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2020 OARSIWorld Congress on Osteoarthritis
April 30–May 3, 2020MESSE WIEN EXHIB IT ION & CONGRESS CENTER
Vienna, Austria
Sponsor, Exhibit, and Support Opportunities
2020.oarsi.org
CONTACTDana Groves Industry Relations Manager856.642.4434 • [email protected]
2020 Sponsor Prospectus
About OARSITHE ONLY ORGANIZATION DEDICATED EXCLUSIVELY TO ADVANCING OA RESEARCH
The Osteoarthritis Research Society International (OARSI) is the leading medical society for advancing the understanding, early detection, treatment and prevention of osteoarthritis (OA) through its exclusive dedication to research.
OARSI’s passion and area of focus is on OA, a debilitating disease affecting more than 250 million people around the world. With more than 25 years of experience serving the OA community, OARSI provides the necessary framework, expert resources and support for its international constituents to address the challenges of OA so that the knowledge gained can ultimately be used to help improve patient care and patient outcomes.
Our Strategic Goals Advance research and treatment for OA
Create and foster strategic alliances
Broaden international outreach
TO OUR PROSPECTIVE EXHIBITORS & SPONSORS:It is with great pleasure that the Osteoarthritis Research Society International (OARSI) invites you to sponsor our World Congress on Osteoarthritis.
For the 2020 Congress, we head to Vienna, Austria. Your support of OARSI will help your organization gain visibility and a competitive edge in the OA marketplace. We look forward to your participation and support.
Sincerely, 2020 Executive and Planning Committees
Mission StatementOARSI is the premier international organization for scientists and healthcare professionals focused on the prevention and treatment of osteoarthritis through the promotion and presentation of research, education and the worldwide dissemination and exchange of expert knowledge.
Vision StatementTo be the preeminent voice and expert resource in OA research and its application worldwide through a thriving international network of passionate, purpose-driven and progressive leadership.
Our PromiseOARSI leads the advancement of understanding, early detection, treatment and prevention of osteoarthritis through its Pillars of Excellence that include international collaboration, education, professional development, productive partnerships and the creation and dissemination of expert resources and knowledge.
2020 Executive Planning CommitteePRESIDENTAli Mobasheri, DPhil(Oxon)State Research Institute Centre for Innovative MedicineVilnius, LithuaniaUniversity of OuluOulu, Finland
PRESIDENT-ELECTGunil Im, MD, PhDDongguk UniversityGoyang, Korea
PAST PRESIDENTJeffrey N. Katz, MD, MSBrigham & Women’s HospitalBoston, MA, USA
PROGRAM CHAIRIngrid Meulenbelt, PhDLeiden University Medical CenterLeiden, Netherlands
SECRETARY GENERALRita Kandel, MDMount Sinai HospitalToronto, ON Canada
TREASURERMartin Englund, MD, PhDLund UniversityLund, Sweden
ABSTRACT CHAIRDanny Chan, BSc, MSc, PhDUniversity Of Hong KongHong Kong, China
2 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
WHERE OUR MEMBERS RESIDE
Australia 5%
Asia 16%
Middle East and Africa 1%
North America 46%
South America 3%
Europe 29%
OARSI Membership Profile Information
RESEARCH FOCUS
4%
Genetics/Genomics/Proteomics
Metabolomics
9%
Therapies
10%
Other
7%
Inflammation
6%
Imaging Pain
5 %
7%
Clinical Trials
7%
Biomarkers Biomechanics, Gait
5 %
Epidemiology/OA Outcomes
16 %
Cartilage and Bone
24%
OARSI WORLD CONGRESS ATTENDEESThe OARSI World Congress attracts over 1200 leading OA experts and researchers from more than 50 countries. Attendees gather yearly for the World Congress which highlights research advancements, innovations, clinical trials and new product introductions. We receive over 850 abstracts representing all areas of OA research.
WHY SPONSOR OR EXHIBIT?The annual OARSI World Congress is a global forum for those involved in OA research and treatment from academia and industry; including basic scientists, clinical investigators, radiologists, rheumatologists, orthopedic surgeons, physicians in physical medicine and rehabilitation, allied health professionals and policy makers. As a supporter of the World Congress your organization has the opportunity to:
INCREASE organizational exposure through affiliation with OARSI
OBTAIN direct access to highly regarded and sought after researchers studying OA, along with the results of their work
INTERACT with up and coming professionals and OARSI Young Investigators
INTRODUCE new products and services to key scientists and clinicians in the field of OA
COLLABORATE and gain expert insights from top scientists and clinicians in focus group type settings
NETWORK and drive peer interactions within the OA community
ACHIEVE recognition as an organization that is making a difference and helping to improve the lives of millions of people with OA worldwide.
