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TNQ400-13

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How To Use Office 2000Features In Data Warehousing

Michael L. FlakusSenior ConsultantBEST Consulting

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Session Prerequisites

This session assumes that youunderstand the fundamentals of:

Basic knowledge of Office 2000

Basic knowledge ofMicrosoftSQL Server7.0

This is a level 200 session

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What You Will Learn Today

Using Excel 2000 PivotTable andPivotChart to accessMulti-Dimensional data

Using PivotTable and Chart Office WebComponents (OWC) to access Multi-Dimensional data

Overview of Microsoft SQL ServerOLAP services and functionality

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Data Warehouse Framework

Operational

Sources

Data Warehouse/Data Mart Design

Data Warehouse Management

Data

Transform/

Cleansing

Data Marts or

Data

WarehouseInformation

Dir

Building Using

Manag

ing

Meta -Data FlowData Flow

Repository (Persistent Shared Meta -Data)

Schema Transform Schedule OLAP

End-User Tools

Repl InfoPublish

Source: Microsoft SQL Server 7.0 Data Warehousing Framework

http://www.microsoft.com/sql/bizsol/datawareframe.htm

http://www.microsoft.com/sql/bizsol/datawareframe.htmhttp://www.microsoft.com/sql/bizsol/datawareframe.htm

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Software And Components

Office 2000 Excel PivotTable and PivotChart

Office Web Components (OWC) PivotTableand Chart

Excel Microsoft Query

Used to create or open connection to data source

An optional Microsoft Office component

Internet Explorer (IE) 4.01 or greater (OWC donot work with Netscape Navigator)

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Software Installation Tip

Include Microsoft Query in standardOffice 2000 installation for users whowill be creating or opening databaseconnections

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OLAP Data Source Options

OLAP Service Provider Microsoft OLAP Provider

Third-party OLAP Provider (conform

to OLE-DB for OLAP standard and beOffice compatible)

OLE DB for OLAP Web Site:http://www.microsoft.com/data/oledb/olap/default.htm

Offline Cube files (.cub)

http://www.microsoft.com/data/oledb/olap/default.htmhttp://www.microsoft.com/data/oledb/olap/default.htm

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About Offline Cube Files

Offline cubes files (.cub) fromOLAP data Can be created using Excel

Include as subset or all data

Allow users to continue working withdata when disconnected from network

Can be updated when reconnected

Generally, provide slower performance Do not include calculated measures

May not be supported by third-partyOLAP providers

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Creating A Data Source

To connect to OLAP data, youcreate a data source usingMicrosoft Query

Microsoft Query is invoked either; While using the PivotTable and

PivotChart wizard

Or, directly from the Excel 2000 menu

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PivotTable InteractionWith OLAP Data Sources

MDX

Query

Data Set

Results

Excel

2000

Client

Internet

Explorer

Client

OLAP Data

Source

OLE DB for OLAP Provider

MDX

Query

Data Set

Results

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Todays Demo Scenarios

Northwind sales representatives needto analyze company sales data

The Northwind IT department needs to

broadly, easily, and securely provideaccess to the OLAP database

Overview of the process used tocreate an OLAP database

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Demo 1

ScenarioNorthwind salesrepresentatives need to analyzecompany sales data

SolutionProvide interactive toolsthat allow users to view and exploreOLAP data

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PivotTable OptionsNon-OLAP

For best performance,leave these two ExcelPivotTable Options to

default values asfollows:

Save table with datalayout enabled

Refresh on opendisabled

Consider disablingSave password

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Best Practices

OLAP Data sources provide bestperformance for large or frequentlyrefreshed data sets

Selecting and linking data in anOLAP data Source is not required

Offline Cube files do not useWindows NT Security

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Pop Quiz

What is Microsoft Query used for?

Why do OLAP data sources generallyprovide better performance with largeor frequently accessed data sets?

A: Connecting to an OLAP data cube

A: They use a client / server architecture

and return only the selected data

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OWC PivotTableAnd Chart

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Office Web Components

Office Web Components (OWC)OWC are included in Office 2000 and behavesimilarly to other office applications, butoperate in an internet environment

These components include:

The Spreadsheet Component

The Data Source Component

The Chart Component

The PivotTable Component

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Demo 2

ScenarioInterest in NorthwindsOLAP data has grown within thecompany; The IT department needsto broadly, easily, and securelyprovide access to the OLAP database

SolutionUse the Web to distributePivotTable and Chart views of

OLAP data

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OWC And Office 2000

No technical dependency Office 2000 does not need to be

installed before deploying OWC

Can coexist with Office 95 and 97 OWC components are licensed with

Office 2000

Compatible with Office Can be deployed before Office 2000

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OWC Component Install

Create an Office 2000 Install Imageusing setup.exe /a or the ORK thatinstalls the OWC

Set Codebase Attribute toMSOWC.CAB to call the Web installercontrol

For more information see Chapter 12of Programming Microsoft Office 2000Web Components by Dave Stearns(MS Press, 1999)

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Pop Quiz

How are Office Web ComponentsLicensed?

