Upload
dinhkiet
View
215
Download
1
Embed Size (px)
Citation preview
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 2 of 69
Table of Contents
1. Purpose ...................................................................................................................................................... 5
2. Scope ......................................................................................................................................................... 5
3. Terminology / Definitions .......................................................................................................................... 5
4. References ................................................................................................................................................. 8
5. Responsibilities .......................................................................................................................................... 8
5.1 Designated Handover and Closeout Manager ............................................................ 8
5.2 Project Manager .......................................................................................................... 8
5.3 Document Control Manager ....................................................................................... 8
5.4 Design Engineer ........................................................................................................... 9
5.5 Procurement and Contracts Administration Manager ................................................ 9
5.6 Contracts Administrator .............................................................................................. 9
5.7 Quality Manager – Systems ......................................................................................... 9
5.8 Aconex Pty Ltd ............................................................................................................. 9
5.9 Document Responsibility Matrix ............................................................................... 10
6. Procedure ................................................................................................................................................ 13
6.1 General ...................................................................................................................... 13
6.2 Milestones ................................................................................................................. 13
6.3 Document Types ........................................................................................................ 14
6.4 Document Tracking ................................................................................................... 14
6.5 Documentation Classification .................................................................................... 14
6.6 Electronic Documentation Sets ................................................................................. 14
6.7 File System ................................................................................................................. 15
6.8 Sample Construction Data File Numbering System .................................................. 16
6.9 Construction Completion Requirements ................................................................... 17
6.9.1 Requirements for MC are as follows: ........................................................................ 17
6.9.2 Ready for Commissioning Requirements (Multi‐Discipline) ..................................... 17
6.9.3 Beneficial Operation / Final Completion ................................................................... 19
6.10 Isometric Model ........................................................................................................ 19
6.11 Quality ....................................................................................................................... 20
6.12 As‐Built Redline Mark Ups ......................................................................................... 20
6.13 “Wet” Signature Documentation .............................................................................. 20
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 3 of 69
6.14 CAD Drawing Files (Source Files) ............................................................................... 21
6.15 Internal Design Documentation ................................................................................ 21
6.16 Construction/Contractor documentation hierarchy ................................................. 21
6.17 Pack Definition .......................................................................................................... 22
6.18 Punch lists / Check Sheets ......................................................................................... 22
6.19 Operating & Maintenance Manual content .............................................................. 22
6.20 Data Book Content .................................................................................................... 23
6.21 System Pack Content (Data Pack) .............................................................................. 25
6.22 Test Pack Content ...................................................................................................... 25
6.23 Electrical/Instrumentation C.O.C’s: ........................................................................... 25
6.24 Health and Safety File ................................................................................................ 28
6.25 Environmental File ..................................................................................................... 28
7. Records .................................................................................................................................................... 28
A1. Annexure: Handover Pack Index File Cover Sheet .................................................................................... 29
A2. Annexure: Handover Pack Index File Spine ............................................................................................... 30
A3. Annexure: Handover Pack Index ............................................................................................................... 31
A4. Annexure: Handover Pack Unit File Cover Sheet ...................................................................................... 32
A5. Annexure: Handover Pack Unit File Spine ................................................................................................. 33
A6. Annexure: Hand Over Pack Unit Index ...................................................................................................... 34
A7. Annexure: System Pack Index ................................................................................................................... 35
A8. Annexure: Test Pack Index ........................................................................................................................ 36
A9. Annexure: File Section Separator / Insert Sheet ....................................................................................... 37
B. Annexure – Typical Test Pack Content .................................................................................................... 38
C. Annexure ‐ Completions Schematics ....................................................................................................... 43
D. Annexure: Document Handover Matrix .................................................................................................. 45
1.0 General ...................................................................................................................... 46
2.0 Drawings ................................................................................................................... 46
3.0 Software / Databases ................................................................................................ 49
4.0 Supplier Manuals ...................................................................................................... 49
5.0 Construction Data Book (Per Work Area) ................................................................. 50
6.0 Fabrication Data Book (Per TAG) .............................................................................. 52
7.0 Instrumentation & Controls Systems ....................................................................... 54
8.0 Electrical .................................................................................................................... 56
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 4 of 69
9.0 Commissioning Hand Over Pack ................................................................................ 57
10.0 General ...................................................................................................................... 58
11.0 Procurement / Contracts ........................................................................................... 58
12.0 Project Controls ......................................................................................................... 60
13.0 Environmental .......................................................................................................... 60
14.0 Health & Safety .......................................................................................................... 61
15.0 Industrial Relations .................................................................................................... 65
16.0 Risk Management ...................................................................................................... 65
17.0 Quality Assurance ...................................................................................................... 65
18.0 Construction & Commissioning ................................................................................. 65
19.0 Document Management ........................................................................................... 66
20.0 Information Management ......................................................................................... 66
21.0 GIS.............................................................................................................................. 66
22.0 Land Acquisition ........................................................................................................ 67
23.0 Security ...................................................................................................................... 68
24.0 CSI ............................................................................................................................. 68
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 5 of 69
1. Purpose
To ensure that all Framework related documentation for the project is handed over to “The Client” (TPL) in a timeous and controlled manner.
The activities in this procedure form part of the final Handover and Closeout Plan.
2. Scope
This Procedure describes the process and system activities required to prepare, collate and issue all identified and agreed documentation that fulfils the Framework Requirements during the handover period at completion of the Island View and Jameson Park Terminals for the New Multi-Product Pipeline Project. The inclusion of references to other assets on the NMPP Project is for the sake of completeness and potential cross referencing.
Handover includes the following:
Handover from the Contractor/Vendor/Supplier/Consultant - to - TCP
Turnover from TCP - to - TPL
3. Terminology / Definitions
24” MPP 24” Multi-Product Pipeline (Trunkline)
AFC Approved for Construction
AIA Authorised Inspection Authority
As-Built (AB) This is a final record of what was actually installed/constructed according to the Fabrication/Construction Contractor and includes all deviations or changes from the approved IFC/IFU document(s). As-Built documentation is required to reflect the same degree of detail as the original documentation.
Aconex Electronic Document Management System – EDMS (Electronic Document Management System utilised by the Pipelines Project)
AWP Arup/WorleyParsons Joint Venture
BO Beneficial Operation
CAD Computer Aided Design / Drawing
CCMS Construction and Completions Management System
Client Transnet Pipelines (TPL)
CoC Certificate of Conformance
Commissioning Commissioning activities (deemed to be potentially hazardous) comprises of actions required to prepare the equipment and facilities for the first introduction of feed stocks for production / storage / transport purposes
Completion Completion (Project) is the final milestone when the supporting documentation / documentation in terms of this procedure is handed over to the Client (TPL) and thereby concluding TCP’s commitments to the Client.
Data Book Dossier containing evidence of contractual compliance and performance in terms of the requirements of this procedure for equipment supply contracts
Data Pack Dossier containing evidence of contractual compliance and performance in terms of the requirements of this procedure for erection and installation contracts
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 6 of 69
Design Engineer Design Engineer responsible / consultant to TCP:- 24” MPP Trunkline (PL1) and Inland Network (PL 2, 3, 4) – AWP/Uhde
Pump Station1 (Twini-TNI), 3 (Hilltop-HTP), 5 (Mnambithi-MBT), 7 (Warden-WDN), 8 (Villiers-VLR) – AWP
Island View Terminal (Coastal Terminal - TM1) – Kentz
Jameson Park Terminal (Inland Terminal - TM2) – AWP
DN Defect Notification
Document The documents referred to in this procedure will include any deliverable produced by any organisation contracted or sub-contracted to TCP on the NMPP Project.
Document Control The Department within TCP that is responsible for the registration, issue, and receipt and archiving of project documentation.
EC Electrical Completion
EPCM Engineering, Procurement and Construction Management
FAT Factory Acceptance Test
Field Pack See work Pack
Handover & Acceptance Handover and Acceptance of the works takes place at predefined contractually agreed milestones – e.g. MC, when the construction of a defined package is deemed complete, as defined by the applicable milestone requirements e.g. PC, MC, EC and IC
IC Instrumentation Completion
IFC Issued for Construction
IFF Issued for Fabrication
IFM Issued for Manufacturing
IFU Issued for Use
IOM Installation & Operating Manual
ISO Isometric Drawing
ITP/QCP Inspection & Test Plan / Quality Control Plan
Mark-up (Red Line) The status assigned by the Contractor/Supplier and (or) Installer to the latest controlled revision of a Deliverable which has been updated to reflect the current state of construction and (or) installation by means of manually marking up the Deliverable in red ink, but where the ‘source’ (native) has not been revised yet.
Master Document Original, ’wet’ signature document, document with original signatures/stamps
MC Construction Completion (CC) also referred to as Mechanical Completion (MC) is achieved for a Unit or System when the construction work relating to the Practical Completion (PC), Mechanical Equipment & Piping Completion (M&P), Electrical Completion (EC) and Instrument & Control Completion (IC) facilities serving a Unit or System has been completed and all non-operating tests to ensure compliance with the specifications have been successfully carried out
Native Editable file format in which a document/drawing was created in.
NCR Nonconformity Report
NMPP New Multi-Product Pipeline (Project)
Original See Master Document
PC Piping Completion
pdf Portable Document Format (electronic file format for documentation converted in Adobe Acrobat)
PLC Programmable Logic Controller
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 7 of 69
PLMS Pipeline Monitoring System
PM Respective Asset Project Manager
Pre-Commissioning Pre-commissioning (non-hazardous) activities are activities related to the preparation of the Unit or System for commissioning at the RFC milestone and prior to the subsequent start-up at RFO
PT Pressure Testing (hydrostatic / pneumatic)
P&ID Piping and Instrument Diagram
QA Quality Assurance
QC Quality Control
QCP / ITP Quality Control Plan / Inspection & Test Plan
RFC Ready for Commissioning RFC is achieved when the construction work for all the equipment and facilities required for the safe Commissioning of a System (or Unit) have been completed in accordance with the AFC drawings and specifications. All Pre-commissioning non-operational (non-hazardous) testing to ensure compliance with the specifications has been successfully carried out and signed off as applicable
RFI Request for Information
RFO Ready for Operation
SAT Site Acceptance Test
SPIR Spare Parts and Interchange ability Record
System A System is a part of a Unit and is capable of an identifiable process of its own (or function, in the case of utilities). The purpose of breaking a unit into Systems is to facilitate staged Construction Completion, Checkout, Handover and Commissioning
System Pack Documentation for a System that consists of a number of Sub-System / Test / QC Packs.
TCCC Transfer of Care, Custody and Control
TCP Transnet Capital Projects (EPCM)
Test Pack / QC Pack Master instruction and support documentation, including QC, QA, test, inspection reports, certificates, data sheets, re-lined drawings and procedures held by QC/QA that will form the handover documentation to TCP.
TPL Transnet Pipelines (Client / Operator)
Turnover Turnover takes place at RFC with the Transfer of Care, Custody and Control of the Asset/Facility to the Client (TPL).
TQ Technical Query
Unit / Plant A Unit/Plant consists of all the equipment, piping and all support facilities, within the defined Battery Limits (i.e. Inside Battery Limits – IBL), required to carry out a specific process from defined raw materials to produce specific products. A Unit/Plant is capable of operating on its own
Vendor A supplier or fabricator or consultant or contractor who has a contractual obligation to supply equipment and/or services to TCP.
Work Pack / Field Pack Instruction and support documentation to a Construction Team to perform an activity/task
Wet Signature See Master document
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 8 of 69
4. References
OHSAct Occupational Health & Safety Act and Regulations 85 of 1993 (as amended)
2684358-P-A00-PM-PH-011 Project Close Out Plan
2684358-P-A00-DC-PO-005 Data Books and Manuals Procedure
2684358-P-A00-DC-PO-001 Records and Retention Procedure
2684358-P-A00-DC-PO-002 Aconex Instruction Procedure
2684358-P-A00-DC-PO-003 Commercial Aconex Instruction procedure
2684358-P-A00-CO-PH-001 Commissioning Plan
2684358-P-A00-CO-PH-002 TM1 & TM2 Facilities – Construction, Completion, Handover & Turnover
2684358-E-A00-PM-PH-004 Completion Turnover & Commissioning Support Execution Plan
2684358-P-AOO-CO-PH-001 Operational Readiness Strategy
2684358-P-A00-CO-PH-005 Commissioning Philosophy
2684358-P-A00-PP-PO-003 Project Procurement Procedure
2684358-P-A00-CN-PO-002 Contracts Management procedure
2684358-J-A00-IT-CN-001 Aconex Service Order Agreement 30/06/2008
3342620-Doc-Fat-0075 NMPP Data Hand Over Matrix (Guide)
PL103 General Drawing Standards
DOC-STD-0001 Contractor Documentation Submittal Requirements
2684358-E-A00-EL-PO-500 Electrical & Instrumentation Certificates Of Compliance - Area Definition And Execution Procedure TM1 & TM2
5. Responsibilities
The individual responsibilities for specific documentation are as per the responsibility matrix and Annexure D
5.1 Designated Handover and Closeout Manager
The Portfolio Manager Handover and Closeout is responsible for ensuring implementation and maintenance this procedure.
