Upload
noel-nolan-mattinson
View
224
Download
1
Tags:
Embed Size (px)
Citation preview
Outline
Characteristics and examples of successful student sections
Executive Committee responsibilities
Basics of leadership Discussion
Objectives
• Understand why students join • Share examples and experience of
successful section practices and activities (quality, not quantity)
• Understand what the Executive Committee does (NOT everything!)
• Be able to develop a program of activities to engage the student population
Why do Students Join?
• Discussion– Why did you join ASME?– What does ASME offer that is unique?– How could you ask people what would
motivate them to join?– How can you use this information in
your section planning?
Section Executive Committee
Purpose and ResponsibilitiesProvide direction and goals for the sectionDevelop exciting programs (Plan)Conduct and oversee activities (Delegate
and follow up)Handle section finances and reportingAddress student concernsMotivate/RecognizeRepresent section
Section Executive Committee
ChairVice ChairSecretaryTreasurer District SSC Liaison (optional)Committee Members
Establish and Communicate Goals
Why set goals?– Establish direction
– Identify expectations
– Improve teamwork
– Heighten performance
How and why to communicate them?– Section newsletter/web site
– At the start of Executive Committee meetings
– Other?
Setting Section Goals Evaluate last year’s goals Make use of resources:
– Your section advisor and local ASME section– ML – 1 Student Section Operations Manual– Student Sections Competition - Road Map to
Success– Each Other
Goal Setting Exercise (10 min)
Get into groups of five or six Share your section goals from last year Which one(s) were you able to achieve? Pick one that you weren’t able to achieve
and evaluate it against the SMART criteria
Discuss how it could be made SMARTer, and your recommendation for including it this year
Successful Planning Assess your resources
– Membership– Money– Support from SSA, local section, university,
industry, section alumni, etc Leverage ASME resources Prioritize goals Make checklists of important tasks Use event activity plans to help delegate
and follow up
Successful Delegation
Find the right person (and a backup)Give clear instructionsBe flexible & open-mindedGive authorityFollow upBe supportivePraise/recognize
Motivate and Recognize
Important for a volunteer organization
Honors and Awards: – Outstanding Student Member Award
– Charles T. Main Student Member Award
– ASME Student Section Advisor Award
Create your own Student Section Awards
http://www.asme.org/Governance/Honors/
Successful Budgeting
Develop at end of academic year for next year
Develop expenses firstIdentify revenue sourcesKeep records of expenses and revenue
Revenue Sources Society appropriation of $80 for sections up to
40 members (an additional $1.50 per member for each member over 40 members) – Note: Reports must be filed
Local dues – optional Fund raising Diversity Action Grant - $500-1,500; apply by
November 1st University support – ME department, College
of Engineering, University student government Alumni Others
Planning Ideas: Fall SemesterAugust:
• Program plan for coming yearSeptember:
• Conduct membership driveOctober:
• Plan Student Section Competition participation• Encourage preparation for Oral Presentation at
SPDCNovember:
• Attend ASME International Mechanical Engineering Congress and Exposition
Planning Ideas: Spring SemesterFebruary:
• Conduct oral presentation & poster contests• Submit Nominations for Charles T. Main and Student
Section Advisor AwardsMarch:
• Attend SPDC April:
• Attend SPDC• Conduct officer elections• Submit University & Officer Info Report
May:• Submit Section Program & Annual Financial Reports
Student Sections CompetitionSelect Events menu on asme.org Contests scroll down
to Student Section CompetitionScoring is based on the quality of:
• reporting
• meetings
• tours
• social events
• news articles
• membership development• service activities• Student Professional
Development Conference• professional development• upgrading activities
Contest runs from March through February (of the following year) and the SPDC that your student section attends. Prize money and plaques are awarded to the
highest scoring student sections
Reporting Back to ASME: End of Year
• Annual Financial Report• To be completed by the outgoing
Treasurer
• Student Section Program Report• To be completed by the outgoing
Chair & Committee Chairs
• University and Officer Information Report
Reporting Back to ASME: Where & How
Unit Leader Resource Centerhttp://volunteer.asme.org/unit/
• Submit forms online, or • Email – [email protected], or• Mail hard copy to: ASME Unit Support,
Three Park Avenue, 23S1, New York, NY 10016-5990• Always print and save your reports. These forms are
needed for funding!
Resources: People
• SSA, Local ASME Section, & Student Section Alumni
• ASME District Leaders
• ASME staff – call Info Central 1-800-THE-ASME
• Burt Dicht, Managing Director K&C: [email protected]
• Jessica Albert: [email protected]• Each Other!