895_BB_ConfigGuide_EN_CN

EHP3 for SAP ERP 6.0

December 2009

English

Activate Document Splitting for Utilities (895)

SAP AGDietmar-Hopp-Allee 1669190 Walldorf

Building Block Configuration Guide

Germany

SAP Best Practices Activate Document Splitting for Utilities (895): Configuration Guide

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Example

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Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, Transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Contents

Activate Document Splitting for Utilities: Configuration Guide.........................................................5

1 Purpose................................................................................................................................... 5

2 Preparation.............................................................................................................................. 5

2.1 Prerequisites..................................................................................................................5

3 Configuration........................................................................................................................... 5

3.1 Enterprise Structures.....................................................................................................5

3.1.1 Defining Segment......................................................................................................5

3.2 General Ledger Accounting (New)................................................................................6

3.2.1 Document Splitting....................................................................................................6

3.3 Master Data...................................................................................................................7

3.3.1 Creating and Activating Profit Centers......................................................................7

3.3.2 Assigning Profit Centers to Cost Centers..................................................................7

3.3.3 Assigning Segments to Profit Centers.....................................................................10

3.3.4 Assigning Profit Center to Material..........................................................................10

3.3.5 Assigning Profit Center to Project Template............................................................13



Activate Document Splitting for Utilities: Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process choosing eCATTs and BC Sets, use the Building Block Installation Assistant.

2 Preparation

2.1 Prerequisites

Building BlocksBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_ZH.xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. UTL refers to the SAP Best Practices Utilities Package: Prerequisites_Matrix_UTL_EN_ZH.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\BBLibrary\General\:

3 Configuration

3.1 Enterprise Structures

3.1.1 Defining Segment

UseIn this IMG activity, you define your segments.

Procedure

1. Access the activity choosing one of the following navigation options:

Transaction code SPRO

IMG menu Enterprise Structure Definition Financial Accounting Define Segment



2. On the Change View Segments for Segment Reporting: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Segment Description

1000_U Segment U



4. Choose Save.

5. Choose Back.

ResultYou have now created the segments.

3.2 General Ledger Accounting (New)

3.2.1 Document Splitting

3.2.1.1 Classifying G/L Accounts for Document Splitting

UseIn this step, you specify for each business transaction that is entered and analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains unchanged or an item that should be split.

Procedure


Transaction code SPRO

IMG menu Financial Accounting (New) General Ledger Accounting (New) Business Transactions Document Splitting Classify G/L Accounts for Document Splitting



2. If the Determine Work Area: Entry dialog appears enter Chart of Accounts YACN, and then choose Continue.

3. On the following screen table, make the following entries:

Acct from Account to Cat. Description

11230201 11230201 01000 Balance Sheet Account

16010451 16010451 07000 Fixed Assets

16020451 16020451 07000 Fixed Assets

16040502 16040502 06000 Material

56010451 56010451 20000 Expense

56980101 56980101 20000 Expense

56980201 56980201 20000 Expense

56980301 56980301 20000 Expense

56980401 56980401 20000 Expense

57010204 57010204 20000 Expense

59010202 59010202 20000 Expense



4. Choose Save.

3.3 Master Data

3.3.1 Creating and Activating Profit Centers

UseProfit centers are maintained for application FI only. Profit center accounting is activated in controlling area. Profit centers are needed for derivation of segments.

PrerequisitesProfit center standard hierarchy has to be created and maintained in the controlling area settings.

Procedure


Transaction code KE51

IMG menu Controlling Profit Center Accounting Master Data Profit Center Define Profit Center EC-PCA: Create profit center



2. If the Set Controlling Area dialog box appears, enter controlling area 1000 and choose Continue.

3. On the Create Profit Center screen, enter the Profit Center and choose Master Data.

4. On the following screen, on the Basic data tab page, enter the necessary data (see table below) and choose Save.

5. Choose Activate.

Data Records:

Profit Center

Analysis Period from

Analysis Period to

Name Long TextPerson Respons.