5.2 Project Manager
The NEC Project Manager is responsible for the final release of documents/packages, including the Ready for Commissioning Certificate, after approval by the Designer, prior to Project Completion.
5.3 Document Control Manager
Ensures adherence to the respective Aconex Instruction Procedure.
Compiles registers of documentation required for handover.
Issues document and revision numbering.
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 9 of 69
Receives, registers, and files documentation.
Informs QA, Kentz / AWP and procurement of document packages received.
Compiles handover packages and issues under cover of transmittal, after approval to release is given by the Project Director.
Handover of documentation.
Obtains signatures to confirm correct receipt of document packages from TPL’s Document Control Department.
5.4 Design Engineer
Monitors the receipt of documents by the Project Document Control Department.
Checks that Vendor/Contractor/Consultant documentation packages are complete and ready for handover – and advises the Project Director when packages have been approved.
Issue of a Certificate of Conformance in terms of the OHSAct Construction Regulation 9(2)H requirements at MC/PC/EC/IC to confirm that the Plant / Facility has been constructed in terms of the design.
5.5 Procurement and Contracts Administration Manager
Ensures that contractors and service providers comply with contractual terms and conditions in the conduct of their work and delivery of projects
Oversee all day-to-day aspects of administration of contracts, ensuring adherence to and the effective use of tools, Transnet systems and procedures. This may include:
Liaison with the Expediting function for outstanding documentation
Ensuring close-out of purchase orders
5.6 Contracts Administrator
Ensure that contractual and this documentation requirement is transmitted to Contractors / Suppliers
Ensure compliance with all requirements of the Project Execution Plans (PEP) and with the Transnet Detailed Procurement Procedures (DPP)
Ensures that Purchase Order Close-out in terms of the Transnet Detailed Procurement Procedures (DPP) does not take place prior to the delivery of documents in terms of this procedure requirement.
5.7 Quality Manager – Systems
Quality Manager Systems shall monitor the implementation and adherence to this procedure through the Internal Audit process.
5.8 Aconex Pty Ltd
In terms of the Service Level Agreement (SLA), Aconex Pty Ltd is responsible for the storing and archiving of all project documentation and correspondence up to 1 July 2016. Thereafter TPL must make a decision regarding long term archiving.
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 10 of 69
5.9 Document Responsibility Matrix
Role Mechanical Completion Ready for Commissioning Project Completion
Vendor / Contractor / Supplier / Consultant
Generate As-Built mark ups (Red line) Correct deficiencies in documentation Closeout of all deficiencies
Compile and submit final documentation
Construction Manager Direct Contract management on delivery of quality documents
Manage closeout of deficiencies Manage closeout of deficiencies
Senior Construction Manager
Accept and approve As-Built documents as representation for Construction Completion
Final compilation of As-Built documents into the Mechanical Completion Packs
Facilitate hand over of Mechanical Completion packs as part of the mechanical completion process
Expedite closeout of As-Built deficiencies
Assist Project Engineer in closeout of document related deficiencies
Portfolio Manager Execution
Manage the As-Built process Assists the Project Engineer in the back drafting process
Document Controller Receive documents from Contractor and TCP internally. Audit contractor sign off, registers and tracks status. Transmit documents between Field Engineering and Pre-Commissioning
Compilation of As-Built documents ready for Mechanical completion
Scan and save documents versions
Receive documents from Pre Commissioning and track status.
Receive final documents from the contractor and track in data bases. Compile and submit documents to the Customer Document Controller on NEC Project Manager’s approval and Completions Manager’s notice
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 11 of 69
Role Mechanical Completion Ready for Commissioning Project Completion
Asset Project Engineer Expedite and direct quality of As-Built documents
Combine cross contract As-Built documents to single version
Assign actions for As-Built deficiency correction
Expedite and direct quality of final documents from contractor
Expedite document related deficiencies with the contractor
Manage back drafting of all As-Built documents to final status. Submit to document control
Engineering Manager (Portfolio Manager Technical)
Ensure preparation and availability of As-Built documents
Ensure availability of Engineering documents identified in the Handover Matrix
Coordinate certification by the design team
Ensure availability of Engineering documents identified in the Handover Matrix
Coordinate Engineering closeout of document related deficiencies
Site Manager QC Ensure sign-off of all QCP operations
Expedite document packs from the contractor
Ensure completion of Punch Lists and correction/sign-off of defects.
Approval of contractor data packs
Ensure completion of Punch Lists and correction/sign-off of defects.
Approval of contractor data packs
Assist Project Engineer in closeout of document related deficiencies
Review of final documentation prior to approval by the Design Engineer.
QC Manager (Procurement)
Ensure availability of final equipment vendor approved data packs
Quality Manager Systems Monitor completions process through assistance and internal audit
Monitor completions process through assistance and internal audit
Monitor completions process through assistance and internal audit
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 12 of 69
Role Mechanical Completion Ready for Commissioning Project Completion
Commissioning Manager Provide management support to Pre-commissioning Supervisor
Audit the quality completeness and schedule of deliverables
Audit quality of documentation and direct if required
Audit the quality completeness and schedule of deliverable to Project Commissioning team.
Manager Completions Provide scope control, manage schedule and provide resources for delivery of documents.
Ensure deliverables to customer are as per contract in terms of quality and completeness
Provide scope control, manage schedule and provide resources for delivery of documents
Facilitate the final completion process and notify document control to transmit packages to customer document control at final completion
Manager Operational Readiness
Ensure that all operational procedures have been approved and are available
Senior Quality Manager Informal review and advise on expectations
Review and advise Operational Readiness Manager of final expectations
Review and acceptance of final handover document packs
NEC Project Manager Review and advise Director Terminal Operations of final expectations
Review and advise Director Terminal Operations of final expectations
Review and approval of final handover document packs
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 13 of 69
6. Procedure
6.1 General
The contractor, sub-contractor, consultants, sub consultants and vendors are required to provide documentation as prescribed in Annexure D “Document Handover Matrix”. This matrix lists the paper originals, copies and electronic copies. All electronic copies shall be submitted via Aconex to the TCP Document Control Department.
Page numbering shall be indicated on the Data Book / handover Pack content.
One Master PDF copy of the same files will be supplied. The required PDF copy will be the original design signed-off by the relevant Professional Engineer followed by the final “As-Built” signed-off copy. Electronic media shall be suitable for reproduction.
One Hard Copy of all information listed in Annexure D as indicated and one combined PDF file of the final format. Natives will be supplied as per Annexure D.
Hardcopy Documents shall be compiled in ring binders and each shall have a Table of Contents (Refer to Annexure A). Numbering must be obtained from TCP Document Control).
Typical Data Book / Pack content are defined in 6.18, 6.19, 6.20 and Annexure B.
The file front cover and spine must show the name of the project, the asset, the TAG number, the submitting organisation and the title and number of the document (Refer to Annexure A). Boxes for shipping should be water-proof.
The address for shipping is:
TCP Document Control Manager
12 Woodlands Office Park
Western Services Rd,
Woodmead, Johannesburg
Gauteng,
South Africa.
6.2 Milestones
The principal milestones for project documentation are:
Mechanical Completion (MC) Handover
Ready for Commissioning (RFC) Turnover
Beneficial Operation (BO) Project Completion
The required documentation shall be available at MC and updated as necessary after RFC.
Complete document packs (Refer 6.19 below and Annexures B & D) shall be transmitted to TCP Document Control after RFC.
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 14 of 69
6.3 Document Types
The document types and requirements for each handover and turnover milestone are specified in the Document Handover Matrix (Annexure D).
Legend for Document Handover Matrix:
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-built required)
6.4 Document Tracking
During the various completion phases (MC through to BO), the documentation status, as per this procedure, must be tracked. The Contractor shall ensure that no documentation is taken off-site
No documentation shall be allowed to leave the respective site without the written authorisation of the TCP Senior Construction Manager.
6.5 Documentation Classification
The documentation to be handed over must be divided into groups (6.6 below) and detail of the contents can be found in the Document Handover Matrix. Construction Handover will be per asset packaged (in terms of the scope of work) as per Annexure C (Construction Turnover Schematic)
NMPP Asset references:
Island View Terminal - IVW (TM1)
Jameson Park Terminal – JMP (TM2)
Systems & Automation (S&A / MAC)
Previously completed Asset references:
24” MPP Trunkline (PL1) and Inland Network (PL 2, 3, 4)
Twini - TNI (PS1)
Hilltop – HTP (PS3)
Mnambithi – MBT (PS5)
Warden – WDN (MS7)
Villiers – VLR (MS8)
6.6 Electronic Documentation Sets
One full set in soft format (CD/DVD/Hard Drive) for each of the following locations: 1. Drawing Office / library – MASTER SET 2. Master Control Centre 3. Workshops 4. Depot 5. TPL Project Manager
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 15 of 69
6.7 File System
A summary of the requirements include:
1. A Files: Design & Engineering
A1: Design & Engineering General
A2: Drawings
A3: Systems & Automation
Process Control Communications Security Systems ICT
Please note that the matrix is generic and should be expanded as per project requirements into the various disciplines viz.:
Process Architectural Civil / Earthworks Geotechnical Electrical Mechanical (including piping) Systems: Control and instrumentation Structural Fire & Gas
2. B Files: Supplier Manuals – Operating, Maintenance, IOM and Training Manuals
3. C Files: Construction Data Books/Quality Dossiers per discipline
4. D Files: Fabrication Data Books/ Quality Dossiers per discipline
5. E Files: Commissioning data packs
6. F Files: Procurement / Contracts
7. G Files: Project Management
G1: General
G2: Project Controls
G3: Environmental
G4: Health & Safety
G5: Industrial Relations
G6: Risk Management
G7: Quality Assurance
G8: Construction & Commissioning
G9: Land Acquisition
G10: GIS
G11: CSI (Corporate Social Initiatives)
8. H Files: Document Management
9. I Files: Operational Readiness Training documents
10. J Files: Operational Readiness Procedures
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 16 of 69
6.8 Sample Construction Data File Numbering System 3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 17 of 69
6.9 Construction Completion Requirements
The construction completion milestone (at MC) is generally an internal project (per Asset) milestone with respect to documents. The documents are required at MC to allow Pre-commissioning to complete the Pre-commissioning performance & tests and have documents compiled for them in readiness for the RFC milestone.
Refer to: 2684358-P-A00-CO-PH-002 TM1 & TM2 Facilities - Construction, Completion, Handover & Turnover
6.9.1 Requirements for MC are as follows:
Classification of Documents
Mechanical Completion Requirements (Refer to Annexure D for detailed document requirements)
Red-Lined (All documents listed “Y” in Document Handover Matrix)
Paper sets of documents as per the separable portion document lists, to be submitted to document control. Each document shall be signed off as complete by the contractor and Designer. Document status shall be “As-Built Construction”
Mandatory Documents (All documents listed “M” in Document Handover Matrix)
Documents shall be in document control to A-Approval status and available to the TCP in electronic form.
Planned Documents (All documents listed “I” in Document Handover Matrix)
Documents must be available in the form specified in Document Handover Matrix for inspection if requested. The components for this document type shall be completed to the equivalent state of the equipment to which documents are associated with.
Certificates of Compliance
Any certificates of compliance or certification of lifting equipment pressure vessels, electrical, or gas systems are to be provided to Field Engineering where originals shall be stored in a secure location e.g. Asset Control Room.
TCP Certificates
Take-over certificates / Material Received Report issued to Vendors Copies of CC/MC completion certificates: - Civil & Structural (PC) - Mechanical & Piping (M&P) - Electrical (EC) - Instrumentation & Control (IC) Practical Completion sign-off by TPL
6.9.2 Ready for Commissioning Requirements (Multi-Discipline)
Documentation requirements are compiled for turnover by System to TCP. Where practical all documents shall be compiled into a mechanical completion pack. 1 of this mechanical completion pack shall be provided. These mechanical completion packs shall be handed over as part of the MC process prior to RFC.
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 18 of 69
Classification of Documents
RFC Requirements (Refer to Annexure D for detailed document requirements)
Consolidated Red-Lined (All documents listed “Y” in Document Handover Matrix)
Paper sets of documents as per the separable portion document lists, to be submitted to document control. Each document shall be signed off as complete by the Pre Commissioning Supervisor. Document status shall be “As-Built Pre Commissioning”.
Mandatory Documents (All documents listed “M” in Annexure D)
Documents shall be in document control to “Final” status and available to the Customer in electronic form.
Planned Documents (All documents listed “I” in Document Handover Matrix)
Documents must be available in the form specified in Annexure D for inspection if requested. The components for this document type shall be completed to the equivalent stage of the equipment to documents are associated with. For example ITRs sheets must be complete for equipment within the separable portion ready to achieve construction completion.
