence of the bearer’s signature and photograph.

Credentials shall describe the designated scope of authority and duties of the bearer, and, at a minimum, include:

A full-face, color photograph, in front of a blue or neutral background with no printed wall paper or wood paneling, showing a true likeness of the bearer in the attire in which the employee serves while on duty. If prescription glasses are worn full-time, such glasses will be worn in the bearer’s photograph;

The bearer’s printed legal name, official title, and signature; The term “Treasury Inspector General for Tax Administration;” The Seal of TIGTA; The signature of the IG or the Principal Deputy Inspector General (PDIG), as

applicable. If both are not available we shall follow TIGTA’s designated order of succession;

A designated serial or control number; and Description of the bearer’s legal statutory, regulatory or other specific authorized

duty (ies).

40.8.6.3.2 Case or Folder. The credential carrying case or folder shall be approximately 3.5 inches in width and 5.5 inches in length when closed. Cases or folders will fold in half and contain two carrying pockets; one for the upper portion and one for the bottom portion of the credential, as described above. When opened, both portions of the credential must be subject to unobstructed viewing. Cases or folders shall not be used as wallets or contain other materials unrelated to official use. Cases

Operations Manual 6 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018or folders may be equipped with a carrying clip and badge/shield carrying surface at the discretion of the bureau head.

40.8.6.3.3 National Security Clearance. Credentials shall not indicate the bearer’s security clearance or eligibility for access to national security information. Certification of clearance shall be handled by established personnel security verification procedures and be obtained in advance of all instances involving access to classified information.

40.8.6.3.4 Requirements for Issuing Credentials and Badges/Shields.

40.8.6.3.4.1 Controls. All credentials and Special Agent/Investigative Specialist badges are property of the U.S. Government and TIGTA. Credentials and Special Agent/Investigative Specialist badges will be returned to the supervisor of the special agent upon termination of employment, need, or upon request of issuing authority, and forwarded to TIGTA FMSS . Credentials and Special Agent/Investigative Specialist badges are not transferable and are subject to inventory and inspection at the discretion of theIG. Each employee shall be required to sign a receipt in the form of a TIGTA Form 1930, Custody Receipt for Government Property (located in Microsoft WORD, New/My Template/Investigations), when issued a credential and/or Special Agent/Investigative Specialist badge. The TIGTA Form 1930’s are filed with TIGTA FMSS and kept according to TIGTA’s records retention schedule.

40.8.6.3.4.2 Transmittal. When credentials and/or Special Agent/Investigative Specialist badges are transmitted between TIGTA facilities, they will be packaged in double envelopes together with their transmittal letter or memorandum. Within the U.S., including the Commonwealth of Puerto Rico and U.S. territories or possessions, credentials and/or Special Agent/Investigative Specialist badges will be sent via the current carrier authorized by the General Services Administration contract for U.S. Governments express mailings. Credentials and/or Special Agent/Investigative Specialist badges will be mailed to, from, and within overseas areas, or courier via diplomatic pouch, as may be necessary.

40.8.6.3.4.3 Serial and Control Numbers. Serial and control numbers shall be used for accountability purposes such that credentials and Special Agent/Investigative Specialist badges shall normally be issued in consecutive order as individual recipients are authorized to receive them. Once assigned by the TIGTA FMSS Credentialing Office, the numbers shall not be reused except to ensure compliance with Federal Property Management Regulations relating to reusable Government property or as authorized by TIGTA.

40.8.7 Safeguarding. Individuals authorized credentials and Special Agent/Investigative Specialist badges/shields are personally responsible for safeguarding these items from loss, theft, or possible misappropriation by any means while minimizing personal risk. Credentials

Operations Manual 7 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018and Special Agent/Investigative Specialist badges should be carried on the bearer’s person and not left or stored in a manner that allows access by unauthorized persons. When not being used for a given period of time, or when the bearer is on extended leave, credentials should be safeguarded, e.g., secured in an office security container or locked file cabinet.