OARSI membership is a combination of basic and clinical researchers
clinically oriented research
laboratory research
32%see patients in a healthcare
setting
Members are involved in all aspects of OA including biomarkers, imaging, cell biology, biomechanics, genetics and genomics, prevention, cartilage repair and treatment.
3 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
ONE YEAR $10,000 MEMBERSHIP
TWO YEAR $17,000 Fully payable in year one — MEMBERSHIP a savings of $1,500 per year!
THREE YEAR $22,500 Fully payable in year one — MEMBERSHIP a savings of $2,500 per year!
“OARSI’s mission to
prevent and treat
osteoarthritis through
the promotion and
presentation of research,
education and the
worldwide dissemination
of new knowledge will
be achieved much more
quickly and effectively with
the support of industrial
partners with whom we
have long-term
strategic relationships.”
2019–2021 OARSI President Ali Mobasheri, DPhil(Oxon)
Corporate MembershipAs an OARSI Corporate Member you’ll be recognized as a leader in the field of OA research. Your corporate membership entitles your company to numerous value-added benefits.
CORPORATE MEMBER BENEFITS:
• Corporate recognition and logo on OARSI website• Organization may nominate (5) five company individuals to receive
the benefits of Full Membership ($1250 value)• Opportunity to serve on specific OARSI committees and task forces• Invitation to annual Industry Council meeting with the OARSI
leadership to discuss ongoing projects and potential for future initiatives
• Access to Members-Only section of the OARSI website. This includes:
» World Congress presentations » Access to OARSI Membership Directory » Ability to post a job on the OARSI job board
BENEFITS AT THE WORLD CONGRESS:
• Five (5) Member-Rate World Congress Registrations — (more than $200 savings/attendee)
• Recognition as a Corporate Member will appear on your Name Badge/s at World Congress
• Opportunity to host a satellite symposium at World Congress• Your company is entitled to receive the marketing benefits that
accompany a Bronze Level Sponsorship, as outlined on page 9 ($2500 value)
• Reduced exhibit booth fees during the OARSI World Congress ($500 Discount)
• Your linked logo will appear on the World Congress website• Additional recognition aimed at our World Congress attendees.
This includes: » World Congress promotional emails » Meeting signage » World Congress website
4 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
Summary of Support OpportunitiesYEAR-ROUND EDUCATIONAL SUPPORT OPPORTUNITIESOARSI Scholarships . . . . . . . . . . . . . . . . . . . $8,500 each
OARSI Resource Library . . . . . . . . . . . . . $5,000
HeyOA! Podcasts . . . . . . . . . . . . . . . . . . . . . . . $2,000 each, or sponsor a series at a discounted rate!
Patient & Provider Material . . . . . . . Starting at $5,000
Demonstrate your support of OARSI.
We have a variety of support and sponsorship
opportunities to complement your
organization’s strategic goals, increase your visibility and boost brand awareness.
OARSI WORLD CONGRESS RELATED OPPORTUNITIES
Congress Educational Support OpportunitiesSatellite Symposia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25,000;
$30,000 if paid after Dec. 1, 2020 (Available to Corporate Members only)
Scientific Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8,000
Chinese Abstract Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,500
Discussion Group Meeting . . . . . . . . . . . . . . . . . . . . Various Levels
Clinical Trials Symposium . . . . . . . . . . . . . . . . . . . . . . Various Levels
Product Showcase Theater Session NEW! . . . . . . . . . . $5,000
Congress Opportunities to Support and Award ExcellenceLifetime Achievement Award NEW! . . . . . . . . . . . . . . . . . . $3,000
Highest Rated Abstract Awards NEW! . . . . . . . . . . . . . . $5,000
Clinical Research Award NEW! . . . . . . . . . . . . . . . . . . . . . . . . . $3,000
Basic Science Research Award NEW! . . . . . . . . . . . . . . . . $3,000
Custom Sponsorship OpportunityLooking for something unique? We’re happy to work with you to create a custom sponsor package that addresses your marketing goals and meets your budget. Contact Dana Groves, Industry Relations Manager to discuss custom sponsorship or branding opportunities.