Certificates of Compliance
Any certificates of compliance or certification of lifting equipment, pressure vessels, electrical compliance or gas systems are to be provided to the Asset Project Engineer where originals shall be stored in a secure location until handover of the originals/CoC files to TPL.
Copies of the certificates shall be included in the discipline completion packs vz. MC, PC, EC, IC.
Additional Copies may be left in the Asset Control Room under the direction of TPL.
TCP Certificates
Copies of the following:
Construction Completion Certificate Notice of Energisation Spares Delivery Transmittal.
Final Acceptance Certificate
Where applicable a copy of the final acceptance certificate
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 19 of 69
6.9.3 Beneficial Operation / Final Completion
Documents are handed to the Customer Document Controller by System.
Classification of Documents
Final Completion Requirements (Refer to Annexure D for detailed document requirements)
As Built (All documents listed “Y” in Annexure D)
As-Built document shall be handed over in a back drafted complete state. Where documents are common to more than one package they may be transferred with the later package completion.
As-Built “Red Line” (All documents listed “RL” in Annexure D)
As above but not back-drafted, having the original red markings showing the site modifications.
Mandatory Documents (All documents listed “M” in Annexure D)
Documents shall be in document control and available to customer in electronic form.
Planned Documents (All documents listed “I” in Annexure D)
Documents marked as “I” shall be handed to Customer at final status.
Certificates of Compliance Certificates shall be passed from Document Control at the completion of the project
Contractor Acceptance Certificate(s)
Copy of the contractor acceptance / takeover certificate(s)
Vendor Acceptance Certificate(s)
Where applicable a copy of the vendor acceptance certificate(s)
Final
TCCC certificate Environmental compliance certificate Land Acquisition Sign-off CoC to ESCOM
6.10 Isometric Model
The completed 3D Model(s) for the Pump Stations and Terminals shall be As-Built and handed over at the completion of the project unless otherwise agreed to by the designated TCP Manager: Technical.
Field mark-ups shall be received from construction at tie-in and completion and handed to the respective Design Engineer for back drafting.
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 20 of 69
6.11 Quality
The quality of documents shall comply to project standards as well as the specific points listed below.
Specific PDF requirements are as follows:
i. Page creation sizes shall match the original drawing or Document size – to enable full size printing from the PDF, particularly for scale drawings.
ii. All pages in the PDF shall be orientated to match the original orientation to able reading without having to rotate any pages.
iii. PDF files shall have no security set
iv. Clear book marking shall be used to aid navigation through the document
v. Where signatures are required – a scan of the signature page will replace the electronically produced page.
vi. Scanning of documents shall be done at a minimum of 250 DPI. Printing of the scanned document shall be capable of reproducing the original document without significant loss of image quality and shall have a clear background.
vii. All PDF’s shall be saved to be compatible with Adobe reader 7 or higher.
viii. Opening options should be set to default to view ‘full page’ & ‘bookmarks’ if present
ix. PDF file sizes should be reduced using the Adobe Optimization function.
6.12 As-Built Redline Mark Ups
As-Built mark ups are handed over by System. Each document shall have all field changes marked up on a single version of the drawing for each System. Handover of a successive System shall include the mark ups from previous System handovers. Any cross contract mark ups shall be combined onto a single document before pre commissioning mark ups are started. The responsibility of combining of drawings shall reside with the Designer.
Each document shall be stamped on the front of the drawing with an “AS-BUILT” stamp, indicating System, date, signature of contractor and acceptance by TCP.
Drawing size shall generally be A4 for word type documents and A3 for drawing type documents but the legibility of the document must be such that further copies shall remain legible. If it is not possible at that size, then larger versions shall be submitted
6.13 “Wet” Signature Documentation
After completion and final submission of as-built documentation, which includes undergoing final Project review/acceptance by means of “wet” signatures, the documentation shall be scanned to PDF file format and uploaded into Aconex. A copy shall be included in the ‘hand over packs’ by replacing previous revisions with the final ‘as-built status’.
All the final revision “wet” signature deliverable documentation (i.e. “As-Built, Final and / or For Record”) as prepared and updated by the Project and / or External Parties, shall be
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 21 of 69
issued separately from the ‘Hand Over Packs’ under cover of a Project Transmittal Note to Transnet Pipelines appointed Representative along with the corresponding PDF file format.
Upon receipt of acceptance by TPL’s appointed Representative of the abovementioned documentation, the Project files shall be stripped and unnecessary documentation shall be disposed of.
6.14 CAD Drawing Files (Source Files)
AutoCAD ‘native’ drawings shall be checked by Engineering to confirm drawings are back to back with formal ‘wet’ signature drawings
One electronic native file per drawing shall be provided. Where not in DWG format, the file shall be at least a native export DXF file or compatible per drawing.
The AutoCAD file shall include all reference files merged, including standard title blocks,
borders etc. (i.e. bound file) and not flat lined.
6.15 Internal Design Documentation
History Files, Master Mark Up files and Contractor History files (inclusive of reviews and checking) shall be maintained by TCP Portfolio Manager Technical and shall not be handed over but will be archived.
The Master Mark-up files shall be compiled from the Master File maintained in the Site Management Offices.
A copy of the Master File may be placed in the Asset Control Room under the direction of TPL.
6.16 Construction/Contractor documentation hierarchy
A typical Construction Site documentation hierarchy could be as follows:
Sample file numbering
C1.1.1.1 Cx.x.x.x
C1.1 Cx.x
C1 Cx
C Files
C1.1.1 Cx.x.4
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 22 of 69
6.17 Pack Definition
Unit, System, Sub-System, Test and QC Pack boundaries and definition will be provided by the TCP Commissioning Team.
6.18 Punch lists / Check Sheets
Punch lists and / or Check Sheets utilised during the handover process shall be filed in the Test packs.
Typical TCP Commissioning Checklists:
Commissioning Checklists - Civil 2684358-P-A00-CO-CL-001
Commissioning Checklists - Mechanical & Piping 2684358-P-A00-CO-CL-002
Commissioning Checklists - Communications 2684358-P-A00-CO-CL-003
Commissioning Checklists - Field Equipment 2684358-P-A00-CO-CL-004
Commissioning Checklists - Fire and Safety 2684358-P-A00-CO-CL-005
Commissioning Checklists - Power Distrubution 2684358-P-A00-CO-CL-006
Commissioning Checklists - Substation Equipment 2684358-P-A00-CO-CL-007
Commissioning Checklists - UPS 2684358-P-A00-CO-CL-008
Commissioning Checklists - Equipment Control Room 2684358-P-A00-CO-CL-009
Commissioning Checklists - Field Equipment 2684358-P-A00-CO-CL-010
Commissioning Checklists - Security Systems 2684358-P-A00-CO-CL-011
6.19 Operating & Maintenance Manual content
The typical content for an O&M Manual would be:
1. Content List
2. Data Sheet
3. GA Drawing
4. Parts List
5. SPIRS List
6. Catalogue / Brochure
7. Installation instructions
8. Operating Instructions
9. Maintenance Instructions
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 23 of 69
6.20 Data Book Content
Data Book requirements apply to the procurement of equipment and services from Vendors and Consultants. These requirements also apply to equipment and services procured by Contractors on behalf of TCP.
Refer to 2684358-P-A00-DC-PO-005 Data Books and Manuals Procedure
for data book requirements. Typical content could be:
1. Quality Assurance
a. Quality Control Plans and/or Inspection and Test Plans
b. Non-Conformance Reports / Concessions / TQ / RFI
c. QCP operations Inspection Reports & Release Certificate(s)
d. Weld Maps
e. Weld Procedure Specification
f. Weld Procedure Qualification
g. Welder Qualification Certificates
h. NDT Level III certification
i. FAT Report
2. Operating Data
a. Data sheet e.g. Pump, motor etc.
b. Nameplate reproduction / copy
c. Painting Report
3. Curves & Selection data
a. Performance Curves
b. Selection Data
4. General Information
a. Brochure
b. Licensing Data for Software
c. Configuration Data for Software
5. Drawings & Design Data
a. General Arrangement Drawing / As-Built Drawings
b. Motor Arrangement Drawing
c. Mechanical Seal Drawing
d. Coupling Arrangement
e. Pump Sectional View
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 24 of 69
f. Seal Flush Plan
g. Design Calculation (statutory equipment)
h. EDS
i. DDS
6. Certificates
a. Certificate of Compliance
b. Material Certificates and traceability sheets (incl. Weld Consumables, paint batch etc.)
c. Balance Certificate
d. Pressure Test Certificate (Hydrostatic / pneumatic)
e. Performance Test Certificate
f. Alignment Report
g. Stress-free connection report (Pumps, vessels, tanks)
h. Mechanical Seal Test Report
i. Motor Hazard Certificate
j. Motor Performance Test Report
k. Corrosion Protection Guarantee
l. Radiographic Test Report
m. Dye Penetrant Test / Magnetic Particle Test Report
n. Ultrasonic Testing Report
o. Hardness Testing Report
p. Calibration certificates
7. Parts List
a. Parts List
8. Procedures
a. Dye Penetrant
b. Hydrostatic
c. Performance Testing
d. Packing, Transport & Storage
e. Painting
f. Pickle & passivation
g. Method statements and repair procedures
h. Radiographic Testing
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 25 of 69
i. Ultrasonic Testing
j. FAT Procedure
k. SAT Procedure (also refer to Annex B)
l. Commissioning procedures (also refer to Annex B)
6.21 System Pack Content (Data Pack)
Typical System Pack content will be:
Cx.x System Definition
Cx.x.0: CoC Boundary Definition
CoC Reference List
Cx.x.1: Test Pack number Cx.x.1 Title
Cx.x.2 Test Pack number Cx.x.2 Title
Cx.x.3 Test Pack number Cx.x.3 Title
Cx.x.4 Test Pack number Cx.x.4 Title
Cx.x.5 Test Pack number Cx.x.5 Title
Cx.x.6 Test Pack number Cx.x.6 Title
Reference Document Volumes:
1 – Welding a) Weld Procedure Specification (WPS) b) Procedure Qualification Record (PQRs) c) Welder Qualification (WQ)
2 – Method Statements and procedures a) Method Statements b) Procedures
6.22 Test Pack Content
The content lists below, are typical and would require adjustment for specific equipment/systems. Approval must be obtained from the Manager QC where the content is deviated from.
Refer to Annexure B below.
Where standard content lists are utilised and an item is not applicable, it must be marked as such on the specific index. No blank sheets are required to be placed in the files for not applicable items.
6.23 Electrical/Instrumentation C.O.C’s:
Original CoC’s will not be included in the main Handover documents, but only in the CoC files (also refer System Content above). The QC/Test packs will still have ALL applicable
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 26 of 69
checks and balances, and the specific documents listed below in Section 2, will be extracted from the packs.
Master Electrical CoC documentation for handover to TPL shall have the following contents:
1. Reports / Certificates:
(a) Dept. of Labour CoC and SANS 10142-1 test report
(b) SANS 10142-2:2009 - MV Installation Safety Report. Installations where: 1000V < VAC < 33 kV
(c) Responsibility definition sheet – This is required if the Design section of the Government ticket requires more than one signature ( eg. E & I portions ), or alternatively if the Responsible Person is only liable for certain parts of the design covered by the CoC. This can be specified here.
(d) Hazardous Area Drawing (Plan & Elevation), Hazardous Area classification drawing and Section 3 Additional Hazardous Area check sheet where applicable.
2. Field / Construction Documentation:
2.1 Electrical
(a) Cable Megger Test Sheet(s)
(b) Megger Test for Motor – Where Applicable
(c) Equipment Earthing and Bonding Test Sheet
(d) Volt drop per cable
(e) Checkout List(s)
(f) SANS 10086-1 inspection sheet for EXi, EXd, Exe & EXn rated equipment
(g) Hi-Potential testing certificate – any cable with operating voltage above 1000 VAC
(h) For All distribution boards :
(i) Lighting & Small Power Layout drawing
(ii) Circuit test certificate showing that each circuit has been traced and successfully tested
(iii) DB Single line diagram
(i) Cable Schedule
(j) Connection Diagram
(k) Overall Single Line
(l) Earth spike readings per area with a reference to Earthing layout drawing
2.2 Instrumentation
(a) Cable continuity Test Sheet / Multi-pair cable test sheet
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 27 of 69
(b) Loop test
(c) SANS 10086-1 inspection sheet for EXi, EXd, Exe & EXn rated equipment
(d) Checkout List(s)
(e) Loop drawing
(f) P& ID
(g) Cable Schedule
(h) Site Calibration Certificate
3. Engineering documentation:
3.1 Electrical
(a) Equipment FAT / Field Inspection Report / Inspection Release Certificate
(b) Equipment SAT test certificate
(c) Equipment Data sheet(s)
(i) For Small Power circuits, the Data sheets for the lights, welding sockets etc must be included
(ii) For E-Stops and Stop/Start stations, EX cert and Data sheet
(d) EX Certificates (IA) as well as any ATEX certificates referenced by the EX Cert
(e) Where equipment has an E-Stop or Stop/Start station (e.g. Motors), the data sheet and EX Certificate for these must also be included
3.2 Instrumentation
(a) IS Loop certification – Calculation & Drawing
(b) Calibration certificate
(c) EX Certificates (IA) as well as any ATEX certificates referenced by the EX Cert
(d) Instrument Data sheet
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 28 of 69
6.24 Health and Safety File
In addition to the individual Test Packs (Annexure B), a Health and Safety file in terms of the OHSAct (Occupational Health & Safety Act and Regulations 85 of 1993 - as amended) shall be submitted to TCP. The Safety File shall be designated G4 as per par. 6.7 above.