40.8.7.1 Reporting Loss or Theft. In all instances, loss or theft of credentials and Special Agent badges/shields must be reported to both TIGTA’s Board of Survey (BOS) and FMSS officials as soon as possible, but not later than 72 hours after the credential/badge becomes lost or stolen. Pursuant to Chapter (600)-130, the TIGTA Board of Survey must be notified at *TIGTABOS@tigta.treas.gov via an official memorandum. A signed report of loss or theft must be submitted, which identifies the bearer’s name, credential, Special Agent/Investigative Specialist badge/shield number, date and place where the incident occurred, and other relevant facts. The Board of Survey will conduct their investigation and upon completion, they will send an e-mail to the OMS FMSS Credentialing Office, authorizing permission to reprint a new credential to replace the missing one.

Recovered credentials and Special Agent/Investigative Specialist badges/shields are to be reported to the FMSS Office or the Special Agent in Charge or Function Head of the bearer’s area without reasonable delay, and accountability records shall be adjusted to reflect the recovery. The Special Agent in Charge is responsible for contacting FMSS to inform them of the recovered credential/badge. Recovered credentials may be either destroyed or reissued to the bearer, as appropriate. Under no circumstance, however, are individuals to retain more than one credential at a time.

40.8.8 Updating Credentials. Credentials are not to be reissued merely because of a change in the name or title of the authenticating official(s).

Credentials may be updated and reissued to the bearer when a change takes placeunder the following conditions:

Upon legal name change; Official reassignment to a different position to reflect a change in title or authority; Significant change in the bearer’s appearance over a period of time; or Mutilation of the credential, excessive wear, or lapse of sufficient time to indicate

that a lost or stolen credential will not be recovered or otherwise returned.

40.8.8.1 Disposition. Records shall be maintained by the TIGTA FMSS Credentialing Office to indicate the disposition of all credentials and Special Agent/Investigative Specialist badges/shields. Employees terminating employment shall return their credentials to the TIGTA FMSS Credentialing Office and Special Agent/Investigative Specialist badges/shields to their immediate supervisor prior to being granted final clearance and departing employment. The TIGTA FMSS

Operations Manual 8 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018Credentialing Office shall take appropriate action to ensure that credentials and Special Agent/Investigative Specialist badges/shields are returned, or otherwise accounted for, prior to separating an employee from Federal Service. Credentials of persons who retire or separate from TIGTA may be held for a period of time at the discretion of TIGTA and then destroyed unless approved for special disposition as part of a TIGTA award program as outlined below. Special Agent/Investigative Specialist badges shall also be returned to inventory unless approved for special disposition as part of an award program as outlined below. Such badges shall remain in the inventory for a minimum of 180 days prior to being re-issued.

40.8.8.2 Credential Cancellations. Credentials may be canceled and awarded to retirees when such awards are established through a TIGTA employee incentive award program. Canceled credentials shall be either perforated or permanently stamped to reflect that the individual is “retired” or otherwise indicate that the credential is awarded “for honorable service.” The canceled credential must be marked in a manner to ensure distinction from active credentials, e.g., encased in Lucite, or other display-type manner at the discretion of TIGTA, to limit use to exhibition purposes only. Issuance of new credentials to retirees or persons previously separated is authorized with the proper request and approval by the function head or executives.

40.8.9 Special Agent/Investigative Specialist. Special Agent/Investigative Specialist badges/shields may be awarded when such awards are established through TIGTA’s employee incentive program. For example, awarded Special Agent badges/shields may be encased in Lucite, or other display-type material, and/or fitted with a “retired” or “honorable service” plate in a manner to ensure distinction from active Special Agent/Investigative Specialist badges/shields and to limit such use to exhibition purposes only. Issuance of new replacement Special Agent/Investigative Specialist badges/shields to retirees or persons previously separated from TIGTA or as awards is not authorized.

