2nd Wkshop Presentation

8/3/2019 2nd Wkshop Presentation

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2012 NCAAFinal Four

Access Program


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Welcome

Jeremy BoyceDirector of Community Relations

Greater New Orleans Sports Foundation


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New Orleans Local OrganizingCommittee (NOLOC)

Jeff HundleyNew Orleans Local Organizing Committee

Executive Director


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The NCAA

Jacqie CarpenterNCAA

Director of the Division I Men's Basketball

Championship


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AGENDA

1. NCAA Access Program Process

2. Understanding the RFP Process

3. RFP Submittal Process

4. Responding to RFP

5. NCAA Contractors And Affiliates

6. Access Program Objectives

7. Current Awards

8. Potential Opportunities

9. Timelines

10. Question and Answers


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Access ProgramObjectives

1. The Final Four Access Program is designed to provide localminority and women-owned businesses access to Final Fourprocurement opportunities.

2. To educate local businesses about the process, opportunitiesavailable and provide exposure to other procurementopportunities.

3. Educate and inform the host citys business community ofopportunities available to local M/WBEs during the Final Four.

4. Collaboration with local certifying agencies to identify qualifiedM/WBEs and ensure business opportunities are

communicated locally.


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Access ProgramObjectives

5. Promote realistic expectations amongst local business owners.(Participation in the program does not guarantee receipt of FinalFour contracts)

6. Utilize the NOLOC to serve as liaison between M/WBEs, the Final

Four and its affiliates.7. Provide guidance and education to the local business community on

Final Four bidding process and requirements.

8. Collaboration between the NCAA, NOLOC, NCAA affiliates, partnersand constituents to identify and pursue opportunities to increase

M/WBE business awards.9. Track, measure and evaluate Final Four Access Program spend and

impact in the host city.


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Access ProgramProcess

Criteria to participate.

Register business.

Get certified.

Managing Request for Proposals (RFPs)

Managing expectations.


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Criteria to participate.

51% Ownership by a minority or woman

Register business.

Ncaaaccess.blogspot.com

Make sure the email address [email protected] go to spam

Get certified.

LAMSDC- www.lamsdc.org

WBEC- www.wbecsouth.org

SLDBE- http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/

Deadline is NOVEMBER 30
mailto:[email protected]://www.lamsdc.org/http://www.wbecsouth.org/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://accessmensncaa.regalitechnology.com/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.nola.gov/BUSINESSES/Office-of-Supplier-Diversity/http://www.wbecsouth.org/http://www.lamsdc.org/mailto:[email protected]


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Managing the RFP Process.

RFPs come to the LOC and they are immediately submitted through the

Access Program Database to all vendors providing that service

Vendors respond to the RFP.

Help responding to RFPs can be received from your certification agency

and/or the New Orleans Multicultural and Tourism Network(www.soulofneworleans.com)

RFP Bid Presentation.

Presentation to contractors once your business is selected as a finalist
http://accessmensncaa.regalitechnology.com/


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Louisiana Minority SupplierDevelopment Council

www.lamsdc.org

Phala Mire

President

504/293-0400

Access Program
http://www.lamsdc.org/http://www.lamsdc.org/


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Access Program

Understanding the

Procurement ProcessResponding to RFPs, RFQs and other

Bid Requests

Presented by

Phala K. Mire


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Understanding the Difference

RFP Request for Proposal

RFQ Request for Quote -OR- Qualification

RF I-Request for Information

ITB - Invitation to Bid / Call for Bids

FOA - Funding Opportunity Announcement

Louisiana Minority Supplier Development Council 2011


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Understanding the Difference

Bid Requests may be:

Informational

Competitive

Non-Competitive (Sole Source)



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Requests Generally Contain

Company Background

Project/Service Description

Scope and Guidelines

Performance Measures

Timeline

Evaluation/Selection Process

Instructions on Response/Bid submission Who to Contact (questions, clarification)



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5 Reasons MWBEs DontRespond

Done Deals

Intimidated by the Process

Odds of winning

Not worth the time

CapacityLouisiana Minority Supplier Development Council 2011


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5 Reasons MWBEs ShouldRespond


Trusted Relationship

Expertise/Experience

To establish/nurture a relationship

Competitive Advantage

Practice Makes Perfect!


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How to Respond


Understand What is Being Requested

Review Components

Assess Requirements

Determine your VALUE PROPOSITION Draft

Ask & Clarify!

Finalize the Presentation

Proof, Practice and Proof Again!

FOLLOW DIRECTIONS!!!!!!

Submit Early


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Final Bid Presentation:What TO do


Get your website in order!

Remember books ARE judged by their covers

Pick your team carefully

Arrive early

Troubleshoot technology Turn OFF cell phones, etc.

Listen first and ask questions

Be flexible

Answer the question

Be confident

Summarize


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Final Bid Presentation:What NOT to do


Show up late

Bring too many company reps

Be unclear about costMislead

Include too much information

Be unorganized in your presentationStick to the script


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Follow Up Dos and Donts


Do follow up with email (123)

Dont call excessively

Do ask when a decision will be made

Dont waste timemove on

Dont burn bridges

Do learn from the process


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For More Information


Call us 504.293.0400

Email us [email protected] us www.LAmsdc.org
mailto:[email protected]://www.lamsdc.org/http://www.lamsdc.org/mailto:[email protected]


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NCAA Yearly Contractors

BSN

Colonnade

Connor Floor Company

Event 1

Fan Experiences

Hammond Communications

Lighting Consultant

Primesport

Ryan Marketing Group

Sound Consultant Sport Graphics

Transportation Company (TBA)

Veritix


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NCAA Event-SpecificContractors

Carpeting

CCP Activation/Contractors

Fencing

Show Services

Temporary Power Tenting


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NCAA Corporate Championsand Partners

Corporate Champions

Corporate Partners


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NCAA Affiliates

Conference Commissioners

Association (CCA)

National Association of BasketballCoaches (NABC)

National Association of CollegiateAthletic Directors (NACDA)


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Access ProgramCurrent Awards

Printers/Installers

Ideal Signs

Signs Now

Marketing Strike Marketing

Videographer

People Mover

Security

TBD

Transportation

Werner Co.

GameDay Management

VIP Luncheon (LOC)

TBD

Pyrotechnic

Photographer RFI


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Access ProgramPotential Opportunities

NCAA/NOLOC Transportation Fencing Entertainment Other

Primesport

Dcor

Entertainment

Transportation

Floral Staffing

NABC Staffing Printing

Turner Events Medical

Audio Visual

Fencing

Tents

Scaffold


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Access ProgramPotential Opportunities

CCP/Affiliates

Transportation

Lighting

Staging Sound

Dcor

Temporary staffing

Vehicle wrapping

First aid


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Access Program Timeline

April

NCAA/NOLOC inventory vendor opportunities

August

Access Program Press Conference and roll out.

1st Access Program Information session (8/31)

October

2nd Access Program Information Sessions (10/25)

November

Deadline to register on online system (11/30)


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Access Program

Questions and Answers


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2012 NCAAFinal Four

For more information and to stay

updated on theNCAA Access Program, visit

GNOSports.com/NCAA


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2012 NCAAFinal Four

For Final Four event information, visit

NCAA.com/finalfour


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Documents

2nd Wkshop Presentation