Profit Ctr Group

YU110 2007.01.01 9999.12.31 Utilities Utilities Best Practices YBH111



ResultYou have now created the profit center.

3.3.2 Assigning Profit Centers to Cost Centers

UseProfit Centers are to be assigned to all cost centers which exist in the client. Because of different scope selections, it is possible that some of the below listed cost centers do not exist or alternatively that cost centers exist which are not maintained in the list.

Listed cost center does not exist: no further actions necessary

Cost centers exist in the client, but are not listed below: add profit center depending from scope

3.3.2.1 Message Control: Adding Message (Warning)

Use

If you try to change the profit center in the cost center master data and some transactional data exist the error message Changing profit center from … to … is not permitted is displayed. In SAP Best Practices tariffs for activity types are planned before activating the Activate Document Splitting. Therefore this message can be disregarded. A change has no effect on postings already made.

You can change the message type of this message.

You can

determine whether a message is output as a note in a dialog box or in the footer

change warnings to error messages

deactivate warnings and error messages

You can make different settings for dialog processing and batch input processed in the background.

You can maintain these settings for a client, and if necessary, for individual users.

You should only change the message in the test phase of the configuration. Be careful in a productive system! If you use new general ledger accounting, you have to manually repost any documents that have already been posted.

Procedure


Transaction code OBA5

IMG menu Controlling General Controlling Change Message Control


sapevent:DOCU_LINK%5CDS:RELN.FI_ECC500_GL_NEW

sapevent:DOCU_LINK%5CDS:DE.FKBER


2. On the Determine Work Area: Entry dialog box enter the following value:

Work Area

Application Area FAGL_ORG_UNITS



3. Choose Continue (Enter).

4. On the Change View Message Control by User: Overview screen, choose New Entries.

5. On the New Entries. Overview of Added Entries screen, enter the following values:

MsgNo Message Text User Name Online BatchI Standard

011 W W



6. Choose Save.

3.3.2.2 Assigning Profit Centers to Cost Centers

Procedure


SAP ECC menu Accounting Controlling Cost Center Accounting Master Data Cost Center Individual Processing Change

Transaction code KS02



2. On the Change Cost Center: Initial Screen, provide the necessary data and choose Master Data.

3. On the Change Cost Center: Basic Screen, provide the necessary data and choose Save.

Cost Center Profit Center

YU4100 YU110

YU4210 YU110

YU4211 YU110

YU4212 YU110

YU4213 YU110

YU4220 YU110

YU4221 YU110

YU4222 YU110

YU4223 YU110

YU4300 YU110

YU4310 YU110

YU4330 YU110

YU4400 YU110

YU4500 YU110



ResultProfit centers are assigned to all cost centers.

3.3.2.3 Deleting Message from Message Control

UseIn this step, you delete the warning message in order to reactivate the standard error message.

Procedure


Transaction code OBA5

IMG menu Controlling General Controlling Change Message Control

2. On the Determine Work Area: Entry dialog box enter the following value:

Work Area

Application Area FAGL_ORG_UNITS

3. Choose Continue (Enter).

4. On the Change View Message Control by User: Overview screen, choose MsgNo 011.

5. Choose Delete (Shift + F2).

6. The information Number of deleted entries: 1 appears. Choose Continue (Enter).

7. Choose Save.

3.3.3 Assigning Segments to Profit Centers

UseSegments are derived form the profit centers. This is required for Activate Document Splitting based on segment splitting.

PrerequisitesThe segments are maintained.

Procedure


SAP ECC menu Accounting Controlling Profit Center Accounting Master Data Profit Center Individual Processing Change

Transaction code KE52



2. In the Set Controlling Area dialog box, enter controlling area 1000 and choose Continue.

3. On the Change Profit Center screen, enter the Profit Center YU110 and choose Master Data.

4. On the following screen, on the Basic data tab page, enter segment 1000_U.

5. Choose Enter.

6. Choose Activate.

3.3.4 Assigning Profit Center to Material

UseIt is required to assign profit centers to all materials. Only then the Activate Document Splitting works properly.