40.8.9.1 Recognition. Credentials shall generally be honored for entry of the bearer during normal working hours into Treasury owned, leased, or operated facilities for the conduct of official business. Possession of credentials does not relieve the bearer from complying with established access control requirements. Circumstances, which cast a reasonable doubt on authenticity or validity of the credentials or the matching identity or authority of the bearer, shall be reported to TIGTA’s FMSS Credentialing Office.

40.8.10 Authentication. Individuals are not authorized under any circumstances to authenticate or otherwise validate their own credentials.

Such authentication shall be executed according to the procedures set forth below: The IG, or PDIG (or the next in line according to TIGTA’s designated order of

succession) in the absence of the Inspector General for Tax Administration, shall

Operations Manual 9 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018authenticate credentials for TIGTA personnel, with respect to any credentials and Special Agent/Investigative Specialist badges/shields issued to employees; and

Administrative processes shall be performed by TIGTA’s FMSS Credentialing Office which is responsible for issuing credentials and/or Special Agent badges/shields.

40.8.10.1 Penalties. The careless handling, abuse, misuse, or intentional misrepresentation of official credentials and Special Agent/Investigative Specialist badges/shields shall be cause for possible administrative or disciplinary action which may include temporary suspension, reassignment, revocation of official duties and responsibilities, or other penalties. Instances involving senior officials shall be reported concurrently to the IG for Tax Administration, U.S. Treasury Office of the Inspector General, TIGTA’s FMSS Credentialing Office and TIGTA’s FMSS Office. The IG shall decide if an investigation is warranted. The Office of Investigations’ Internal Affairs Division shall investigate and enforce disciplinary action against any TIGTA employee’s careless handling, abuse, misuse, or misrepresentation of official credentials and Special Agent/Investigative Specialist badges/shields. Credentials and Special Agent/Investigative Specialist badges/shields shall never be issued or used for transacting non-official or personal business.

Penalties may be imposed pursuant to law for improper use of official identification, including:

18 U.S.C. Section 499 which states: “Whoever falsely makes, forges, counterfeits, alters, or tampers with any naval, military, or official pass or permit, issued by or under the authority of the United States, or with intent to defraud uses or possesses any such pass or permit, or impersonates or falsely represents himself to be or not to be a person to whom such pass or permit has been duly issued or willfully allows any other person to have or use any such pass or permit, issued for his use alone, shall be fined under this title or imprisoned not more than five (5) years, or both;”

18 U.S.C. Section 701 which states that “Whoever manufactures, sells, or possesses any badge, ID card, or other insignia, of the design prescribed by the head of any department or agency of the United States for use by any officer or employee thereof, or any colorable imitation thereof, or photographs, prints, or in any other manner makes or executes any engraving, photograph, print, or impression in the likeness of any such badge, ID card, or other insignia, or any colorable imitation thereof, except as authorized under regulations made pursuant to law, shall be fined under this title or imprisoned not more than six months, or both;” or

18 U.S.C. Section 1028 establishes penalties, e.g., fines and/or imprisonment or both, for fraud and related activity in connection with identification documents.

Operations Manual 10 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

40.8.11 Requirements of the Inspector General and TIGTA FMSS Credentialing Office .

The Inspector General for Tax Administration and TIGTA’s FMSS Credentialing Office, shall ensure that:

Credentials, with or without Special Agent/Investigative Specialist badge/shields, are issued only to authorized personnel;

Records are properly maintained with respect to credentials and Special Agent/Investigative Specialist badges/shields that are issued, returned, lost, stolen, canceled, or destroyed;

The loss or theft of credentials and Special Agent /Investigative Specialist badges/shields is reported to the designated security and/or issuing authority for appropriate action. This may also include notification to the National Crime Information Center and notification of the facts related to the loss or theft, to State and local police;

Review samples of each type of credential to ensure conformance with this Section;

Designate security or other issuing authorities to safeguard supplies, process and maintain related records and control the issuance of official credentials and Special Agent/Investigative Specialist badges/shields;

Conduct periodic inventories of existing stock of blank credentials, Special Agent/ Investigative Specialist badges/shields and credential case/folders to ensure that sufficient supply is procured and available for use. Inventories shall also be conducted prior to the transfer of responsibility from one designated security or issuing authority to a successor; and

Ensure that personnel who are issued credentials and Special Agent/Investigative Specialist badges/shields are properly informed as to the requirements and obligations governing such use under prescribed professional standards of conduct.