Congress Young Investigator (YI) Support OpportunitiesEXCLUSIVE Highest Rated Abstracts . . . . . . . . . . . . . . . . . . . $12,000
YI Travel Award
Pre-Congress YI Symposium . . . . . . . . . . . . . . . . . . . . . . . . . . $8,000
YI Mentorship Session & Reception . . . . . . . . . . . . . . . . $5,000
YI Luncheon Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000
YI Need Based Travel Awards . . . . . . . . . . . . . . . . . . . . . . . . . .$1,000
Congress Branding and Social Sponsorship OpportunitiesEXCLUSIVE Meeting Bag . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,000EXCLUSIVE Lanyards for name badges . . . . . . . . . . . . . . . . . $8,000EXCLUSIVE Meeting Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . .$7,500EXCLUSIVE Abstracts on USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6,000EXCLUSIVE Congress WiFi NEW! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,500EXCLUSIVE Mobile Meeting App. . . . . . . . . . . . . . . . . . . . . . . . . . . $5,500
Poster/Networking Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000
Meeting Bag Insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 each
Email Sponsor Profile NEW! . . . . . . . . . . . . . . . . . . . . . . . . . $750 each
Exhibit Booth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 each12.1.19 Early-Bird Rate: $2,300; Corporate Member and Sponsor Rate: $2,000
5 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
Year-Round Educational Support Opportunities
OARSI SCHOLARSHIPS$8,500
The scholarships enable recipients to work with another institution to foster the acquisition of skills in specialized scientific methodologies, knowledge translation, and dissemination of research. Sponsors will be acknowledged on the OARSI website and participate in the scholarship award ceremony at the Congress.
OARSI RESOURCE LIBRARY$5,000
The OARSI Resource Library contains the speaker slides from the World Congresses on Osteoarthritis as well as guidelines, outcome and physical measures and white papers. Members and non-members can search presentations by year or by using key words. The slides remain on the site permanently and can be accessed by OARSI members. Sponsors will be acknowledged on the website and in the email announcing availability of session presentations.
HeyOA! PODCASTS$2,000 each or sponsor a series at a discounted rate
Monthly podcasts featuring interviews with leaders in the field of osteoarthritis are available on the OARSI website and are downloadable through Google Play, Pocket Casts and Apple Podcasts. Sponsors are recognized on the website, in the podcast and at the Annual Congress.
PATIENT AND PROVIDER EDUCATIONAL MATERIALStarting at $5,000
Web based material for patients is now on the OARSI website and provider material will soon be developed. Topics include understanding OA, how OA is diagnosed, causes and treatments. The physician material will include information on the management of OA. Sponsors will be acknowledged on this section of the website and in all Congress material. Sponsors are also needed to support translation of this material into different languages.
Sponsors of these YEAR-ROUND initiatives are acknowledged on the OARSI website and in the Presidential Address at World Congress.
OSTEIs
OA is COMMON & GROWING
a SERIOUS disease?
andTHIS
is why
OARTHRITIS
240 millionAffects
people worldwide
more womenthan men
Osteoarthritis: A Serious Disease White Paper available at bit.ly/OASeriousDisease
80% are limited with movement
25% cannot donormal activities
While treatment can reduce pain,
FOR MORE INFORMATION VISIT:
needsurgery
2x
Surgery can
but does NOT
the natural
joint
Risk of cardiovascular disease, diabetes,
hypertension & death
approved drugsprevent OA approved drugsslow progression
NO REPLACE
RESTORENO
FEW
SOME
should receiveeducation to be active, exercise,
& manage their weight
EVERYONE
OA limits LIFE
OA has NO CURE
may benefit fromdrugs or injections
According to the experts...
2019 Hiral Master, Louise Thoma & Linda Truong
www.oarsi.orgWhite Paper
6 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
WORLD CONGRESS EDUCATIONAL SUPPORT OPPORTUNITIESSatellite Symposia • $30,000 *Available to Corporate Members Only
DECEMBER 1 Early Bird Commitment Discount • $25,000
Includes:• Symposia meeting room• Standard audio visual• Your provided Symposium
announcement placed inmeeting bag
• List of registered delegates withemail addresses for a one-time useto promote your symposium
• Complimentary congressregistration for two people
• Complimentary exhibit booth.