Because of different scope selections, it is possible that some of the below listed materials do not exist or alternatively that materials exist which are not maintained in the list.

Listed materials do not exist: no further actions necessary.

Materials exist in the client, but are not listed below: add profit center depending from scope.

Procedure


Transaction code MM02

IMG menu Controlling Profit Center Accounting Assignments of Account Assignment Objects to Profit Centers Material Assign Material Masters



2. On the Change Material (Initial Screen), make the following entries and choose Enter:

Field name Description User action and values Comment

Material required

Change Number



3. On the Select View(s) dialog box, choose General Plant Data / Storage 2 and then choose Enter.

4. On the Organization Levels dialog box, make your entries and choose Enter.

5. In the Change Material screen, in the Profit Center field, enter the profit center.

6. Choose Save.

Data Records:

Material Plant Storage Location Profit Center

UTL-M011 1000 YU110

UTL-R001 1000 YU110

UTL-R002 1000 YU110

UTL-R004 1000 YU110

UTL-R006 1000 YU110

UTL-R008 1000 YU110

UTL-R010 1000 YU110

UTL-R011 1000 YU110

UTL-R012 1000 YU110

UTL-R013 1000 YU110

UTL-R015 1000 YU110

UTL-M300 1000 YU110

UTL-M301 1000 YU110

UTL-M302 1000 YU110

UTL-M303 1000 YU110

UTL-M304 1000 YU110

UTL-M305 1000 YU110

UTL-M306 1000 YU110

UTL-M307 1000 YU110

UTL-M308 1000 YU110

UTL-M309 1000 YU110

UTL-M310 1000 YU110

UTL-M311 1000 YU110

UTL-S001 1000 YU110

UTL-S002 1000 YU110

UTL-S003 1000 YU110

UTL-S004 1000 YU110

UTL-S005 1000 YU110

UTL-S006 1000 YU110



Material Plant Storage Location Profit Center

UTL-S007 1000 YU110

UTL-S008 1000 YU110

UTL-S009 1000 YU110

UTL-S010 1000 YU110

UTL-S011 1000 YU110

UTL-S012 1000 YU110

UTL-S013 1000 YU110

UTL-S014 1000 YU110

UTL-S015 1000 YU110

UTL-S016 1000 YU110

UTL-S017 1000 YU110

UTL-S018 1000 YU110

UTL-S019 1000 YU110

UTL-S020 1000 YU110

UTL-S021 1000 YU110

UTL-S022 1000 YU110

UTL-S023 1000 YU110

UTL-S024 1000 YU110

UTL-S025 1000 YU110

UTL-S026 1000 YU110

UTL-S027 1000 YU110

UTL-S028 1000 YU110

UTL-S029 1000 YU110

UTL-S030 1000 YU110

UTL-S031 1000 YU110

UTL-S032 1000 YU110

UTL-S033 1000 YU110

UTL-S034 1000 YU110

UTL-S035 1000 YU110

UTL-S036 1000 YU110

UTL-S037 1000 YU110

UTL-S038 1000 YU110

UTL-S039 1000 YU110

UTL-S040 1000 YU110



ResultYou have now assigned profit centers to material master data.

3.3.5 Assigning Profit Center to Project Template

UseIt is required to assign profit centers to all project templates provided with SAP Best Practices. You do not need to execute this step if no project templates exist.

PrerequisitesProject templates are maintained.

Procedure


SAP ECC menu Accounting Project System Basic Data Templates Standard WBS Change

Transaction code CJ92

2. On the Change Std. WBS: Initial Screen, enter Std. project def. as listed below and choose Enter.

3. On the Change Std. WBS: WBS Elements - Descriptions screen, choose the tab page Over..

4. Provide the profit center for all WBS elements and save your entries.

Std. project def. Profit Center

09W2B01-QJ YU110

GW207ZTL YU110


Documents

895_BB_ConfigGuide_EN_CN