Also refer to Annexure D13 for typical file content (as a minimum) and format.
6.25 Environmental File
In addition to the individual Test Packs (Annexure B), a general Environmental file in terms of Annexure D shall be submitted to TCP by each Contractor. The Environmental file shall be designated G3 as per par. 6.7 above
7. Records
Electronic version of handover documents
Transmittal note for each document package handed over.
For archiving refer to 2684358-P-A00-DC-PO-001 Records and Retention Procedure.
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 29 of 69
A1. Annexure: Handover Pack Index File Cover Sheet
Transnet Capital Projects
22668844335588
NNMMPPPP PPrroojjeecctt
CCooaassttaall TTeerrmmiinnaall
HHAANNDD OOVVEERR PPAACCKK
IINNDDEEXX FFIILLEE
EEnnggiinneeeerriinngg,, PPrrooccuurreemmeenntt,, CCoonnssttrruuccttiioonn MMaannaaggeemmeenntt
VVOOLLUUMMEE 11 ooff ……………… 22668844335588--XX--xxxxxx--xxxx--DDBB--xxxxxx
MMAASSTTEERR CCOOPPYY
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 30 of 69
A2. Annexure: Handover Pack Index File Spine
Transnet Capital Projects
22668844335588
NNMMPPPP PPrroojjeecctt
CCooaassttaall TTeerrmmiinnaall
HHAANNDD OOVVEERR PPAACCKK
IINNDDEEXX FFIILLEE
EEnnggiinneeeerriinngg,, PPrrooccuurreemmeenntt,, CCoonnssttrruuccttiioonn MMaannaaggeemmeenntt
VVOOLLUUMMEE 11 ooff ………………
2684358-X-xxx-xx-DB-xxx
MMAASSTTEERR CCOOPPYY
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 31 of 69
A3. Annexure: Handover Pack Index
Transnet Capital Projects
New Multi-Product Pipeline
Note: Check Aconex for latest revision
Contractor Logo
Hand Over Pack Index – Overall Aconex Ref.: 2684358-……
Project Number: 2684358 Project Name: New Multi-Product Pipeline
Commissioning System Name: Commissioning System No:
Asset:
Package No. (If Applicable)
File Reference No. Index
MASTER COPY
Section No.
Description Volume No.
A1 DESIGN/ENGINEERING - GENERAL A1
A1.1 User Requirements Specification/Statement 1
A1.2 Facility Breakdown Structure (FBS) 1
A1.3 Drawing/Document Register 2
A2. DESIGN/ENGINEERING - ARCHITECTURAL A2
A2.1 Drawings:- Plans, Sections, Elevations, Building Services & Details 1
A2.1.1 Drawings – Plans 2
A2.1.2 Drawings – Sections 4
A2.1.3 Drawings – Elevations 6
Approval
Contractor TCP Designer TPL
Name:
Position:
Date:
Signature:
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 32 of 69
A4. Annexure: Handover Pack Unit File Cover Sheet
Transnet Capital Projects
22668844335588
NNMMPPPP PPrroojjeecctt
CCooaassttaall TTeerrmmiinnaall HHAANNDD OOVVEERR PPAACCKK
TTaannkk FFaarrmm
CCoonnttrraacctt nnuummbbeerr
TTaannkk NNuummbbeerrss
FFaabbrriiccaattiioonn aanndd EErreeccttiioonn DDaattaa BBooookk ––
SSttrruuccttuurraall//MMeecchhaanniiccaall//EElleeccttrriiccaall
FFIILLEE SSEECCTTIIOONN CC11
VVOOLLUUMMEE 11 ooff ……………… 22668844335588--XX--xxxxxx--xxxx--DDBB--xxxxxx
MMAASSTTEERR CCOOPPYY
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 33 of 69
A5. Annexure: Handover Pack Unit File Spine
Transnet Capital Projects
22668844335588
NNMMPPPP PPrroojjeecctt
CCooaassttaall TTeerrmmiinnaall
HHAANNDD OOVVEERR PPAACCKK
TTaannkk FFaarrmm
CCoonnttrraacctt nnuummbbeerr
TTaannkk NNuummbbeerrss
FFaabbrriiccaattiioonn aanndd EErreeccttiioonn DDaattaa BBooookk ––
SSttrruuccttuurraall//MMeecchhaanniiccaall//
EElleeccttrriiccaall
FFiillee SSeeccttiioonn CC11
VVOOLLUUMMEE 11 ooff ………………
2684358-X-xxx-xx-DB-xxx
MMAASSTTEERR CCOOPPYY
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 34 of 69
A6. Annexure: Hand Over Pack Unit Index
Transnet Capital Projects
New Multi-Product Pipeline
Note: Check Aconex for latest revision
Contractor Logo
Hand Over Pack - Unit Index
Aconex Ref.: 2684358-
Project Number: 2684358 Project Name: New Multi Product Pipeline
Commissioning System Name:
Tank Farm
Commissioning System No:
Asset: TM2
Package No. (If Applicable)
File Reference No. C1
MASTER COPY Section
No. Description Volume
C1 Unit Definition 1
C1.1 Diesel Accumulator System
C1.2 Aviation Fuel Accumulator System
C1.3
Approval
Contractor TCP Designer TPL
Name:
Position:
Date:
Signature:
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 35 of 69
A7. Annexure: System Pack Index
Transnet Capital Projects
New Multi-Product Pipeline
Note: Check Aconex for latest revision
Contractor Logo System Pack Index Project Number: 2684358
Project Name: New Multi Product Pipeline Commissioning System Name: Diesel Accumulator System
Commissioning System No:
Asset: Island View – Coastal Terminal
Package No. (If Applicable)
File Reference No. C1
MASTER COPY
Section No. Description Volume No.
C1.1 System Pack Definition 1
C1.1.1 Civil Works
C1.1.1.1 Earth Works Test Pack
C1.1.1.2 Concrete Works Test Pack
C1.1.2 Mechanical & Piping
C1.1.2.1 Mechanical Test Pack
C1.1.2.2 Piping Test Pack
C1.1.3 Electrical :
C1.1.3.1 Electrical QC Pack
C1.1.3.2 Electrical QC Pack
C1.1.4 Control Systems
C1.1.4.1 Instrumentation QC Pack
C1.1.4.2 Instrumentation QC Pack
Approval
Contractor TCP Designer TPL
Name:
Position:
Date:
Signature:
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 36 of 69
A8. Annexure: Test Pack Index
Transnet Capital Projects
New Multi-Product Pipeline
Note: Check Aconex for latest revision
Contractor Logo Instrumentation Test Pack Index Project Number: 2684358
Project Name: New Multi Product Pipeline Commissioning System Name: Diesel Accumulator System -
Commissioning System No:
Asset: Island View – Coastal Terminal
Package No. (If Applicable)
File Reference No. C1.1
MASTER COPY
Section No.
Description Volume No.
C1.1.4.1-1 Test Pack Definition
C1.1.4.1-2 Certificates
C1.1.4.1-2.1 Instrumentation Completions Certificate
C1.1.4.1-3 As-Built (Red lined):
C1.1.4.1-3.1 P&ID
C1.1.4.1-3.2 General Arrangement
C1.1.4.1-3.3 As-Built Instrument Loop Drawing
C1.1.4.1-4 Punch Lists:
C1.1.4.1-4.1 Contractor
Approval
Contractor TCP Designer TPL
Name:
Position:
Date:
Signature:
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 37 of 69
A9. Annexure: File Section Separator / Insert Sheet
Transnet Capital Projects
22668844335588
NNMMPPPP PPrroojjeecctt
CCooaassttaall TTeerrmmiinnaall HHAANNDD OOVVEERR PPAACCKK
TTaannkk FFaarrmm
CCoonnttrraacctt nnuummbbeerr
TTaannkk NNuummbbeerrss
FFaabbrriiccaattiioonn aanndd EErreeccttiioonn DDaattaa BBooookk ––
SSttrruuccttuurraall//MMeecchhaanniiccaall//EElleeccttrriiccaall
VVOOLLUUMMEE 11 ooff ………………
SSuubb SSeeccttiioonn........((ee..gg.. AA11..11)) DDeessccrriippttiioonn
2684358-X-xxx-xx-DB-xxx
MMAASSTTEERR CCOOPPYY
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 38 of 69
B. Annexure – Typical Test Pack Content R e f
Civil (incl. Structural) Test Pack Content
(Ref. Cx.x.1.x.)
Mechanical Test Pack Content
(Ref. Cx.x.2.x)
Piping Test Pack Content (non & presurised
(Ref. Cx.x.2.x)
Pressurised Systems (HDPE piping) Test pack
Content
(Ref. Cx.x.2.x)
Cathodic Protection Test Pack Content
(Ref. Cx.x.3.x)
Electrical Test Pack Content
(Ref. Cx.x.3.x)
Instrumentation Test Pack Content
(Ref. Cx.x..4.x)
1. Test Pack Definition Test Pack Definition Test Pack Definition Test Pack Definition Test Pack Definition Test Pack Definition Test Pack Definition
2. Certificates: Certificates: Certificates: Certificates: Certificates: Certificates: Certificates:
o Completions Certificate (incl. HVAC)
o Foundations and Slab o Roof structure o Glazing o Geyser o Gammazenith
guarantee
o Mechanical Completions Certificate
o Box up Certificates o Pressure Test Report or
AIA Exemption Report o Flushing Certificate
o Piping Completions Certificate
o Certificate of Manufacture o Certificate of Construction o Pressure Test o Water Quality Certificate o Calibration Certificate (N/A
for non-pressurised Systems
o Flushing Certificate o CoC
o Piping Completions certificate
o Flushing Certificate o Pressure Test
Certificate
o Completions Certificate
o Separate CoC File
o Electrical Completions Certificate
o Fire & Safety o Communications o Security o Separate CoC File
o Instrumentation Completions Certificate
o Separate CoC File
3. As-Built (Red lined): As-Built (Red lined): As-Built (Red lined): As-Built (Red lined): As-Built (Red lined): As-Built (Red lined): As-Built (Red lined):
General arrangements Architectural drawings Layouts Above Back-drafted
drawings
P&IDs As-built, AIA verified, ISO Above Back-drafted
drawings
P&IDs Field/Data Sheets, Support Drawings Specials Above Back-drafted
drawings
P&IDs Above Back-drafted
drawings
P&ID General Arrangement As-Built single line
drawing Location/Layout/Hazar
dous Area Cable Schedule Termination Details Above Back-drafted
drawings
P&ID General Arrangement As-Built single line drawing Location/Layout/Hazardous
Area Cable Schedule Termination Details Above Back-drafted
drawings
P&ID General Arrangement As-Built Instrument Loop
Drawing P&ID Hook up/Hazardous Area Cable Schedule Termination detail JB Stand Details Above Back-drafted
drawings Software and software
register 4. Punch Lists Punch Lists Pre & Post Hydro punch
lists Pre & Post Hydro punch
lists Punch Lists Punch Lists Punch Lists
Contractor TCP/TPL
Contractor TCP/TPL Plant and equipment
check-out form (Checklists)
Contractor AIA TCP/TPL
Contractor AIA TCP/TPL
Contractor TCP/TPL
Contractor TCP/TPL
Contractor TCP/TPL
5. Calibration Certificates, Data Sheets
Calibration Certificates, Data Sheets, General i.e. Pressure Surge Valves-PSVs, Pressure Relieve Valves - PRVs, Control Valves
Calibration Certificates, Data Sheets, General i.e. Pressure Surge Valves-PSVs, Pressure Relieve Valves - PRVs, Control Valves
Calibration Certificates, Data Sheets
Calibration Certificates, Data Sheets
Calibration Certificates, Data Sheets
6.
Quality Control Plans (Signed-off)
Quality Control Plan (Signed-off)
Quality Control Plan (Signed-off)
Quality Control Plan (Signed-off)
Quality Control Plan (Signed-off)
Quality Control Plan (Signed-off)
Quality Control Plan (Signed-off)
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 39 of 69
R e f
Civil (incl. Structural) Test Pack Content
(Ref. Cx.x.1.x.)
