Upload
shindo-jun
View
14
Download
1
Tags:
Embed Size (px)
DESCRIPTION
note
Citation preview
SAP Japan/Globalization Product Management JapanOctober 2014 (Last Update: Mar 2015)
Legal Change of Social Security and TaxNumber System in SAP ERP HCM
Customer
2014 SAP SE or an SAP affiliate company. All rights reserved. 2Customer
Change History
Version Page Changes Date Author
1.0 New Oct 22, 2014 SAP Japan
1.1 8 Update about the timing of Individual Numbercollection.
Mar 3, 2015 SAP Japan
1.1 14 Update about the guidelines provided by SpecificPersonal Information Protection Commission.
Mar 3, 2015 SAP Japan
1.1 18-23 Refer to EN_Note2009560_RoughPlan.pdf forthe latest information.
Mar 3, 2015 SAP Japan
2014 SAP SE or an SAP affiliate company. All rights reserved. 3Customer
Agenda
1. Overview of Legal Change2. Business processes to be influenced by Individual number and
Corporate Number3. Planned approach in SAP ERP HCM9 Master Data management of Individual number9 Statutory Reports
1.Overview of Legal Change
2014 SAP SE or an SAP affiliate company. All rights reserved. 5Customer
Social Security and Tax Number SystemOverview of Legal Change
Social infrastructure to identify the personalinformation which is handled in differentauthorities, such as Tax office, Pension office,Municipal offices etc.
A fairer and more just society Improved administrative efficiency Enhance public convenience Control own personal information with
protecting privacy
Acquirement of pension qualification, pensionconfirmation and payment
Acquirement of unemployment insurancequalification, insurance confirmation andpayment, Hello Work-related affairs
Collection of medical insurance premiums,Welfare benefits, public assistance etc
Social Security Notation on income tax
returns, notifications, records,etc., submitted to taxauthorities
Internal administrative workof tax authorities, etc
Tax
Payment of funding forrebuilding the livelihood ofdisaster victims
Preparation of disastervictimsb books, etc
Disaster response
Usa
ge
HP 2610 http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/gaiyou_siryou.pdf
2014 SAP SE or an SAP affiliate company. All rights reserved. 6Customer
Personal Information in Social Security and TaxNumber System: NO central database
Each authorities will respectively keep the necessary personalinformation as they do today. The government will NOT build a centraldatabase for personal information.Each authorities will link up their own information with other authorities
for the legally defined purpose via network.
HP 2610 http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/gaiyou_siryou.pdf
2014 SAP SE or an SAP affiliate company. All rights reserved. 7Customer
2 Numbers in Social Security and Tax NumberSystem
Corporatenumber
Individualnumber
Completeness (every person/legal entity will have own number)Unique number (no duplication)Visible number
12-digit number, which is related to the latest name, address,sex and birth date
Municipality will send notification. People will use one number for lifetime long in principle, but it
can be changed when necessary.
13-digit number for National and Municipal organizations,Private companies
National Tax Agency will send notification and announce thelist with name and address via website.
2014 SAP SE or an SAP affiliate company. All rights reserved. 8Customer
Planned timeline of Legal Change
2014 (H26) 2015 (H27) 2016 (H28)2013 (H25) 2017 (H29)
Preparation of details, such asCabinet orders, ministerial orders, etc
NotifyCorporatenumbers
Individual number card (with IC) will beissued when requested
Individual numbers must be filledin defined statutory forms.
Define PIA policy Start PIA operations
Legislationof
SocialSecurity
andTax
System NotifyIndividualnumbersPreparing details of
Corporate numbers must be filledin defined statutory forms.
Start operation ofNetwork system,My portal system2017/01 National org2017/07 Municipal
org
Monitoring network systems etcContinue monitoring on handling of personal info
with Individual numbers
Details of statutory formsmay be finalized with short
notification.
Municipal citywill sent
notification
Discussion to expandthe usage of
Individual numbersaround 2019
Employers maycollect Individual
Numbers from Oct2015
2014 SAP SE or an SAP affiliate company. All rights reserved. 9Customer
HP 2610 http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/gaiyou_siryou.pdf
Individual Number card and Notification card
Notification cardIndividual Number card
With IC chipand photo
No IC chip,No photo
Municipalitywill send
notificationMunicipality willissue the cardon request.