Catering and special AV services are not included.
Scientific Sessions • $8,000 eachSponsor a specific scientific session that aligns with your company’s research and development focus. Specific session must be chosen by 2.1.2020.
Chinese Abstract Session • $5,500This evening event is always well attended and much appreciated. Sponsor is responsible for selecting session speakers, food catering and special AV service.
Discussion Group Meetings • Various LevelsAn opportunity for you to support and reach a targeted group of colleagues whose interests align with your company products and vision. Contact OARSI for a full list of Discussion Groups at the 2020 World Congress.
Clinical Trials Symposium • Various LevelsThis popular, in-demand symposium takes place on the day prior to the World Congress and is attended by approximately 180 Congress delegates.
Product Showcase Theater Session • $5,000 eachNEW! A unique opportunity for you
to demo/showcase your imaging/ultrasound equipment and capabilities to our attendees. Only (1) one half-hour Theater Session is available each day. Theater sessions will take place in the exhibit/poster hall during the morning coffee break. Time slots are extremely limited.
WORLD CONGRESS OPPORTUNITIES TO SUPPORT & AWARD EXCELLENCELifetime Achievement Award In Osteoarthritis • $3,000NEW! This prestigious award will
be presented during the Opening Ceremony at the World Congress. Sponsor will be recognized during the presentation and recognized on the website, signage, emails, etc.
Highest Rated Abstract Awards • $5,000NEW! Recognize excellence! These
awards will be presented in several high-profile abstract categories. The category winners and Sponsor will
be acknowledged during the Opening Ceremony at the World Congress.
Clinical Research Award • $3,000NEW! The OARSI Clinical Research
Award recognizes excellence in clinical research related to osteoarthritis, which has been conducted within the last five years. The award winner will be acknowledged during the Awards Ceremony at the World Congress. Sponsor will be recognized during the presentation and recognized on the website, signage, emails, etc.
Basic Science Research Award • $3,000NEW! The OARSI Basic Science
Research Award recognizes excellence in basic research conducted with the past five years, in the field of osteoarthritis. The award winner will be acknowledged during the Awards Ceremony at the World Congress. Sponsor will be recognized during the presentation and recognized on the website, signage, emails, etc.
OARSI World Congress Related OpportunitiesSPONSOR RECOGNITION BENEFITSAs a World Congress supporter you’ll automatically receive our Sponsor Recognition Benefits package, this includes recognition in the following:
Opening Keynote Address
On the World Congresswebsite
On the OARSI website
In Congress related emails
On the mobile app
In the pocket program book
On Congress signage
On meeting room slides
7 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
WORLD CONGRESS BRANDING & SOCIAL SPONSORSHIP OPPORTUNITIESEXCLUSIVE Meeting Bag • $15,000Sponsor logo along with OARSI logo will be imprinted on the meeting bag distributed to all attendees.
EXCLUSIVE Lanyards For Name Badges • $8,000Don’t miss this turnkey opportunity to have your organization’s logo prominently displayed around every Congress-goer’s neck!
EXCLUSIVE Notebooks • $7,500Each delegate will receive a small writing pad and pen. Sponsor’s logo and the OARSI logo will appear on the cover.
EXCLUSIVE Abstracts on USB • $6,000A digital version of the journal abstract supplement is provided to all attendees. Contents are fully searchable and the sponsor’s logo will appear on the USB and on the title screen.
EXCLUSIVE WiFi In Congress Center • $5,500NEW! Delegates will be grateful for the complimentary
wireless connection. Your logo and message will appear on the WiFi log in screen each time an attendee logs in.
EXCLUSIVE Congress Mobile App • $5,500The Congress 2020 Mobile app for iPhone, iPad and Android devices contains the complete Congress schedule, including posters and abstracts and a Congress scheduler and is searchable using various parameters. Once downloaded permanently remains on their devices.
Poster Sessions/Networking Break Stations • $5,000Researchers and coffee go hand-in-hand! These breaks and Poster Sessions provide learning and networking experiences for our attendees. A sign acknowledging the Poster Session sponsors will be placed at the entrance to the Poster Hall for the duration of the Congress.
Bag Insert • $2,500 EachSponsor can provide a bag insert describing their company’s research or products to be distributed to more than 1,200 attendees. Specifications will be provided.