Mechanical Test Pack Content
(Ref. Cx.x.2.x)
Piping Test Pack Content (non & presurised
(Ref. Cx.x.2.x)
Pressurised Systems (HDPE piping) Test pack
Content
(Ref. Cx.x.2.x)
Cathodic Protection Test Pack Content
(Ref. Cx.x.3.x)
Electrical Test Pack Content
(Ref. Cx.x.3.x)
Instrumentation Test Pack Content
(Ref. Cx.x..4.x)
7. QA/QC Dossier QA/QC Dossier QA/QC Dossier QA/QC Dossier QA/QC Dossier QA/QC Dossier QA/QC Dossier Inspection/Checkout
Reports Area Handover
Reports Closed Out NCRs,
Defect Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports SAT Report NDT Reports Closed Out NCRs, Defect
Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports SAT Report NDT Reports Closed Out NCRs, Defect
Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports NDT Reports Closed Out NCRs, Defect
Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports
Closed Out NCRs, Defect Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports SAT Report Closed Out NCRs, Defect
Notification, Concessions, Technical Queries, Request for Information
QCP Referenced Method Statement & Procedures
Test Equipment Calibration Certificates
Procedures
Inspection/Checkout Reports
Area Handover Reports Procedures
8. Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Tests/Certificates (as applicable)
Slump test results Mortar results Plumbing PT Survey Earthing
Flushing Certificate Torque Alignment
Flushing Certificate Pressure Test Water Quality Certificate
Flushing Certificate
Cables High Potential Tests Megger tests Insulation Resistance
Tests Distribution Boards Earthing Tests
Cables High Potential Tests Megger tests Insulation Resistance
Tests Distribution Boards Motor Bump Test Record Motor Uncoupled Run
Test Earthing Tests Vibration Report Noise Levels Report Lighting Illumination
Cables Megger Tests Earthing Impulse Line Pressure
Test Loop Cable Tests
9 Earthworks Earthworks
Surveyor Records Material Approvals Permit to Excavate Founding Level Approval Compaction map Compaction test
results
Surveyor Records Material Approvals Permit to Excavate Compaction map Compaction test
results
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 40 of 69
R e f
Civil (incl. Structural) Test Pack Content
(Ref. Cx.x.1.x.)
Mechanical Test Pack Content
(Ref. Cx.x.2.x)
Piping Test Pack Content (non & presurised
(Ref. Cx.x.2.x)
Pressurised Systems (HDPE piping) Test pack
Content
(Ref. Cx.x.2.x)
Cathodic Protection Test Pack Content
(Ref. Cx.x.3.x)
Electrical Test Pack Content
(Ref. Cx.x.3.x)
Instrumentation Test Pack Content
(Ref. Cx.x..4.x)
10 Concrete Works Concrete Works
Concrete mix design Pre-Concrete
Inspections Concreter Cube
Results Post Concrete
Inspection Reports
Concrete mix design Pre-Concrete
Inspections Concreter Cube
Results Post Concrete
Inspection Reports
11 Floors
Soil Poisoning Slab Screeds Access Floor Tiles Carpets
12 Roof Structure
Shop drawings
13 Corrosion Protection Corrosion Protection Corrosion Protection Corrosion Protection
Surface Preparation Reports
Humidity/Dew point, Temperature Reports
DFT Reports Adhesion reports Batch Certificates
Surface Preparation Reports
Humidity/Dew point, Temperature Reports
DFT Reports Adhesion reports Batch Certificates
Surface Preparation Reports
Humidity/Dew point, Temperature Reports
DFT Reports Adhesion reports Batch Certificates
Surface Preparation Reports
Humidity/Dew point, Temperature Reports
DFT Reports Adhesion reports Batch Certificates
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 41 of 69
R e f
Civil (incl. Structural) Test Pack Content
(Ref. Cx.x.1.x.)
Mechanical Test Pack Content
(Ref. Cx.x.2.x)
Piping Test Pack Content (non & presurised
(Ref. Cx.x.2.x)
Pressurised Systems (HDPE piping) Test pack
Content
(Ref. Cx.x.2.x)
Cathodic Protection Test Pack Content
(Ref. Cx.x.3.x)
Electrical Test Pack Content
(Ref. Cx.x.3.x)
Instrumentation Test Pack Content
(Ref. Cx.x..4.x)
14.
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Completed Checklists (as applicable)
Piling Underground service
network Structural Steelwork Brickwork Carpentry & Joinery Wall finishes Ceilings Aluminium & Glazing
Cable Rack Support Cable Rack/Tray Trench Excavation,
Trenching and Backfilling
Cable Sleeve Installation
Transformer Installation
Distribution Board Installation
UPS Installation PVC/Galvanised Steel
Conduit Field Isolator
Installation Earthing Installation Cable Installation Cable Glanding and
Termination Junction Box
Installation Instrument Installation Interface Relay Panel
Cable Rack Support Cable Rack/Tray Trench Excavation,
Trenching and Backfilling Cable Sleeve Installation Transformer Installation Distribution Board
Installation Motor Control Centre
Installation Busduct Installation UPS Installation Power Skirting Installation PVC/Galvanised Steel
Conduit Lighting Fittings and 220V
Socket Outlet Installation Socket Outlet Installation Field Isolator Installation Welding Socket Outlets Electric Motor Earthing Installation Cable Installation Cable Glanding and
Termination Junction Box Installation
Cable Rack Support Cable Rack/Tray Instrument Installation Interface Relay Panel Earthing Cable Installation Cable Glanding and
Termination PLC cubicle Installation Instrument Tubing Junction Box Installation Marshalling Panel
Installation
15.
Welding Records, Field Pack Welding Records, Field Pack Welding Records Welding Records
Weld Map/Isometric Weld Comprehensive
Sheet NDE Reports Reference to General
Weld Procedure File
Weld Map/Isometric Weld Comprehensive
Sheet NDE Reports Reference to General Weld
Procedure File
Weld Map/Isometric Weld Comprehensive
Sheet NDE Reports Reference to General
Weld Procedure File
Weld Map/Isometric Weld Comprehensive
Sheet NDE Reports Weld procedure
Specification Weld Procedure
Qualification Welder Qualification
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 42 of 69
R e f
Civil (incl. Structural) Test Pack Content
(Ref. Cx.x.1.x.)
Mechanical Test Pack Content
(Ref. Cx.x.2.x)
Piping Test Pack Content (non & presurised
(Ref. Cx.x.2.x)
Pressurised Systems (HDPE piping) Test pack
Content
(Ref. Cx.x.2.x)
Cathodic Protection Test Pack Content
(Ref. Cx.x.3.x)
Electrical Test Pack Content
(Ref. Cx.x.3.x)
Instrumentation Test Pack Content
(Ref. Cx.x..4.x)
16.
Materials Materials, Field Pack (extra field materials only)
Materials, Field Pack (extra field materials only)
Materials
Concrete Batch certificates
Rebar schedules Rebar batch
certificates Materials Map Material Index Material Test
Certificates
Materials Map Material Index Signed Material Test
Certificates
Materials Map Material Index Signed Material Test
Certificates
Materials Map Material Index Signed Material Test
Certificates
17.
Shop Fabrication Packs Shop Fabrication Packs Shop Fabrication Packs Shop Fabrication Packs
Signed-off QCP Weld Map/Isometric Weld Comprehension
Sheet NDE Reports Material Map Material Index Material Certificates Corrosion Protection
Inspection Reports Reference to General
Weld Procedure File Closed Out NCRs,
Defect Notifications, Concessions, Technical Queries, Request for Information
Signed-off QCP Weld Map/Isometric Weld Comprehension
Sheet NDE Reports Material Map Material Index Material Certificates Corrosion Protection
Inspection Reports Reference to General Weld
Procedure File Closed Out NCRs, Defect
Notifications, Concessions, Technical Queries, Request for Information
Signed-off QCP Weld Map/Isometric Weld Comprehension Sheet NDE Reports Material Map Material Index Material Certificates Corrosion Protection
Inspection Reports Reference to General Weld
Procedure File Closed Out NCRs, Defect
Notifications, Concessions, Technical Queries, Request for Information
Signed-off QCP Weld Map/Isometric Weld Comprehension
Sheet NDE Reports Material Map Material Index Material Certificates Corrosion Protection
Inspection Reports Reference to General
Weld Procedure File Closed Out NCRs,
Defect Notifications, Concessions, Technical Queries, Request for Information
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 43 of 69
C. Annexure - Completions Schematics
C1- Pipelines & Pump Stations
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 44 of 69
C2- Terminals
PC - CIVIL - PRACTICAL COMPLETION
- UNDERGROUND
Oily Water
Storm Water
Sanitation
LV Sleeves and Draw-Pits
MV Sleeves and Draw-Pits
Instrument and Control Sleeves and Draw-Pits
Communications Control
- BUILDINGS
Compressor Room
Testing Building
Workshop/Store
Fire Foam Pumphouse
Guard House
Fire Shed(s)
- SUBSTATIONS
Substation(s)
MV Control Room
LV Control Room
Remote Equipment Room(s)
- HANDOVER BY AREA
Incoming Manigold, Metering and Proving Area
Sleeperway(s)
Aaccumlator Bund Area(s)
Booster Pump Area(s)
MP Manifold Area(s)
Main Pump Area(s)
Launcher Area(s)
Tank Bund(s)
Transfer Pump Area(s)
Genset Area(s)
Tanker Loading Area(s)
Spill Basin Effluent(s)
Outgoing Chamber Area(s)
- TIE INS (CIVILS)
Storm Water
M&PC - MECHANICAL & PIPING HANDOVER MECHANICAL COMPLETION - PROCESS SYSTEMS
TM1 - xx off
TM2 - xx off
- UTILITY SYSTEMS
TM1 - xx off
TM2 - xx off
- TIE INS (PIPING)
Pipeline(s)
Fire Main
Storm Water
Municipal Water
EC - ELECTRICAL HANDOVER
- PROCESS SYSTEMS
TM1 - xx off
TM2 - xx off
- UTILITY SYSTEMS
TM1 - xx off
TM2 - xx off
- TECHNICAL SYSTEMS
TM1 - xx off
TM2 - xx off
CoCs
TM1 - 13 Areas + Security
TM2 - 13 Areas + Security
NOC
IC - INSTRUMENT HANDOVER
- PROCESS SYSTEMS
TM1 - xx off
TM2 - xx off
- UTILITY SYSTEMS
TM1 - xx off
TM2 - xx off
FIRE AND GAS
- CONTROL ROOM
Spill Basin
Manifold Area
Pump Bay
PIG Launcher Area
MV Gensets
Tank(s)
Bund(s)
Substation
Tanker Loading
Guard House
- FOAM PUMP HOUSE
Meter Prover
Fire Foam House
Test Facility
- REMOTE ROOM(s)
Booster Pump Bay(s)
- FIRE SHED
Bund(s)
SYSTEMS AND AUTOMATION
- COMMS (Design, manufacturing & construction data books / packs)
- PLMS (Design, manufacturing & construction data books / packs) RFC - IMS (Design, manufacturing & construction data books / packs)
- CoC - Security
- HTS (Design, manufacturing & construction data books / packs)
- FIBER NETWORK
Fiber Installation
Junction Boxes
- PERIMETER FENCE AND GATES
Aacces Control
Cameras
Alarm System
- CAMERA SURVEILANCE AREAS
Control Room
Guard House
1ST Floor Control Room
Fire Pump House
Test Facility
Main Line Pumps
PC - CIVIL - PRACTICAL COMPLETION
- OTHER
Bundwalls
Roads
Paving
Fencing and Walls
Safety Procedures
Environmental
Noise
Air Emissions RFOWaste Discharges
(TCCC)
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 45 of 69
D. Annexure: Document Handover Matrix
CONTENT LIST
1.0 General 46 2.0 Drawings 46 3.0 Software 49 4.0 Supplier Manuals 49 5.0 Construction Data Book (per work area) 50 6.0 Fabrication Data Book (per work area) 52 7.0 Instrumentation & Controls Systems 54 8.0 Electrical 56 9.0 Commissioning Hand‐Over Pack 57 EPCM – Project Management 10.0 General 58 11.0 Procurement / Contracts 58 12.0 Project Controls 60 13.0 Environmental 60 14.0 Health & Safety 61 15.0 Industrial Relations 65 16.0 Risk Management 65 17.0 Quality Assurance 65 18.0 Construction 66 19.0 Document Management 66 20.0 Information Management 66 21.0 GIS 66 22.0 Land Acquisition 67 23.0 Security 68 24.0 CSI 68
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 46 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