Which components are used toaccess OLAP data?

A: With Office 2000

A: PivotTable and Chart

Do the component require Office 2000to be installed on the workstation?

A: No, they can be installed independently

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Overview Of Microsoft SQL ServerOLAP Services And Functionality

Building Using

Operational

Sources

Data Warehouse/Data Mart Design

Data Warehouse Management

Data

Transform/

Cleansing

Data Marts or

Data

Warehouse

Information

Dir

Managin

g

Meta -Data FlowData Flow

Repository (Persistent Shared Meta -Data)

Schema Transform Schedule OLAP

End-User Tools

Repl InfoPublish

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Northwind OLTP Schema

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Northwind Star Schema

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OLAP Sales Cube

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OLAP Process

Cube

Building Design Extract

Transform

Load

Process

Query

Tools ClassicReports

PivotTable

PivotChart

SecurityOLAP

Server

OLTP

Sources

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Demo 3

ScenarioProduce OLAP multi-dimensionaldatabase from OLTP data source

SolutionProvide tools to enable thecreation of multi-dimensional databases

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OLAP Database BackupAnd Recovery

The entire database can bebacked up with standard fileserver backup routines

OLAP Add-in Package allows thebacking up and restoring ofindividual OLAP database

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Best Practices

Clearly communicate to users thestructure, origin, and content of thesource data

Learn techniques to improve build andviewing performance

OLAP Services: Performance Implicationsof the Architecture

http://msdn.microsoft.com/library/backgrnd/html/olapperf.htm

http://msdn.microsoft.com/library/backgrnd/html/olapperf.htmhttp://msdn.microsoft.com/library/backgrnd/html/olapperf.htm

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Pop Quiz

What does OLAP represent?A: Online Analytical Processing

What happens in the back room of the

process?A: Data is extracted, transformed, and

loaded into a multi-dimensional schema

What happens in the front room of theprocess?

A: Data is presented in a secure manner to

the end-user for analysis

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Why OLAP Services AndOffice 2000?

Intelligentaggregations

Significantly smaller databases for same performance Faster initial and incremental load times

Flexiblestorage

architecture

Supports MOLAP, ROLAP, and HOLAP equally well

Application requirements determine storage

Ease-of-mgmt

Lower TCO

Broader accessibility of data warehousing

PivotTable

Service

Client-side cache - improves performance

Client/server architecture for Excel PivotTables

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For More Information

Refer to the TechNet website at www.microsoft.com/technet/

MicrosoftOfficial Curriculum

MOC website: onwww.microsoft.com/train_cert/

Visit our Technology Center on SQL

Server www.microsoft.com/TechNet/SQL

IT Professionals User Groups

www.microsoft.com/technet/usergroup/default.asp

http://www.microsoft.com/technet/http://www.microsoft.com/train_cert/http://www.microsoft.com/TechNet/SQLhttp://www.microsoft.com/technet/usergroup/default.asphttp://www.microsoft.com/technet/usergroup/default.asphttp://www.microsoft.com/TechNet/SQLhttp://www.microsoft.com/train_cert/http://www.microsoft.com/technet/

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Suggested Reading

Programming Microsoft Office 2000 WebComponentsby Dave Stearns, (Aug 1999),Microsoft Press; ISBN: 073560794X

Microsoft OLAP Unleashed

by Tim Peterson, Jim Pinkelman, Bob Pfeiff,(Nov 1999) Sams; ISBN: 0672316714

Microsoft OLAP Solutionsby Erik Thomsen,George Spofford, Dick Chase, (Jul 1999)

John Wiley and Sons; ISBN: 0471332585

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Suggested Reading

The Data Warehouse Toolkitby Ralph Kimball,(Feb 1996), John Wiley and Sons, ISBN 0471153370

The Data Warehouse Lifecycle Toolkitby RalphKimball, Laura Reeves, Margy Ross, WarrenThornwaite, (Aug 1998), John Wiley and Sons,ISBN 0471255475

Data Warehouse Design Solutionsby ChristopherAdamson, Michael Venerable, ( Jul 1999) JohnWiley and Sons; ISBN: 047125195X

The Data Webhouse Toolkitby Ralph Kimball,(Jan 2000), John Wiley and Sons, ISBN 0471376809

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Session Credits

Author: Michael L. Flakus Producer/Editor: Mike McWilliams

Thanks to Our Microsoft Technical Field

personnel who reviewed this session: Joel Bubeck

Mark Steel

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TNQ400-13