Email Sponsor Profile • $750 EachNEW! Promote your participation at the World Congress
with our delegates prior to their arrival. Your Sponsor Profile will be included in one of our World Congress emails, which are sent to all registered OARSI delegates just prior to the meeting. Your Sponsor Profile includes logo and approx. 250 words.
Exhibit Booth • $2,500 Each Sponsor/Corporate Member Rate is $2000 Each EARLY BIRD DISCOUNT Commit by December 1, and receive a $200 discount. See Exhibit Application for details, rules and regulations.
WORLD CONGRESS YOUNG INVESTIGATOR (YI) SUPPORT OPPORTUNITIESEXCLUSIVE Highest Rated Abstracts Young Investigators • $12,000Travel awards are provided to Young Investigators with the highest rated abstracts. Sponsors, along with OARSI leadership, will have the opportunity to present the awards at the highest rated abstract session.
EXCLUSIVE Pre-Congress YI Symposium • $8,000The Young Investigators organize a Pre-Congress Symposium open to all attendees. As a Sponsor you’ll have the opportunity to Welcome attendees, place literature or research findings in the room and recognized in the Congress material.
YI Mentorship Session & Reception • $5,000This evening event attracts 200+ Young Investigators and is one of the main highlights of the Congress. Individuals sit at tables based on their area of interest and meet with senior researchers in a small group setting. As a Sponsor you’ll have the opportunity to Welcome attendees, place literature or research findings in the room and recognized in the Congress material.
EXCLUSIVE Luncheon YI Symposium • $5,000This very popular luncheon workshop sells out year after year. The symposium is organized by the Young Investigators for Young Investigators at no additional charge. In addition to branded signage at the workshop, you may also place your product literature or research findings in the room and take a moment to Welcome attendees to the session.
YI Need Based Travel Awards • $1,000 +These awards are based on abstract score and presented to those from developing countries. Sponsor recognition will be based on level of giving.
OARSI World Congress Related Opportunities (Continued)
8 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
SUPPORT LEVELS & BENEFITS AT A GLANCEADDITIONAL BENEFITS INCLUDED WITH EACH LEVEL:Support Level is based on the cumulative spend in a given year. This includes Sponsorships, Corporate Membership, Exhibit space and OARSI initiatives.
PLATINUM LEVEL$50,000+
GOLD LEVEL
$35,000–$49,999
SILVER LEVEL
$16,000–$34,999
BRONZE LEVEL
$10,000–$15,999
Number of complimentary World Congress Registrations 2Number of additional company colleagues that may receive the benefits of Full Membership
2 1
One complimentary 3m x 3m (9 sqm) Exhibit Booth at World Congress
Opportunity to sponsor (1) one HeyOA! podcast at no cost
Opportunity to place literature in Meeting Tote Bag
Sponsor Level recognition on name badge
Value of Complimentary Benefits $13,500 $10,500 $7,500 $2,500
YO U R S U P P O RT I S IMPORTANT TO USAs our partner, you can earn additional benefits above and beyond those included in our Sponsor Recognition Benefits Package (page 7) and those related to your specific sponsorship.
9 OARSI 2020 SPONSORSHIP PROSPECTUS WWW.OARSI.ORG
AbbVie
Aginko Research Ag
Alberta Health Services
Anthro AB
Aptissen
Aqueous Research
Arthritis Foundation
Arthritis National Research Foundation
Arthritis Research UK
Arthur J.E. Child Chair in Rheumatology
Astellas
Avanos
Bioiberica
Biomomentum, Inc
Bioseb In Vivo Research
Biosolution Co
Bioventus
Bolder BioPATH
Boston Imaging Core Lab
Chondrometrics
Eli Lilly
EMD Serono/Merck KGaA
Fidia Pharma
Flexion Therapeutics
GaitSmart
*2015-2019
OARSI WORLD CONGRESS
SPONSORS, SUPPORTERS, EXHIBITORS & INDUSTRY
PARTNERS*
and Lilly
Exhibit Hours
Thurs., April 30, 2020 Friday, May 1, 2020 Saturday, May 2, 2020
7:30-9 PM Opening Reception 10:15 AM – 5:00 PM10:15 AM – 5:00 PM
Company Information
Company: ________________________________________________
Address:__________________________________________________
City: ________________________State:________________________
Zip: ___________________ Country: __________________________
Phone: ______________________ Fax:_________________________
Website:__________________________________________________
Company Representative and billing addressName: ___________________________________________________
Title ____________________________________________________
Address:_________________________________________________
City: ________________________State:________________________
Zip: ___________________ Country: __________________________
Phone: ______________________ Fax: Email:___________________________________________________
Third Party Exhibit Contractor Information (if applicable)
Contact Person: ____________________________________________
Company: ________________________________________________
Address:__________________________________________________
City: ___________________State:_____ Zip:________ Country:_____
Phone: ______________________ Fax:_________________________
E-mail:___________________________________________________
Booth Rates: Member or Sponsor Non-Member
3m x 3m Exhibit Booth □ $2,000 USD □ $2,500 USD
Early Bird Rate (Dec. 1, 2019 Commitment)
□ $2,300 USDNon-profit—table top □ $500 USD
Total Amount Due: __________________
Competitors you do NOT wish to be near: ______________________
Companies you would like to be near: _________________________
Exhibitor Contract InformationPlease read OARSI Exhibit Rules and Regulations on page 2. Upon receipt of payment and a signed Application/Contract, the invoice issued to you by OARSI will signify that a binding Contract exists between OARSI and Exhibitor.