1.0 General
1.01 Document Index (Table of Contents pertaining to the file(s))
D
M P, E Yes Yes 1 Yes Yes No Yes Yes 1
1.02 Design Basis EG
M p, e No Yes 1 No Yes No No Yes 1
1.03 Discipline Scope of Work / Design Basis / Engineering Work Plan / Engineering Requisition
All
M P, E No Yes 1 No Yes No No Yes 1
1.04 Equipment List / Line List / Motor List / Valve List / Cable Schedule
M
I P M P, E Yes Yes 1 Yes Yes No Yes Yes 1
1.05 Standards and General Specifications, Procedures, Work Instructions and Method Statements
All
I P, E No Yes 1 Yes Yes No Yes Yes 1
1.06 Project Specific Specifications and Data Sheets (Equipment, Installation, Instrument, Functional etc.)
All
I P, E No Yes 1 Yes Yes No Yes Yes 1
1.07 Calculations (Statutory equipment) All
I P, E No Yes 1 No Yes No No Yes* 1
1.08 Engineering and Design Reports (Design Reviews, Peer Reviews, Studies/ Surveys etc.)
All
I P, E No Yes 1 No Yes No No Yes 1
1.09 Hazard Study 3 - Register & Action Close Out (HAZOP)
EG
I P, E No Yes 1 No Yes No No Yes 1
1.10 Piping line lists P Y I P I P I P, E
2.0 Drawings
2.01 Drawing Register All
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.02 General Arrangements (GA) All Y I P I P M P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.03 Layouts (LA) All Y I P I P M P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.04 Buried Services and Servitudes All Y I P I P M P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.05 Plot Plans, Key Plans, General Plans M,C, P,E
Y I P, E I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
3
3
3 3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 47 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
2.06 Process Flow Diagrams (PFD) I, Pr Y I E I E I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.07 Piping & Instrumentation Diagrams (P&ID)
Pr, H Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.08 Single Line Diagrams (SL) E, I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.09 Schematic Diagrams (SD) E, I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.10 Loop Diagrams (LD) I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.11 Hook-up Diagrams I I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.12 Block Diagrams (BD) I, Pr, E Y
I P, E Yes Yes 1 Yes Yes 21 Yes Yes 3
2.13 Piping Isometrics (ISO) P Y
I E Yes Yes 1 Yes Yes No Yes Yes 1
2.14 Fitting Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.15 Mainline Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.16 Manifold Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.17 Drainage Diagrams P Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.18 Domestic Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.19 Fire Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.20 Feeder Diagrams P
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.21 Concrete Layout Drawings C Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.22 Concrete Detail Drawings C Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.23 Column Loading Drawings C Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.24 Reinforcement Detail Drawings C
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.25 Architectural Detail Drawings A Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.26 Foundation & Anchor Bolt Sizes and Location Drawings
C, A Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 48 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
2.27 Nameplate Drawing M, E, I
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.28 Hydraulic Diagrams I, M Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.29 Pneumatic Diagrams I, M Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.30 HVAC Drawings GA M Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.31 Mechanical Equipment General Arrangement Drawings
M Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.32 Earthing Diagrams E, I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.33 Logic Diagrams I
I P, E Yes No 1 Yes No No Yes Yes 1
2.34 Cause and Effect Diagram I
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.35 Utility Flow Diagram Pr I E I E I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.36 Utility list Pr Y I P I E I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.37 Electrical Layout Drawings E Y
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.38 Panel/ Cab/ Equipment General Arrangement Drawings
E, I Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.39 Cable Termination Diagram E, I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.40 Hazardous Area / Manifold Drawing and Classification
M, E Y
I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.41 Racking Diagrams E, I, P Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.42 Switchgear Diagrams E
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.43 Structures/ Frames E
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.44 Electrical Equipment Diagrams E
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
2.45 3D Models All Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.46 Schedules All
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.47 Alignment Sheets All
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
3
3
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 49 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
2.48 Survey Diagram SV
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.49 Survey Compilation Plan SV
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.50 Topocadastral Series SV
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.51 Town Plans (Where Applicable) SV
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
2.52 Aerial Photographs SV
I E Yes Yes 1 Yes Yes No Yes Yes 1
2.53 Concept Drawings All
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
3.0 Software / Databases
3.01 Software License register I Y E I P,E No Yes 1 Yes Yes No Yes Yes 1
3.02 Software/version register I Y I E I P,E Yes yes 1 Yes Yes No Yes Yes 1
3.03 PLC Software Programme I Y
I E I E Yes No No Yes No No Yes No No
3.04 DCS Software Documented Program I Y
I E I E Yes No No Yes No No Yes No No
3.05 All native software input/output files/deck e.g.
All Y E Yes No No Yes No No Yes No No
- INTOOLs database, ,
- CAEZAR pipe stress
- Hydraulic calculation files of
Impulse/ FT fathom
- Other
4.0 Supplier Manuals
4.01 Operating & Maintenance Manual V Y M E M E M P, E No Yes No No Yes 11 No Yes 2
4.02 Installation Instructions V Y M E M E M P, E No Yes 1 No Yes 11 No Yes 2
4.03 Training Manual & Programme V I E I E I P, E No Yes 1 No Yes 11 No Yes 2
4.04 Instrument User Manual V
I E I E No Yes 1 No Yes 11 No Yes 2
3
3
3 3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 50 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
5.0 Construction Data Book (Per Work Area)
5.01 Index V
I P, E Yes Yes 1 Yes Yes No Yes Yes 1v
5.02 QCP, ITP V I P I P I P, E No Yes 1 No Yes No No Yes 1
5.03 Check Sheets and Inspection Reports V
I P, E No Yes 1 No Yes No No Yes 1
5.04 Survey Reports V
I P, E No Yes 1 No Yes No No Yes 1
5.05 Access Certificates V
I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2 5.06 Certificates ( Material, Calibration, Test,
etc.) V No Yes 1 No Yes No No Yes 1
5.07 Weld maps V Y
I P, E No Yes 1 No Yes No No Yes 1
5.08
Welding Certificates ( Welding Procedure Specifications (WPS), Welding Procedure Qualification Records (WPQR), Welder Qualification Records (WQR)
V
I P, E No Yes 1 No Yes No No Yes 1
5.09 Weld consumable certificates V
I P, E No Yes 1 No Yes No No Yes 1
5.10 NDT Procedures & Reports V
I P, E No Yes 1 No Yes 11 No Yes 2
5.11 NDT Operator Qualifications V
I P, E No Yes 1 No Yes No No Yes 1
5.12 Coating Inspection Report V
I P I P, E No Yes 1 No Yes No No Yes 1
5.13 Pressure / leak / Soap test certificates V
I P I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
5.14 Non-Conformance Reports V
I P I P, E No Yes 1 No Yes No No Yes 1
5.15 Concessions V
I P I P, E No Yes 1 No Yes No No Yes 1
5.16 Contractor's Defects List V Y
I P I P, E No Yes 1 No Yes No No Yes 1
5.17 Request for Client Inspection V
I P, E No Yes 1 No Yes No No Yes 1
5.18 Employer's Defects Lists V
I P I P, E No Yes 1 No Yes No No Yes 1
3
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 51 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
5.19 Site Acceptance Tests – SAT’s V I P I P I P, E No Yes 1 No Yes No No Yes 1
5.20
Contractor's "Redline" Drawings - Signed and Stamped "As-Built" These drawings are to be updated and issued “As-Built”
V Y I P I P I P, E No Yes 1 No Yes 2 No Yes 3
5.21 Certificate of Compliance - COC V
I P I P I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
5.22 Design Engineer's Certificate of Completion as per Construction Regulation 9(2) H
V
M P M P M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
5.23 Mechanical Completion Certificate (MC) V
M P M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
5.24 Hazard Study 4 - Register & Action Close Out (Constructability)
V
M P M P M P, E No Yes 1 No Yes No No Yes 1
5.25 Rebar, Reinforcement and Cast-in Schedules
V
I P, E No Yes 1 No Yes No No Yes 1
5.26 Reinforcement bending schedules V
I P, E No Yes 1 No Yes No No Yes 1
5.27 Dynamic Analysis Report V
I P, E No Yes 1 No Yes No No Yes 1
5.28 Geotechnical Report V
I P, E No Yes 1 No Yes No No Yes 1
5.29 Architectural Schedules V Y
I P, E No Yes 1 No Yes No No Yes 1
5.30 Concrete Pour Records - Slump and Cube Strength Tests
V
M P M P, E No Yes 1 No Yes No No Yes 1
5.31 Soil Compaction Report V
M P I P, E No Yes 1 No Yes No No Yes 1
5.32 Materials Certificate V
M P I P, E No Yes 1 No Yes 1 No Yes 2
5.33 Material Traceability Maps/Records V
I P I P, E No Yes 1 No Yes No No Yes 1
5.34 Underground Installation Report V
M P I P, E No Yes 1 No Yes No No Yes 1
5.35 Cladding and Fixing Details V Y
I P, E No Yes 1 No Yes No No Yes 1
5.36 Expansion Joint Details V Y
I P, E No Yes 1 No Yes No No Yes 1
5.37 Cladding Data Sheet V
I P, E No Yes 1 No Yes No No Yes 1
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 52 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