More usage forpublic convenience
2014 SAP SE or an SAP affiliate company. All rights reserved. 10Customer
Individual Number card
Publicity material for the Social Security and Tax Number System (detailed version) http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/en2.pdf http://www.kantei.go.jp/jp/singi/it2/senmon_bunka/number/dai2/gijisidai.html
With Electronic Certificate for eTAX, My portal etcPossible to use services stipulated in local government ordinances, such
as library services and issuance of seal registration certificates etc
2014 SAP SE or an SAP affiliate company. All rights reserved. 11Customer
HP 2610 http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/gaiyou_siryou.pdf
Punishment is more severe thanother similar regulations
2014 SAP SE or an SAP affiliate company. All rights reserved. 12Customer
Publicity material for the Social Security and Tax Number System (detailed version) http://www.cas.go.jp/jp/seisaku/bangoseido/pdf/en2.pdf
2014 SAP SE or an SAP affiliate company. All rights reserved. 13Customer
Social Security and Tax Number System for Privatecompanies Basic requirements It is allowed to use Individual Numbers only for the purposes stipulated by law It is prohibited to request Individual Numbers for the purposes which is not stipulated by law It is required to confirm Identity when you received Individual Number It is required to take security measure to handle Personal information including Individual
numbers safely manners.
Health insunion
Pensionoffice
Job placementoffice LSSO
Taxoffice
Municipalcity
DC pensionOperationalMgmt Instit.
Cooperation Network System for Personal Information
Person in Charge ofAffairs Related to the
Individual Number
Statutory forms withIndividual numbers and
Corporate numbers
Employee
Speaker
Proxy may berequired
Confirm Identity
Confirm Identity
HCM dept FIN dept
Security measure is required tohandle Individual numbers safely
Person in Charge ofAffairs Using the
Individual Number
Vendor
Employee need to provideIndividual numbers of
family members
family
Private company
2014 SAP SE or an SAP affiliate company. All rights reserved. 14Customer
Further references
It is allowed to use Individual Numbers only for the purposes stipulatedby law. Itbs necessary to check whether the existing business process inyour company is correctly defined aligning with the relevant laws. Example) Benefit payment claim for Health Insurance should be done
between Health Insurance Union and Employee. But HR departmenthandles some of the processes in many Japanese companies. Thiswould be against the law if the form will contain Individual Numbers. Refer to Q&A page for further details. HP (FAQ) (4)
http://www.cas.go.jp/jp/seisaku/bangoseido/faq/faq4.html It is required to take security measure to handle Personal information
including Individual numbers safely manners. Refer to the guidelinesprovided by Specific Personal Information Protection Commission.
http://www.ppc.go.jp/files/pdf/261211guideline2.pdfQ&A http://www.ppc.go.jp/legal/policy/faq/
2014 SAP SE or an SAP affiliate company. All rights reserved. 15Customer
Social Security and Tax Number SystemSummary
# Requirement Description Remarks1 Numbers 2 numbers will be introduced:
z Individual numbers ()z Corporate numbers (15)
Individual numbers will be 12-digitnumbers, Corporate numbers will be 13-digit numbers
2 Use of IndividualNumbers
Use of Individual Numbers for any duty that is notstipulated by law is prohibited.15
Many statutory forms will requireIndividual numbers in HCM. The details willbe defined by Cabinet orders, ministerialorders etc.
3 Confirmation ofIdentity
It is required to confirm Identity when you receivedIndividual Number.16Identity confirmation with ID card with photo, such asIndividual Number card, driver license card etc.
4 Restrictions ofproviding PersonalInfo with Individualnumbers
It is prohibited to provide Personal Information withIndividual Numbers to others for any duty that is notstipulated by law.19
5 Collect and Storedata
It is allowed to collect and store data of the PersonalInformation with Individual Numbers only when thepurpose is stipulated by law.2028Punishment is more severe than other similarregulations6777
It is required to take Security measures tocontrol the access to Individual numbers.Data of Individual numbers should bedestroyed as soon as itbs no longer needed.
6 PIA process PIA process is defined by law.2627 PIA is not mandatory for privatecompanies. Health Ins Union may need it.
7 Use of Corporatenumbers
Use of Individual Numbers has not restrictions58The numbers will be announced in public website by NTA.
Many statutory forms will require thisnumber.
2. Business processes to be influencedby Individual number and CorporateNumber
2014 SAP SE or an SAP affiliate company. All rights reserved. 17Customer
Business processes to be influenced by Individualnumber and Corporate Number Refer to Note2009560_LC_Overview&BusinessProcess.pdf in SAP Note.2009560 for details of
examples of relevant business processes. http://service.sap.com/sap/support/notes/2009560
3. Planned approach in SAP ERP HCM
9 Master Data management of Individual number9 Statutory Reports
Refer to EN_Note2009560_RoughPlan.pdf in SAP Note.2009560 for the latest information. http://service.sap.com/sap/support/notes/2009560
2014 SAP SE or an SAP affiliate company. All rights reserved. 19Customer
2014 SAP SE or an SAP affiliate company.All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or anSAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE(or an SAP affiliate company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additionaltrademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind,and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE orSAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products andservices, if any. Nothing herein should be construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any relatedpresentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliatedcompanies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may bechanged by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment,promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertaintiesthat could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-lookingstatements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.