40.8.12 Issuance of Retired Law Enforcement Photographic Identification.This section establishes policy and procedures related to the issuance of photographic identification to qualified retired law enforcement officers of TIGTA (or the Internal Revenue Service (IRS) Inspection Service) pursuant to the Law Enforcement Officers Safety Act of 2004 (the Act). The Act exempts qualified retired law enforcement officers from State laws prohibiting the carrying of concealed firearms. The Act specifically excludes from the definition of a firearm a machinegun, silencer, or any destructive device defined in Section 18 U.S.C. § 921 (including a bomb, grenade, poison gas or mine). Also, the Act does not override State laws that permit private persons or entities to prohibit the possession of a concealed firearm on their property, or the possession of firearms on any State or local government property, installation, building, base, or park.

The Act does not convey any law enforcement authority (e.g., power to execute and serve search or arrest warrants). Thus, it does not authorize the carrying of a firearm

Operations Manual 11 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018on a commercial airline. In addition, the test for obtaining Department of Justice representation is not affected by the Act. There are no circumstances in which retired agents will be deemed to be acting within the scope of official Government duties.

The Act specifically excludes from its coverage any retired agent who is under the influence of alcohol or another intoxicating or hallucinatory drug or substance while carrying a concealed firearm and any individual who is prohibited by Federal law from receiving a firearm.

40.8.12.1 Criteria for Issuing Photographic Identification to Retired Special Agents. Upon written application to the TIGTA OMS Director, HCPS TIGTA will provide photographic identification indicating that the holder is a retired law enforcement officer to any TIGTA Special Agent (S/A) (or IRS Inspection Service inspector) who meets the following standards:

retired in good standing for reasons other than mental instability; retired with a minimum aggregate of 10 years of service as a law enforcement

officer or, after completing any applicable probationary period, retired due to a service-connected disability;

is entitled to Federal retirement benefits; and provided an Federal Bureau of Investigations Criminal Justice Information

Services Division (CJIS) records check of the National Crime Information Center (NCIC) database for the purpose of verifying that the retiree is not prohibited by Federal law from receiving a firearm.

In addition to obtaining photographic identification, in order to carry a concealed weapon, retired agents must possess a notarized certification issued by the State in which they reside that indicates that they have, within the last year, been tested or otherwise found by the State to meet the standards established by the State for training and qualification for active law enforcement officers to carry a firearm of the same type as the concealed firearm. TIGTA will not reimburse retired agents for any cost associated with this qualification requirement or provide firearm qualification testing for retired special agents.

Department of the Treasury Interim Guidance on Treasury Credentials, Badges and Shields, dated September 8, 2005, also requires that each retired agent seeking qualification under the Act annually must meet their state of residence standards, if any, regarding alcohol or drug use by law enforcement officers authorized to carry a firearm.

40.8.12.2 Procedures for Issuing Photographic Identification to Separated Special Agents. All requests for issuance of separated law enforcement official credentials will be forwarded to the Director, HCPS (retiredLEOidentification@tigta.treas.gov). Upon receipt of a request, OMS will forward to the applicant standard letter (Exhibit (600)-40.8.1) and an Application for Retired Law Enforcement Officer Photographic Identification (Exhibit (600)-40.8.2). Upon receipt of the completed application, the

Operations Manual 12 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018Assistant Director, Personnel Security will complete a personnel check to ensure that the applicant is qualified to receive separated law enforcement officer photographic identification (Exhibit (600)-40.8.3). The Assistant Director, Personnel Security will determine:

if there (is/was) any action initiated to remove or to propose to remove the officer from service at the time of separation;

whether or not the officer should be considered to have separated “in good standing;”

if there (is/was) any proposal to suspend or revoke the officer’s security clearance at the time of retirement; and

if the officer separated or (is/was) separating under a pending psychological fitness-for-duty inquiry, or after being found not fit for duty.