CancellationAn Exhibitor may cancel or withdraw from the Congress subject to the following conditions:
The undersigned accepts as part of this Contract the OARSI Exhibit Rules and Regulations and any additional rules set forth in the
official exhibitor prospectus and exhibitor manual for the OARSI
World Congress, which are made a part of this Contract, and agrees
to comply with the same.
Name: ________________________________________________ Title: _________________________________________________ Signature: _______________________________Date:__________
Payment Information
□ Check (see below) □ Wire Transfer (see below)
□ Visa □ Mastercard □ American Express
Cardholder Name:_________________________________________
Credit Card Number: _____________________________________
Expiration Date: ______________ Sec code: ____________________
Cardholder Signature:
_________________________________________________________
Wire Transfers- Contact Emmy Mielcarz, [email protected], for instructions. Most banks charge a service fee for Wire Transfers. These bank charges must be factored in with the total amount due on the invoice and can not be taken from the amount owed.
Any company requesting to pay later than Net 90 days after the receipt of invoice, agrees to pay a deposit in the amount equivalent to the cancellation processing fee.
Return completed, signed form, along with payment
information to:
Dana Groves, Industry Relations Manager
Phone: (+1) 856-642-4434 • Fax: (+1) 856-439-0525 E-mail: [email protected]
Exhibitor Application/Contract
OARSI 2020 World Congress on Osteoarthritis • April 30-May 3, 2020 • MESSE WIEN EXHIBITION & CONGRESS CENTE • Vienna, Austria
a. The Exhibitor shall file a written notice of intention to cancelor withdraw.b. If OARSI received written notice of cancllation or withdrawalbefore March 1, 2020, there will be a $1000 Cancellation Fee, and all other fees paid shall be refunded.c. If OARSI received written notice of cancellation or withdrawalon or after March 1, 2020, no refund shall be made regardless of reason. d. OARSI reserves the right to reassign cancelled booth space.e. Downsizing of exhibit booth space is treated as a cancellation.
Cancellation of exhibit space must be directed in writing to [email protected], Dana Groves, Industry Relations Manager,1120 Rt. 73, Suite 200, Mt. Laurel NJ 08054 USA or fax: (856) 439-0525
OARSI Exhibit Rules and Regulations The Osteoarthritis Research Society International ("OARSI") is the owner of the OARSI World Congress ("Congress") which will be held in 2020 at the Messe Wien exhibition & Congress Center in Vienne, Austria. OARSI, its officers, directors, agents or representatives acting on its behalf is responsible for the management of the Congress. the Exhibit Rules and Regulations are part of the Exhibitor Application/Contract for the Congress.
Assignment of Space Booths are assigned upon receipt of applications. Non-profit space assignments are made based on space availability at the discretion of show management. Every effort is made to satisfy exhibitor space requests; however, no guarantee is made. If preferences are not available, OARSI World Congress Exhibit Management reserves the right to make space assignments. OARSI reserves the final decision and right, in the best interest of the Congress, to amend the floor plan, assign, or relocate selected space in areas other than that selected by Exhibitor without any liability to OARSI.
Terms of Payment Full payment to the OARSI is required with the exhibit space application/contract. Space will not be assigned or held without the application and full payment. For more information, please contact Dana Groves at [email protected] or by phone at +1-856-642-4434.