5.38 Data Sheets on All Materials V
I P, E No Yes 1 No Yes No No Yes 1
5.39 Shop Pre-Assembly Details V
I P, E No Yes 1 No Yes No No Yes 1
5.40 General Arrangements and Primary Member Signs
V Y I P I P I P, E No Yes 1 No Yes No No Yes 1
5.41 Building Floor Plan and View V Y I P I P I P, E No Yes 1 No Yes No No Yes 1
5.42 Continuity Test Results V I P, E No Yes 1 No Yes No No Yes 1
6.0 Fabrication Data Book (Per TAG) 6.01 Index V
I P, E Yes Yes 1 Yes Yes 1 Yes Yes 2
6.02 Shop detail drawings V
I P, E No Yes 1 No Yes No No Yes 1
6.03 QCP & ITP V
I P I P, E No Yes 1 No Yes No No Yes 1
6.04 Quality Audit Schedule & Report V
I P, E No Yes 1 No Yes No No Yes 1
6.05 Check Sheets and Inspection Reports V
I P, E No Yes 1 No Yes No No Yes 1
6.06 Certificates ( Material, Calibration, Test, Welding, Painting, etc.)
V
I P I P, E No Yes 1 No Yes No No Yes 1
6.07 Certificate of Compliance - COC V
I P M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
6.08
Welding Certificates (Welding Procedure Specifications (WPS), Welding Procedure Qualification Records (WPQR), Welder Qualification Records (WQR), Welding Consumables Certificates (WCC))
V
I P I P, E No Yes 1 No Yes No No Yes 1
6.09 List of Special Tools V
I P, E No Yes 1 No Yes No No Yes 1
6.10 Non-Conformance Reports V
I P, E No Yes 1 No Yes No No Yes 1
6.11 Concessions V
I P I P, E No Yes 1 No Yes No No Yes 1
3
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 53 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
6.12 Supplier's Defects List V
I P, E No Yes 1 No Yes No No Yes 1
6.13 Request for Inspection V
I P, E No Yes 1 No Yes No No Yes 1
6.14 Employer's Defects Lists V
I P, E v Yes 1 No Yes No No Yes 1
6.15 Factory Acceptance Test (FAT) V
I P I P, E No Yes 1 No Yes No No Yes 1
6.16 Supplier's "Redline" Drawings - Signed and Stamped "As-Built"
V Y
I P, E No Yes 1 No Yes No No Yes 1
6.17
Material/Equipment Fabrication Release Certificate These drawings are to be updated and issued “As-Built”
V Y
I P M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
6.18 List and Location of Bearings and Seals V
I P, E No Yes 1 No Yes No No Yes 1
6.19 Lubrication Sheets V I E I E I P, E No Yes 1 No Yes No No Yes 1
6.20 Mechanical Tech Specifications V Y
I P, E No Yes 1 No Yes No No Yes 1
6.21 Mechanical Equipment Data Sheets V Y I P I P I P, E No Yes 1 No Yes No No Yes 1
6.22 Spare Parts Interchangeability Register (SPIR)
V Y
I P, E No Yes 1 No Yes No No Yes 1
6.23 Commissioning Spares V
I P, E No Yes 1 No Yes No No Yes 1
6.24 Noise and Vibration Data V
I P, E No Yes 1 No Yes No No Yes 1
6.25 Noise and Vibration Test Certificates or Guarantees
V
I P, E No Yes 1 No Yes No No Yes 1
6.26 Vessel Closure Certificate V
I P I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
6.27 Alignment Records V
I P I P, E No Yes 1 No Yes No No Yes 1
6.28 Material Traceability Maps/Records and material certificates
V
I P I P, E No Yes 1 No Yes No No Yes 1
6.29 NDE Procedures & Reports V
I P I P, E No Yes 1 No Yes No No Yes 1
6.30 NDE Operator Qualifications V
I P I P, E No Yes 1 No Yes No No Yes 1
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 54 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
6.31 Weld Maps V
I P I P, E No Yes 1 No Yes No No Yes 1
6.32 Coating Inspection Report V
I P I P, E No Yes 1 No Yes No No Yes 1
6.33 Dimensional Checks V
I P I P, E No Yes 1 No Yes No No Yes 1
6.34 Preservation Procedure V
I P I P, E No Yes 1 No Yes No No Yes 1
6.35 Heat Treatment Reports V
I P I P, E No Yes 1 No Yes No No Yes 1
6.36 Manufacturing & Fabrication Record Books (MRB, FRB)
V
M P, E No Yes 1 No Yes No No Yes 1
6.37 Factory Test Certificates and/or Pressure / Leak Test certificates
V
I P M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2 6.38 Certificates for Intrinsically Safe
Equipment V
I E M E M P, E No Yes 1 No Yes Original2 No Yes
1+Original2
6.39 Equipment Flameproof / Explosion Proof certificates
V
I E M E M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
6.40 Fabrication jig drawings V
I P, E No Yes 1 No Yes No No Yes 1
6.41 Cathodic Protection Requirements V Y I E I E I P, E No Yes 1 No Yes No No Yes 1
6.42 Cathodic Protection Test Certificates V
I E I P, E No Yes 1 No Yes No No Yes 1
7.0 Instrumentation & Controls Systems
7.01 Instrument Index I Y I P I P I P, E No Yes 1 No Yes 11 No Yes 2
7.02 Cause & Effect diagram I Y
M P M P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.03 Instrument Layout drawings I Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
7.04 Instrument data sheets & Technical specifications
I Y I E I E I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.05 Cable racking layout I
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
7.06 Cable routing layout I, E Y
I P, E Yes Yes 1 Yes Yes No Yes Yes 1
7.07 Cable block diagrams I, E Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
3
3 33
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 55 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
7.08 Cable Termination Information I Y I P I P I P, E Yes Yes 1 Yes Yes No Yes Yes 1
7.09 Instrument Cable Schedule I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.10 Instrument Nozzle Elevations I Y
I P, E Yes Yes 1 Yes Yes No No Yes 1
7.11 Earthing diagram I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.12 Loop diagrams I Y I P I P I P. E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.13 PLC schematics I Y I P I P I P, E Yes Yes 1 Yes Yes No No Yes 1
7.14 Logic diagrams & description I Y
I E I E Software ver. only
No No Software ver. only
No No Software ver. only
No No
7.15 Loop Checks I Y
I P I P, E No Yes 1 No Yes No No Yes 1
7.16 EDS (Software Functional Design Specification)
I Y
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.17 Software License register (see 3.0 above)
I Y E I P,E No Yes 1 Yes Yes No Yes Yes 1
7.18 Software/version register (see 3.0 above)
I Y I E I P,E Yes yes 1 Yes Yes No Yes Yes 1
7.18 PLC Software Programme (see 3.0 above)
I Y
I E I E Software ver. only
No No Software ver. only
No No Software ver. only
No No
7.19 DCS Software Documented Program (see 3.0 above)
I Y
I E I P, E No Yes 1 No Yes No No Yes 1
7.20 Flow Calculations I Y
I P, E No Yes 1 No Yes No No Yes 1
7.21 Control/ Safety Valve Calculations I Y
I P, E No Yes 1 No Yes No No Yes 1
7.22 Power Supply Calculations I Y
I P, E No Yes 1 No Yes No No Yes 1
7.23 Air Supply Calculations I Y
I P, E No Yes 1 No Yes No No Yes 1
7.24 Certificates for Intrinsically Safe Equipment
I
I E M E M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
7.25 Flame Proof/ Explosion Proof Certificates
I
I E M E M P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
7.26 Calibration certificates I
I E I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 56 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
7.27 FAT Specification, Program and Report I
I E I P, E No Yes 1 No No No No Yes 1
7.28 SAT Specification, Program and Report I
I E I P, E No Yes 1 No No No No Yes 1
7.29 Panel / Cabinet General Arrangement Drawings (Internal & External)
I Y I P I P I P. E Yes Yes 1 Yes No 11 No Yes 2
7.30 PHD/ Experon Data Tables I Y I P I P I P, E No Yes 1 No Yes No No Yes 1
7.31 User manual I
M P, E No Yes 1 No Yes 11 No Yes 2
7.32 Connection Schedules PLC I Y I P I P I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.33 I/O List I Y I P I P M P, E Yes Yes 1 Yes No 11 Yes Yes 2
7.34 Trip/ Alarm Schedule / RAT List I Y
M P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.35 PLC Hardware Configuration & Component BOM
I
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.36 PLC Hardware Backpane Dip Switch Setting Schedule
I
I P, E No Yes 1 No Yes 11 No Yes 2
7.37 Control System Layout I Y
I P, E Yes Yes 1 Yes Yes 11 Yes Yes 2
7.38 SIL Verification Report I Y
M P, E No Yes 1 No Yes 11 No Yes 2
8.0 Electrical
8.01 Load Lists E Y
I P, E No Yes 1 No Yes No No Yes 1
8.02 Protection Settings/ Calculations E Y
I P, E No Yes 1 No Yes No No Yes 1
8.03 Protection Coordination Curves E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.04 Motor Start Calculations E
I P, E No Yes 1 No Yes No No Yes 1
8.05 Lightning Protection Layouts E
I P, E No Yes 1 No Yes No No Yes 1
8.06 Motor Overload Relay Settings E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.07 Lighting Layout E Y
I P, E No Yes 1 No Yes No No Yes 1
8.08 Transformer Design Data E
I P, E No Yes 1 No Yes No No Yes 1
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 57 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
8.09 Rectifier Design Data E
I P., E No Yes 1 No Yes No No Yes 1
8.10 Motor List E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.11 Circuit Breaker Time-Current Curves E
I P, E No Yes 1 No Yes No No Yes 1
8.12 Heat Run Test Reports E Y
I P, E No Yes 1 No Yes No No Yes 1
8.13 Termination Lists E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.14 Electrical Equipment Data Sheets E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.15 Cable Schedule (Including de-rating factor philosophy / calculator, cable length, volt drop calculations)
E Y I P I P I P, E No Yes 1 No Yes No No Yes 1
8.16 Installation certificate of compliance E Y
I P, E No Yes 1 No Yes Original3 No Yes 1+Origi
nal3
8.17 General Arrangements for Motor Control Centre (MCC)
E Y
I P, E
No Yes 1 No Yes 1
9.0 Commissioning Hand Over Pack
9.01 Commissioning Start-up Schedule CO
i P, E No Yes 1 No Yes 1 No Yes 2
9.02 Performance test procedure Pr
I P No Yes 1 No Yes No No Yes 1
9.03 Test Certificates CO
I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
9.04 Test Reports (Test Run Records, Results and Inspection Reports)
CO
I P, E No Yes 1 No Yes 1 No Yes 2
9.05 Defects List CO
I P, E No Yes 1 No Yes 1 No Yes 2
9.06 Mechanical Completion (MC, IC, EC, PC), Take Care, Control & Custody (TCCC) Certificates
CO
I P, E No Yes 1 No Yes Original2 No Yes 1+Origi
nal2
9.07 Cost Reports PS
I P, E No Yes 1 No Yes 1 No Yes 2
9.08 Hazard Study 5 - Register & Action Close Out (Commissioning)
EN
I P, E No Yes 1 No Yes 1 No Yes 2
9.09 Pre Commissioning Manual (Pre Operation Verification)
CO
M P M P, E No Yes 1 Yes4 Yes No4 Yes4 Yes 14
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 58 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
9.10 Training program CO I E I E I P, E No Yes 1 Yes4 Yes No4 Yes4 Yes 14
EPCP - Project Management
10.0 General
10.01 Owner Requirement Specification (ORS) PM
I P, E No Yes 1 No Yes No No Yes 1
10.02 Project Execution Plan PM
I P, E No Yes 1 No Yes No No Yes 1
10.03 Insurance Policies and Guarantees PM
I P, E No Yes 1 No Yes No No Yes 1
10.04 Progress Reports PM
I P, E No Yes 1 No Yes No No Yes 1
10.05 Project Reports PS
I P, E No Yes 1 No Yes No No Yes 1
10.06 Permit Plan PM
I P, E No Yes 1 No Yes No No Yes 1
10.07 Operating Permit Dossier PM
I P, E No Yes 1 No Yes No No Yes 1
10.08 Project Close-out Index PM
I P, E No Yes 1 No Yes No No Yes 1
10.09 Project Close Out Report PM
I P, E No Yes 1 No Yes No No Yes 1
10.10 Customs Documentation PP
I P, E No Yes 1 No Yes No No Yes 1
10.11 Utilities List EG
I P, E No Yes 1 No Yes No No Yes 1
11.0 Procurement / Contracts
PRE-AWARD
11.01 Enquiry Document including Addendums, RFQ's
PP P, E No Yes 1 No Yes No No Yes 1
11.02 Tender Opening Record PP P, E No Yes 1 No Yes No No Yes 1
11.03 Tender Evaluation & Adjudication Report (TEAR)
PP P, E No Yes 1 No Yes No No Yes 1
11.04 Successful Tender Submission PP P, E No Yes 1 No Yes No No Yes 1
POST AWARD
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 59 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
11.05 Contract Document or Purchase Order
PP P, E No Yes 15 No Yes No No Yes 15
11.06
Approved Compensation Events or Order Amendments, Notifications, Project Management Instructions, Early Warnings
PP P, E No Yes 1 No Yes No No Yes 1
11.07 Bonds/Guarantees PP
11.08 Invoices & Payment Certificates PP P, E No Yes 1 No Yes No No Yes 1
11.09 Requests for Information PP P, E No Yes 1 No Yes No No Yes 1
CLOSE-OUT
11.10 Close-out Pack: PP P, E No Yes 1 No Yes No No Yes 1
11.11 Final Material Receiving Report or Suppliers Notice of Completion
PP P, E No Yes 1 No Yes No No Yes 1
11.12 Outstanding Requirements
Memorandum PP P, E No Yes 1 No Yes No No Yes 1
11.13 TCP Notice of Completion PP P, E No Yes 1 No Yes No No Yes 1
11.14 Final Statement / Account PP P, E No Yes 1 No Yes No No Yes 1
11.15 Final Payment Release PP P, E No Yes 1 No Yes No No Yes 1
11.16 Waiver of Delay Damages PP P, E No Yes 1 No Yes No No Yes 1
11.17 Bank Guarantee Release Authorization
PP P, E No Yes 1 No Yes No No Yes 1
11.18 Close-out Notices:
Internal TCP TCP to Supplier
PP P, E No Yes 1 No Yes No No Yes 1
11.21 Supplier / Contractor performance evaluation
PP P, E No Yes 1 No No No No Yes 1
11.22 Warrantee & Retention Bond Handover PP P, E No Yes 1 No Yes No No Yes 1
11.23 Open Contract Files PP P, E No Yes 1 No Yes 1 No Yes 2
11.24 Contract Close-out Checklist PP I P, E No Yes 1 No Yes No No Yes 1
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 60 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
12.0 Project Controls
12.01 Final Project Cost Report (Level 2) PS
I P, E No Yes 1 No Yes No No Yes 1
12.02 Final Project Cost Report (Level 4) PS
I P, E No Yes 1 No Yes No No Yes 1
12.03 Final Project Schedule PS
I P, E No Yes 1 No Yes No No Yes 1
12.04 Register of Project Change Notices (PCN's)
PS
I P, E No Yes 1 No Yes No No Yes 1
12.05 Project Change Notices (PCN's) PS
I P, E No Yes 1 No Yes No No Yes 1
12.06 Asset Register PS
I P, E No Yes 1 No Yes No No Yes 1
12.07 Budget, Estimates PS
I P, E No Yes 1 No Yes No No Yes 1
13.0 Environmental
13.01 Environmental Assessment EN
I P, E No Yes 1 No Yes No No Yes 1
a. Application EN
b. Scoping Report EN
c. Environmental Impact Report EN
d. Environmental Management Plan (construction + operation)
EN I E
e. Environmental authorisation/Record of Decision
EN
f. Compliance (authorisation) and Legal Liability
EN I E
13.02 Other Environmental Permits EN
I E I P, E No Yes 1 No Yes No No Yes 1
a. Application EN b. License/Permit EN
c. Compliance and Legal Liability EN
13.03 Correspondence with Government Authorities
EN
I P, E No Yes 1 No Yes No No Yes 1
a. Letters/Notifications EN
b. Minutes of Meetings EN
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 61 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
13.04 Environmental Procedures EN
I P, E No Yes 1 No Yes No No Yes 1
13.05 Environmental Incidents EN
I P, E No Yes 1 No Yes No No Yes 1
a. Incident Notification EN/V
b. Incident Reports V
c. Incident Register EN
13.06 Contractor Documentation EN
I P, E No Yes 1 No Yes No No Yes 1
a. Environmental Procedures Method Statements
V
b. EMPs V
13.07 Environmental Reports Outside EIA/BAR
EN
I P, E No Yes 1 No Yes No No Yes 1
13.08 Public Complaints Register (Trunkline) EN
I P, E No Yes 1 No Yes No No Yes 1
13.09 NCR Register & NCRs V
I P, E No Yes 1 No Yes No No Yes 1
14.0 Health & Safety
14.01 Health and Safety Specification H
I P, E No Yes 1 No Yes No No Yes 1
14.02 Principal Contractors Health and Safety Management plans
H
M P, E No Yes 1 No Yes No No Yes 1
14.03 Health and Safety Management close out report (includes HS performance summary for the project)
H
I P, E No Yes 1 No Yes No No Yes 1
14.04 Health and Safety monthly reports for the site
H
I P, E No Yes 1 No Yes No No Yes 1
14.05 Incident reports for all reportable incidents (DOL) (SAMSA)
H
I P, E No Yes 1 No Yes No No Yes 1
14.06 Safety equipment calibration certificates H
M P M P, E No Yes 1 No Yes No No Yes 1
14.07 Material Safety Data Sheets (MSDS) H I E M E M P, E No Yes 1 No Yes No No Yes 1
14.08 SAFETY FILE:- EACH TCP CONTRACTOR:
V
1. Notification of construction work (DOL Notice)
V No Yes 1 No No No No Yes 1
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 62 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
2. Register of Legal requirements and
Government Notices as applicable
V No Yes 1 No No No No Yes 1
3. Appointments: (principle contractors & 1st tier subcontractors)
V No Yes 1 No No No No Yes 1
a. OHS 37.2’s
b. OHS 16.2’s
c. CR 4.1(c)
d. CR 5.3(b)
e. CR 6.1’s
f. CR 6.6’s
4. Delegations of Authority: (AWP Alliance / EPCM/TCP)
V No Yes 1 No No No No Yes 1
a. 16.2 Project director
a. DOA’s to each asset Project & Construction Manager
5. Risk Assessments: V No Yes 1 No No No No Yes 1
a. Project baseline risk assessment for each principle contractor & consolidated risk assessment register per sub-contractor
b. Issue based risk assessments
register for each principle contractor (corresponding Aconex document number must be included in the register)
c. Project consolidated H&S risk register per asset
6. Safety Management Plans and Process
V No Yes 1 No No No No Yes 1
a. EPCM (incl TCP) i.Project SMP per asset for
EPCM ii.Project Procedures developed
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 63 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
for / used on NMPP
b. Principle contractors i. Site SMP’s ii. Project procedures iii. Site Method statements and
safe work procedures (If included in Risk assessment packs recorded onto Aconex this item becomes null en void)
c. 1st Tier subcontractor i. Site SMP’s ii. Procedures developed and
used on the project
7. Safety Closeout reports V No Yes 1 No No No No Yes 1
a. Principle contractor’s comprehensive H&S closeout report per asset, including lessons learnt
b. Asset consolidated closeout report by EPCM, including lessons learnt &H&S initiative summary
c. Project consolidated closeout & Lesson Learnt report
8. Personnel
mobilisation/demobilisation and training:
V No Yes 1 No No No No Yes 1
a. Date medical entry, dates of
periodic medicals and date of medical exit.(register)
b. Proof of project induction register
c. Report on any occupational health reportable cases identified during course of the project & proof of submission/reporting to COID / Workman’s Compensation Commissioner
9. Safety Meetings V No Yes 1 No No No No Yes 1
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 64 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
a. Site H&S Committee meeting minutes per contractor / asset.