If the application is approved, the Assistant Director, Personnel Security will notify the applicant of the approval by letter (Exhibit (600)-40.8.4) and transfer the application (and all associated documents) to the TIGTA Credential Office. All documents obtained during the application process will be maintained on file with the TIGTA FMSS Credential Office for approved applications. If the application is disapproved, the Director, HCPS will notify the applicant as to the reason for the application denial (Exhibit (600)-40.8.5) and maintain on file all documents associated with the denial of the application. The determination to issue a separated law enforcement officer credential called for under the Act is within the discretion of TIGTA.

Approved applicants are directed in the approval letter to contact a TIGTA post of duty to schedule the photography. The TIGTA post of duty contacted by the applicant will electronically send the applicant’s digital photograph to the TIGTA FMSS Credential Office for production of the photographic identification. Guidance for obtaining the digital photograph at the TIGTA post of duty is provided at Exhibit (600)-40.8.6. The FMSS Credential Office will produce the photographic identification and mail it to the Remote Issuing Officer at the TIGTA post of duty where the digital photograph of the applicant was taken. The TIGTA post of duty or the FMSS Credential Office will notify the applicant by telephone or by letter (Exhibit (600)-40.8.7) that the photographic identification is available for pick-up at the TIGTA post of duty.

The Remote Issuing Officer located at the TIGTA post of duty will issue the photographic identification to the applicant upon confirmation of the applicant’s identity. The applicant must present at least two forms of identification. At least one of the identification forms presented must contain a government-issued photograph (e.g., driver’s license or U.S. Passport). Other suitable forms of identification may include a birth certificate or Social Security card.

40.8.12.3 Procedures for Issuing Photographic Identification to Current Special Agents. Photographic identification credentials will be issued under this Section to retiring/separating TIGTA S/As that meet the following standards:

Operations Manual 13 Chapter 600

TREASURY INSPECTOR GENERALFOR TAX ADMINISTRATION

DATE: April 1, 2018

retiring/separating in good standing for reasons other than mental instability; currently satisfies TIGTA firearms qualification requirements under Chapter

400, Investigations, Section 130.8.2; retiring with a minimum aggregate of 10 years of service as a law

enforcement officer or, after completing any applicable probationary period, retiring due to a service-connected disability; and

is entitled to Federal retirement benefits.

See Chapter (600)-70.3.3.5.2, Special Agent (GS-1811) Employee Retirements, for additional information on processing retirement requests for S/As.

40.8.12.4 Procedures for Re-issuing Photographic Identification.Department of the Treasury Interim Guidance on Treasury Credentials, Badges and Shields, dated September 8, 2005, provides that replacement of qualified separated law enforcement officers’ identification is authorized only where the former employee: (1) substantiates in writing that his or her previously-issued qualified separated law enforcement officer identification has been lost, stolen, or destroyed; (2) provides a copy of the police report attesting to such loss or theft; and (3) includes a notarized copy of their State of residence’s certification that they have, not less recently than one year before the date the individual intends to carry a concealed firearm, been tested or otherwise found by the State to meet standards established by the State for training and qualification for active law enforcement officers to carry a firearm of the same type as the concealed firearm. Costs for replacing lost or stolen photographic identification may be charged, at the discretion of the TIGTA, to the separated employee.

All requests for replacement photographic identification will be forwarded to the Director, HCPS. The Director, HCPS will forward to the applicant a letter (Exhibit (600)-40.8.8) and an Application for Retired Law Enforcement Officer Photographic Identification (Exhibit (600)-40.8.2). Notwithstanding the required additional documentation, requests for replacement photographic identification will be processed under the same standards as initial requests.

Operations Manual 14 Chapter 600