Cancellation: An Exhibitor may cancel or withdraw from the Congress subject to the following conditions:a. The Exhibitor shall file a written notice of intention to cancel or withdraw.b. If OARSI received written notice of cancellation or withdrawal before March 1, 2020, there will be a $1000 Cancellation fee, and all other feespaid shall be refunded.c. If OARSI receives written notice of cancellation or withdrawal on or after March 1, 2020 no refund shall be made regardless of reason.d. OARSI reserves the right to reassign cancelled booth space.e. Downsizing of exhibit booth space is treated as a cancellation.
Cancellation of exhibit space must be directed in writing to [email protected], Dana Groves, Industry Relations Manager, 1120 Rt. 73, Suite 200, mt. Laurel, NJ 08054 USA or fax: (856) 439-0525.
Registration of Exhibitor Personnel: Exhibitor is entitled to two exhibit hall floor pass registrations per 9.00 sqm exhibit space assigned. The main contact from your company will be given a promotional code to register their exhibit booth staff. Additional floor passes may be purchased for $100 a person. Exhibitors may also purchase full congress registrations for an additional fee. Exhibitor badges permit access into the exhibit hall only and will not allow access into any sessions. Should you wish to attend sessions, we ask that you please purchase a Full Congress Meeting Badge.
Exhibitor Appointed Contractors: If you are using a separate contractor to build your booth and did not designate the contractor on your original signed exhibitor application/contract, please notify Dana Groves at [email protected] by Feb. 1, 2020.
Exhibitor Services Manual: An Exhibitor Services Manual containing complete exhibit information and order forms for all services will be made available to each exhibiting company by February 1, 2020. All forms should be completed and returned in advance to ensure that adequate labor, equipment, etc., is available. Installation and Dismantling: The installation of exhibits must be completed between 8:00 a.m. and 7:00 p.m. on Thursday, April 29, 2020. If special set-up times are required, they must be requested by February 1, 2020 for review and approval. If any booth is not set up in full by 7:00 PM on May 2, OARSI reserves the right to re-assign the space to another exhibitor or to make use of the space as deemed necessary, at the exhibitor’s expense. Refunds are not available in such cases. Exhibits must remain set up until the closing of the exhibits at 5:00 p.m. on Saturday, May 2, 2020. Dismantling before 5:00 p.m. may negatively impact your exhibiting presence at future OARSI congresses. All exhibits must be fully removed by 8:00 p.m. on Saturday, May 2, 2020. If exhibits are not removed by that time, OARSI reserves the right to remove the exhibit at the exhibitor’s expense.
Booth Construction and Dimensions: All booths have a surface of 9 sqm (3m x 3m) or multiples thereof. 9.00 sqm Shell Scheme Includes: Aluminum frame system with white panels, 2,5m height; Company name + logo (max. 20 letters, Arial, black, logo 4C digital print) on fascia board (every open side); 1 spotlight on electricity rail by every 4sqm Roll carpet (grey, red or blue); 1 table (80x80cm, chrome frame, white tabletop); 2 chairs; 1 counter (100x100x50cm, white, lockable); 1 barstool, chrome frame, black seat; Basic cleaning; Set-up / dismantle.
Admission to Exhibits: Exhibit personnel will be admitted to the area one hour prior to the time the exhibits opens each day. Children under 12 not admitted.
Security: Guard service is in no case to be understood or interpreted by Exhibitor as a guarantee against loss or theft of any kind. Security is provided during hours the exhibition is closed. However, Exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. OARSI is not responsible for loss or damage.
Liability and Insurance: OARSI and the Exhibit Facility shall not be held responsible for the safety of exhibits and property owned or rented by Exhibitor against fire, theft, or property damage, or for accidents to Exhibitors or their employees from any cause prior to, during or subsequent to the period covered by the exhibit Contract. Exhibitors shall obtain, at their own expense, adequate insurance against any such injury, loss or damage; at a minimum, such insurance coverage shall include that required of all exhibitors under OARSI’s contract with the show facility. The Exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under Exhibitor’s insurance contracts for real and personal property. Exhibitor shall list OARSI as an additional insured on its liability policies for the period beginning with installation of the booth through dismantling the booth. Prior to being permitted to install its exhibit, Exhibitor shall provide OARSI with a certificate of insurance evidencing the coverages required hereunder.
