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9-11 October 20079-11 October 20079-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC
EPS-AG JACoW
JACoW2007 Team meeting Knoxville, Tennessee
9-11 October 2007
JACoW2007 Team meeting Knoxville, Tennessee
9-11 October 2007
9-11 October 20079-11 October 20079-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC
EPS-AG JACoW
PAC - EPACApproaches to Editorial Tasks
PAC - EPACApproaches to Editorial Tasks
Christine Petit-Jean-Genaz
EPAC Conferences Coordinator
EPAC Editor / PAC’07 Editor
SPMS Administrator
JACoW Secretary
Christine Petit-Jean-Genaz
EPAC Conferences Coordinator
EPAC Editor / PAC’07 Editor
SPMS Administrator
JACoW Secretary
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoWOverviewOverview
What are the tasks (excluding Delegate/Exhibition Registration) to accomplish within the SPMS from setting up of the SPMS through to production of proceedings?
Who does what Roles and Responsibilities
What are the tasks (excluding Delegate/Exhibition Registration) to accomplish within the SPMS from setting up of the SPMS through to production of proceedings?
Who does what Roles and Responsibilities
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoWIn the beginningIn the beginning
Prior to the era of electronic publication, an Editor, was a person who collected mountains of outsize sheets of paper, ensured they were all formatted correctly, typed up a table of contents and author index, and delivered a hundredweight of camera-ready paper to a publisher…
The cost of printing thousands of volumes of paper was enormous…..
Prior to the era of electronic publication, an Editor, was a person who collected mountains of outsize sheets of paper, ensured they were all formatted correctly, typed up a table of contents and author index, and delivered a hundredweight of camera-ready paper to a publisher…
The cost of printing thousands of volumes of paper was enormous…..
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
The era of electronic publication within has seen the emergence of JACoW team competence in the field of electronic publication, and with the introduction of the SPMS and gradually– introduction of scripts to upload/download files
– processing status available on-line
– introduction of scripts to pull all of the different electronic files together to produce the final version of the proceedings
The era of electronic publication within has seen the emergence of JACoW team competence in the field of electronic publication, and with the introduction of the SPMS and gradually– introduction of scripts to upload/download files
– processing status available on-line
– introduction of scripts to pull all of the different electronic files together to produce the final version of the proceedings
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Many different skills are required today. They could be carried out by one person, but in practice it is a team effort
Useful to look at the functions/tasks as set up in the SPMS to– improve functionality around authorized users and
roles in the SPMS– better recognize the tasks to facilitate continuity and
exchange between conferences
Many different skills are required today. They could be carried out by one person, but in practice it is a team effort
Useful to look at the functions/tasks as set up in the SPMS to– improve functionality around authorized users and
roles in the SPMS– better recognize the tasks to facilitate continuity and
exchange between conferences
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Set up the conference instance of the SPMS
IT or Regional Support Centre IT or Regional Support Centre
Set the Parameters SPMS Administrator/Editor SPMS Administrator/Scientific Secretariat
Propose Invited Orals (creation of entries in SPMS)
SPC Chair SAB/OC
Approve/Reject Proposals SPC Chair/Working Group Chairs
Session Coordinators
Scientific Secretariat
Prepare Invitations to Speakers SPC Chair Scientific Secretariat (excel dump and mail merge)
Follow status of invited orals SPC Chair Scientific Secretariat
Abstract Submission Editor Scientific Secretariat
Preparation of publications (programme, author index)
Editor Scientific Secretariat
Invitations to Editorial Team Editor Scientific Secretariat
Task PAC EPAC
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Arrangements for Editorial Team (accommodation, meals)
Editor Local Editor
Preparation of hard- and software for on-line processing during conference
IT Local Editor/IT
On-line processing Editorial Team Editorial Team
Integrity of data for proceedings (titles, authors)
Editor Scientific Secretariat
Checking that all papers were presented
Editor Scientific Secretariat
Production of “wrappers”: photos, banner, copyright forms, organization, industrial exhibitors, list of participants, etc.
Editor Scientific Secretariat
Scripting IT Editor-in-Chief
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Complete Production Editor/IT Editorial Board: SPC and LOC Chairs (content and budget), Scientific Secretariat (integrity of data, status of receipt of files, preparationof “wrappers”), Editor-in-chief (scripting, production of JACoW-publishable final product)
Testing Editor Editorial Board
IEEE Copyright Forms Editor Not applicable
Publication on JACoW JACoW Webmaster JACoW Webmaster
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Editor vs Scientific Secretariat/Editorial
Board
Editor vs Scientific Secretariat/Editorial
Board PAC
– “Editor” responsible for publication of proceedings, who runs the SPMS from abstract submission and just about everything in between - except (until ‘07) SPC relations
EPAC– scientific programme secretariat responsible for overall
management of scientific programme working very closely with SPC from outset - definitely easier on the Secretariat
– editorial Board: group of people responsible for publication of proceedings
PAC– “Editor” responsible for publication of proceedings, who
runs the SPMS from abstract submission and just about everything in between - except (until ‘07) SPC relations
EPAC– scientific programme secretariat responsible for overall
management of scientific programme working very closely with SPC from outset - definitely easier on the Secretariat
– editorial Board: group of people responsible for publication of proceedings
9-11 October 20079-11 October 2007 JACoW 2007 Knoxville Team MeetingJACoW 2007 Knoxville Team Meeting
EPAC EPS-IGA JACoW
Refine Roles/Privileges in SPMS
Refine Roles/Privileges in SPMS
SPMS Administrator(s) (ALL privileges, scientific & registration) GOD Scientific Programme Secretariat/Editor (ALL privileges re. scientific
programme) Editor-in-Chief (ALL privileges re. scientific programme) Registration Manager (privileges re. Registration) Conference Editor (editorial staff during conference processing) Editor QA Paper Reception (sort, file, edit) Poster Session Managers (specific screen) Speaker Interface (Editorial?)
There is a fair amount of overlap between different roles, but they could also be entirely separate and it is time to refine this aspect of the SPMS …
SPMS Administrator(s) (ALL privileges, scientific & registration) GOD Scientific Programme Secretariat/Editor (ALL privileges re. scientific
programme) Editor-in-Chief (ALL privileges re. scientific programme) Registration Manager (privileges re. Registration) Conference Editor (editorial staff during conference processing) Editor QA Paper Reception (sort, file, edit) Poster Session Managers (specific screen) Speaker Interface (Editorial?)
There is a fair amount of overlap between different roles, but they could also be entirely separate and it is time to refine this aspect of the SPMS …