b. Site H&S construction meeting minutes per asset
c. Risk reduction/planning/ad hoc
safety management meeting minutes
d. Management reports related to H&S
V
10. Training No Yes 1 No No No No Yes 1
a. Inductions & other relevant site
training programs implemented on the project
b. Each principle contractor’s competency requirement training matrix (per job category)
c. Register of toolbox topic’s
11. Work Stoppage registers which
reflect dates raised, dates closed and any residual risk.
V No Yes 1 No No No No Yes 1
12. Incident management V No Yes 1 No No No No Yes 1
a. Incident & injury register (Aconex
document number recorded for each)
b. Incident dossiers (signed off with all required evidence & information included) - If transmitted via Aconex this item can be voided.
13. Project Audits, V No Yes 1 No No No No Yes 1
a. EPCM – i. Head office audits (Ad Hoc) ii. TCP Corporate governance
audits
b. PC’s – i. Head office corporate
governance (Ad Hoc) ii. Audits by the EPCM /TCP
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 65 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
(monthly)
c. Sub-contractors i. Audits by PC’s (monthly)
15.0 Industrial Relations
15.01 Industrial Relations Policy & Management Plan
Q
I P, E No Yes 1 No Yes No No Yes 1
15.02 Industrial Relations Close-Out Report IR
I P, E No Yes 1 No Yes No No Yes 1
16.0 Risk Management
16.01 Final Risk Register incl. H&S Risk Assessment Register
PS
I P, E No Yes 1 No Yes No No Yes 1
16.02 Risk Reports PS
I P, E No Yes 1 No Yes No No Yes 1
17.0 Quality Assurance
17.01 Project Management System Plans and Procedures
Q
M P, E No Yes 1 No Yes No No Yes 1
17.02 QA Audit schedule and reports Q
I P, E No Yes 1 No Yes No No Yes 1
17.03 Non Conformance Report (NCR) register and NCRs
Q
I P, E No Yes 1 No Yes No No Yes 1
17.04 Non Conformance Register Q
I P, E No Yes 1 No Yes No No Yes 1
17.05 Concession register and concession requests
Q
I P I P I P, E No Yes 1 No Yes No No Yes 1
17.06 Technical query register and Technical Queries
Q
No Yes 1 No Yes No No Yes 1
18.0 Construction & Commissioning
18.01 Construction Permit Dossier CM Y I P I P I P, E No Yes 1 No Yes No No Yes 1
18.02 Construction Plan CM
I P, E No Yes 1 No Yes No No Yes 1
18.03 FEQ Register CM
I P, E No Yes 1 No Yes No No Yes 1
18.04 FEQ's CM
I P, E No Yes 1 No Yes No No Yes 1
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 66 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
18.05 Training and Operational Procedures CO I E M P, E No Yes 1 No Yes No No Yes 1
18.06 Maintenance procedures CO I E M P, E No Yes 1 No Yes No No Yes 1
19.0 Document Management 19.01 Overall Drawing & Document Register
(of all documentation handed over) D
I P, E Yes Yes 1 Yes Yes No No Yes 1
19.02 Archive Indices D Yes Yes 1 Yes Yes No No Yes 1
20.0 Information Management
20.01 Aconex Agreement IM
I P, E No Yes 1 No Yes No No Yes 1
20.02 Aconex Data Base / Transfer IM
I E
21.0 GIS
21.01
GIS Geo-Database (GIS data as per specifications- File and Folder Structure, Associated Data Used in the Development of the Database as well as the Database itself)
GIS I E Yes No No Yes No No Yes No No
21.02 Project Charter GIS I E No Yes No No Yes No No Yes No
21.03 Project Plan GIS I E No Yes No No Yes No No Yes No
21.04 Business Requirement Specification GIS I E No Yes No No Yes No No Yes No
21.05 Master Data List GIS I E No Yes No No Yes No No Yes No
21.06 Requirement Traceability Matrix GIS I E No Yes No No Yes No No Yes No
21.07 Application Design Specification GIS I E No Yes No No Yes No No Yes No
21.08 Data Design Specification GIS I E No Yes No No Yes No No Yes No
21.09 Technology Design Specification GIS I E No Yes No No Yes No No Yes No
21.10 TPL GIS roles & responsibilities GIS I E No Yes No No Yes No No Yes No
3
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 67 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
21.11 Application User Guide GIS I E No Yes No No Yes No No Yes No
21.12 Internal Test report GIS I E No Yes No No Yes No No Yes No
21.13 Configuration Management Document GIS I E No Yes No No Yes No No Yes No
21.14 Acceptance Test Report GIS I E No Yes No No Yes No No Yes No
21.15 Close-Out Report GIS I E No Yes No No Yes No No Yes No
21.16 Support Plan GIS I E No Yes No No Yes No No Yes No
21.17 Maintenance & Support Contract GIS I E No Yes No No Yes No No Yes No
21.18 Service Level Agreement GIS I E No Yes No Yes Yes No No Yes No
22.0 Land Acquisition Transnet Properties
22.01 Land Acquisition Database GIS I E Yes No No Yes No No Yes No No
Cadastral Mosaic (shape file) GIS I E
Permanent Servitude Area (shape file) GIS I E
Construction Area (shape file) GIS I E
Property Centreline (shape file) GIS I E
22.02 Servitude Agreements & Expropriations GIS I E No Yes No No Yes No No Yes No
22.03 Annexure B of the Servitude Agreements-Occupation Certificate
GIS I E No Yes No No Yes No No Yes No
22.04 Annexure B : Construction Completion Date
GIS I E No Yes No No Yes No No Yes No
22.05 Pre-Entries GIS I E No Yes No No Yes No No Yes No
22.06 Mechanical Sign-off Register GIS I E No Yes No No Yes No No Yes No
22.07 Deeds Records GIS I E No Yes No No Yes No No Yes No
22.08 Access Routes maps GIS I E No Yes No No Yes No No Yes No
22.09 Access Route Register GIS I E No Yes No No Yes No No Yes No
22.10 Environmental Sign off GIS I E No Yes No No Yes6 Original No Yes Original
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 68 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
22.11 Property Register GIS I E No Yes No No Yes No No Yes No
22.12 Annexure B: Construction Outstanding matters Register
GIS I E No Yes No No Yes No No Yes No
22.13 Land Verification Database GIS I E No Yes No No Yes No No Yes No
22.14 Contact Register GIS I E No Yes No No Yes No No Yes No
22.15 Owner Register GIS I E No Yes No No Yes No No Yes No
22.16 Servitude Agreement Register GIS I E No Yes No No Yes No No Yes No
22.17 Servitude Occupation register GIS I E No Yes No No Yes No No Yes No
22.18 Clause Register GIS I E No Yes No No Yes No No Yes No
22.19 Servitude Sketches GIS I E No Yes No No Yes No No Yes No
22.20 Power Supply Register GIS I E No Yes No No Yes No No Yes No
22.21 Ingonyama Trust Tenant Register GIS I E No Yes No No Yes No No Yes No
22.22 Ingonyama Trust Crop growers Register GIS I E No Yes No No Yes No No Yes No
22.23 Special Conditions Register GIS I E No Yes No No Yes No No Yes No
22.24 Compensation Register (Invoice Packs) GIS I E No Yes No No Yes No 1
22.25 Environmental Rehabilitation Register (grasslands, wetlands, erosion)
GIS I E No Yes No No Yes No 1
23.0 Security
23.01 Security Risk Assessments H No Yes 1 No Yes No No Yes 1
23.02 Security Incident Report Register and Incident Reports
H No Yes 1 No No No No Yes 1
24.0 CSI
24.01 Project Register PS No Yes ! No Yes 1 No Yes 2
3
3
Transnet Capital Projects
Project Documents Handover Procedure
Note: Check Aconex for latest revision
2684358-P-A00-DC-PO-003(03) Project Documents Handover Procedure.docx Page 69 of 69
REF
DELIVERABLE
Dis
cip
line
HAND OVER REQUIREMENT (Latest Revisions) AND FORMAT A – Architectural C - Civil CM - Construction Man. CO – Commissioning D - Document Control E – Electrical EG - Engineering H – HSES I - Control and Instrumentation IM - Information Man M – Mechanical EN – Environment P – Piping Pr – Process PM - Project Man PS - Project Serv. PP - Procurement Q – Quality S – Structural SV – Survey IR – Ind. Relations V - Vendor/Contractor GIS
M - Mandatory, there must be a document supplied of this type at the indicated milestone I - Must be supplied at the indicated milestone if the document is planned to exist P - Document supplied in paper media form E - Document supplied in electronic media form Y - Yes (As-Built Requirement)
As-
Bu
ilt
Required for MC
Required for RFC
Required for BO
TCP TPL Total documents /
data required
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Req
uir
ed
Med
ia
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
Nat
ive
PD
F
HA
RD
C
OP
Y
24.02 Project Files PS No Yes ! No Yes No No Yes 1
24.03 Detail Cost Report PS No Yes ! No Yes No No Yes 1
24.04 Contract Files PS No Yes ! No Yes 1 No Yes 2
24.05 Project Close-out PS No Yes ! No Yes No No Yes 1
NOTES: 1 One as-built Hard Copy per site is required, in addition to any other requirements. 2 Certificate originals to TPL to be wet signature documents 3 Originals in the CoC file 4 If manuals are unavailable in native format, four original copy prints for TPL are required in addition to any other requirements 5 Native required only if contract has not been closed out and TCP/TPL is to manage contract subsequent to handover 6 Copy also for Handover to Transnet Pipelines
3
3