Indemnification: Exhibitor shall indemnify, defend and hold harmless OARSI, its officers, directors, agents, and representatives against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident, bodily injury, property damage or other claims or occurrences to any person, including Exhibitor, its employees, agents, contractors, or any business invitees, arising out of or related to Exhibitor’s occupancy or use of the Congress premises in the convention or in and adjacent to the Exhibit Facility, including storage and parking areas. The terms of this provision shall survive the termination or expiration of this Contract. Copyrighted Works: Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc. which may be required for it to broadcast, perform or display any copyrighted materials including, but not limited to, music, video, and software. Exhibitor shall indemnify, defend and hold harmless OARSI, its directors, officers, agents, and representatives from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision. The terms of this provision shall survive the termination or expiration of this Contract.
("Exhibitor") and OARSI agree:
Questions may be directed to Dana Groves, Industry Relations Manager, (856) 642-4434 or [email protected]
Force Majeure: Should any circumstance beyond the control of, and not the fault of, OARSI prevent or materially affect the Congress from being held as scheduled, or the exhibit space not being available for uses herein specified, including but not limited to, due to war, governmental action or order, act of God, fire, weather events, curtailment of transportation facilities, strikes, labor disputes, disease, or epidemic, this Contract shall immediately terminate. OARSI reserves the right to retain such part of the Exhibitor’s exhibit booth fee as shall be required to recompense it for expenses incurred up to the time such contingency shall have occurred.
Subleasing – Exhibitor may not sublet, sub-divide or assign its space, or any part thereof, without the express written approval of OARSI.
Notice of Disability: Exhibitor represents and warrants that its exhibit and product/service information shall comply with the Americans with Disabilities Act, its regulations and guidelines (collectively “ADA”). Exhibitor shall indemnify, defend and hold harmless OARSI, its directors, officers, agents, and representatives from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision or noncompliance with any provision of the ADA. OARSI World Congress will make reasonable efforts to accommodate persons with disabilities. If you have special needs, please contact Anthony Celenza [email protected].
Changes: OARSI reserves the right to make any reasonable changes in the rules necessary to insure the health and safety of those in attendance, the Exhibitors, the significance of the Congress, and the harmony of operation. Exhibitors shall be advised of any such changes by written bulletin, and such changes shall be binding. If there is any conflict between this Contract and any subsequent rule changes made by written bulletin, the written bulletin shall control.
Alcoholic Beverages: Exhibitors shall not be permitted to sell, serve, or give away alcoholic beverages in the Exhibit Facility without the express written approval of OARSI.
Compliance with Laws: Exhibitor shall be solely responsible for obtaining any and all necessary licenses and permits. Exhibitors shall bear responsibility for compliance with any and all local, city, state and federal safety, fire and health laws, ordinances and regulations, including the Policies, Rules and Regulations of the Exhibit Facility, regarding the installation, dismantle and operation of the exhibit. This information is included in the Exhibitor Service Manual.Objectionable Displays: OARSI reserves the right to reject or terminate exhibit privileges of any Exhibitor including personnel in whole or in part, which because of notice, conduct of personnel, method of operation, materials, violations of Congress rules, or for other causes which OARSI believes are not compatible with the purpose of the Show, or any other reason in the opinion of OARSI, without liability for any refunds or other expenses incurred. If cause is not given, liability shall not exceed the refund to the Exhibitor of the amount of rental unearned at the time of ejection. If an exhibit or Exhibitor is ejected for violation of these rules or for any other stated reason, OARSI shall have no liability for any refund or other expenses incurred.
Hospitality/Other Functions: Without express written approval of OARSI, Exhibitors are prohibited from scheduling private functions, cocktail parties, special events or other hospitality functions during official Congress hours or during hours when an OARSI activity is being held. Exhibitors shall not display products/services and/or other advertising material in areas outside their booth space including, but not limited to, parking lots, hotel lobbies, lounges, and corridors, without express written approval from OARSI. Unauthorized facility tours are also prohibited.
Photography: Exhibitor, its employees or agents, and attendees are not allowed to bring camera or video equipment into any part of the exhibition area. Exhibitors or attendees wishing to take any photographs must obtain prior written permission from OARSI. Disregard for this rule shall constitute cause for IMMEDIATE expulsion from the Congress and Exhibitor or attendee shall forfeit all fees paid to OARSI.
